Supplier Registration Guide.pdf
PDF 1 MB Posted
- Attached to
- Vehicle Inspection & ID Security Devices
- Solicitation number
- 6100066281
- Issued by
- Dauphin County, Harveys Lake Borough, Pennsylvania
About this file
This is a Supplier Registration Guide issued by the Commonwealth of Pennsylvania Department of General Services Bureau of Procurement, providing instructions for vendors seeking to register and conduct business with the state. The guide outlines a four-step registration process required for all suppliers wishing to participate in Pennsylvania state and local procurement opportunities, including the Vehicle Inspection & ID Security Devices solicitation for the Pennsylvania Department of Transportation. The registration process requires vendors to complete vendor identification, provide detailed company information, submit a W-9 form for IRS verification, and create login credentials through the PA Supplier Portal at www.pasupplierportal.state.pa.us. Required company information includes the vendor's Employer Identification Number (EIN) or Social Security Number (SSN), legal business name, type of business entity, contact information, physical address, and product categories. The system validates addresses through the United States Postal Service and verifies EIN/SSN information against IRS records before establishing a vendor number.
Upon successful registration, vendors receive a unique vendor number and confirmation email, after which they must complete additional profile requirements including entering bank data for ACH payments and registering for E-Alerts to receive notifications of applicable solicitations. The PA Supplier Portal is compatible only with Microsoft Internet Explorer versions 8 through 11, and vendors should not use Internet Explorer's navigation controls during registration. Technical support is available through the Supplier Service Center at (877) 435-7363 (Option 1) or via email at ra-pscsrmportal@pa.gov. Password requirements include a minimum of seven characters containing one special character, one uppercase letter, one lowercase letter, and one number. This registration serves as the prerequisite for all vendors, including those bidding on the Vehicle Inspection & ID Security Devices contract for PennDOT.
View the file
Other files
Show all 13
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
REGISTERING AS A
SUPPLIER
The Commonwealth of Pennsylvania
Department of General Services
Bureau of Procurement www.dgs.pa.gov
BEFORE YOU BEGIN
THE REGISTRATION PROCESS
• Please have the following company info ready before beginning the registration process:
- Your Employer Identification Number (EIN) OR Social Security Number (SSN)
- Your company's current bank data
- The complete legal name of your business
Need help with registration? Call the Help Desk at (877) 435-7363 and select Option #1. Page 2
• PA Supplier Portal is only compatible with Microsoft Internet Explorer versions 8, 9, 10, and 11. Please be aware other browsers including Mozilla Firefox, Google Chrome, Torch, and Safari are NOT 100% compatible. If you are unaware of what version of Internet Explorer you have, please press the "F1" key for help.
http://www.microsoft.com/en-us/download/internet-explorer-10-details.aspx
How to Register as a Procurement Supplier
Registering as a Procurement Supplier | Step 1 – Vendor Identification |
Step 2 – Vendor Details | Step 3 – Submit Registration Form | Step 4 – Create User ID
Registering as a Procurement Supplier
Go to the PA Supplier Portal to complete the four-step supplier registration process.
1. Open your web browser and enter www.pasupplierportal.state.pa.us.
2. Select the Supplier Registration link to begin.
The vendor registration wizard displays. It will assist you with the completion of your registration.
Help is available on each page within the Instructions area of the wizard.
Need help with registration? Call the Help Desk at (877) 435-7363 and select Option #1. Page 3 http://www.pasupplierportal.state.pa.us/ http://www.pasupplierportal.state.pa.us/
Caution – do not use Internet Explorer’s navigation controls:
Getting Help:
If you experience any difficulty during the Supplier Registration process, please contact our Supplier Service Center at (877) 435-7363 and choose option 1, or email: ra-pscsrmportal@pa.gov.
Need help with registration? Call the Help Desk at (877) 435-7363 and select Option #1. Page 4 mailto:ra-pscsrmportal@pa.gov
Step 1 – Vendor Identification
1. Enter the Employer Identification Number (EIN) or Social Security Number (SSN) for your business.
Enter either the EIN or SSN – do not make an entry in both fields.
Use whole numbers and do not include any special characters in your entry. .
2. Select the Next button.
Upon entry of an unregistered EIN or SSN, you will proceed to Step 2 where you will provide details about your company.
If you are already a registered vendor, you will be asked to enter your assigned
Vendor Number in order to access your company’s profile.
– If you do not know your Vendor Number, please contact our Supplier
Service Center at (877) 435-7363 and choose option 1 or email: ra-pscsrmportal@pa.gov.
Need help with registration? Call the Help Desk at (877) 435-7363 and select Option #1. Page 5
Step 2 – Vendor Details
1. Enter the Employer Identification Number (EIN) or Social Security Number (SSN) for your business.
Required fields are noted with a red asterisk (*) and include:
– Legal Name
– Name of Person Creating the Registration
– Type of Business (Individual / Sole Proprieter, C or S Corporation, Partnership, Limited Liability Company C or S Corp, Limited Liability Company Partnership, Joint Venture, Government, Trust / Estate Tax Exempt, Foreign, Other Tax Exempt)
– Telephone Number
– Street Number and Name (or PO Box)
– City, State, and Zip Code
– County
– Country
Need help with registration? Call the Help Desk at (877) 435-7363 and select Option #1. Page 6
– E-Mail Address
For demonstration purposes, an example of a completed form is shown below.
The lower portion of the form contains areas to select your product category for delivery, and to confirm the Data Privacy Statement.
3. Select the checkbox next to the type(s) of product categories your company can deliver.
4. Carefully read the Data Privacy Statement; select the checkbox if you accept the terms.
5. Select the Next button to continue.
Need help with registration? Call the Help Desk at (877) 435-7363 and select Option #1. Page 7
The supplier registration system contains a United States Postal Service
(USPS) address validation. This is our preferred option which verifies:
– The existence of the address
– The +4 in the zip code
If applicable, select the appropriate button when presented with the Address
Validation prompt.
Need help with registration? Call the Help Desk at (877) 435-7363 and select Option #1. Page 8
Step 3 – Submit Registration Form
The completed W-9 Form is displayed for Verification and Electronic Signature. It contains the information entered during Steps 1 and 2.
1. Carefully review the information on the W-9 Form.
2. If the information is not correct, select the Back button and revise the information.
3. If the information is correct, select the checkbox to confirm your electronic signature.
Need help with registration? Call the Help Desk at (877) 435-7363 and select Option #1. Page 9
4. Select the Submit W-9 and Create User ID button. (Please do NOT select the button multiple times.)
The supplier registration system contains a validation with the IRS which verifies the EIN/SSN and supplier name.
– When the match is verified you will move to Step 4
Please allow adequate time for the system to establish a vendor number for your business.
Step 4 – Create User ID
Upon advancement to Step 4, you will receive the unique vendor number established for your business. Retain the vendor number for your records.
Need help with registration? Call the Help Desk at (877) 435-7363 and select Option #1. Page 10
1. Complete the form to create your company’s login credentials.
2. Select the Create User ID button.
Passwords require a minimum of 7 characters; containing 1 special character
(i.e., @ or #), 1 uppercase letter, 1 lowercase letter, and 1 number.
For demonstration purposes, an example of a completed form is shown below.
A message is displayed confirming the registration and creation of a User ID. For demonstration purposes, an example is shown below.
Need help with registration? Call the Help Desk at (877) 435-7363 and select Option #1. Page 11
Now that you are registered with the PA Supplier Portal, you will receive a confirmation via e-mail. After receiving this e-mail, please return to http://www.pasupplierportal.state.pa.us to complete the following:
Enter Bank Data This section can be found under the "Manage Company Data" tab on the left navigation pane, and will enable your company to receive payments via ACH. If your address for payments is different than the default address registered, add your remittance address under "Maintain Addresses".
Register for E-Alerts This valuable feature will enable you to subscribe to all upcoming solicitations applicable to your company. For more information on E-Alerts or to register online, please visit http://www.itqrp.state.pa.us/EAlerts_V2/Login.aspx.
Need help with registration? Call the Help Desk at (877) 435-7363 and select Option #1. Page 12 http://www.itqrp.state.pa.us/EAlerts_V2/Login.aspx
For more information about Registering as a Supplier, please contact:
Customer Support Center
(877) 435-7363, Option #1
Department of General Services
Bureau of Procurement
555 Walnut Street, 6th Floor
Harrisburg, PA 17101 www.dgs.pa.gov
Mike Richart Deputy Secretary, Procurement
Curt Topper Secretary, Department of General Services
Tom Wolf Governor
REVISED 1-15-2015
| Blank Page |
| Blank Page |
| Blank Page |
File details come from the government source that posted it. Updated .