PROJECT MANUAL FOR:

TRANSIT HUB ELEVATOR ADDITION

612 N. Huron Street

Toledo, Ohio 43604

Bid Set

August 31, 2026

OWNER:

Toledo Area Regional Transit Authority

612 N. Huron Street

Toledo, Ohio 43604

(419) 243-7433

ARCHITECT:

Richard L. Bowen + Associates Inc.

2019 Center Street, Suite 500

Cleveland, Ohio 44113

(216) 491-9300

RLBA Project No. 13828.10

MECHANICAL ENGINEER:

Heapy Engineering

1422 Euclid Avenue, Suite 1162

Cleveland, Ohio 44115

(216) 862-5846

ELECTRICAL ENGINEER:

1422 Euclid Avenue, Suite 1162

PLUMBING ENGINEER:

1422 Euclid Avenue, Suite 1162

STRUCTURAL ENGINEER:

DGL Consulting Engineers, LLC

6060 Rockside Woods Blvd N, Suite 317

Independence, Ohio 44131

(440) 527-1202

SURVEY ENGINEER:

DGL Consulting Engineers, LLC

6060 Rockside Woods Blvd N, Suite 317

Independence, Ohio 44131

(440) 527-1202

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ISSUES AND DATES

TARTA - Task 08C – Transit Hub Elevator Addition

The Project Manual and Drawings have been prepared for and are to be used in the construction of:

TARTA - Task 08C - Transit Hub Elevator Addition 1127 Central Avenue Toledo, Ohio 43610

Architect’s Project No. 13828.08C

The Project Manual and Drawings are the property of Richard L. Bowen & Associates, Inc., 2019 Center Street, Suite 500, Cleveland, Ohio 44113, and are not to be used for any purpose other than for construction of the above-described Project at the location indicated. No use or dissemination may be made without prior written consent of the Architect. All rights are hereby specifically reserved. Copyright year 2026.

DATE ISSUED FOR

08/31/2026 Bid Set

TABLE OF CONTENTS

00 01 10 - 1

TABLE OF CONTENTS

TARTA - TASK 08C – TRANSIT HUB ELEVATOR ADDITION

1127 Central Avenue Toledo, Ohio 43610

NOTES:

Abbreviations below represent the author of those sections. Bowen+ is the principal author of all other sections.

(D) DGL

(E) Edge

(H) Heapy

(T) TARTA

Table of Contents Issues & Dates

Division 00 -- Procurement and Contracting Requirements

Refer to Owner’s Digital Bidding Platform for Additional Information

00 41 00 - Bid Form (T)

00 41 10 - Non-Collusion Affidavit (T)

00 41 11 - Lobbying Certification (T)

00 72 00 – General Conditions

Division 01 -- General Requirements

01 10 00 - Summary

01 20 00 - Price and Payment Procedures

Subcontractor Payment Affidavit (T)

Certified Payroll Form (T)

01 25 00 - Substitution Procedures

CSI Forms

01 30 00 - Administrative Requirements

CSI Form

01 32 16 - Construction Progress Schedule

01 40 00 - Quality Requirements

01 42 16 - Definitions

01 42 50 - Wage Rates

Current Wage Rates (T)

01 45 33 - Code-Required Special Inspections

Ohio Special Inspections Form.

01 50 00 - Temporary Facilities and Controls

01 60 00 - Product Requirements

00 01 10 - 2

Build America/Buy America Forms

01 70 00 - Execution and Closeout Requirements

01 78 00 - Closeout Submittals

01 79 00 - Demonstration and Training

Division 02 -- Existing Conditions

02 41 00 - Demolition

Division 03 -- Concrete

03 30 00 – Cast-in-Place Concrete (D)

Division 04 – Masonry

04 20 00 – Unit Masonry (D)

Division 05 -- Metals

05 12 00 – Structural Steel Framing (D)

05 40 00 – Cold-Formed Metal Framing (D)

05 50 00 - Metal Fabrications

05 51 33 – Metal Ladders

Division 06 -- Wood, Plastics, and Composites

06 10 00 - Rough Carpentry

Division 07 -- Thermal and Moisture Protection

07 21 00 – Thermal Insulation

07 41 13 – Metal Roof Panels

07 42 13.19 – Insulated Metal Wall Panels

07 54 00 – Thermoplastic Membrane Roofing

07 62 00 – Sheet Metal Flashing and Trim

07 71 23 – Manufactured Gutters and Downspouts

07 81 00 – Applied Fire Protection

07 84 00 - Firestopping

07 92 00 - Joint Sealants

Division 08 -- Openings

08 43 13 – Aluminum-Framed Storefronts

08 71 00 – Door Hardware

08 80 00 - Glazing

00 01 10 - 3

Division 09 -- Finishes

09 21 16 – Gypsum Board Assemblies

09 22 16 – Non-Structural Metal Framing

09 65 00 – Resilient Flooring, Base, and Accessories

09 68 13 – Tile Carpeting

09 91 23 – Interior Painting

Division 10 -- Specialties

10 14 23 – Panel Signage

Division 14 – Conveying Equipment

14 24 00 – Hydraulic Elevators

00 01 10 - 4

Division 20 -- Scope Narrative

Division 22 -- Plumbing

22 05 01 – Basic Plumbing Requirements (H)

22 05 02 – Agreement and Waiver for Use of Electronic Files (H)

22 05 02.01 – Electronic Files Heapy Release Form to Contractors (H)

22 05 04 – Basic Plumbing Materials and Methods (H)

22 05 05 – Firestopping (H)

22 05 07 – Piping Materials and Methods (H)

22 05 09 – Excavation, Backfill and Surface Restoration (H)

22 05 23 – General Duty Valves for Plumbing Piping (H)

22 05 29 – Hangers and Supports for Plumbing Piping (H)

22 07 19 – Plumbing Piping Insulation (H)

22 11 16 – Interior Domestic Water Piping (H)

22 11 19 – Interior Domestic Water Piping Specialties (H)

22 13 16 – Interior Drainage and Vent Systems (H)

22 13 19 – Drainage Systems Specialties (H)

22 13 29 – Plumbing Pumps – Drainage (H)

22 42 00 – Plumbing Fixtures (H)

Division 23 – Heating, Ventilating, and Air-Conditioning (HVAC)

23 05 01 – Basic HVAC Requirements (H)

23 05 02 – Agreement and Waiver for Use of Electronic Files (H)

23 05 02.01 – Electronic files Heapy Release Form to Contractors (H)

23 05 04 – Basic HVAC Materials and Methods (H)

23 05 05 – Firestopping (H)

23 05 13 – Electrical Requirements for HVAC Equipment (H)

23 05 30 – Bases and Supports for HVAC Equipment (H)

23 05 93 – Testing, Adjusting and Balancing for HVAC (H)

23 09 25 – Instrumentation and Control Devices for HVAC (H)

23 09 47 – Control Power and Wiring for HVAC (H)

23 31 13 – HVAC Ductwork (H)

23 34 00 – HVAC Fans (H)

23 82 39 – Unit Heaters (Cabinet/Propeller) (H)

Division 26 -- Electrical

26 05 01 - Basic Electrical Requirements (H)

26 05 04 - Basic Electrical Materials and Methods (H)

00 01 10 - 5

26 05 05 - Firestopping (H)

26 05 19.01 - Low-Voltage Electrical Power Conductors – Copper (H)

26 05 26 - Grounding and Bonding for Electrical Systems (H)

26 05 33 - Raceways and Boxes for Electrical Systems (H)

26 05 53 - Identification for Electrical Systems (H)

26 09 23 - Lighting Control Devices (H)

26 24 16 – Panelboards

26 27 39 – Elevator Power Module and Wiring Dumbwaiters and Escalators (H)

26 28 13 - Fuses (H)

26 28 16 - Disconnect Switches (H)

26 29 13 – Motor Controllers (H)

26 51 19 – LED Interior Lighting (H)

26 56 19 - LED Exterior Lighting (H)

END OF SECTION

BID FORM-1

BID FORM

BID FOR:

TARTA - TASK 08c – TRANSIT HUB ELEVATOR ADDITION

BID TO:

Toledo Area Regional Transit Authority (TARTA)

1127 Central Avenue Toledo, OH 43610

BID FROM:

(Print or Type Name of Bidder) (/A Corporation/A Partnership/An Individual/A Joint Venture)

[Bidder to strike out the inapplicable terms.]

Address:

The undersigned Bidders offers and agrees, if this Bid is accepted, to enter into an Agreement with TARTA substantially in the form included in the Contract Documents to complete all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the Contract Documents.

Bidder declares that no person or persons other than those named herein are interested in this Bid; that this Bid is made without collusion with any other person, firm or corporation; that no person or persons acting in any official capacity for TARTA are directly or indirectly interested in this Bid, or in any portion of the profit thereof.

In submitting this Bid, Bidder represents, as more fully set forth in the Agreement, the following:

1) that the Instructions to Bidders, all the Bidding Documents and all the Contract Documents have been examined;

2) that the actual site and locality where the Work is to be performed has been examined;

3) that the legal requirements (Federal, state and local) for the Work are known and familiar;

4) that all independent investigations deemed necessary in preparing this Bid have been made; and

5) that all conditions affecting cost, progress or performance of the Work are familiar and satisfactory.

Bidder further agrees as follows:

1) that this Bid shall remain open and may not be withdrawn for the time set forth in the Instructions to Bidders;

2) that all the terms and conditions of the Instructions to Bidders, including and without limitation those dealing with the disposition of Bid Security, are acceptable; and

BID FORM-2

3) that, upon acceptance of this Bid by TARTA for the Work, the Agreement will be executed, and all required contract security and insurance certificates will be furnished to TARTA within the time(s) set forth in the Instruction to Bidders.

Base Bid

In accordance with the above understandings and agreements, Bidder will complete the Work, and include both allowances, for the lump sum amount of

______________________________________________Dollars and ____________cents

(Amount to be shown in both words and numerals. In case of discrepancy between the two, the amount shown in words will govern.)

Addenda

Bidder acknowledges receipt of the Addenda listed below and further acknowledges that the provisions of each Addenda have been examined, are included in the preparation of this Bid and are included in the amounts in the above lump sum amounts.

Addendum No. Date Received Addendum No. Date Received

DECLARATION OF NON-COLLUSION

By submission of this bid, each person signing on behalf of any bidder declares and certifies, and in the case of joint bid, each party thereto declares and certifies as to its own organization, that the following are true and correct statements:

1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement of any kind undertaken for the purpose of restricting competition as to any mater relating to such prices with any other bidder or competitor or any representative of either any other bidder or competitor;

2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not be knowingly disclosed by the bidder prior to the publicized opening of the bids, directly or indirectly, to any other bidder or to any other competitor; and

3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

4) No agreement has been entered into with any other bidder or potential bidder, or other action taken, in restraint of the free submission of competitive bids.

Name of Bidding Company and Title of Declarant

Signature and Printed Name of Declarant Date

Note:

A bid shall not be considered for award, nor shall any award be made where paragraphs 1, 2 and

3 above have not been complied with and this Declaration signed to certify same: provided, however, that if in any case the bidder cannot make the foregoing declaration, the bidder shall so state and shall furnish with the bid a signed statement which sets forth in detail the reason therefore. Where any one or more of Paragraphs 1, 2 and 3 above have not been complied with, the bid shall not be considered for award, nor shall any award be made to the bidder, unless and until the head of the purchasing unit of TARTA, or his or her designee, determines that such disclosure was not made for the purpose of restricting competition.

The fact that a bidder (a) has published price lists, rates or tariffs covering items being procured or provided, (b) has informed prospective customers of proposed or pending publication of new or revised price lists for such items, or (c) has sold the same items to other customers at the same prices being bid, does not constitute, without more, collusion, consultation, communication, or agreement within the meaning of paragraph 1, disclosure within the meaning of Paragraph 2, or agreement within the meaning of paragraph 4.

Each bidders MUST submit this original sheet with proposal

Lobbying

Applicable to this procurement: Yes____ No____

Byrd Anti-Lobbying Amendment, 31 U.S.C. 1352, as amended by the Lobbying Disclosure Act of 1995, P.L. 104-

65 [to be codified at 2 U.S.C. § 1601, et seq.] - contractors who apply or bid for an award of $100,000 or more shall file the certification required by 49 CFR part 20, "New Restrictions on Lobbying." Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of

Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier shall also disclose the name of any registrant under the Lobbying

Disclosure Act of 1995 who has made lobbying contacts on its behalf with non-Federal funds with respect to that

Federal contract, grant or award covered by 31 U.S.C. 1352. Such disclosures are forwarded from tier to tier up to the CONTRACTOR. APPENDIX A, 49 CFR PART 20--CERTIFICATION REGARDING LOBBYING

Certification for Contracts, Grants, Loans, and Cooperative Agreements (To be submitted with each bid or offer exceeding $100,000) The undersigned [CONTRACTOR] certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any

Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this

Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form--

LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions [as amended by "Government wide

Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413 (1/19/96). Note: Language in paragraph (2) herein has been modified in accordance with Section 10 of the Lobbying Disclosure Act of 1995 (P.L. 104-65, to be codified at 2 U.S.C. 1601, et seq.)] (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subcontractors shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. [Note: Pursuant to 31 U.S.C. § 1352(c)(1)-(2)(A), any person who makes a prohibited expenditure or fails to file or amend a required certification or disclosure form shall be subject to a civil penalty of not less than

$10,000 and not more than $100,000 for each such expenditure or failure.]

The CONTRACTOR, ___________________, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the CONTRACTOR understands and agrees that the provisions of

31 U.S.C. A 3801, et seq., apply to this certification and disclosure, if any Signature of CONTRACTOR’s

Authorized Official Name and Title of CONTRACTOR’s Authorized Official Date

Signature Date

Company Name Title

SUMMARY 01 10 00 - 1

TARTA - Task 8C - Transit Hub Elevator

SECTION 01 10 00

SUMMARY

PART 1 GENERAL

1.1 PROJECT

A. Project Name: TARTA - Task 8C - Transit Hub Elevator

B. Architect's Name: Richard L Bowen & Associates.

C. The Project consists of a new elevator and shaft for the Huron Street transit hub.

1.2 CONTRACT DESCRIPTION

A. Contract Type: A single prime contract based on a Stipulated Price .

1.3 DESCRIPTION OF ALTERATIONS WORK

A. Scope of alterations work is indicated on drawings.

1.4 WORK BY OWNER

A. Owner has awarded a contract for the renovation of the existing adjacent facility. Coordinate construction with work of other contracts as required.

1.5 OWNER OCCUPANCY

A. Owner intends to continue to occupy adjacent portions of the existing building and site during the entire construction period.

B. Owner intends to occupy the Project upon Substantial Completion.

C. Owner intends to occupy a certain portion of the Project prior to the completion date for the conduct of normal operations.

D. Cooperate with Owner to minimize conflict and to facilitate Owner's operations.

E. Schedule the Work to accommodate Owner occupancy.

1.6 CONTRACTOR USE OF SITE AND PREMISES

A. Construction Operations: Limited to areas noted on Drawings.

1. Locate and conduct construction activities in ways that will limit disturbance to site.

B. Arrange use of site and premises to allow:

1. Owner occupancy.

SUMMARY 01 10 00 - 2

2. Work by Others.

3. Work by Owner.

C. Provide access to and from site as required by law and by Owner:

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct roadways, sidewalks, or other public ways without permit.

D. Existing building spaces may not be used for storage.

E. Utility Outages and Shutdown:

1. Limit disruption of utility services to hours the building is unoccupied.

2. Do not disrupt or shut down life safety systems, including but not limited to fire sprinklers and fire alarm system, without 7 days notice to Owner and authorities having jurisdiction.

a. An approved fire watch protocol is required throughout duration of any shutdown.

3. Prevent accidental disruption of utility services to other facilities.

1.7 SPECIFICATION SECTIONS APPLICABLE TO EVERY CONTRACT

A. Unless otherwise noted, provisions of all Division 1 sections apply to every contract. Specific items of work listed under individual contract descriptions constitute exceptions.

1.8 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Owner's Contracting Requirements: General provisions of the Contract, including General and Supplementary Conditions, apply to all Sections of the Specifications.

C. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

D. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

SUMMARY 01 10 00 - 3

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations scheduled on Drawings and published as part of the U.S. National CAD Standard.

3. Keynoting: Materials and products are identified on Drawings with keynotes. Keynotes reference corresponding Specification Section numbers found in this Project Manual.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

PRICE AND PAYMENT PROCEDURES 01 20 00 - 1

SECTION 01 20 00

PRICE AND PAYMENT PROCEDURES

PART 1 GENERAL

1.1 SECTION INCLUDES

A. Procedures for preparation and submittal of applications for progress payments.

B. Documentation of changes in Contract Sum and Contract Time.

C. Change procedures.

D. Correlation of Contractor submittals based on changes.

E. Procedures for preparation and submittal of application for final payment.

1.2 SCHEDULE OF VALUES

A. Use Schedule of Values Form: AIA G703, edition stipulated in the Agreement.

B. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit draft to Architect for approval.

C. Forms filled out by hand will not be accepted.

D. Submit Schedule of Values within 15 days after date of Owner-Contractor Agreement.

E. Format: Utilize the Table of Contents of this Project Manual. Identify each line item with number and title of the specification section. Identify site mobilization.

F. Include in each line item, the amount of Allowances specified in this section.

G. Include separately from each line item, a direct proportional amount of Contractor's overhead and profit.

H. Revise schedule to list approved Change Orders, with each Application For Payment.

1.3 APPLICATIONS FOR PROGRESS PAYMENTS

A. Payment Period: Submit at intervals stipulated in the Agreement.

B. Use Form AIA G702 and Form AIA G703, edition stipulated in the Agreement.

C. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit sample to Architect for approval.

D. Forms filled out by hand will not be accepted.

E. For each item, provide a column for listing each of the following:

PRICE AND PAYMENT PROCEDURES 01 20 00 - 2

1. Item Number.

2. Description of work.

3. Scheduled Values.

4. Previous Applications.

5. Work in Place and Stored Materials under this Application.

6. Authorized Change Orders.

7. Total Completed and Stored to Date of Application.

8. Percentage of Completion.

9. Balance to Finish.

10. Retainage.

F. Execute certification by signature of authorized officer.

G. Use data from approved Schedule of Values. Provide dollar value in each column for each line item for portion of work performed and for stored products.

H. List each authorized Change Order as a separate line item, listing Change Order number and dollar amount as for an original item of work.

I. Submit electronic copies of each Application for Payment.

J. Include the following with the application:

1. Transmittal letter as specified for submittals in Section 01 30 00.

2. Construction progress schedule, revised and current as specified in Section 01 30 00.

3. Partial release of liens from major subcontractors and vendors.

4. Project record documents as specified in Section 01 78 00, for review by Owner which will be returned to the Contractor.

5. Affidavits attesting to off-site stored products.

K. When Architect requires substantiating information, submit data justifying dollar amounts in question. Provide one copy of data with cover letter for each copy of submittal. Show application number and date, and line item by number and description.

1.4 MODIFICATION PROCEDURES

A. Submit name of the individual authorized to receive change documents and who will be responsible for informing others in Contractor's employ or subcontractors of changes to Contract Documents.

PRICE AND PAYMENT PROCEDURES 01 20 00 - 3

B. For minor changes not involving an adjustment to the Contract Sum or Contract Time, Architect will issue instructions directly to Contractor.

C. For other required changes, Architect will issue a document signed by Owner instructing Contractor to proceed with the change, for subsequent inclusion in a Change Order.

1. The document will describe the required changes and will designate method of determining any change in Contract Sum or Contract Time.

2. Promptly execute the change.

D. For changes for which advance pricing is desired, Architect will issue a document that includes a detailed description of a proposed change with supplementary or revised drawings and specifications, a change in Contract Time for executing the change with a stipulation of any overtime work required and the period of time during which the requested price will be considered valid. Contractor shall prepare and submit a fixed price quotation within ____ days.

E. Contractor may propose a change by submitting a request for change to Architect, describing the proposed change and its full effect on the work, with a statement describing the reason for the change, and the effect on the Contract Sum and Contract Time with full documentation.

Document any requested substitutions in accordance with Section 01 60 00.

F. Computation of Change in Contract Amount: As specified in the Agreement and Conditions of the Contract.

1. For change requested by Architect for work falling under a fixed price contract, the amount will be based on Contractor's price quotation.

2. For change requested by Contractor, the amount will be based on the Contractor's request for a Change Order as approved by Architect.

3. For pre-determined unit prices and quantities, the amount will be based on the fixed unit prices.

4. For change ordered by Architect without a quotation from Contractor, the amount will be determined by Architect based on the Contractor's substantiation of costs as specified for Time and Material work.

G. Substantiation of Costs: Provide full information required for evaluation.

1. On request, provide the following data:

a. Quantities of products, labor, and equipment.

b. Taxes, insurance, and bonds.

c. Overhead and profit.

d. Justification for any change in Contract Time.

e. Credit for deletions from Contract, similarly documented.

PRICE AND PAYMENT PROCEDURES 01 20 00 - 4

2. Support each claim for additional costs with additional information:

a. Origin and date of claim.

b. Dates and times work was performed, and by whom.

c. Time records and wage rates paid.

d. Invoices and receipts for products, equipment, and subcontracts, similarly documented.

3. For Time and Material work, submit itemized account and supporting data after completion of change, within time limits indicated in the Conditions of the Contract.

H. Execution of Change Orders: Architect will issue Change Orders for signatures of parties as provided in the Conditions of the Contract.

I. After execution of Change Order, promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as a separate line item and adjust the Contract Sum.

J. Promptly revise progress schedules to reflect any change in Contract Time, revise sub-schedules to adjust times for other items of work affected by the change, and resubmit.

K. Promptly enter changes in Project Record Documents.

1.5 APPLICATION FOR FINAL PAYMENT

A. Prepare Application for Final Payment as specified for progress payments, identifying total adjusted Contract Sum, previous payments, and sum remaining due.

B. Application for Final Payment will not be considered until the following have been accomplished:

1. All closeout procedures specified in Section 01 70 00.

PART 2 PRODUCTS - NOT USED

SUBSTITUTION PROCEDURES 01 25 00 - 1

SECTION 01 25 00

SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.1 SECTION INCLUDES

A. Procedural requirements for proposed substitutions.

1.2 RELATED REQUIREMENTS

A. Section 01 30 00 - Administrative Requirements: Submittal procedures, coordination.

B. Section 01 60 00 - Product Requirements: Fundamental product requirements, product options, delivery, storage, and handling.

1.3 DEFINITIONS

A. Substitutions: Changes from Contract Documents requirements proposed by Contractor to materials, products, assemblies, and equipment.

1. Substitutions for Cause: Proposed due to changed Project circumstances beyond Contractor's control.

a. Unavailability.

b. Regulatory changes.

2. Substitutions for Convenience: Proposed due to possibility of offering substantial advantage to the Project.

a. Substitution requests offering advantages solely to the Contractor will not be considered.

1.4 REFERENCE STANDARDS

A. CSI/CSC Form 1.5C - Substitution Request (During the Bidding/Negotiating Stage); Current Edition.

B. CSI/CSC Form 13.1A - Substitution Request (After the Bidding/Negotiating Phase); Current Edition.

SUBSTITUTION PROCEDURES 01 25 00 - 2

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

A. A Substitution Request for products, assemblies, materials, and equipment constitutes a representation that the submitter:

1. Has investigated proposed product and determined that it meets or exceeds the quality level of the specified product, equipment, assembly, or system.

2. Agrees to provide the same warranty for the substitution as for the specified product.

3. Agrees to provide same or equivalent maintenance service and source of replacement parts, as applicable.

4. Agrees to coordinate installation and make changes to other work that may be required for the work to be complete, with no additional cost to Owner.

5. Waives claims for additional costs or time extension that may subsequently become apparent.

6. Agrees to reimburse Owner and Architect for review or redesign services associated with re-approval by authorities.

B. A Substitution Request for specified installer constitutes a representation that the submitter:

1. Has acted in good faith to obtain services of specified installer, but was unable to come to commercial, or other terms.

C. Document each request with complete data substantiating compliance of proposed substitution with Contract Documents. Burden of proof is on proposer.

1. Note explicitly any non-compliant characteristics.

D. Content: Include information necessary for tracking the status of each Substitution Request, and information necessary to provide an actionable response.

1. Forms indicated in the Project Manual are adequate for this purpose, and must be used.

E. Limit each request to a single proposed substitution item.

1. Submit an electronic document, combining the request form with supporting data into single document.

3.2 SUBSTITUTION PROCEDURES DURING PROCUREMENT

A. Submittal Time Restrictions:

1. Instructions to Bidders specifies time restrictions and the documents required for submitting substitution requests during the bidding period.

SUBSTITUTION PROCEDURES 01 25 00 - 3

B. Submittal Form (before award of contract):

1. Submit substitution requests by completing CSI/CSC Form 1.5C - Substitution Request.

See this form for additional information and instructions. Use only this form; other forms of submission are unacceptable.

3.3 SUBSTITUTION PROCEDURES DURING CONSTRUCTION

A. Submittal Form (after award of contract):

1. Submit substitution requests by completing CSI/CSC Form 13.1A - Substitution Request (After Bidding/Negotiating). See this form for additional information and instructions.

Use only this form; other forms of submission are unacceptable.

B. Architect will consider requests for substitutions only within 15 days after date of Agreement.

C. Submit request for Substitution for Cause within 14 days of discovery of need for substitution, but not later than 14 days prior to time required for review and approval by Architect, in order to stay on approved project schedule.

D. Submit request for Substitution for Convenience within 14 days of discovery of its potential advantage to the project, but not later than 14 days prior to time required for review and approval by Architect, in order to stay on approved project schedule.

1. In addition to meeting general documentation requirements, document how the requested substitution benefits the Owner through cost savings, time savings, greater energy conservation, or in other specific ways.

2. Document means of coordinating of substitution item with other portions of the work, including work by affected subcontractors.

3. Bear the costs engendered by proposed substitution of:

a. Owner's compensation to the Architect for any required redesign, time spent processing and evaluating the request.

b. Other construction by Owner.

c. Other unanticipated project considerations.

E. Substitutions will not be considered under one or more of the following circumstances:

1. When they are indicated or implied on shop drawing or product data submittals, without having received prior approval.

2. Without a separate written request.

3. When acceptance will require revisions to Contract Documents.

SUBSTITUTION PROCEDURES 01 25 00 - 4

3.4 RESOLUTION

A. Architect may request additional information and documentation prior to rendering a decision.

Provide this data in an expeditious manner.

B. Architect will notify Contractor in writing of decision to accept or reject request.

1. Architect's decision following review of proposed substitution will be noted on the submitted form.

3.5 ACCEPTANCE

A. Accepted substitutions change the work of the Project. They will be documented and incorporated into work of the project by Change Order, Construction Change Directive, Architectural Supplementary Instructions, or similar instruments provided for in the Conditions of the Contract.

3.6 CLOSEOUT ACTIVITIES

A. See Section 01 78 00 - Closeout Submittals, for closeout submittals.

B. Include completed Substitution Request Forms as part of the Project record. Include both approved and rejected Requests.

© Copyright 2017, CSI, 110 South Union St., Suite 100, Alexandria, VA 22314

Page ___ of ___ Form Version: October 2017 CSI Form 1.5C

SUBSTITUTION

REQUEST

(During the Bidding/Negotiating Stage)

Project:

To:

Re:

Substitution Request Number:

From:

Date:

A/E Project Number:

Contract For:

Specification Title:

Section: Page:

Description:

Article/Paragraph:

Proposed Substitution:

Manufacturer: Address: Phone:

Trade Name: Model No.:

Attached data includes product description, specifications, drawings, photographs, and performance and test data adequate for evaluation of the request; applicable portions of the data are clearly identified.

Attached data also includes a description of changes to the Contract Documents that the proposed substitution will require for its proper installation.

The Undersigned certifies:

• Proposed substitution has been fully investigated and determined to be equal or superior in all respects to specified product.

• Same warranty will be furnished for proposed substitution as for specified product.

• Same maintenance service and source of replacement parts, as applicable, is available.

• Proposed substitution will have no adverse effect on other trades and will not affect or delay progress schedule.

• Proposed substitution does not affect dimensions and functional clearances.

• Payment will be made for changes to building design, including A/E design, detailing, and construction costs caused by the substitution.

Submitted by:

Signed by:

Firm:

Telephone:

A/E’s REVIEW AND ACTION

☐ Substitution approved - Make submittals in accordance with Specification Section 01 33 00 Submittal Procedures.

☐ Substitution approved as noted - Make submittals in accordance with Specification Section 01 33 00 Submittal Procedures.

☐ Substitution rejected - Use specified materials.

☐ Substitution Request received too late - Use specified materials.

Signed by: Date:

Supporting Data Attached: ☐ Drawings ☐ Product Data ☐ Samples ☐ Tests ☐ Reports ☐

110 S. Union St., Suite 100, Alexandria, VA 22314

CSI Form 13.1A

(After the Bidding/Negotiating Phase)

Substitution Request Number:

From:

Date:

Specification Title:

Section: Page:

Description:

Article/Paragraph:

Proposed Substitution:

Manufacturer: Address: Phone:

Trade Name: Model No.:

Installer: Address: Phone:

History: ☐ New product ☐ 1-4 years old ☐ 5-10 years old ☐ More than 10 years old

Differences between proposed substitution and specified product:

☐ Point-by-point comparative data attached — REQUIRED BY A/E

Reason for not providing specified item:

Similar Installation:

Project: Architect:

Address: Owner:

Date Installed:

Proposed substitution affects other parts of Work: ☐ No ☐ Yes; explain

Savings to Owner for accepting substitution: ($ ).

Proposed substitution changes Contract Time: ☐ No ☐ Yes [Add] [Deduct] days.

Supporting Data Attached: ☐Drawings ☐Product Data ☐ Samples ☐ Tests ☐ Reports ☐

110 S. Union St., Suite 100, Alexandria, VA 22314

CSI Form 13.1A

(After the Bidding/Negotiating Phase — Continued)

The Undersigned certifies:

• Proposed substitution has been fully investigated and determined to be equal or superior in all respects to specified product.

• Same warranty will be furnished for proposed substitution as for specified product.

• Same maintenance service and source of replacement parts, as applicable, is available.

• Proposed substitution will have no adverse effect on other trades and will not affect or delay progress schedule.

• Cost data as stated above is complete. Claims for additional costs related to accepted substitution which may subsequently become apparent are to be waived.

• Proposed substitution does not affect dimensions and functional clearances.

• Payment will be made for changes to building design, including A/E design, detailing, and construction costs caused by the substitution.

• Coordination, installation, and changes in the Work as necessary for accepted substitution will be complete in all respects.

Submitted by:

Signed by:

Firm:

Telephone:

Attachments:

A/E’s REVIEW AND RECOMMENDATION

☐ Approve Substitution - Make submittals in accordance with Specification Section 01 33 00 Submittal Procedures.

☐ Approve Substitution as noted - Make submittals in accordance with Specification Section 01 33 00 Submittal Procedures.

☐ Reject Substitution - Use specified materials.

☐ Substitution Request received too late - Use specified materials.

OWNER'S REVIEW AND ACTION

☐ Substitution approved - Make submittals in accordance with Specification Section 01 33 00 Submittal Procedures. Prepare Change

Order.

☐ Substitution approved as noted - Make submittals in accordance with Specification Section 01 33 00 Submittal Procedures. Prepare

Change Order.

☐ Substitution rejected - Use specified materials.

Additional Comments: ☐Contractor ☐Subcontractor ☐Supplier ☐Manufacturer ☐A/E

PROPOSAL

WORKSHEET SUMMARY

Project: Change Order Request Number:

To: From:

Re: Date:

Proposal Request Number: A/E Project Number:

Complete and attach Proposal Worksheet Detail for each element of Work. Enter Worksheet Information below.

ADDITIONS:

Sheet Description Material Labor Subtotal

Subtotal:

DEDUCTIONS:

Sheet Description Material Labor Subtotal

Subtotal:

Subcontractor's Net:

Subcontractor's OH&P:

Subcontractor's Bond:

Subcontractor's Total: -$

Contractor's OH&P:

Contractor's Bond:

Insurance:

Tax:

WORKSHEET TOTAL: -$

© Copyright 2017, CSI, Page of Form Version: October 2017

110 South Union St., Suite 100, Alexandria, VA 22314 CSI Form 13.6D

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CSI Form 13.6A

CHANGE ORDER

REQUEST (PROPOSAL)

Change Order Request Number:

From (Contractor):

Date:

This Change Order Request (C.O.R.) contains an itemized quotation for changes in the Contract Sum or Contract Time in response to proposed modifications to the Contract Documents based on Proposal Request No. .

Description of Proposed Change:

Attached supporting information from: ☐ Subcontractor ☐ Supplier ☐ ☐

Reason For Change:

Does Proposed Change involve a change in Contract Sum? ☐ No ☐ Yes [Increase] [Decrease] $

Does Proposed Change involve a change in Contract Time? ☐ No ☐ Yes [Increase] [Decrease] days.

Attached pages: ☐ Proposal Worksheet Summary:

☐ Proposal Worksheet Detail(s):

Copies: ☐ Owner ☐ Consultants ☐ ☐ ☐ ☐ ☐ File

ADMINISTRATIVE REQUIREMENTS 01 30 00 - 1

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.1 SECTION INCLUDES

A. General administrative requirements.

B. Electronic document submittal service.

C. Preconstruction meeting.

D. Progress meetings.

E. Construction progress schedule.

F. Contractor's daily reports.

G. Coordination drawings.

H. Submittals for review, information, and project closeout.

I. Number of copies of submittals.

J. Requests for Interpretation (RFI) procedures.

K. Submittal procedures.

1.2 RELATED REQUIREMENTS

A. Section 01 32 16 - Construction Progress Schedule: Form, content, and administration of schedules.

B. Section 01 60 00 - Product Requirements: General product requirements.

1.3 REFERENCE STANDARDS

A. CSI/CSC Form 13.2A - Request for Information; Current Edition.

1.4 GENERAL ADMINISTRATIVE REQUIREMENTS

A. Comply with requirements of Section 01 70 00 - Execution and Closeout Requirements for coordination of execution of administrative tasks with timing of construction activities.

B. Make the following types of submittals to Architect:

1. Requests for Interpretation (RFI).

2. Requests for substitution.

ADMINISTRATIVE REQUIREMENTS 01 30 00 - 2

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Manufacturer's instructions and field reports.

7. Applications for payment and change order requests.

8. Progress schedules.

9. Coordination drawings.

10. Correction Punch List and Final Correction Punch List for Substantial Completion.

11. Closeout submittals.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.1 ELECTRONIC DOCUMENT SUBMITTAL SERVICE

A. All documents transmitted for purposes of administration of the contract are to be in electronic (PDF, MS Word, or MS Excel) format, as appropriate to the document, and transmitted via an Internet-based submittal service that receives, logs and stores documents, provides electronic stamping and signatures, and notifies addressees via email.

1. Besides submittals for review, information, and closeout, this procedure applies to Requests for Interpretation (RFIs), progress documentation, contract modification documents (e.g. supplementary instructions, change proposals, change orders), applications for payment, field reports and meeting minutes, Contractor's correction punchlist, and any other document any participant wishes to make part of the project record.

2. Contractor and Architect are required to use this service.

3. It is Contractor's responsibility to submit documents in allowable format.

4. Subcontractors, suppliers, and Architect's consultants will be permitted to use the service at no extra charge.

5. Users of the service need an email address, internet access, and PDF review software that includes ability to mark up and apply electronic stamps (such as Adobe Acrobat, www.adobe.com, or Bluebeam PDF Revu, www.bluebeam.com), unless such software capability is provided by the service provider.

6. Paper document transmittals will not be reviewed; emailed electronic documents will not be reviewed.

ADMINISTRATIVE REQUIREMENTS 01 30 00 - 3

7. All other specified submittal and document transmission procedures apply, except that electronic document requirements do not apply to samples or color selection charts.

B. Submittal Service: The selected service is:

1. Newforma Project Center.

C. Training: One, one-hour, web-based training session will be arranged for all participants, with representatives of Architect and Contractor participating; further training is the responsibility of the user of the service.

D. Project Closeout: Architect will determine when to terminate the service for the project and is responsible for obtaining archive copies of files for Owner.

3.2 PRECONSTRUCTION MEETING

A. Architect will schedule a meeting after Notice of Award.

B. Attendance Required:

1. Owner.

2. Architect.

3. Contractor.

C. Agenda:

1. Execution of Owner-Contractor Agreement.

2. Submission of executed bonds and insurance certificates.

3. Distribution of Contract Documents.

4. Submission of list of subcontractors, list of products, schedule of values, and progress schedule.

5. Submission of initial Submittal schedule.

6. Designation of personnel representing the parties to Contract, Owner and Architect.

7. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.

8. Scheduling.

D. Record minutes and distribute copies within two days after meeting to participants, with two copies to Architect, Owner, participants, and those affected by decisions made.

ADMINISTRATIVE REQUIREMENTS 01 30 00 - 4

3.3 PROGRESS MEETINGS

A. Schedule and administer meetings throughout progress of the work at maximum regular intervals.

B. Make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

C. Attendance Required:

1. Contractor.

2. Owner.

3. Architect.

4. Special consultants.

5. Contractor's superintendent.

6. Major subcontractors.

D. Agenda:

1. Review minutes of previous meetings.

2. Review of work progress.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

5. Review of submittals schedule and status of submittals.

6. Review of RFIs log and status of responses.

7. Review of off-site fabrication and delivery schedules.

8. Maintenance of progress schedule.

9. Corrective measures to regain projected schedules.

10. Planned progress during succeeding work period.

11. Coordination of projected progress.

12. Maintenance of quality and work standards.

13. Effect of proposed changes on progress schedule and coordination.

14. Other business relating to work.

ADMINISTRATIVE REQUIREMENTS 01 30 00 - 5

E. Record minutes and distribute copies within two days after meeting to participants, with copies to Architect, Owner, participants, and those affected by decisions made.

3.4 CONSTRUCTION PROGRESS SCHEDULE - SEE SECTION 01 32 16

3.5 DAILY CONSTRUCTION REPORTS

A. Include only factual information. Do not include personal remarks or opinions regarding operations and/or personnel.

B. Transmit electronically a copy to Owner and Architect.

1. Submit in format acceptable to Owner.

C. Prepare a daily construction report recording the following information concerning events at Project site and project progress:

1. Date.

2. High and low temperatures, and general weather conditions.

3. List of subcontractors at Project site.

4. List of separate contractors at Project site.

5. Approximate count of personnel at Project site.

a. Include a breakdown for supervisors, laborers, journeymen, equipment operators, and helpers.

6. Major equipment at Project site.

7. Material deliveries.

8. Safety, environmental, or industrial relations incidents.

9. Meetings and significant decisions.

10. Unusual events (submit a separate special report).

11. Stoppages, delays, shortages, and losses. Include comparison between scheduled work activities (in Contractor's most recently updated and published schedule) and actual activities. Explain differences, if any. Note days or periods when no work was in progress and explain the reasons why.

12. Emergency procedures.

13. Directives and requests of authority having jurisdiction (AHJ).

14. Change Orders received and implemented.

15. Testing and/or inspections performed.

ADMINISTRATIVE REQUIREMENTS 01 30 00 - 6

16. List of verbal instruction given by Owner and/or Architect.

17. Signature of Contractor's authorized representative.

3.6 COORDINATION DRAWINGS

A. General: Prepare coordination drawings for work requiring interactions between subcontractors. Subcontractor coordination is the responsibility of of the prime contractor.

B. Review drawings prior to submission to Architect. Architect will review for general coordination issues as they relate to design intent, only.

C. Owner is not responsible for failures in coordination of the work.

3.7 REQUESTS FOR INTERPRETATION (RFI)

A. Definition: A request seeking one of the following:

1. An interpretation, amplification, or clarification of some requirement of Contract Documents arising from inability to determine from them the exact material, process, or system to be installed; or when the elements of construction are required to occupy the same space (interference); or when an item of work is described differently at more than one place in Contract Documents.

2. A resolution to an issue which has arisen due to field conditions and affects design intent.

B. Whenever possible, request clarifications at the next appropriate project progress meeting, with response entered into meeting minutes, rendering unnecessary the issuance of a formal

RFI.

C. Preparation: Prepare an RFI immediately upon discovery of a need for interpretation of Contract Documents. Failure to submit a RFI in a timely manner is not a legitimate cause for claiming additional costs or delays in execution of the work.

1. Prepare a separate RFI for each specific item.

a. Review, coordinate, and comment on requests originating with subcontractors and/or materials suppliers.

b. Do not forward requests which solely require internal coordination between subcontractors.

2. Prepare in a format and with content acceptable to Architect.

a. Use CSI/CSC Form 13.2A - Request for Interpretation.

3. Prepare using software provided by the Electronic Document Submittal Service.

4. Combine RFI and its attachments into a single electronic file. PDF format is preferred.

ADMINISTRATIVE REQUIREMENTS 01 30 00 - 7

D. Reason for the RFI: Prior to initiation of an RFI, carefully study all Contract Documents to confirm that information sufficient for their interpretation is definitely not included.

1. Include in each request Contractor's signature attesting to good faith effort to determine from Contract Documents information requiring interpretation.

2. Unacceptable Uses for RFIs: Do not use RFIs to…