Third_Party_Questionnaire.xlsx

This is a Third-Party Questionnaire file for the City of Sarasota, Florida's Advanced Traffic Management System (ATMS) Design Continuing Services procurement. The City is seeking multiple registered professional engineers to provide engineering services for the Regional ATMS on an as-needed basis under Florida's Consultant's Competitive Negotiation Act (CCNA). The procurement encompasses design and engineering support for the existing ATMS system serving Sarasota and Sarasota County, including preparation of preliminary studies, working drawings, specifications, cost estimates, and construction engineering and inspection services. The solicitation was posted on January 29, 2026, with proposals due by March 24, 2026, at 2:30 p.m., submitted electronically in PDF format and limited to 150 single-sided pages. The resulting contract will establish a pool of qualified engineering firms with a default one-year term and two optional one-year renewal periods, allowing for a total potential duration of three years. Consultants must maintain monthly coordination meetings and submit progress reports with draft invoices for approval prior to final invoicing.

Required qualifications include a minimum of five continuous years of experience providing signalization services for similar projects, active Florida professional engineer registration, and submission of four contractor references with a minimum of three confirmed references required. Evaluation criteria consist of four equally weighted categories: Qualifications of Company, Personnel qualifications, Relevant Project Experience and References, and Approach and Methodology, each worth 25 points, with pricing evaluated proportionally. Consultants must perform at least 51 percent of total contract work with their own organization, and professional liability insurance of no less than one million dollars is required. The project is federally funded through the Federal Emergency Management Agency (FEMA) and requires compliance with Davis-Bacon prevailing wage provisions, equal employment opportunity standards, and other federal contract requirements. Construction costs are restricted to projects not exceeding $7,500,000 and planning and study activities capped at $500,000, adjusted annually by the Bureau of Labor Statistics Consumer Price Index beginning July 1, 2025. Liquidated damages for project delays range from $12 per day for projects under $5,000 to $1,000 plus incremental charges for projects exceeding $700,000. No specific set-asides for disadvantaged or minority enterprises appear to be included in this solicitation.