Method of Operation T2854, 25DPP01178 License Plate Materials, Manufacturing, Printing and Related Services for the New Jersey Motor Vehicle Commission (NJMVC) May 22, 2026

A Method of Operation, as may be amended from time to time, shall be posted by the Division of Purchase and Property upon award of the Contracts resulting from this Bid Solicitation. The Method of Operation will be posted to the “Attachments” Tab of the Contract’s NJSTART page. The Method of Operation applies to Using Agencies and MUST always be followed.

The Method of Operation will include an award summary which will identify Contractors for each brand/price line awarded.

1.0 Contract Information

Effective Dates: May 22, 2026 to May 21, 2030, with the possibility of up to three (3) one-year extensions, with no single extension exceeding one year.

2.0 Award Summary

Proposed Awardee

Irwin Hodson Group LLC (IHG)

3.0 Delivery

The Contractor shall be required to deliver products to Using Agencies on an as-needed basis. The Contractor shall make arrangements for delivery of products upon receipt of a purchase order. All products must be delivered in accordance with the Contractor’s delivery schedule and in strict accordance with the instructions from the Using Agency. Prices for items in Quotes shall be submitted Freight on Board (F.O.B.) Destination.

When there is a discrepancy between the delivery days listed in the General Tab in NJSTART and the State-Supplied Price Sheet, the State-Supplied Price Sheet delivery days shall govern.

All deliveries must be made as instructed by the Using Agency, during working hours, except on legal holidays.

Contractors shall follow all special delivery instructions as required by Using Agencies to comply with Using Agency operations.

The Contractor shall package and protect all material so that they are delivered to the Using Agency in a first-class, undamaged condition. The State reserves the right to reject any material which is damaged or delivered or received in an otherwise unacceptable condition. Any charges incurred due to damaged materials shall be the responsibility of the Contractor.

The State will order any quantity necessary to meet its requirements. No guarantee is made by the State to purchase any amount of product from any Contractor. The State guarantees neither minimum, nor average, nor maximum quantities per order, nor total quantity during the Contract term, including any extension(s) thereof.

The Contractor must deliver aluminum alloy coil stock and printed reflective sheeting directly to the DEPTCOR Tag Shop, located in Leesburg, New Jersey. The Contractor’s first delivery shall be no later than forty-five (45) Calendar Days following after the approval of the samples by the NJMVC. The NJMVC will provide official notification to the Contractor once the samples have been approved. All subsequent orders shall be delivered in advance of and in accordance with NJMVC/DEPTCOR’s production schedule. For all deliveries after the first delivery, the expected delivery timeframe should not exceed fourteen (14) Calendar Days. NJMVC/DEPTCOR will provide a projected schedule to the Contractor not less than thirty (30) Business Days in advance of the required delivery date.

The Contractor shall be accountable for all printed reflective sheeting from the place of printing to the point of delivery as well as arrange for the delivery of the finished product from DEPTCOR to the NJMVC’s warehouse. After Contract award, the Contractor shall provide a security plan to the State Contract Manager for “chain of custody” during its production, packaging and distribution of the printed reflective sheeting. A label identifying the production run number, lot number, plate series and manufacture date, shall be affixed to the outside of each shipping package by the Contractor.

Printed reflective sheeting shall be shipped by the Contractor in secured bulk packages to:

DEPTCOR, Bureau of State Use Industries Bayside State Prison 4293 Route 47 Leesburg, NJ 08327

For audit, tracking and investigative purposes, a proof of delivery (POD) receipt signature must be obtained by the Contractor’s carrier upon delivery to the DEPTCOR warehouse. The Contractor must provide the State Contract Manager with all POD receipts within (3) Business Days following an accepted delivery.

All deliveries shall be made upon approval and as instructed by the Using Agency, by prior arrangement only, during working hours, except on legal holidays.

Deliveries shall not be made on the following State observed holidays, which may be updated from time to time:

· New Year’s Day;

· Martin Luther King Jr. Day;

· Presidents Day;

· Good Friday;

· Memorial Day;

· Juneteenth;

· Independence Day;

· Labor Day;

· Columbus Day;

· Election Day;

· Veterans Day;

· Thanksgiving Day; and

· Christmas Day.

Deliveries will be accepted from Monday through Friday, excluding weekends and all State holidays, as noted above, from 8:00 am to 2:30 pm. No deliveries will be accepted after 2:30 pm. Twenty-four (24) hour advanced notice must be given prior to delivery.

The Contractor must contact DEPTCOR to coordinate all aspects of the delivery, including, but not limited to, the delivery timeframes and security measures for delivery. The contact information for DEPTCOR is as follows:

DEPTCOR Central Warehouse Bureau of State Use Industries 163 N. Olden Avenue Trenton, New Jersey 08625

1-609-633-8100

DEPTCOR Tag Shop Bayside State Prison 4293 Route 47 Leesburg, New Jersey 08327 1-856-785-0040 ext. 5143

Kennedy O’Brien, Director Office: 609-633-8100 ext. 5971

Cell: 732-841-2022

Kennedy.OBrien@doc.nj.gov

Brian Gallagher, Deputy Director Office: 609-633-8100 ext. 5901

Cell: 609-422-7984

Brian.Gallagher@doc.nj.gov

Demetrios Panayi, Tag Shop Industrial Manager Office: 609-633-8100 ext. 5952

Cell: 609-331-3125

Demetrios.G.Panayi@doc.nj.gov

David DeShields, Tag Shop Supervisor Office: 1-856-785-0040 ext. 5143 David.DeShields@doc.nj.gov

David Havens, Central Warehouse Supervisor Office: 609-633-8100 ext. 5921

Cell: 609-969-8434

David.Havens@doc.nj.gov