Pre-Bid Meeting Minutes (2).pdf
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- Solicitation number
- BPM039468
- Issued by
- Anne Arundel County, Annapolis City, Maryland
About this file
The document is the Pre-Bid Meeting Minutes for the DGS Project No. TV-661-240-003 to Replace the HVAC System (Split Unit) at the MPT - Annapolis MD Transmitter located in Annapolis, MD, Anne Arundel County. The meeting provided an overview of the project, which involves the removal and replacement of the existing HVAC system. The project has a 120-day completion timeline from the Notice to Proceed, and includes a $250.00 liquidated damages clause. The procurement process requires written bids under COMAR 21.05.02, with the contract awarded to the responsive and responsible bidder with the lowest total bid price. The deadline for bidder inquiries is September 14, 2023 at 3:30 PM, and questions must be submitted via email to the Procurement Officer.
The document indicates that minority business enterprises are encouraged to respond to this solicitation. There is no requirement for temporary cooling during construction. The project manager and using agency provided a detailed description of the project scope during the pre-bid meeting, and a site walkthrough was conducted for the contractors.
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Text version
DEPARTMENT OF GENERAL SERVICES
PRE-BID MEETING MINUTES
September 7, 2023 @ 11:30 AM
DGS PROJECT NO.: TV-661-240-003
PROJECT DESCRIPTION: MPT Replace HVAC System (Split Unit)
SUBJECT: Pre-Bid Meeting
ATTENDANCE: See Attached Sign-In Sheet
PROCUREMENT SOURCE SELECTION: Written Bids COMAR 21.05.02 (Contract award to
Responsive and Responsible Bidder who submits the Lowest Total Bid price.
CALENDAR DAYS TO COMPLETE THE PROJECT: 120 Days as of Notice to Proceed
LIQUIDATED DAMAGES: $250.00
PROCUREMENT OFFICER: Lakecia Dingle
DGS PROJECT MANAGER: KariLynn Dunmeyer
A/E REPRESENTATIVE: N/A
“Minority Business Enterprises are encouraged to respond to this Solicitation Notice”
Overview
The purpose of this meeting was to provide a basic overview and to answer any questions from potential bidding contractors regarding this project. The following items represent a general overview of the meeting.
DGS Project Manager explained the bidding process to include Procurement Officer, Bid Due
Date, Small Business Reserve solicitation only. Project Number & Name, Bidder’s Inquires date, Bond requirement and Liquidated Damages. The DGS Project Manager opened a discussion on the bidding process to the attendees, and all the attendees were clear on the procurement process.
The DGS Project Manager and MPT Using Agency provided a detailed description of the project scope during pre-bid. All the attendees were clear on the logistics of the scope apart from the forthcoming questions.
The attendees conducted a site walk through for the contractors to review the scope of work and to ask any additional questions.
Information/Questions and Answers:
1) (Information) Thermostat needs to be replaced with a smart thermostat.
2) (Information) MPT mentioned that there is no need to provide temporary cooling to the building during construction.
Question Deadline – The deadline for questions has been established is 9/14/2023 @ 3:30PM
All questions must be via e-mail to lakecia.dingle@maryland.gov
File details come from the government source that posted it. Updated .