T0097 26DPP01239 Method of Operation~18.pdf

METHOD OF OPERATION

T0097 – Automotive Lubricants: Motor Oils –All Types, Gear Oils, Greases, Automatic Transmission Fluids (ATF), Tractor Hydraulic/Transmission Fluids, Hydraulic Oils, Diesel

Exhaust Fluids (DEF), Antifreeze and Windshield Washer Fluids – STATEWIDE

Bid Solicitation #26DPP01239

September 2026

Effective Dates: 09/04/2026 through 09/03/2030, with the possibility of up to three (3) one-year extensions, with no single extension exceeding one year.

BACKGROUND:

The State of New Jersey Division of Purchase and Property awarded Contracts to the Contractors listed below, which provide automotive lubricants to State Using Agencies and Cooperative Purchasing Program participants.

Awardees Contract Number Taylor Oil Company, Inc. (Taylor Oil

Company)

26-FLEET-144066

PPC Lubricants LLC (PPC Lubricants) 26-FLEET-144067 David Weber Oil Co. (David Weber) 26-FLEET-144068

North East Auto & Truck Parts LLC (N E Auto & Truck Parts)

26-FLEET-144069

Pina M. Inc DBA Pina Solutions (Pina Solutions)

26-FLEET-144070

Globe Petroleum Inc. (Globe Petroleum) 26-FLEET-144071 Moove NA Distribution LLC (Moove NA

Distribution)

26-FLEET-144072

Jersey Auto Supply 26-FLEET-144073 Accumovers LLC 26-FLEET-144074

Romeo Enterprises LLC (Romeo Enterprises)

26-FLEET-144075

For a complete list of brands awarded by category for the aforementioned awardees, please refer to the section below titled “Award Summary”.

PRODUCT SPECIFICATIONS

The following is a list of the categories included in this Bid Solicitation. Products offered must only be for the categories identified below. No other categories of automotive lubricants will be considered as part of this Bid Solicitation. Any items covered under another Contract will not be awarded as part of this Bid Solicitation. All products offered in a category shall meet the description of that category. The State reserves the right to redact any products within a price list/catalog that do not meet the category.

The Contractor may offer a price list/catalog that has an exhaustive list of products offering various blends/types/varieties, packaging sizes, Industry/Vehicle Manufacturer certifications, etc. and are suitable for use in various applications, for each category identified below.

Category 1 - Motor Oils - All Types/Oil Extenders:

• Engine oil (including re-refined oil) and oil extenders offered should be suitable for applicable use in automotive (including off-road application) and/or marine engines.

Category 2 - Two-Stroke Engine Oil:

• Two-stroke cycle engine oil offered should be suitable for applicable use in air-cooled, water-cooled, oil injection and conventional pre-mixed gasoline/oil engines.

Category 3 - Gear Oil:

• Gear oil (including synthetic gear oil) offered should be suitable for applications including, but not limited to, heavy duty manual transmissions, axles, and final drives.

Category 4 - Greases:

• Greases offered should be suitable for applications including, but not limited to, industrial and automotive bearings, chassis components, universal joints, and disc brake wheel bearings.

Category 5 - Automatic Transmission Fluid (ATF):

• Automatic transmission fluid offered should be suitable for applicable use in various vehicle automatic transmissions.

Category 6 - Tractor Hydraulic/Transmission Fluid:

• Tractor hydraulic/transmission fluid offered should be suitable for applicable use with various types of farm, landscape, and utility tractors.

Category 7 - Hydraulic Oil:

• Hydraulic oil offered should be suitable for applicable use with various types of hydraulic equipment.

Category 8 - Diesel Exhaust Fluid (DEF):

• Diesel Exhaust Fluid (DEF) offered should be a non-hazardous solution suitable for use in diesel engine vehicles.

Category 9 - Antifreeze/Extended-Life Antifreeze/Antifreeze Extender:

• Antifreeze, extended-life antifreeze, and antifreeze extenders offered should be suitable for applicable use in various types of engines.

Category 10 - Windshield Washer Fluid:

• Windshield washer fluid should be concentrated or pre-mixed Methyl Alcohol windshield washer fluid.

Products offered should meet all OEM requirements to be a qualified product for use in the original equipment, as required by Chrysler, General Motors, Ford, Honda, Toyota, Nissan and North American Truck Manufacturers. Using Agencies should select products based on all applicable/recommended OEM requirements for the unit.

Contractors are advised that Using Agencies will utilize catalog pricing and/or price lists in accordance with the Method of Operation to be promulgated to Using Agencies following Contract award. This Method of Operation will provide Using Agencies with an opportunity to evaluate the total cost of products sought and select the most cost effective Contractor.

Please refer to Bid Solicitation Section 4.5.

ORDER QUANTITIES:

The State will order any quantity necessary to meet its requirements. No guarantee is made by the State to purchase any amount of product from any Contractor. The State guarantees neither minimum, nor average, nor maximum quantities per order, nor total quantity during the Contract term, including any extension(s) thereof.

For a bulk delivery, a minimum of 100 gallons per order is guaranteed.

PRODUCT SIZES:

Listed in the table below are the product sizes frequently purchased by State Using Agencies based on current product expenditure:

Category Number

Description Example of Quantities

1 Motor Oils - All Types/Oil Extenders Quart, Case, Gallon, Drum, Bulk 2 Two-Stroke Engine Oil Quart, Case, Gallon 3 Gear Oil Case, Pail, Drum 4 Greases Tubes, Case, Drum 5 Automatic Transmission Fluid (ATF) Case, Gallon, Drum, Bulk 6 Tractor Hydraulic/Transmission Fluid Gallon, Pail, Drum 7 Hydraulic Oil Case, Pail, Drum 8 Diesel Exhaust Fluid (DEF) Quart, Case, Drum 9 Antifreeze/Extended-Life Antifreeze/Antifreeze

Extenders Quart, Case, Pail, Drum

10 Windshield Washer Fluid Quart, Gallon, Case, Pail, Drum

Contractors may offer products in any size, even if not identified in the table above.

DELIVERY REQUIREMENTS:

Contractor deliveries for all items shall be made within the delivery timeframes noted on the State-Supplied Price Sheet and in strict accordance with the instructions from the Using Agency. Prices for items in Quotes shall be submitted Freight On Board (F.O.B.) Destination.

When there is a discrepancy between the delivery days listed in the General Tab in NJSTART and the State-Supplied Price Sheet, the State-Supplied Price Sheet delivery days shall govern.

The Contractor must deliver products to Using Agencies on an as-needed basis. The Contractor shall make arrangements for delivery of products upon receipt of a purchase order. The delivery location will be specified in the purchase order.

All deliveries must be made as instructed by the Using Agency, during working hours, except on legal holidays.

Deliveries shall not be made on the following State observed holidays, which may be updated from time to time:

• New Year’s Day;

• Martin Luther King Jr. Day;

• Presidents Day;

• Good Friday;

• Memorial Day;

• Juneteenth;

• Independence Day;

• Labor Day;

• Columbus Day;

• Election Day;

• Veterans Day;

• Thanksgiving Day; and

• Christmas Day.

Using Agencies may specify alternate delivery sites and /or hours, when necessary.

The State of New Jersey will not be bound to any minimum, average or maximum order quantities during the term of the Contract, including any extension(s) thereof. However, for a bulk delivery, a minimum of 100 gallons per order is guaranteed.

All drums, kegs, or containers shall be properly sealed. All drums or containers showing evidence of leakage after delivery are to be replaced at no extra charge immediately upon report by the Using Agency. If leakage is discovered upon delivery, the Using Agency has the right to refuse delivery.

Bulk deliveries of products shall be pumped directly into the containers. Quantities shall be accurately measured by a certified meter located on the delivery vehicle at the time of delivery. Proof of meter calibration shall be made available.

With each bulk delivery, a printed meter ticket/delivery slip shall be furnished showing the purchase order #, date of delivery, product delivered, meter readings before and after the end of delivery and number of gallons delivered. Bulk delivery shall not be considered complete until the Using Agency’s representative signs the tank slip. Invoices shall include a copy of the delivery ticket duly signed by the Using Agency representative.

If the Using Agency reasonably determines that shipments or partial shipments fail to meet the specifications, or are in any other way defective, these shipments or partial shipments shall be rejected. Such shipments shall be immediately removed by the contractor and promptly replaced with acceptable product in complete conformance with the specifications at no extra cost to the Using Agency.

If the Using Agency tank is contaminated due to action of the Contractor, the Contractor shall be fully responsible to promptly remove and dispose of all contaminated products properly, and clean the affected tank, line, filter and nozzle at no cost to the Using Agency. The contaminated product, including those other than engine oil, must be promptly replaced at no cost to the Using Agency.

The delivery truck driver must constantly monitor the product being delivered, and delivery equipment for any spills, leaks, etc. The Contractor must be responsible for the prompt clean up of all spills and/or leaks that occur during or as a result of deliveries, and shall notify the NJDEP of any spill as required by law, at no cost to the Using Agency.

The Contractor shall contact the Using Agency location prior to each delivery, advising estimated time of arrival, product to be delivered, and estimated quantity.

All drums shall be delivered with a vehicle equipped with a powered tailgate, to prevent injury to employees and damage to drums. Failure to do so shall result in non-acceptance of delivery, and the State will not be liable for any costs incurred by the Contractor.

The Contractor must accept a faxed or e-mailed order.

The Contractor shall not charge any deposit for drums or any other product delivered. The Using Agency will have the option of disposing of drums or having the Contractor pick up empty drums.

CONTRACT IMPLEMENTATION – ORDERING PROCESS

Contract users shall make purchases from that Contractor whose Contract terms and conditions are most advantageous, price and other factors considered. Contract users shall initiate a Contract purchase project by preparing clear and unambiguous project requirements, based solely upon their needs. At the time of auditing, Contract users will be required to demonstrate that the establishment of the project requirements is free from any bias or inclination against or in favor of any Contractor. Using its project requirements, current price list (as published in the Attachments tab of the Contract in NJSTART) and Contract discount or markup, a Contract user shall determine the final purchase price for each Contract for a given price line item. The Contract user must document all phases of its Contract selection process for each purchase under any Contract resulting from this Bid Solicitation.

AWARD SUMMARY:

CATEGORY 1 - Motor Oils - All Types/Oil Extenders (Price Line: 1)

Contractor Brand(s) Awarded Delivery Days After Receipt of Order (ARO)

Accumovers LLC Berryman Oil Extender 10 Days

David Weber Oil Co. (David Weber) Gibraltar 3 Days

Globe Petroleum Inc. (Globe Petroleum)

CITGO

5 Days Gulf

Service Pro/Purus

Jersey Auto Supply Inc. (Jersey Auto Supply)

Castrol 7 Business Days

Mobil 7 Business Days

NAPA 7 Business Days

Pennzoil 7 Business Days

Royal Purple 7 Business Days

Shell 7 Business Days

Valvoline 7 Business Days

Moove NA Distribution LLC (Moove NA Distribution)

Medallion Plus/Dynaplex 3-5 Business Days

Mobil 3-5 Business Days

North East Auto & Truck Parts LLC (N E Auto & Truck Parts)

Castrol In Stock: 1 day, Non-Stock: 4 days

Chevron In Stock: 1 Day, Non-Stock: 4 Days

Lucas Oil In Stock: 1 Day, Non-Stock: 4 Days

Mobil In Stock: 1 Day, Non-Stock: 4 Days

Mobil 1 In Stock: 1 Day, Non-Stock: 4 Days

NAPA In Stock: 1 Day, Non-Stock: 4 Days

Pennzoil In Stock: 1 Day, Non-Stock: 4 Days

Royal Purple In Stock: 1 Day, Non-Stock: 4 Days

Shell In Stock: 1 Day, Non-Stock: 4 Days

Sierra In Stock: 1 Day, Non-Stock: 4 Days

PPC Lubricants LLC (PPC Lubricants) Drydene 5 Days

Duramax 5 Days Romeo Enterprises LLC (Romeo Enterprises) Amsoil 3 Days

Taylor Oil Company, Inc. (Taylor Oil Company)

Rowe 2 – 5 Days

Star Fire 2 – 5 Days

TruFuel/Royal Purple 2 – 5 Days

Valvoline 2 – 5 Days

CATEGORY 2 – Two-Stroke Engine Oil (Price Line: 2)

Accumovers LLC Genuine 10 Days

David Weber Gibraltar 3 Days

Globe Petroleum Mystik 5 Days

Jersey Auto Supply

Castrol 7 Business Days

Mobil 7 Business Days

NAPA 7 Business Days

Pennzoil 7 Business Days

Royal Purple 7 Business Days

Shell 7 Business Days

Valvoline 7 Business Days

N E Auto & Truck Parts

Lucas In Stock: 1 Day, Non-Stock: 4 Days

NAPA In Stock: 1 Day, Non-Stock: 4 Days

Royal Purple In Stock: 1 Day, Non-Stock: 4 Days

Sierra In Stock: 1 Day, Non-Stock: 4 Days

Valvoline In Stock: 1 Day, Non-Stock: 4 Days

PPC Lubricants MAG 1 5 Days

Romeo Enterprises Amsoil 3 Days

Taylor Oil Company

Star Fire 2 – 5 Days

TruFuel/Royal Purple 2 – 5 Days

CATEGORY 3 - Gear Oil (Price Line: 3)

Accumovers LLC Valvoline 10 Days

David Weber Gibraltar 3 Days

Globe Petroleum

CITGO

5 Days Gulf

Jersey Auto Supply

Castrol 7 Business Days

Mobil 7 Business Days

NAPA 7 Business Days

Pennzoil 7 Business Days

Royal Purple 7 Business Days

Shell 7 Business Days

Valvoline 7 Business Days

Moove NA Distribution Medallion Plus/Dynaplex 3-5 Business Days

Mobil 3-5 business days

N E Auto & Truck Parts

Castrol In Stock: 1 Day, Non-Stock: 4 Days

CRC In Stock: 1 Day, Non-Stock: 4 Days

Eneos In Stock: 1 Day, Non-Stock: 4 Days

Liqui Moly In Stock: 1 Day, Non-Stock: 4 Days

Lucas Oil In Stock: 1 Day, Non-Stock: 4 Days

NAPA In Stock: 1 Day, Non-Stock: 4 Days

Valvoline In Stock: 1 Day, Non-Stock: 4 Days

PPC Lubricants Drydene 5 Days

Duramax 5 Days

Romeo Enterprises Amsoil 3 Days

Taylor Oil Company

BioBlend 2 – 5 Days

Lubriplate 2 – 5 Days

Star Fire 2 – 5 Days

CATEGORY 4 - Greases (Price Line: 4)

Accumovers LLC Valvoline 10 Days

David Weber Gibraltar 3 Days

Globe Petroleum Mystik 5 Days

Jersey Auto Supply

Lucas 7 Business Days

NAPA 7 Business Days

Shell 7 Business Days

Valvoline 7 Business Days

Moove NA Distribution Medallion Plus/Dynaplex 3-5 Business Days

Mobil 3-5 Business Days

N E Auto & Truck Parts

Chevron In Stock: 1 Day, Non-Stock: 4 Days

CRC In Stock: 1 Day, Non-Stock: 4 Days

Eneos In Stock: 1 Day, Non-Stock: 4 Days

Lucas In Stock: 1 Day, Non-Stock: 4 Days

NAPA In Stock: 1 Day, Non-Stock: 4 Days

Valvoline In Stock: 1 Day, Non-Stock: 4 Days

PPC Lubricants Drydene 5 Days

Romeo Enterprises Amsoil 3 Days

Taylor Oil Company

BioBlend 2 – 5 Days

Lubriplate 2 – 5 Days

Lucas 2 – 5 Days

Prime Guard 2 – 5 Days

CATEGORY 5 - Automatic Transmission Fluid (Price Line: 5)

Accumovers LLC Amsoil 10 Days

David Weber Gibraltar 3 Days

Globe Petroleum

CITGO

5 Days Gulf

Service Pro

Jersey Auto Supply

Castrol 7 Business Days

Mobil 7 Business Days

NAPA 7 Business Days

Pennzoil 7 Business Days

Royal Purple 7 Business Days

Shell 7 Business Days

Valvoline 7 Business Days

Moove NA Distribution Medallion Plus/Dynaplex 3-5 Business Days

Mobil 3-5 Business Days

N E Auto & Truck Parts

Castrol In Stock: 1 Day, Non-Stock: 4 Days

Eneos In Stock: 1 Day, Non-Stock: 4 Days

Liqui Moly In Stock: 1 Day, Non-Stock: 4 Days

Lucas Oil In Stock: 1 Day, Non-Stock: 4 Days

Mobil In Stock: 1 Day, Non-Stock: 4 Days

Mobil 1 In Stock: 1 Day, Non-Stock: 4 Days

NAPA In Stock: 1 Day, Non-Stock: 4 Days

Pennzoil In Stock: 1 Day, Non-Stock: 4 Days

Valvoline In Stock: 1 Day, Non-Stock: 4 Days

PPC Lubricants Duramax 5 Days

Romeo Enterprises Amsoil 3 Days

Taylor Oil Company

Rowe 2 – 5 Days

CATEGORY 6 - Tractor Hydraulic/Transmission Fluid (Price Line: 6)

Accumovers LLC Traveller 10 Days

David Weber Gibraltar 3 Days

Globe Petroleum

CITGO/Mystik 5 Days

Gulf

Service Pro/Purus

Jersey Auto Supply

Castrol 7 Business Days

Mobil 7 Business Days

NAPA 7 Business Days

Pennzoil 7 Business Days

Shell 7 Business Days

Valvoline 7 Business Days

Moove NA Distribution Medallion Plus/Dynaplex 3-5 Business Days

Mobil 3-5 Business Days

N E Auto & Truck Parts

Chevron In Stock: 1 Day, Non-Stock: 4 Days

Lucas Oil In Stock: 1 Day, Non-Stock: 4 Days

NAPA In Stock: 1 Day, Non-Stock: 4 Days

Valvoline In Stock: 1 Day, Non-Stock: 4 Days

PPC Lubricants Drydene 5 Days

Romeo Enterprises Amsoil 3 Days

Taylor Oil Company

CATEGORY 7 - Hydraulic Oil (Price Line: 7)

Accumovers LLC STP 10 Days

David Weber Gibraltar 3 Days

Globe Petroleum

CITGO

5 Days Gulf

Service Pro

Jersey Auto Supply NAPA 7 Business Days

Moove NA Distribution Medallion Plus/Dynaplex 3-5 Business Days

Mobil 3-5 Business Days

N E Auto & Truck Parts Lucas Oil In Stock: 1 Day, Non-Stock: 4 Days

NAPA In Stock: 1 Day, Non-Stock: 4 Days

Valvoline In Stock: 1 Day, Non-Stock: 4 Days

PPC Lubricants Drydene 5 Days

Romeo Enterprises Amsoil 3 Days

Taylor Oil Company

BioBlend 2 – 5 Days

Gulf 2 – 5 Days

Safe T Therm 2 – 5 Days

Star Fire 2 – 5 Days

Total 2 – 5 Days

CATEGORY 8 - Diesel Exhaust Fluid (Price Line: 8)

Accumovers LLC Azure 10 Days

David Weber Gibraltar 3 Days

Globe Petroleum Colonial Chemical 3 Days

Jersey Auto Supply NAPA 7 Business Days

N E Auto & Truck Parts

NAPA In Stock: 1 Day, Non-Stock: 4 Days

NAPA Blue DEF In Stock: 1 Day, Non-Stock: 4 Days

Prestone In Stock: 1 Day, Non-Stock: 4 Days

PPC Lubricants Drydene 5 Days

Taylor Oil Company

Air 1 2 – 5 Days

Clear Drop 2 – 5 Days

Oil Zum 2 – 5 Days

CATEGORY 9 - Antifreeze/Extended-Life Antifreeze/Antifreeze Extenders (Price Line: 9)

Chevron In Stock: 1 Day, Non-Stock: 4 Days

NAPA In Stock: 1 Day, Non-Stock: 4 Days

Prestone In Stock: 1 Day, Non-Stock: 4 Days

Shell In Stock: 1 Day, Non-Stock: 4 Days

Zerex In Stock: 1 Day, Non-Stock: 4 Days

Pina M. Inc. d/b/a Pina Solutions (Pina Solutions) Gibraltar 3 Days

CATEGORY 10 - Windshield Washer Fluid (Price Line: 10)

NAPA In Stock: 1 Day, Non-Stock: 4 Days

Peak In Stock: 1 Day, Non-Stock: 4 Days

Prestone In Stock: 1 Day, Non-Stock: 4 Days

Pina Solutions Gibraltar 3 Days