PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

TAHESHA L. WAY

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

March 26, 2025

To: All Interested Bidders

Re: Bid Solicitation # 25DPP01051 T2108 – Maintenance and Repair Services for Heavy Duty Vehicles (Class 5 or Higher, Over 15,000lb) Revised Quote Submission Due Date: Thursday, April 10, 2025 (2:00 p.m. Eastern Time) Revised Quote Submission Due Date: Wednesday, March 26, 2025 (2:00 p.m. Eastern Time) Quote Submission Due Date: March 11, 2025 (2:00 p.m. Eastern Time)

Bid Amendment #2

The following constitutes Bid Amendment #2 to the above referenced Bid Solicitation:

· This Bid Amendment includes answers to questions

· Revision to Bid Solicitation.

· Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation entitled “T2108 Revised Bid Solicitation 3.26.2025.”

It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation # 25DPP01051 T2108 – Maintenance and Repair Services for Heavy Duty Vehicles (Class 5 or Higher, Over 15,000lb)

Section Reference Revision

Please refer to the Bid Solicitation titled “T2108 Revised Bid Solicitation 3.26.2025”

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Note: These questions have been paraphrased in the interest of readability and clarity.

Section Reference Question (Bolded) and Answer

A. It is recommended that users utilize Microsoft Edge to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.

A. Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted a Quote, a Bidder should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

A. Please be advised that all Quotes shall be submitted electronically through NJSTART.

A. As stated in Bid Solicitation Section 2.2, Exceptions to the State of NJ Standard Terms and Conditions (SSTC): “Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder’s suggested changes and the reason(s) for the suggested change(s).” Moreover, as stated in Bid Solicitation Section 3.11, Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions may render a Quote non-responsive.

“For every Non-OEM Maintenance and Repair Price Line (Price Lines 39 – 52), the Bidder should list the brands it is willing and able to service. Bidders are only required to list Brands for the Price Lines that they have submitted a bid for. Bidders may list multiple brands per price line. Each brand listed on the same price line should be separated by a semi-colon (;).

Please refer to “T2108 Revised Attachment 3 – Brands List For Non-OEM Price Lines” ”

Quote Submission Q. I already submitted a Quote prior to the posting of the Electronic Questions and Ansewers response. Can I withdraw my submitted Quote and re-submit a revised Quote?

A. Yes, a Quote can be withdrawn and re-submitted before Quote Opening day pursuant to Section 3.5, of the Bid Solicitation, which states, in part:

“The Bidder may submit a revised Quote as long as the Quote is received prior to the announced date and time for Quote submission”.

Please refer to the Bid Solicitation titled “T2108 Revised Bid Solicitation 3.26.2025”

Small Business Set-Aside Contract Q. Can you confirm if this bid is designed for Small Business Vendors only?

A. No, the Bid Solicitation is not designed for Small Business Enterprises only. It is designated for Small Business Subcontracting only.

Please refer to the Bid Solicitation Cover page:

Additionally, please refer to Bid Solicitation Section 3.8 Small Business Set-Aside Contract which states:

“Not applicable to this procurement”.

Please refer to the Bid Solicitation titled “T2108 Revised Bid Solicitation 3.26.2025”

Small Business Set-Aside Contract Q. Is there another bid or existing contract in place for Maintenance & Repair Srvs for Heavy Duty Vehicles that isn't designed for Small Businesses only?

A. Please refer to question 6.

Small Business Subcontracting Set-Aside Contract Q. In order to submit a response, does a vendor have to be registered in that site? If so, could only a small business register and be eligible to bid?

A. No, a Bidder does not have to be registered as a as a Small Business Enterprise to submit a Quote in response to the subject Bid Solicitation.

If a Bidder is interested in utilizing a subcontractor then the Bidder must adhere to the requirements outlined in Bid Solicitation Section 3.13.8 Subcontractor Utilization Plan and Section 3.13.8.1 Small Business Subcontracting Set-Aside Contract in its entirety.

Please refer to the Bid Solicitation titled “T2108 Revised Bid Solicitation 3.26.2025”

Manufacturer’s Certification Q1. How does a bidder obtain a manufacture's certification for every brand listed in this quote?

Q2. Does the state have an example of what this form looks like?

Q3. What are the requirements to obtain said certificate?

A1. Please note the State will not advise as to how a Bidder obtains Manufacturers’ Certification.

A2. The State will not provide an example. Please refer to Bid Solicitation Section 3.17 Manufacturer’s Certification, which offers the following details

A3. Please note the State will not advise as to the requirements to obtain Manufacturers’ Certification.

“The manufacturer’s certification should include the manufacturer’s contact name, phone number, email address and Bid Solicitation number, for verification purposes”.

Please refer to the Bid Solicitation titled “T2108 Revised Bid Solicitation 3.26.2025”

Brand List For Non-OEM Price Lines Q. This document allows us to add additional Non-OEM price lines that we are able to service. We have additional OEM price lines we would like to add, such as Western Star and Autocar. Where can we add these additional price lines to the bid for consideration?

A. The State is only soliciting Quotes for the referenced OEM brands at this time. If a Bidder would like to submit a Quote for Non-OEM parts for Western Star Trucks, then the Bidder should use “T2108 Attachment 3 – Brands List For Non-OEM Price Lines”, and the corresponding price lines (39 – 52). Bidders may list multiple brands per price line on Attachment 3. Each brand listed on the same price line should be separated by a semi-colon (;).

Please refer to “T2108 Revised Attachment 3 – Brands List For Non-OEM Price Lines “ and Bid Solicitation titled “T2108 Revised Bid Solicitation 3.26.2025”

Brand List For Non-OEM Price Lines Q. If I am submitting a Quote for Non-OEM Maintenance and Repair lines, should I denote the brands I am willing and able to service under each Price Line?

A. Yes. Pursuant to Section 3.18, if the Bidder includes Non-OEM Maintenance and Repair lines (Price Lines 39-52) as part of its Quote, the Bidder should submit, with its Quote, a completed Brand List for Non-OEM Price Line Form (Attachment #3) with its Quote. Bidders may list multiple brands per price line on Attachment 3. Each brand listed on the same price line should be separated by a semi-colon (;).

Please refer to “T2108 Revised Attachment 3 – Brands List For Non-OEM Price Lines “ and Bid Solicitation titled “T2108 Revised Bid Solicitation 3.26.2025”

Brand List For Non-OEM Price Lines Q. Can Western Star trucks be added as a brand to the service bid?

We have been a dealer of WS since 1984 and sold our first WS to MT. Olive Township in 1985. Western Star is owned by parent company Daimler Trucks which also sells Freightliner which is on the bid. We have sold over 150 Western Star trucks in the past year to government which will all need servicing. Thank you for your consideration in this matter.

A. No, the State is only soliciting Quotes for the referenced brands at this time. If a Bidder would like to submit a Quote for Non-OEM parts for Western Star Trucks, then the Bidder should use “T2108 Attachment 3 – Brands List For Non-OEM Price Lines”, and the corresponding price lines (39 – 52). Bidders may list multiple brands per price line on Attachment 3. Each brand listed on the same price line should be separated by a semi-colon (;).

Please refer to “T2108 Revised Attachment 3 – Brands List For Non-OEM Price Lines “ and the Bid Solicitation titled “T2108 Revised Bid Solicitation 3.26.2025”

State-Supplied Price Sheet Instructions Please be advised the following language has been deleted from Section 3.23

“Bidders must service all Counties within the Region bid. Any proposal for a part of a Region - for a County or Counties that do not cover the entire Region - shall be rejected.”

“Note: If a Bidder has multiple facilities in the same region (same price sheet can be used for different facilities in the same county) that they wish to provide services in, the Bidder shall submit separate Price Sheets for each facility, denoting the address at the top of each respective Price Sheet.”

The following language has been added to Section 3.23.3:

“Note: If a Bidder has multiple facilities that they wish to provide services in, the Bidder shall submit separate Price Sheets for each facility, denoting the address at the top of each respective Price Sheet.”

General Requirements Please be advised that Section 4.1 has been revised as follows:

From : “4.1 GENERAL REQUIREMENTD”

To: “4.1 GENERAL REQUIREMENTS”

Please refer to the Bid Solicitation titled “T2108 Revised Bid Solicitation 3.26.2025”

Region/Counties Q. Where in the bid do we mention which regions (or statewide) we are willing to service?

A. Please be advised, this contract is not set up for regional award.

Section 4.3 Region/Counties has been removed in its entirety. All sub sequential numbering in Section 4.0 has been renumbered accordingly.

Additionally, please refer to the question 12.

Please refer to the Bid Solicitation titled “T2108 Revised Bid Solicitation 3.26.2025”

General Contract Terms Please be advised that Section 4.3 “General Contract Terms” has been revised as follows:

“If deemed in the best interest of the State, the manufacturer’s list of areas covered may be adopted, for the brand bid, superseding the county designation listed in Section 4.5.”

“Note: If a brand manufacturer’s (OEM) and/ or aftermarket equipment/component list of covered vehicles does not agree with Section 4.2 of the Bid Solicitation ….”

Please refer to the Bid Solicitation titled “T2108 Revised Bid Solicitation 3.26.2025”

General Contract Terms Q. What time frame should we estimate? Annually, monthly, length of the contract?

A. The base term of the Contract shall be for a period of three (3) years with an option to extend for up to three (3) years with no single extension exceeding one (1) year, by mutual written consent of the Contractor and the Director at the same terms, conditions, and pricing at the rates in effect in the last year of this Contract or rates more favorable to the State.

Please refer to Section 5.1 of the Bid Solicitation which states:

“The base term of this Contract shall be for a period of three (3) years. The anticipated Contract effective date is provided on the “Summary” page of the Bid Solicitation in NJSTART. If delays in the procurement process result in a change to the anticipated Contract effective date, the Contractor agrees to accept a Contract for the full term of this Contract.

This Contract may be extended up to three (3) years with no single extension exceeding one (1) year, by the mutual written consent of the Contractor and the Director at the same terms, conditions, and pricing at the rates in effect in the last year of this Contract or rates more favorable to the State”.

Please refer to the Bid Solicitation titled “T2108 Revised Bid Solicitation 3.26.2025”

Contract Term and Extension Option Q. This section states “with no single extension exceeding one year”. Would you please clarify how many extensions not to exceed one year may be issued?

A. The Contract may be extended up to three times for a period of one (1) year at a time.

Please refer to Section 5.1 of the Bid Solicitation which states in part:

“This Contract may be extended up to three (3) years with no single extension exceeding one (1) year, by the mutual written consent of the Contractor and the Director at the same terms, conditions, and pricing at the rates in effect in the last year of this Contract or rates more favorable to the State”.

Procurement Efficiency Program Q. Will invoices be sent for the quarterly amount due to Periscope for Procurement Efficiency and instructions for submitting the payment due? For accounting purposes, we should have a document to pay from.

A. Yes, total quarterly sales/invoices due would be sent to Periscope by the Contractor at end of each quarter. It is the responsibility of the Contractor to document all quarterly sales/invoices made under this contract, collate the quarterly sales/invoices and submit total quarterly sales/invoices to Periscope at the end of each quarter.

Please refer to Section 5.11 of the Bid Solicitation which states in part:

A. “Quarterly Sales Reporting - The Contractor shall submit a Sales Report documenting all sales made under the Contract. The Sales Report shall be submitted directly to Periscope no later than thirty (30) Calendar Days after the end of each calendar quarter. The calendar quarters will end March 31, June 30, September 30, and December 31. The Sales Report must contain the following information:

· Complete and accurate details of all sales, credits, returns, refunds, and the like for the reporting quarter;

· Purchasing entity;

· Total of Procurement Efficiency Program Fee amount due for the reporting quarter;

· Such other information as the State may reasonably request;

· If no sales were made against this Contract during the reporting quarter, then a report shall be submitted showing zero sales and zero Procurement Efficiency Program Fee due; and

· Quarterly Sales Reporting and remittance of the Procurement Efficiency Program Fee shall begin on the first calendar quarter starting after the effective date of the Contract”.

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