Trunk_Sewer_Inspection_Services_(Addendum_#2_Revision).pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/wsscwater

Washington Suburban Sanitary Commission, MD

112588

TRUNK SEWER INSPECTION SERVICES

RELEASE DATE: July 22, 2026

RESPONSE DEADLINE: August 20, 2026, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

#112588

Title: Trunk Sewer Inspection Services

Table Of Contents

1. INTRODUCTION

2. CONTRACTOR QUALIFICATIONS

3. INSTRUCTIONS TO BIDDERS/OFFERORS

4. ADDITIONAL INSTRUCTIONS TO OFFFERORS

5. INSURANCE REQUIREMENTS

6. SCOPE OF WORK

7. EVALUATION FACTORS

8. MINORITY BUSINESS ENTERPRISE (MBE) AND SMALL LOCAL BUSINESS

ENTERPRISE (SLBE) PROGRAMS

9. PRICING PROPOSAL

10. VENDOR QUESTIONNAIRE

11. ATTACHMENTS

Attachments:

A - SPECIAL CONDITIONS

1. INTRODUCTION

1.1. Summary

The Washington Suburban Sanitary Commission, MD ( "WSSC"), is soliciting sealed responses for Trunk

Sewer Inspection Services. Responses are to be submitted via WSSC's eProcurement Portal via https://procurement.opengov.com/portal/wsscwater PRIOR TO 2:00 pm on Thursday, August 20, 2026. Late responses will not be accepted.

It is the intent of WSSC Water to obtain Consultants who shall provide all engineering, labor, parts, materials, services and equipment necessary for the inspection of trunk sewers 15-inch in diameter and larger and their associated manholes, located in wooded rights-of-ways and running along and crossing streams. The work consists of, but shall not be limited to, project management; locating, marking, opening, inspecting, and properly closing trunk sewer manholes; inspecting exposed pipes; inspecting stream crossings; documenting and dye testing all exposed sewers; and other source detection efforts and providing longitude and, latitude coordinates for all manholes and exposed sewers located in wooded rights-of-ways including those sewers less than 15 inches. Work is generally clustered by basin throughout the sanitary district where WSSC Water maintains approximately 625 miles of trunk sewers. However, the Consultant shall be required to complete work at each site regardless of location. No additional compensation or special consideration will be given to the Consultant in instances where the job sites are widely scattered throughout the bi-county area.

1.2. Timeline

Release Project Date: July 22, 2026

Pre-Bid Meeting (Non-Mandatory): July 30, 2026, 10:00am

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/25887924

0815430?p=Bxn6i42XU0NHAZsyPY

Meeting ID: 258 879 240 815 430

Passcode: Mp3jw99p

Question Submission Deadline: August 4, 2026, 2:00pm

Response Submission Deadline: August 20, 2026, 2:00pm https://teams.microsoft.com/meet/258879240815430?p=Bxn6i42XU0NHAZsyPY https://teams.microsoft.com/meet/258879240815430?p=Bxn6i42XU0NHAZsyPY

2. CONTRACTOR QUALIFICATIONS

2.1. MINIMUM QUALIFICATIONS

Each Offeror shall meet the following qualifications to be considered for the award. Offerors shall provide documentation to demonstrate that the team meets all the following qualifications. Documentation shall provide a sufficient description of project references.

A. Experience

1. The Prime Consultant shall have been in business for a minimum of five (5) years in North America.

2. The Prime Consultant shall have completed a minimum of five (5) projects similar to the Scope of

Work.

B. Key Personnel

1. The Project Engineer shall be licensed in the State of Maryland.

2. The Land Surveyor shall be licensed in the State of Maryland.

3. All Senior Field Technicians shall be National Association of Sewer Service Companies (NASSCO)

Manhole Assessment and Certification Program (MACP) certified.

4. All key personnel shall have worked on at least five (5) projects similar in size and scope within the past ten (10) years.

a. Key Personnel, including, at a minimum, the following roles:

1. Project Principal

2. Project Manager

3. Project Engineer

4. Licensed Land Surveyor

5. Senior Field Technician

6. GIS/CADD Technician

3. INSTRUCTIONS TO BIDDERS/OFFERORS

3.1. COMPLIANCE WITH COMMISSION PROCUREMENT REGULATIONS

The Commission's Procurement Regulations, WSSC Code of Regulations, Title 6, Chapter 6.15, are incorporated into this Solicitation and made a part of this Solicitation by reference. The Procurement

Regulations can be viewed online at https://wssc.district.codes/Code/6.15.

3.2. DEFINITIONS

Whenever the following words occur in these Instructions to Bidders/Offerors, they shall have the following meanings.

A. "Bidder" means any person submitting a bid in response to an invitation for bids ("IFB") or a request for quotations ("RFQ").

B. "Contract Documents" means all documents that are included, attached, or referenced in a Solicitation.

C. "Invitation for bids" ("IFB") means all documents, whether attached or incorporated by reference, utilized for soliciting bids.

D. "Invitation for prequalification" ("IFP") means all documents, whether attached or incorporated by reference, utilized for prequalifying potential bidders.

E. "Offeror" means any person submitting a proposal to a request for proposals ("RFP") or invitation for prequalification ("IFP").

F. "Request for proposals" ("RFP") means all documents, whether attached or incorporated by reference, utilized for soliciting proposals.

G. "Responsible" means a person who has the capability in all respects to perform fully the requirements stated in the invitation for bids and request for proposals, respectively, and the integrity and reliability that will assure good faith performance.

H. "Responsive" means a person who has submitted a bid or a proposal that fully conforms to the invitation for bids or request for proposals.

I. "Solicitation" means an invitation for bids, a request for proposals, a request for quotations, an invitation for pre-qualification, or any other document issued by WSSC for the purpose of soliciting bids or proposals to perform a WSSC contract.

https://wssc.district.codes/Code/6.15

3.3. WSSC’S SUPPLIER PORTAL SYSTEM

Bidders/Offerors are required to register in WSSC's Supplier Portal System in accordance with WSSC Code of

Regulations, Title 6, Chapter 6.25, at the time of bid opening or proposal submission due dates. Failure to have an active supplier profile prior to this time may render the bid or proposal non-responsive. Information regarding the Supplier Portal System can be found online at https://wssc.district.codes/Code/6.25 and www.wsscwater.com.

3.4. EXPLANATION OF CONTRACT DOCUMENTS TO PROSPECTIVE BIDDERS/OFFERORS

Any prospective Bidder/Offeror must carefully examine the Solicitation. If a prospective Bidder/Offeror is unclear as to the meaning or intent of any of the Contract Documents included in the Solicitation, the prospective Bidder/Offeror shall request a clarification from the Procurement Office before its bid/proposal is submitted.

All questions pertaining to the Solicitation or Contract Documents shall only be submitted by a Bidder/Offeror to the Procurement Officer identified in the Solicitation via the Online Discussion feature in the Supplier Portal.

Questions submitted via email shall not be answered. Replies, where warranted, will be by addenda issued electronically to all parties who have downloaded the Solicitation. Questions received less than ten (10) days prior to the date for opening of bids or due date for receipt of proposals may not be answered. Only questions answered by formal written addenda will be binding. Questions received after this deadline may be addressed at the discretion of the Commission. Oral and other interpretations or clarifications will be without legal effect.

Any information given to a prospective Bidder/Offeror by the Commission will be furnished to all prospective

Bidders/Offerors via Online Discussion in the Supplier Portal.

Any information given to a prospective Bidder/Offeror by the Commission will be furnished to all prospective

Bidders/Offerors.

3.5. SECURITY CLEARANCE REQUIRED FOR ACCESS TO PLANS AND DRAWINGS

In order to receive plans and drawings related to the Solicitation, a prospective Bidder's/Offeror's representative must first be approved through a security background investigation. The Bidder's/Offeror's representative can obtain an application for a security clearance by contacting WSSC''s Procurement Office by phone, (301) 206-8288. Requests for plans and drawings can only be fulfilled for representatives having successfully completed the security investigation. Multiple representatives may gain security clearance to request plans and drawings.

Additionally, plans and drawings may be accessed through E-Builder® ASP software. A user name and password is issued by the Procurement Officer upon request. To obtain a user name and password for access, a

Bidder's/Offeror's representative must first obtain a security clearance.

3.6. SUBMISSION OF PROPOSALS (COMPETITIVE SEALED PROPOSALS)

A. Form And Content Of A Proposal The Solicitation will identify the required form and contents of a proposal. Failure to submit a proposal that meets the requirements of the Solicitation may lead to the proposal being deemed non-responsive or non-responsible.

https://wssc.district.codes/Code/6.25 https://www.wsscwater.com/

B. Proposal Delivery The Solicitation will identify the time and manner in which a proposal shall be delivered to the Commission. Any proposal received after the exact time for receipt will be deemed non-responsive. The proposal will not be considered for award and will be returned to the Offeror unopened.

However, an exception may be made when a late proposal would have been timely but for the action or inaction of the Commission. An Offeror assumes all risks for timely delivery of a bid.

3.7. ACKNOWLEDGMENT OF AMENDMENTS TO THE SOLICITATION

Each Bidder/Offeror shall acknowledge receipt of any amendment to the Solicitation in accordance with the instructions stated in the amendment or otherwise stated in the Solicitation. If a Bidder/Offeror fails to acknowledge the amendment prior to the deadline for submitting a bid or proposal, the bid or proposal may be deemed nonresponsive.

3.8. WITHDRAWAL OF A PROPOSAL (COMPETITIVE SEALED PROPOSALS)

An Offeror may withdraw a proposal by "Unsubmitting" their response in the eProcurement Portal. The established due date for the written notice is either the time and date stated in the Solicitation for receipt of proposals or receipt of modifications to proposals, if any; or if discussions have begun, it is the time and date by which best and final offers must be submitted.

3.9. MISTAKES IN PROPOSALS (COMPETITIVE SEALED PROPOSALS)

A. Mistakes in Proposals Discovered Before Proposal Opening A Offeror may correct mistakes discovered before the time and date set for proposal opening by withdrawing or correcting the proposal.

B. Mistakes Discovered After Receipt of Proposals But Before Award

i. During Discussions - Prior to Best and Final Offers. Once discussions are commenced with any offeror or after best and final offers are requested, any offeror may freely correct any mistake by modifying or withdrawing the proposal until the time and date set for receipt of best and final offers.

ii. After Best and Final Offers. If discussions are not held or if the best and final offers upon which award will be made have been received, mistakes may be corrected, and the intended correct offer considered only if:

1. The mistake and the intended correct offer are clearly evident on the face of the proposal, in which event the proposal may not be withdrawn; or

2. The mistake is not clearly evident on the face of the proposal, but the offeror submits objective evidence which clearly and convincingly demonstrates both the existence of a mistake and the intended correct offer, and such correction would not be contrary to the fair and equal treatment of other offerors.

iii. Withdrawal of Proposals. If discussions are not held, or if the best and final offers upon which award will be made have been received, the offeror may be permitted to withdraw the proposal if:

1. The mistake is clearly evident on the face of the proposal and the intended correct offer is not;

2. The offeror submits objective evidence which clearly and convincingly demonstrates that a mistake was made but does not demonstrate the intended correct offer; or

3. The offeror submits objective evidence which clearly and convincingly demonstrates the intended correct offer, but to allow correction would be contrary to the fair and equal treatment of the other offerors.

3.10. BIDDER/OFFEROR QUALIFICATIONS

A. Performance Capability A Bidder/Offeror shall be responsible and have the capability to properly perform the work described in the Contract Documents, and shall have the necessary expertise, manpower, equipment, capacity and sufficient financial resources to execute the work described in the Contract

Documents properly within the time specified.

The Commission, at its discretion, may make such investigations it deems necessary to determine the ability of a

Bidder/Offeror to perform the work described in the Contract Documents, and the Bidder/Offeror shall furnish to the

Commission such information and data for this purpose as the Commission may request. The Commission may visit any prospective Contractor's place of business, contracts in progress, or contact persons knowledgeable of the

Bidder/Offeror's background to determine its ability, capacity, reliability, financial stability, or other factors necessary to perform the work described in the Contract Documents in a manner satisfactory to the Commission.

The Commission may determine a Bidder/Offeror non-responsible if the Commission determines the Bidder/Offeror does not have the capability, integrity, or reliability to perform the work described in the Contract Documents.

3.11. BONDS AND INSURANCE

The Bidder/Offer to whom a contract is recommended for award shall submit any required bonds and insurance documents to the Procurement Office in accordance with the Procurement Office's instructions. Failure to submit the required documentation within the time period specified may be cause for deeming the bid or proposal non-responsible.

3.12. PROTESTS

Any protest concerning the Solicitation shall be decided by the Chief Procurement Officer in accordance with Procurement

Regulations, WSSC Code of Regulations, Title 6, Chapter 6.15.550.

A. Right To Protest Any actual or prospective Bidder or Offeror who is aggrieved in connection with a Solicitation or an award of a Contract may protest to the Chief Procurement Officer. The protest shall be in writing and filed with the Office of the Chief Procurement Officer within seven (7) days after such aggrieved person knows or should have known of the facts giving rise to the protest. A protest shall be considered untimely if it is not received by the Office of the Chief

Procurement Officer within the time period stated above. A Bidder or Offeror is aggrieved only if the Bidder or Offeror can demonstrate that, should the protest be sustained, the Bidder or Offeror may be eligible for the award.

B. Form Of Protest The written protest shall include, at a minimum, the following: (a) name and address of the protestor,

(2) Solicitation or Contract number, (3) statement of reasons for the protest, and (4) supporting exhibits, evidence, or documents to substantiate any claims.

C. Filing Fee The filing fee for a protest is ONE THOUSAND DOLLARS ($1,000.00). The filing fee shall be paid in the form of a check payable to the Washington Suburban Sanitary Commission. If the protest is sustained by the Chief

Procurement Officer, the protester will be entitled to a refund of the filing fee. A PROTEST SHALL BE

CONSIDERED UNTIMELY IF THE FILING FEE IS NOT RECEIVED BY THE PROCUREMENT OFFICE

WITHIN THE TIME LIMITATIONS TO FILE A PROTEST.

D. Authority To Resolve Protests The Chief Procurement Officer, after consultation with the General Counsel's Office, shall have the authority, before the commencement of an action in court concerning the controversy, to settle and resolve a protest of an aggrieved Bidder or Offeror concerning the Solicitation or award of a contract.

E. Award Of A Contract During A Protest In the event of a timely protest, the Commission shall not proceed further with a Solicitation or with the award of a contract until after a written decision on the protest has been issued by the

Chief Procurement Officer, unless the Chief Procurement Officer, after consultation with the General Counsel's Office and the appropriate using department, determines in writing that awarding a contract without delay is necessary to protect the interests of the Commission.

F. Final Decision If the protest is not resolved by mutual agreement, the Chief Procurement Officer must adjudicate the protest on the record and issue a final written decision within twenty-one (21) days of receiving the protest. The decision must: (a) state the reasons for the action taken and (2) inform the Bidder or Offeror of its right to appeal the written decision.

G. Appeal To Court The aggrieved Bidder or Offeror may appeal the written decision of the Chief Procurement Officer to the Circuit Court for Montgomery County or the Circuit Court for Prince George's County under the Maryland Rules governing administrative mandamus actions.

H. Entitlement To Bid Preparation Costs If a protest is sustained by the Chief Procurement Officer and the protesting

Bidder or Offeror should have been, but was not, awarded the contract under the Solicitation, the aggrieved Bidder or

Offeror shall be entitled to the reasonable costs incurred in connection with the Solicitation, including bid preparation costs. The aggrieved Bidder or Offeror shall not be entitled to recover any attorneys' fees incurred in connection with the Solicitation or protest.

3.13. SOLICITATION CANCELLATION

A Solicitation may be canceled, or any or all bids or proposals may be rejected in whole or in part when the Chief Procurement

Officer deems it to be in the best interests of WSSC. Notice of such a decision must be made in writing and provided to all bidders or offerors.

3.14. CONTRACT AWARD

A. Construction Contracts or Design/Build Contracts (Competitive Sealed Bidding) Contracts for construction or design/build using a competitive sealed bidding procurement will be awarded in accordance with MD. Code Ann., Pub. Util. § 20-105(b).

B. Construction Contracts or Design/Build Contracts (Competitive Sealed Proposals) Contracts for construction or design/build using a competitive sealed proposals procurement will be awarded in accordance with MD. Code Ann., Pub. Util. § 20-105(c).

C. Other Contracts (Competitive Sealed Bidding) Contracts that are not for construction or design/build using a competitive sealed bidding procurement will be awarded in accordance with Procurement

Regulations, WSSC Code of Regulations, Title 6, Chapter 6.15.310.

D. Other Contracts (Competitive Sealed Proposals) Contracts that are not for construction or design/build using a competitive sealed proposals procurement will be awarded in accordance with

Procurement Regulations, WSSC Code of Regulations, Title 6, Chapter 6.15.320.

3.15. EXECUTION AND ACCEPTANCE OF A CONTRACT

A contract shall not be considered accepted by the Commission and binding upon the Commission until (1) a contract has been executed by the Chief Procurement Officer or an authorized designee acting within the scope of his/her authority and (2) a Notice to Proceed has been issued.

The Commission reserves the right to cancel a recommended award of a contract without liability to the Commission at any time prior to (1) a Contract being executed by the Chief Procurement Officer or an authorized designee acting within the scope of his/her authority or (2) a Notice to Proceed being issued. Upon cancelling a recommended award, a recommended award may then be made to the next ranked responsive and responsible Bidder/Offeror or the Solicitation may be cancelled and re-advertised.

Failure by a Bidder/Offeror to execute a contract, submit such other documents as required by the

Contract Documents, or file acceptable insurance and bonds within the time directed shall be just cause for canceling the recommended award. Upon cancelling a recommended award, a recommended award may then be made to the next ranked responsive and responsible Bidder/Offeror or the Solicitation may be cancelled and re-advertised.

Subcontract plans must be entered and approved in the web-based compliance system in accordance with the Commission's directives. Failure by a Bidder/Offeror to comply with such directives shall be just cause for canceling a recommended award. Upon cancelling a recommended award, a recommended award may then be made to the next ranked responsive and responsible Bidder/Offeror or the Solicitation may be cancelled and readvertised.

A Notice to Proceed will be issued after (1) a contract has been executed by the Chief Procurement Officer or an authorized designee acting within the scope of his/her authority, (2) upon receipt and acceptance by the

Commission of a Bidder's/Offeror's insurance, bonds, any other designated documents, (3) upon verification of entry and acceptance of subcontracting plans in the web-based compliance system, and (4) upon approval of background investigations of employees to work on Commission property. The Notice to Proceed represents the final document required before a contract shall be considered accepted by the Commission and binding upon the

Commission.

3.16. MARYLAND PUBLIC INFORMATION ACT NOTICE

The Commission is subject to the Maryland Public Information Act. Bidders and Offerors are strongly encouraged to specifically identify those portions of their bids or proposals, if any, which they deem to contain protected trade secrets, confidential commercial information, confidential financial information, or confidential geological or geophysical information pursuant to Md. Code Ann., General Provisions, §§ 4-335 and 4-336.

4. ADDITIONAL INSTRUCTIONS TO OFFFERORS

This Solicitation shall be conducted in accordance with the Commission’s or WSSC Water Procurement

Regulations: WSSC Water Code of Regulations, Title 6 Ch. 6.15. The following instructions are in addition to those contained in the Instructions to Bidders/Offerors included in the Solicitation.

4.1. PROPOSAL SUBMISSION

A. Submission

1. Only one Proposal may be submitted by an Offeror.

2. The Technical and Price Proposal shall be submitted via the eProcurement Portal at https://procurement.opengov.com/portal/wsscwater.

3. Proposals submitted in any form other than as specified herein may be deemed non-responsive and will not be considered for award. Oral and telegraphic proposals, including e-mail submissions, are considered invalid and will not be accepted or considered for award.

4. Proposals shall be concise, yet sufficiently comprehensive to set forth the Offeror’s understanding of the required services. Proposals must be organized to the structure described in these instructions to

Offerors.

4.2. EVALUATION FACTORS

All Proposals will be evaluated in accordance with WSSC Procurement Regulation §4-203, Competitive Sealed

Proposals. Accordingly, Offerors must note that a number of factors will be considered by WSSC in making an award. Price will not be the sole determining criterion.

Evaluation Factors

Firm Experience 25%

Key Personnel 30%

Technical/Project Approach 20%

Pricing 25%

4.3. PROPOSAL EVALUATION

A. Technical Proposals received will be evaluated by the Evaluation Committee based on the Offeror’s qualifications as described in the proposal.

B. Proposals that do not meet the minimum requirements as stated in the Solicitation, or which are deemed non-responsive or non-responsible, will not be evaluated.

C. Shortlisting / Competitive Range – WSSC reserves the right, after the initial technical evaluation, to establish a competitive range and shortlist the highest-rated offerors for further consideration. Only shortlisted offerors’ price proposals will be opened and evaluated.

1. WSSC may conduct discussions and request Best and Final Offers (BAFOs) from shortlisted offerors and may make an award without discussions. Inclusion on a shortlist does not guarantee an award. WSSC may adjust the competitive range, reject any or all proposals, or cancel the solicitation at its sole discretion.

D. Price Proposals selected to proceed to the next phase will be opened and evaluated. Price proposals that are not selected to advance to the next phase will be unopened.

E. Once the Evaluation Committee has completed its review, the results of the Technical Proposals and the

Price Proposals will be combined for a final evaluation.

F. Offerors may be required to give an Oral Presentation to further address their Technical Proposal.

G. The proposal(s) deemed most advantageous to WSSC, taking into consideration the evaluation outlined in the Request for Proposal, will be recommended for award.

H. If two (2) or more proposals are equally ranked, WSSC reserves the right to select the proposal deemed most advantageous to WSSC by the Evaluation team.

I. The WSSC reserves the right to award this Contract based on Proposals received with or without further discussion or negotiation.

J. Offerors may be asked to submit Best and Final Offers (BAFO) after the price proposals have been opened.

K. All Offerors will be notified by the WSSC of the final awardee(s).

4.4. PROPOSAL EVALUTION SCORING RUBRIC

Scoring Scale (0–5):

• 5 – Excellent: Exceeds requirements; comprehensive, detailed, and well-documented; very low risk.

• 4 – Good: Meets requirements; minor weaknesses; low risk.

• 3 – Satisfactory: Generally, meets requirements; moderate risk.

• 2 – Marginal: Partially meets requirements; significant weaknesses; high risk.

• 1 – Poor: Does not adequately meet requirements; major weaknesses; very high risk.

• 0 – Unacceptable: Fails to meet requirements; insufficient information; not eligible for award.

4.5. TECHNICAL PROPOSAL

The Technical Proposal must demonstrate the Minimum Qualifications of the Solicitation.

The Technical Proposal shall be no more than 50 single-sided pages in length (exclusive of the documentation required in Tabs 2, 4, and 5 below including Project Manager’s resume, exhibits, appendices, attachments, required documentation and forms required to be submitted with the Proposal). Electronic copies shall be bookmarked to enable easy navigation of the pdf documents.

The Technical Proposal must clearly demonstrate the minimum qualifications. Proposals shall be page numbered, tabbed into the specified sections. The evaluation will be based on the following criteria:

TAB 1: Key Personnel

The Proposer must provide a list of all personnel who will be working on this project for the Commission.

A. Personnel shall include but not be limited to all listed Key Personnel, laborers and subcontractors working for WSSC

B. A resume shall be provided for all personnel, which shall include their role/title, number of years of relevant experience, and a list of all relevant certifications and qualifications.

C. Each resume should include two (2) references and contact information for these references.

D. All resumes should outline the personnel’s years of experience, use the provided standard resume format, and be no more than 1 page in length per individual

TAB 2: Firm's Experience

This section addresses the extent of the Prime Consultants Team (Consultant and Subconsultants) past experience in providing similar services, the information below must be on company letterhead.

A. Provide documentation on company letterhead demonstrating that your company the Prime Consultant has experience in managing at least five (5) projects that are similar in size and scope.

B. Provide documentation on company letterhead that demonstrates your firm has been in business for a minimum of five (5) years in North America.

TAB 3: Technical Approach

Provide documentation that demonstrates your proposed team understands the project, including an overall technical approach for the items described in Part IV, Scope of Work. Provide documentation on company letterhead that demonstrates your team has the professional resources and capacity to handle this project, including the names of the Prime’s and Sub-contractor’s team.

A. Provide a detailed narrative demonstrating the Proposer’s understanding of:

1. Trunk sewer inspection objectives, including:

a. Condition assessment of trunk sewers (≥15-inch diameter)

b. Manhole inspections in accordance with MACP standards

c. Inspection of exposed sewers and stream crossings

d. Identification of inflow/infiltration (I/I) sources and structural defects

2. Operational challenges associated with:

a. Wooded rights-of-way

b. Stream crossings and environmentally sensitive areas

c. Widely dispersed basin-based work assignments

3. WSSC expectations for:

a. Data accuracy and GIS integration

b. Immediate reporting of a critical defect

c. High-volume inspection documentation and media management

B. Describe in detail the proposed methodology for performing field inspections, including:

1. Manhole inspection procedures (including CNO/CNL/CNA handling protocols)

2. Sewer main and lateral observation through manhole lamping

3. Inspection of:

a. Structural defects

b. Capacity restrictions (grease, debris, root intrusion, sags)

c. Evidence of I/I, surcharging, and exfiltration

4. Procedures for:

a. Stream crossing evaluations

b. Exposed pipe condition assessments

c. Identification of imminent failure conditions

5. Approach for working in:

a. Deep or restricted rights-of-way

b. Environmentally sensitive or access-limited areas

C. Provide a detailed plan for performing inspections in challenging environments, including:

1. Access strategies for:

a. Heavily wooded or overgrown rights-of-way

b. Stream banks, wetlands, and erosion-prone areas

c. Remote or inaccessible sewer alignments

2. Methods for minimizing environmental impact during field activities

3. Traffic control, permitting, and coordination strategies

D. Provide a comprehensive QA/QC plan addressing:

1. Field-level quality control procedures

2. Data validation methods prior to submission

3. Error detection and correction processes

4. Media (video/photo) quality assurance protocols

5. Internal review structure (who reviews what and when)

6. Compliance with WSSC inspection standards and NASSCO MACP requirements

E. Describe the approach for managing, processing, and delivering large volumes of inspection data, including:

1. Data capture tools and field-to-office workflows

2. GIS integration strategy with WSSC geodatabases

3. Handling of:

a. Missing or unmatched GIS assets

b. Newly discovered infrastructure

TAB 4: Appendix C forms (please refer to the vendor questionnaire).

The following forms are located in Appendix C.

• Certified Insurance Statement

• Contract Certification Affidavit

• Consultant Conflict of Interest Affidavit

• Iran Investment Certification

• Statement of Offeror’s Qualification Form

• References

TAB 5: OSDI Participation (please refer to the vendor questionnaire).

Provide all forms required in Appendix A of the Solicitation:

A. Subcontracting and Supplier Certification Form - Submit one for each subcontractor with the specific description of services and NAICS code. (This is a 2-paged form required for MBE/SLBE and

Majority firms.)

B. Good Faith Efforts Affidavit - List the total percentage of work to be subcontracted to MBE/SLBE firms.

C. MBE/SLBE Unavailability Form - Only required if submitting a waiver request

D. Non-Discrimination Declaration

E. All Subcontractors and Supplier Summary Contact - Optional submission

PRICE PROPOSAL

Price proposal will be evaluated for best value

A. Offeror shall provide a price based on the units of measure and labor classifications listed in the PRICING PROPOSAL section and submit separately from the Technical Proposal. Pricing shall be firm for the duration of the contract.

4.6. BASIS OF AWARD

A. Award shall be made to responsible Offeror(s) submitting the proposal that has been determined to be the most advantages to WSSC, considering evaluation factors set forth in this RFP.

B. The Contract has the option to award to multiple awardees. The WSSC reserves the right to award to additional firms, in order to meet the needs of WSSC.

https://procurement.opengov.com/portal/wsscwater/projects/207947/document?section=1945618

5. INSURANCE REQUIREMENTS

5.1. INSURANCE

The Contractor shall be required to maintain insurance for the term of this Contract as specified in the "Insurance

Requirements" Section herein. The Certificate of Insurance and Endorsements shall be submitted to the Contract

Administrator within 10 days after receipt of the Notice of Award. All insurance required by this Appendix B must be maintained during the entire term of the contract, including any renewal or extension terms, until all work has been completed. Also, certain coverages must be continued following completion of the work as shown in the section B.

The Contractor shall instruct an insurance broker or agent to provide the Washington Suburban Sanitary

Commissiona certificate of insurance and endorsements, i.e. additional insured, waiver of subrogation, attesting to the issuance of insurance policies affording coverage as required and listed in B below. Please note that such certificate of insurance and endorsements along with any required bonds must be issued and then approved by the Washington Suburban Sanitary Commission prior to the issuance ofa Notice to Proceed by the Contract

Administrator. The following requirements apply to all work under the contract. To the extent permitted by applicable law, the Washington Suburban Sanitary Commission reserves the right to adjust or waive any insurance or bonding requirements contained in this Appendix B and applicable to the contract.

The Contractor shall not allow any subcontractor to start work on any subcontract until all insurance required of the subcontractor has been obtained and approved by the Contractor. The Contractor shall require all subcontractors to maintain workers compensation and employers liability, business auto liability, commercial general liability and any other applicable coverage in the same manner as specified for the Contractor.

5.2. TYPES OF COVERAGE

The Contractor shall provide and keep in full force the insurance noted in the coverage section as minimum liability limits and mandatory coverage during the term of this Contract.

5.3. ADDITIONAL INSURED

The Commission, its agents and employees shall be included as additional insured(s) in the Commercial General

Liability and Auto Liability insurance policies. Coverage for the Commission its agents and employees shall apply for defense of claims and damages for injury to persons, including bodily injury, death or any form of personal or advertising injury, or property damage arising out of or resulting from the performance of the work or product, whether caused or alleged to be caused in whole or in part by any negligent act or omission of the

Contractor, or any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them or the Commission or its agents or employees may be liable. See below for acceptable forms.

The multiple forms combination shown below, or their equivalent, shall be provided by Contractors performing work for the Commission that would be considered your work as defined in ISO form CG 0001. Other contractors or vendors shall provide additional insured status per form CG 2010 or its equivalent. The additional insured endorsement(s) must be attached to the certificate of insurance in order to effectuate additional insured status in accordance with the Washington Suburban Sanitary Commission contractual requirements. These endorsement requirement do not apply so long as the contractor and broker/agent warrant that there isa blanket additional insured provision included in the insurance policy.

Special Note: The following combinations of ISO forms, or their equivalent, shall be acceptable:

• CG 2010 entitled "Additional Insured - Owners, Lessees or Contractors — Scheduled Person or

Organization" and CG 2037 entitled "Additional Insured - Owners, Lessees or Contractors — Completed

Operations"; OR

• CG 2033 entitled "Additional Insured - Owners, Lessees or Contractors - Automatic Status When

Required in Construction Agreement With You" and CG 2037 entitled "Additional Insured - Owners, Lessees or Contractors — Completed Operations".

5.4. SUBROGATION

The Workers Compensation and Business Auto policy must each provide for a waiver of subrogation in favor of the Commission, its agents and employees. The waiver of subrogation endorsement must be attached to the certificate of insurance in order to effectuate waiver of subrogation in accordance with the Washington Suburban

Sanitary Commission contractual requirements. This endorsement requirement does not apply so long as the contractor and broker/agent warrant that there isa blanket waiver of subrogation included in the insurance policy provisions.

5.5. PREMIUM PAYMENTS, DEDUCTIBLES/RETENTIONS, AND COMMISSION ACCEPTANCE

The premium to be expended for all of the above-referenced policies of insurance and bonds shall be paid by the

Contractor. Payment of any deductibles or self-insured retentions applying under any policies shall be the responsibility of the Contractor. The policies of insurance, certificates of insurance and the insurance company or insurance companies issuing such bonds or policies of insurance must be acceptable to the Commission. All companies providing such coverage, for all contracts, regardless of size, must be allowed to conduct and transact insurance business in the State of Maryland.

5.6. DESIGNATION AS TO APPLICABILITY

All certificates of insurance and applicable endorsements must be issued indicating a specific Contract number or to all work contract numbers performed by the Contractor for the Washington Suburban Sanitary

Commission.

5.7. CLAIMS MADE LIABILITY INSURANCE

If any liability insurance purchased by the Contractor has been issued on a "claims made" basis, the Contractor must comply with the following additional conditions. The limits of liability and the extensions as described in section 1 B, remain the same. The Contractor must either:

i. Agree to provide certificates of insurance evidencing the above coverages for a period of three years after final payment for the contract. Such certificates shall evidence a retroactive date, no later than the beginning of the Contractors or subcontractors' work under this contract, or

ii. Purchase an extended (minimum three years) reporting period endorsement for the policy or policies in force during the term of this contract and evidence the purchase of this extended reporting period endorsement by means of a certificate of insurance or a copy of the endorsement itself.

5.8. NOTIFICATION OF CANCELLATION OR NON-RENEWAL

A minimum of thirty days written notification must be given by an insurer of any alteration, material change or cancellation or non-renewal of any insurance required under this Contract. Such required notification must be sent via Registered or Certified Mail to the address indicated below:

Washington Suburban Sanitary Commission

Procurement Office, 8th Floor

14501 Sweitzer Lane

Laurel, Maryland 20707-5902.

5.9. COMPLIANCE

Contractor's failure to comply with all insurance and bonding requirements set forth in this Appendix B and applicable to the contract will not relieve the Contractor from any liability under the contract. Contractor's obligations to comply with all insurance and bonding requirements set forth in Appendix B and applicable to the contract will not be construed to conflict with or limit Contractor's indemnification obligations under the contract.

5.10. INSTALLATION FLOATER INSURANCE (CONTRACTOR TO PURCHASE)

A. The Contractor shall purchase and maintain installation floater insurance on a replacement cost basis with a limit equal to or exceeding the full insurable value of the Work, or the maximum exposure to a single occurrence. This insurance must be maintained at least until final acceptance of the Work by the WSSC.

B. The interests of the WSSC and Subcontractors and sub-subcontractors shall be included by naming them as additional insureds and loss payees.

C. This installation floater insurance shall include coverage for the following types of property:

1. All materials, equipment, machinery and supplies which are to be incorporated into the Project; and

2. If applicable, all underground property, including but not limited to, pumps, pipes, drains, tanks and connections.

D. This installation floater insurance shall be written on an all-risks policy form. Covered causes of loss or covered perils shall include but not be limited to:

1. Theft;

2. Loss or damage that ensues or results from faulty, inadequate or defective design, specifications, construction, materials or workmanship;

3. Collapse when caused by a covered cause of loss or peril;

4. Explosion;

5. Flood, sewer or water back-up, subterranean or ground water; and

6. Earthquake, mudslide or earth movement of any kind. Flood and earthquake coverages may be written with sublimits exceeding or equal to the greater of ten percent of the total Project cost or

$100,000.

E. Recovery is to include the cost of materials, labor, overhead and profits.

F. Coverage shall be written on an agreed value basis. Accordingly, any coinsurance or contribution clause shall be deleted.

G. This insurance shall not exclude or restrict coverage at vacant or unoccupied locations.

H. Losses shall be adjusted with and payable to the WSSC as fiduciary for all other insureds.

I. This installation floater insurance shall include coverage for debris removal and demolition made necessary by covered loss or damage with a minimum sublimit of twenty-five percent of the amount of loss or damage.

J. This installation floater insurance shall afford coverage for materials and equipment off-site, including while in storage or while at fabrication sites, with a limit exceeding or equal to the greater of ten percent of the total Project cost or $100,000.

K. Coverage for materials and equipment in transit shall be provided with a limit exceeding or equal to the greater of ten percent of the total Project cost or $100,000.

L. The Contractor shall be responsible for payment of any deductibles applicable under this insurance or other property insurance applicable to the Work.

M. The WSSC and Contractor waive all rights against each other and any of their Subcontractors, Subsubcontractors, elected and appointed officials, officers, directors, trustees, agents, employees and consultants for property damage to or loss of use of the Work to the extent that such property damage or loss of use is covered by this builders risk insurance, boiler and machinery insurance or other property insurance applicable to the Work. The policies shall provide such waivers of subrogation by endorsement or otherwise.

N. If the WSSC is damaged by the failure or neglect of the Contractor to purchase or maintain insurance as described above, without so notifying the WSSC, then the Contractor shall bear all reasonable costs properly attributable thereto.

O. The Contractor, Subcontractors and Sub-subcontractors shall, at their own expense, purchase and maintain separate property insurance coverage for machinery, tools or equipment owned or rented by them, which are utilized in the performance of the Work but not incorporated into the permanent improvements. The

Contractor, Subcontractors and Sub-subcontractors, hereby waive all rights against the WSSC and its elected and appointed officials, officers, agents, employees and consultants for property damage to or loss of use of such machinery, tools or equipment to the extent that such property damage or loss of use is covered by the property or equipment floater insurance or other similar property insurance purchased and maintained by the Contractor, Subcontractors or Sub-subcontractors. The policies shall provide such waivers of subrogation by endorsement or otherwise.

5.11. SEWER WATER

("X" EQUALS MANDATORY)

Coverage Required Limits (Figures Denote Minimums)

[X]1.Worker's Compensation & Employer's

Liability

Statutory workers compensation $500,000 accident, $500,000 disease, $500,000 policy limit disease

[X]2. Commercial General Liability

Occurrence form, including but not limited to the below

A. General aggregate applies per project

B. Premises/Operations

C. Independent Contractors

D. Products/Completed Operations (to apply for two years following termination of contract)

E. Contractual Liability

F. Personal Injury Liability

G. Any XCU exclusions removed

Items B. and E. require a $1,000,000 single limit for bodily injury and property damage each occurrence with a $2,000,000 general aggregate that applies to project under contract, and a separate $2,000,000 aggregate for products/completed operations.

$1,000,000 each offence for Item F.

[X]3. Business Auto Liability

A. All Owned, Hired & Non-owned

B. Motor Carrier Act Endorsement

$1,000,000 Bodily Injury & Property Damage liability each accident

[X]4. Umbrella Liability $1,000,000 BI, PD, & Personal Injury

[X]5. Pollution Liability $1,000,000 each claim and aggregate

[X]6. Errors or Omissions Liability $1,000,000 each claim and aggregate

[ ]7. Employee Dishonesty Coverage $________ Limit of Insurance

[ ]8. Builder's Risk Insurable Value = 100% of the Contract Value

[X]9. Installation Floater Insurable Value = 100% of the Contract Value

Other Insurance Required:

Types of Bonds

[]Bid Guarantee 5% of Bid Price

[]Performance Bond 100% of Contract Value

[]Payment Bond 100% of Contract Value

[]Maintenance Bond 100% of Contract Value

[]Prevailing Wage Statute

Bond

100% of Contract Value

WATER MAIN REPLACEMENT, TRANSMISSION MAIN, METER VAULT, STREET REPAIRS

COVERAGE AND BOND REQUIREMENTS

5.12. INSPECTIONS ASSESSMENTS

("X" EQUALS MANDATORY)

Coverage Required Limits (Figures Denote Minimums)

[X]1.Worker's Compensation & Employer's

Liability

Statutory workers compensation $500,000 accident, $500,000 disease, $500,000 policy limit disease

[X]2. Commercial General Liability

Occurrence form, including but not limited to the below

A. General aggregate applies per project

B. Premises/Operations

C. Independent Contractors

D. Products/Completed Operations (to apply for two years following termination of contract)

E. Contractual Liability

F. Personal Injury Liability

G. Any XCU exclusions removed

Items B. and E. require a $1,000,000 single limit for bodily injury and property damage each occurrence with a $2,000,000 general aggregate that applies to project under contract, and a separate $2,000,000 aggregate for products/completed operations.

$1,000,000 each offence for Item F.

[X]3. Business Auto Liability

A. All Owned, Hired & Non-owned

B. Motor Carrier Act Endorsement

$1,000,000 Bodily Injury & Property Damage liability each accident

[X]4. Umbrella Liability $1,000,000 BI, PD, & Personal Injury

[X]5. Pollution Liability $1,000,000 each claim and aggregate

[X]6. Errors or Omissions Liability $1,000,000 each claim and aggregate

[ ]7. Employee Dishonesty Coverage $________ Limit of Insurance

[ ]8. Builder's Risk Insurable Value = 100% of the Contract Value

[X]9. Installation Floater Insurable Value = 100% of the Contract Value

Other Insurance Required:

Types of Bonds

[]Bid Guarantee 5% of Bid Price

[ ]Performance Bond 100% of Contract Value

[ ]Payment Bond 100% of Contract Value

[ ]Maintenance Bond 100% of Contract Value

INSPECTION & ASSESSMENTS COVERAGE AND BOND REQUIREMENTS

6. SCOPE OF WORK

Enter SOW text here.

6.1. SCOPE OF WORK

The Consultant shall provide all engineering, supervision, labor, materials, equipment, tools, transportation, permits, and incidentals necessary to perform comprehensive inspection, evaluation, documentation, and reporting of trunk sewers 15 inches in diameter and larger, associated manholes, and related appurtenances.

Work shall primarily occur in wooded rights-of-way, including stream corridors, crossings, and environmentally sensitive areas, and shall include all exposed sewers regardless of size, including those less than 15 inches in diameter encountered during field investigations.

Work will generally be assigned by basin; however, the Consultant shall perform work at any location within

WSSC Water service area without additional compensation, regardless of site distribution, access difficulty, or travel requirements.

A. General Requirements

1. Provide all supervision, personnel, materials, equipment, tools, PPE, transportation, access methods, and incidentals required to complete the work.

2. Obtain and comply with all permits, approvals, and regulatory requirements (including environmental, traffic control, and access permits).

3. Perform all work in accordance with:

a. WSSC Comprehensive Collection System O&M Plan

b. WSSC Pipeline Design Manual

c. Applicable National Association of Sewer Services Companies (NASSCO) and Manhole

Assessment and Certification Program (MACP) standards

d. Federal, State of Maryland, and local regulations

4. Be responsible for means and methods, site safety, and protection of public and environmental resources.

5. Ensure no damage to private property, stream buffers, or critical habitats; restore disturbed areas to pre-existing conditions.

6. Coordinate with WSSC Water operations, emergency response, and regulatory agencies as required.

B. Project Management and Administration

The Consultant shall provide full project management including:

1. Scheduling

a. Develop a baseline project schedule using Commission-approved software.

b. Include all work elements, milestones, and deliverables.

c. Update schedule monthly or as directed.

2. Reporting

a. Submit:

1. Monthly Progress Reports (required for payment)

2. Weekly Field Activity Reports

b. Reports shall include:

1. Work completed vs. planned

2. Quantities (inspections completed/attempted)

3. Issues, risks, and corrective actions

4. Safety incidents

5. Environmental concerns

3. Cost Control

a. Provide monthly cost reports including:

1. Invoiced to date

2. Earned but unbilled

3. Subcontractor cost

4. Meetings

a. Attend and support monthly progress meetings

b. Prepare and…