Transition Timeline Attachement 2.docx

This is a Transition Timeline Attachment document for South Carolina's Purchasing Card Program, detailing the transition process from the current contractor to a new offeror if the incumbent is not re-selected. The timeline outlines twelve sequential and concurrent tasks necessary to transfer operations, beginning with the new offeror establishing contact with all current participating agencies and identifying required data elements for the Bank of America processing platform. Key activities include submitting conversion files to the Program Technical Contractor, creating test conversion files with a small agency selected by the Materiels Management Office (MMO), conducting operational checks and validation, implementing test files, and completing the conversion of all agency files before final implementation of the transition plan. The document indicates that multiple tasks will occur concurrently under Total Systems' responsibility, with estimated timeframes provided in days, though specific durations are not detailed in the attachment.

Offerors are permitted to develop alternative transition plans that incorporate the minimum steps outlined in the attachment and may present their proposals in different formats such as Microsoft Project. The transition plan must address not only the core conversion tasks but also delineate the necessary steps for transitioning from current platforms such as Works. The document serves as a baseline requirement for new contractors to demonstrate their capability and feasibility in managing the conversion of all participating agency data and systems during the contractor transition period, with coordination and final implementation managed by the new offeror and the State procurement office.