Systems_With_Intelligence_Infrared_Monitoring_System.pdf

1. Summary

Supplier: Systems With Intelligence

Description: Infrared Monitoring System

To date, the listed supplier has been identified as the exclusive source for this product/service. Notice is hereby provided that this product/service may be a single source.

Any supplier that believes they are capable of providing the same type of product/service should submit product information, statement of qualifications, and/or capabilities, as applicable, by the due date.

This posting will remain active for fifteen (15) business days pursuant to Florida Statute 287.057.

Single Source #SS26-1 Title: Systems With Intelligence Infrared Monitoring System

2. Notice

It is the policy of the City of Winter Park to consistently purchase goods and services by full and open competition. The taxpayers of Winter Park are best served when we make sound business decisions based on competitive bids or proposals. Early acquisition planning, including the Procurement Division, can help to avoid delays and facilitate effective market research. However, there may be instances in which a method other than full and open competition can be justified. If a user department determines that a method alternative to full and open competition is necessary or in the best interest of the

City of Winter Park, appropriate justification for that course of action must be submitted to the Procurement Division for approval in order to waive the competitive procurement process.

It is the responsibility of any prospective Respondent to notify the Procurement Division in writing of any requirement or condition that may unduly restrict competition or appear to favor a single vendor or manufacturer. Such notification must be submitted no later than five (5) business days prior to the proposal due date and time.

Requestor: Jamie England

Date: Thursday, September 11, 2025

Request For: Single Source

Single Source (use for single purchases only): The supply of a product or service is so uniquely* qualified that is only available from a solitary source.

*Definition of Uniquely:

A. Being the only one of its kind

B. Without an equal or equivalent; unparalleled

C. Unusual; extraordinary

D. Characteristic of a particular category, condition or locality

Proposed Vendor: Systems With Intelligence

Fiscal Year: 2026

Estimated FY Spending: $140,000

1. Explain why the product/service requested is the only product/service that can satisfy your requirements. Be specific with regard to specifications, features, characteristics, requirements, capabilities and compatibility. Describe what steps have been taken to make this determination:

The infrared camera system from Systems With Intelligence is the only solution that meets the City's requirements for utility-grade, real-time thermal monitoring with SCADA integration. It offers proven reliability in harsh environments, advanced analytics, and seamless compatibility with our existing systems.

2. Explain why this service provider, supplier or manufacturer is the unique available source from which to obtain this product/service. Describe the efforts that were made to verify and confirm the validity of a distributor’s claim to be the only available source.

(Obtain and include a signed letter from the manufacturer confirming claims made by distributors of exclusive distributorship):

Systems With Intelligence is the sole manufacturer and supplier of their infrared camera systems, and no third-party vendors offer their products.

3. Will this purchase obligate the City to a particular vendor for future purchases? (Either in terms of maintenance that only this vendor will be able to perform and/or if we purchase this item, will we need more “like” items in the future to match this one?):

Yes

4. Please describe your market research and the results thereof, including a description of other similar sources or products available and why they are not acceptable:

After evaluating available solutions, Systems With Intelligence is the only option identified that meets the City’s operational requirements for SCADA integration, system durability, and advanced analytics without requiring additional customization or third-party add-ons.

I certify that the above statements are true and correct to the best of my knowledge, and that prices obtained are fair and reasonable. I also certify that neither I, nor my family members, will gain or receive any additional benefit because I have recommended that this acquisition be obtained solely from a designated vendor or contractor.

Department Head: Jamie England Date: Thursday, September 11, 2025

3. Vendor Questionnaire

1. Does your company provide this product/service?* ☐ Yes

☐ No

*Response required

2. Vendor Specifications and Information* Please upload your specifications and information.

*Response required