Substation_Landscape_Maintenance.pdf
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- Attached to
- ANNUAL SUBSTATION LANDSCAPE MAINTENANCE
- Solicitation number
- 2026-RFP-103
- Issued by
- Polk County, Florida
About this file
This is a Standard Operating Procedures document for Lakeland Electric (LE) establishing specifications and requirements for annual substation landscape maintenance services across approximately 30 LE facilities located within Lakeland city limits and surrounding Polk County, Florida. The contract encompasses maintenance at 24 identified substations ranging from 0.03 to 8.06 acres, including exterior areas around substations, ditches, road access, vacant lots, retention ponds, and storage areas. Services include mowing, edging, weeding, tree pruning, trash removal, sweeping, and miscellaneous landscape maintenance. The mowing schedule requires one cut per month during January through March, two cuts per month during April, May, November, and December, and three cuts every nine days during June through October, with all work to be completed within the specified week. The contract term is one year with four one-year renewal options upon mutual consent. Contractors must employ skilled personnel, maintain a Quality Control Representative accessible within two hours, respond to the Contract Administrator within two hours for service requests, and comply with all applicable safety standards including OSHA, NEC, ANSI Z133, and ISA pruning standards.
Pricing shall be submitted on a unit cost per substation basis with all costs including labor, materials, chemicals, equipment, permits, waste disposal, and administrative expenses incorporated into the bid price. No separate charges are permitted for truck fees, trip fees, fuel adjustments, travel costs, or travel time. Unit pricing must be consistent across all 24 substations, and invoicing is restricted to work actually completed. The contractor must provide proof of minimum equipment requirements including riding mowers, string trimmers, edgers, hedge trimmers, blowers, and chain saws prior to award. All work shall be performed during specified daylight hours Monday through Friday from 7:00 a.m. to 7:00 p.m. (EDT) or 7:00 a.m. to 5:00 p.m. (EST), and Saturday hours from 8:00 a.m. to 7:00 p.m. (EDT) or 8:00 a.m. to 5:00 p.m. (EST), unless authorized otherwise in writing. The contractor is responsible for all damage caused by inadequate precautions, including erosion, chemical overspray, and equipment damage, and must maintain a safe working environment with minimum crew sizes of two employees per site.
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Other files
| File | Type | Posted |
|---|---|---|
| Bid_Tab_2023-ITB-082.pdf | ||
| ANNUAL_SUBSTATION_LANDSCAPE_MAINTENANCE.pdf | ||
| Indemnification_2026_Contractor_-_FDOT.docx | DOCX document | |
| Indemnification_2026_Vendor.doc | DOC document | |
| Human_Trafficking_Affidavit.docx | DOCX document | |
| Indemnification_2026_Consultant.doc | DOC document | |
| Indemnification_2026_Consultant_-_FDOT.docx | DOCX document | |
| Indemnification_2026_Contractor.doc | DOC document | |
| PSM_-_Contractor_Audit_Form.pdf |
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Text version
Substation Operations – Standard Operating Procedures “Substation Landscape Maintenance”
LAK-SUB-XXX
V1.0
“Guides” Page 1 of 42
TABLE OF CONTENTS
TABLE OF CONTENTS
1. PRICING
2. SCOPE
3. CODES AND STANDARDS
4. GENERAL REQUIREMENTS
5. DISPOSAL OF WASTE GENERATED DUE TO COMPANY WORK
6. PERMITS
7. SITE CONDITIONS
8. DAMAGE TO THE WORK AND SURROUNDING AREA
9. SAFETY
10. ADMINISTRATIVE COST AND PROFIT
11. INVOICING
12. COMPANY PERSONNEL
13. REGULARLY SCHEDULED MAINTENANCE AND LANDSCAPING ACTIVITIES
14. MOWING/SPRAYING SCHEDULE
15. NOTIFICATION OF COMPLETED WORK AND REPORTING
16. SECURITY
17. TOOLS AND EQUIPMENT
18. MINIMUM EQUIPMENT REQUIRED FOR AWARD
19. COMPANY QUALITY CONTROL REPRESENTATIVE
20. VENDOR PERFORMANCE EVALUATION
21. REFERENCE DOCUMENTS
22. REVISION HISTORY
APPENDIX A – SITE MAPS
SUBSTATION 1: PALMETTO
“Guides” Page 2 of 42
SUBSTATION 2: GIBSONIA
SUBSTATION 3: COMBEE
SUBSTATION 4: DRANEFIELD
SUBSTATION 5: GROVE
SUBSTATION 6: GALLOWAY
SUBSTATION 7: HEMPHILL
SUBSTATION 8: NORTHWEST
SUBSTATION 9: HIGHLAND CITY
SUBSTATION 10: MEDULLA
SUBSTATION 11: SOCRUM
SUBSTATION 12: EATON PARK
SUBSTATION 13: SUTTON
SUBSTATION 14: WINSTON
SUBSTATION 15: ORANGEDALE
SUBSTATION 16: WEST
SUBSTATION 17: EAST
SUBSTATION 18: GLENDALE
SUBSTATION 19: CHRISTINA
SUBSTATION 20: BRIDGEWATER
SUBSTATION 21: SADDLE CREEK
SUBSTATION 22: GANT
SUBSTATION 23: INDIAN LAKES PROPERTY
SUBSTATION 24: HAMILTON
“Guides” Page 3 of 42
1. PRICING
Unit pricing shall include all labor, materials, chemicals, etc. as outlined in the scope and specifications of this contract.
LE Substation / Properties:
Substation / Property Unit Cost Per Substation / Property
Palmetto $
Gibsonia $
Combee $
Dranefield $
Grove $
Galloway $
Hemphill $
Northwest $
Highland City $
Medulla $
Socrum $
Eaton Park $
Sutton $
Winston $
Orangedale $
West $
East $
“Guides” Page 4 of 42
Glendale $
Christina $
Bridgewater $
Saddle Creek $
Gant $
Indian Lakes $
Hamilton $
2. SCOPE
It is the intent of this solicitation to secure economical pricing for basic landscape maintenance at Lakeland Electric substations and related areas. These services must be performed in a safe manner, and the results must be aesthetically pleasing as these facilities represent Lakeland Electric (LE) to the rate-paying public.
Award to individual contractors will be based on highest evaluated scores.
The specifications also ensure that the Contractor performs these maintenance activities with skilled personnel in a safe and professional manner adhering to all Lakeland Electric, City, County and State regulations and requirements. Work will be performed at approximately 30 Lakeland Electric facilities located within the city limits of Lakeland and surrounding county of Polk in Florida. These locations are listed in the pictorial overview attachment and include exterior areas around electric substations including ditches, road access, a few vacant lots, retention ponds and storage areas.
3. CODES AND STANDARDS
All work done shall be executed in strict compliance with the applicable specifications, regulations, standards, regulations, and/or codes governed by bodies/agencies listed below:
“Guides” Page 5 of 42
3.1. ISA Pruning Standards for shade trees.
3.2. Local Tree and Landscape Ordinances.
3.3. National Electric Code (NEC).
3.4. National Electric Safety Code ANSI Z133.
3.5. Occupational Safety & Health Administration (OSHA).
3.6. Federal (EPA), State (FDEP) and Local Environmental Protection Agencies.
3.7. The Department of Agriculture.
4. GENERAL REQUIREMENTS
4.1. Although sub-contracting will be allowed, the Company shall be responsible for satisfactory results.
4.2. The Company shall supervise and direct the work efficiently and with its best skill and attention. The Company shall be solely responsible for the means, methods, techniques, and procedures of maintenance and for the supervision of its employees and subcontractors while performing work under this contract.
4.3. The Company shall designate a “Quality Control Inspector” who will verify that all items reported as complete are in conformance with the quality standards set forth in these contract documents.
4.4. At the start of the contract, the Company shall furnish the LE Contract Administrator with a single phone number where service management personnel can be contacted by LE. The Company shall provide the LE Contract Administrator the revised phone number at least 5 (five) days prior to any change.
4.5. The Company must respond to the LE Contract Administrator’s phone call within two (2) hours.
4.6. The Bid Workbook is based on annual expected needs and is to be used as a guideline and is not a guarantee of work. LE may take action to perform work in house and, thereby, reduce Company workload.
4.7. LE shall have the right to add or delete facilities or services throughout the duration of the contract; pricing shall be negotiated consistent with bid pricing and with the solicitation requirements.
“Guides” Page 6 of 42
4.8. The Company will be accountable for timely clean-up and
remediation associated with any contaminant spills, accidental or otherwise, including, but not limited to chemicals, diesel fuel, gasoline, lubricants, cleaning fluids, or toxic chemicals.
5. DISPOSAL OF WASTE GENERATED DUE TO COMPANY WORK
5.1. The Company must dispose of all waste generated as a result of the contract at a legally permitted location.
5.2. LE will not pay additional charges/fees for waste disposal; therefore, any fees and/or charges associated with this disposal should be included in the bid price of the work.
6. PERMITS
6.1. The Company shall secure and pay for all permits which may be required to accomplish the specified work and shall conduct work in accordance with the permit requirements.
7. SITE CONDITIONS
7.1. The Company shall prevent access by the public to materials, tools, and equipment during the work.
7.2. All doors and gates shall always be locked and secured when unattended.
7.3. The Company shall be responsible for securing and clean-up of its equipment at the facility daily, and, after all work has been completed.
7.4. It is the policy of LE to provide healthy, tobacco-free facilities for all employees and visitors. This policy prohibits the smoking of any tobacco product and the use of oral tobacco products, as well as e-cigarettes and it applies to employees, contractors and visitors.
Company employees and its subcontractors will not use tobacco products while on LE property or while performing work on behalf of
LE.
7.5. In general, the Company shall perform all work during daylight hours.
For special operations, night work may be allowed if authorized in writing by the Contract Administrator although such work will be at no additional cost to LE. No work shall be done when weather conditions limit visibility to less than 500 feet.
“Guides” Page 7 of 42
8. DAMAGE TO THE WORK AND SURROUNDING AREA
8.1. The Contractor shall take all necessary precautions against damaging the work and surrounding areas. The Contractor shall be responsible for damages that may occur due to the lack of adequate precautions and would be asked to rebuild, repair, restore or make good, without charge to LE, all damages caused from but not limited to using improper equipment on slopes, chemical overspray, chemical runoff, etc.. This would include damage to ditches, retention areas, berms, trenches, and adjacent properties.
(erosion caused from equipment or overkill are considered damage).
9. SAFETY
9.1. The Company shall familiarize all employees with fire and safety regulations recommended by OSHA and other industry or local governmental groups and shall always maintain a safe working environment.
9.2. The Company shall take all precautions to protect the safety of its employees and others. Work safety requirements shall comply with LE Company Safe Work Practices.
9.3. All work should be outside of fenced and energized areas. (If asked) to work inside a fenced energized substation the Company employees will be accompanied by a qualified LE employee and must wear Personal Protective Equipment (PPE), as required by OSHA and LE. Inside fence PPE minimums include EH rated footwear, plastic hard hat (no metal), and safety glasses. Hearing protection is required while operating machinery or equipment (including saws) or other loud equipment. The company must comply with all future OSHA and LE PPE requirements and training.
9.4. All chemicals used must have labels along with the most current Safety Data Sheets and maintained in the Company truck with the chemical. The Safety Data Sheets shall be made available to the LE Contract Administrator upon request.
9.5. The Company shall exercise extreme care when working around energized lines or equipment to prevent accidents and interrupting service. If any such incident should result, the LE Contract Administrator shall be immediately notified of the location of such incident.
“Guides” Page 8 of 42
9.6. The Company shall ensure that all lawn maintenance crews consist of at least two (2) individuals. For Safety reasons, no Company employee is to work alone at a site.
9.7. The Contract Administrator shall have the authority to suspend work, wholly or in part, for such periods as he/she deems necessary. These periods of suspension include adverse weather conditions, heavy traffic conditions due to special events, and other situations which may cause a hazardous condition for motorists and/or pedestrians.
The Contract Administrator will order such suspensions of work explaining the reasons for the suspension. Normal operations may resume when directed by the Contract Administrator.
10. ADMINISTRATIVE COST AND PROFIT
10.1. The administrative cost, profit and other indirect Company costs will not be permitted as separate billable costs. These costs should be included in the Bid Price.
10.2. Travel costs and travel time will not be paid by LE.
10.3. Unit prices shall include all labor expenses including, but not limited to, small tools, supplies, meals, per diem, salaries, benefits, and consumables needed to perform the work.
10.4. There shall be no truck fee, trip fee, or fuel adjustment.
11. INVOICING
11.1. The Company will only bill for work completed.
11.2. Invoices shall be submitted no later than 30 days after the service is provided.
11.3. Annotated on the Company’s letterhead invoice (containing company name and address) will be the LE work order number (if provided) and the LE purchase order number. Included on the invoice will be the date, location of service provided, service performed, amount payable, and unit cost.
11.4. No invoice will be paid without the required information.
11.5. Invoiced pricing must agree with the contract bid pricing.
11.6. Invoices that do not comply to these requirements will be rejected.
“Guides” Page 9 of 42
11.7. A copy of the completed invoice must be submitted electronically to the Contract Administrator simultaneously as the hard copy is submitted to LE Accounts Payable.
12. COMPANY PERSONNEL
12.1. The Company shall employ skilled labor capable of performing the kind of work assigned. Skilled workers shall have thorough knowledge of their craft, have experience in their respective fields, and have tools and equipment common to their trades.
12.2. Any worker employed by the Company who exhibits inadequate experience or is incapable in his/her duties shall be removed from the work site at the discretion of the LE Contract Administrator.
12.3. The Company shall maintain documentation verifying employee skills in the form of resumes and job applications which will document employees’ ability in their duties. This includes proof of all LE required Substation Access and Safety training (provided by LE Substation Training Coordinator). Documentation will be made available to the LE Contract Administrator within two (2) days of request.
12.4. If asked to do work inside an energized substation, all Company and sub-contractor personnel will attend the necessary safety class required by LE at no additional cost to LE (provided by LE Substation Training Coordinator).
12.5. All services rendered shall be by uniformed employees (company identified shirts) of the Company. Shirts with offensive logos or messages, ripped jeans, shorts, capri pants, cut-offs, tennis shoes, and sleeveless shirts are not acceptable.
12.6. Parking is the responsibility of the Company. Parking on LE property may be approved at the sole discretion of the LE Contract Administrator.
12.7. All vehicles must display company identification and shall be moved when requested by the LE Contract Administrator (or his/her designee) or Security Personnel.
13. REGULARLY SCHEDULED MAINTENANCE AND LANDSCAPING ACTIVITIES
13.1. Scheduled Maintenance Times
13.1.1. The following required yard maintenance and landscape activities shall be conducted Monday through Friday, “Guides” Page 10 of 42 during the hours of 7:00 am through 7:00 pm during Eastern Daylight Savings Time; and Saturday, during the hours of 8:00 am through 7:00 pm during Eastern Daylight Savings Time.
13.1.2. The work shall be conducted Monday through Friday, during the hours of 7:00 am through 5:00 pm during Eastern Standard Time; and Saturday during the hours of 8:00 am through 5:00 pm during Eastern Standard Time.
13.1.3. Work performed outside these scheduled hours must be
approved in advance by the LE Contract Administrator.
13.2. Mowing
13.2.1. At each maintenance visit, the Company shall mow all
grass areas depicted on the attached pictorial images.
13.2.2. At each maintenance visit, the Company shall also mow any grassed area(s) not accessible to large mowers on LE owned property. This may require use of other equipment in accordance in accord with LE safety standards.
13.2.3. At each maintenance visit, all turf shall be mowed at its recommended height, typically between 1.5 to 3.5 inches depending on the species.
13.2.4. At each maintenance visit, excess grass clippings
remaining on mowed landscape areas will be picked up by the Company.
13.2.5. At each maintenance visit, ditches, and slopes, of
retaining areas shall be mowed with string trimmers or a regular push or a self-propelled mower only. Absolutely no farm/large tractor with “bush-hog” or herbicides will be used in ditches or retaining areas.
13.2.6. At each maintenance visit, any areas that have fencing, construction debris or equipment present, or are treated as a laydown yard will be trimmed with string trimmers within 6” or as close as possible, exercising caution as to not damage any fencing or equipment. If barriers exist preventing the area to be trimmed, the Company is to contact the Contract Administrator immediately so that on-site personnel can be notified.
“Guides” Page 11 of 42
13.3. Edging
13.3.1. At each maintenance visit, the Company shall edge all perimeter lawn areas including walkways, curbing, sidewalks, concrete driveways, parking lots and landscape beds with a mechanical edger.
13.3.2. At each maintenance visit, areas inaccessible by a
mechanical edger shall be edged with a “string” mechanical edger in order to maintain a neat and trimmed appearance.
13.3.3. To prevent injury to tree rings, a mechanical edger shall not be used to edge trees.
13.3.4. At each maintenance visit, the Company shall remove
any limbs or brush growing over or through a fence to the fence line. Any grass or weeds along fence lines not accessible for cutting by mechanical mowers can be sprayed with herbicide taking care to minimize overspray.
13.3.5. At each maintenance visit, all tanks and buildings shall be edged with mechanical devices or weed killer can be sprayed taking care to minimize overspray.
13.4. Weeding
13.4.1. At each maintenance visit, all weeds and vines shall be removed in order to maintain a healthy and weed free appearance in the landscaped areas of all LE Facilities.
13.4.2. At each maintenance visit, the Company shall ensure that all weeds are removed from cement and asphalt cracks and expansion joints. This includes the containment areas around the tanks and rock-beds at all locations, including rocked areas, flower beds, etc.
13.4.3. At each maintenance visit, weeds and grass along fence lines, tanks and buildings shall be controlled with mechanical devices or herbicides taking care to minimize overspray.
13.4.4. At each maintenance visit, all gravel and concrete areas shall be maintained to be free of weeds, grass, and vines always.
13.5. Tree Pruning
“Guides” Page 12 of 42
13.5.1. At each maintenance visit, pruning, shearing and trimming of trees (up to three (3) inches in diameter), ornamental plants, shrubs and groundcover shall be accomplished to provide foliage growth, health, budding and blooming;
this activity is to be done in accordance with recommended horticultural practices.
13.5.2. At each maintenance visit, ornamental shrubbery shall be neatly trimmed and free of vines in order to maintain a neat and orderly appearance and maintained at their present height or as directed by the LE Contract Administrator.
13.5.3. Palmetto plants shall be cut down low or removed from ornamental shrubbery and planter beds where they do not belong.
13.5.4. At each maintenance visit, trees shall be maintained free of any low hanging branches or limbs (up to three (3) inches diameter) which interfere with vehicular (up to 13 feet) or pedestrian traffic, Security Beams and Security Cameras. Suckers shall be removed from the trunk or the base of the tree as they emerge. Great care shall be taken so as not to injure or scar trees.
13.5.5. Palmettos or vegetation that does not belong or fit in with the surrounding landscaping shall be removed upon Contract Administrator request.
13.5.6. At each maintenance visit, dead limbs shall be removed from all trees and palms. Any fallen limbs or palm fronds shall be removed from the Facility during each maintenance visit.
13.5.7. At each maintenance visit, all over-hanging limbs (up to three (3) inches in diameter) that could damage vehicles shall be removed from all parking areas.
13.5.8. If work is necessary on larger trees, branches, or limbs (greater than three (3) inches in diameter), the Company shall notify the LE Contract Administrator immediately by email. LE will not require the Company to provide this service.
13.6. Sweeping Vacuuming and Blowing
“Guides” Page 13 of 42
13.6.1. At each maintenance visit, all paved areas such as streets, driveways, parking lots and sidewalks shall be swept, vacuumed or blown clean of sand, grass clippings, trash, and debris.
13.6.2. At each maintenance visit, leaves/pine straw shall be removed from plant beds and inside fenced areas to maintain acceptable appearance to facilities. All leaves/pine straw shall be removed from the site by the Company.
13.6.3. At each maintenance visit, a mechanical blower may be used to blow the leaves to a pick-up area but may not be used to blow leaves into the street or into storm drains or into non-LE yards.
13.7. Trash and Debris Removal at each scheduled maintenance visit
13.7.1. At each maintenance visit, all trash and debris such as but not limited to tree limbs, bottles, cans, paper, plastic bags shall be completely removed from the areas to be maintained before mowing and other maintenance activities begin.
13.7.2. At each maintenance visit, all trash, debris, and
trimmings/leaves shall be removed from all areas within the boundaries of the LE Facility as well as the road right-of-way adjacent to the site.
13.7.3. At each maintenance visit, all trash and debris shall be removed from all LE owned vacant lots adjacent to the Facility, but within the boundaries of the LE owned property as listed in the Bid Workbook.
13.7.4. At each maintenance visit, all trash and debris picked up by the Company shall be removed from the site by the Company and disposed of at a permitted landfill.
13.8. Miscellaneous Regular Maintenance
13.8.1. At each maintenance visit, the Company shall remove
Spanish moss from all trees up to ten (10) feet high on LE property.
13.8.2. The Company shall trim crepe myrtles bushes/trees once a year during the month of February or March. Trimming
“Guides” Page 14 of 42 shall be similar to other crepe myrtles in the surrounding neighborhood.
14. MOWING/SPRAYING SCHEDULE
14.1. The required mowing rates are as follows:
14.1.1. January Through March all properties shall be cut one (1) time within the first week of each month.
14.1.2. April, May, November and December all properties shall be cut two (2) times within the first and third week of each month (at least 14 days apart).
14.1.3. June through October three (3) cuts shall be cut every nine days of each month.
14.2. Mowing shall be completed within the week of the required cut dates. The Company and the LE Contract Administrator will negotiate a specific cut schedule if inclement weather interrupts the normal schedule.
14.3. Partial completion will be accepted only in areas approved by the LE Contract Administrator (or his/her designee). Designated areas must be completed before the next scheduled cut in order to receive payment.
14.4. Additional or unscheduled mowing will be conducted at the unit price cost when directed by the LE Contract Administrator.
14.5. The Company may request an extension of mowing schedule by providing the reason and an estimate of time required. The LE Contract Administrator shall respond within twenty-four (24) hours of receipt of request.
15. NOTIFICATION OF COMPLETED WORK AND REPORTING
15.1. The Company shall provide weekly reports of completed work and cuts via email to the LE Contract Administrator. These weekly Completed Work Reports should be received by the LE Contract Administrator the week the work is performed. The weekly Completed Work Report shall include a column where the Company verifies the completion of scheduled cuts. LE will use this list to randomly select sites for inspections and for invoice review.
Company may submit weekly Work Reports in its own format to be approved by LE.
“Guides” Page 15 of 42
15.2. The Company shall report any discovered facility deficiencies (broken fences, gates, locks, etc.) to the LE Contract Administrator in the weekly Completed Work Report.
16. SECURITY
16.1. At each maintenance visit, the Company shall be responsible for any personal injury or equipment damage that might occur due to the failure of the Company to comply with security procedures.
16.2. No firearms are allowed on LE facilities at any time or under any circumstance.
17. TOOLS AND EQUIPMENT
17.1. Company personnel shall exercise good judgment regarding the tools used for this task. Any mechanical/electrical tool used shall be in accordance with proper safety procedures. The Company personnel shall avoid using mechanical/electrical tools that could cause rocks or other objects to be thrown around which could result in damage to facilities and equipment or injury. Any damage to person(s) or property will be at Company expense.
17.2. The Company shall exercise extreme care when cutting grass, brush or trees that are close to or touching wires to prevent breaking or wrapping the wires together or otherwise interrupting service.
17.3. The Company shall furnish all the necessary equipment including hand tools and worker’s equipment. This will include all necessary safety and personnel protective equipment required by the LE Safety Department.
17.4. At each maintenance visit, the Company’s equipment shall be subject to rejection by LE if inappropriate or dangerous.
17.5. The Company’s equipment shall always be kept in neat appearance and in good operating condition.
17.6. At each maintenance visit, the Company shall furnish adequate first aid supplies as part of the standard equipment of all vehicles.
17.7. At each maintenance visit, the Company shall have adequate equipment to perform the Commercial Landscape work for LE projects as specified in the technical specifications.
“Guides” Page 16 of 42
18. MINIMUM EQUIPMENT REQUIRED FOR AWARD
Prior to award, LE may inspect the highest evaluated Proposer(s) for confirmation of the following equipment requirements. Failure to pass inspection may result in loss of award.
18.1. Minimum Equipment Requirements
18.1.1. Vehicle capable of transporting workers and equipment:
All vehicles must meet FDOT guidelines and all operators must have a valid driver’s license.
18.1.2. Lawn edger – 25 CC gasoline powered engine minimum.
18.1.3. String trimmer (2) – 25 CC gasoline powered engine
minimum.
18.1.4. Hedge trimmer – 28 CC gasoline powered engine
minimum.
18.1.5. Riding mower (2) – 42" deck minimum and 8 HP minimum
18.1.6. Blower – gasoline powered
18.1.7. Chain Saw – gasoline powered.
19. COMPANY QUALITY CONTROL REPRESENTATIVE
19.1. At the start of the contract, the Company shall provide the LE Contract Administrator with the name and cell phone number of the Company Quality Control Representative.
19.2. The Quality Control Representative shall respond to all LE concerns or inspection deficiencies within 24 hours.
19.3. The Quality Control Representative shall immediately report corrections to all concerns and inspection deficiencies to the LE Contract Administrator, once completed.
19.4. All corrections of the Company’s work will be reviewed by the LE Contract Administrator (or his/her designee).
19.5. The Quality Control Representative shall be responsible for the safety and security of company personnel, and ensure that all have required PPE and documentation of safety and security training while on LE property.
“Guides” Page 17 of 42
20. VENDOR PERFORMANCE EVALUATION
20.1. Random Weekly Inspections - LE will conduct random property inspections to verify vendor performance and will hold the Company accountable for subpar work.
20.2. Documentation for vendor performance will be by emails, correspondence and site inspections based on previous day mowing schedules as well as LE internal and external customer complaints.
20.3. Note – If performance evaluations are unacceptable due to daily inspection defects, LE may terminate the Contract immediately.
21. REFERENCE DOCUMENTS
Document Title Document ID Date
22. REVISION HISTORY
Version Authority Action/Description Date
“Guides” Page 18 of 42
APPENDIX A – SITE MAPS
“Guides” Page 19 of 42
Substation 1: Palmetto
Location: 225 W. Palmetto St. Lakeland, FL 33815
Coordinates: 28.037102 - 81.9594471
Acres: .176
Map:
“Guides” Page 20 of 42
Substation 2: Gibsonia
Location: 6820 Green Rd. Lakeland, FL 33810
Coordinates: 28.1302295 - 81.9864061
Acres: .18
“Guides” Page 21 of 42
Substation 3: Combee
Location: 820 N Combee Rd. Lakeland FL 33801
Coordinates: 28.0527713 - 81.9082615
Acres: .28
“Guides” Page 22 of 42
Substation 4: Dranefield
Location: 3025 Dranefield Rd. Lakeland FL 33801
Coordinates: 27.9776351 - 82.006607
Acres: 1.39
“Guides” Page 23 of 42
Substation 5: Grove
Location: 2221 Co. Rd. 540A Lakeland, FL 33813
Coordinates: 27.9524346 - 81.9224579
Acres: .28
“Guides” Page 24 of 42
Substation 6: Galloway
Location: 4125 Coogle Rd. Lakeland, FL 33810
Coordinates: 28.0946432 - 82.0104996
Acres: .08
“Guides” Page 25 of 42
Substation 7: Hemphill
Location: 6750 Old Polk City Rd. Lakeland, FL 33809
Coordinates: 28.1287985 - 81.9428359
Acres: .45
“Guides” Page 26 of 42
Substation 8: Northwest
Location: 1735 Providence Rd. Lakeland, FL 33805
Coordinates: 28.0691776 - 81.973443
Acres: .44
“Guides” Page 27 of 42
Substation 9: Highland City
Location: 5440 Strickland Ave. Lakeland, FL 33812
Coordinates:
Acres: .03
“Guides” Page 28 of 42
Substation 10: Medulla
Location: 4825 Old Rd. 37 Lakeland, FL 33860
Coordinates: 27.9771612 - 81.9611949
Acres: .05
“Guides” Page 29 of 42
Substation 11: Socrum
Location: 8630 US Hwy. 98 N. Lakeland, FL 33810
Coordinates: 28.1531465 - 81.974179
Acres: 1.12
“Guides” Page 30 of 42
Substation 12: Eaton Park
Location: 2620 Maine Ave. Lakeland, FL 33805
Coordinates: 28.012067 - 81.906538
Acres: 2.14
“Guides” Page 31 of 42
Substation 13: Sutton
Location: 3420 W Bella Vista Lakeland, FL 33810
Coordinates: 28.0688983 - 82.0160475
Acres: .97
“Guides” Page 32 of 42
Substation 14: Winston
Location: 1201 Gay Rd. Lakeland, FL 33810
Coordinates: 28.0277369 - 82.0154818
Acres: 1.50
“Guides” Page 33 of 42
Substation 15: Orangedale
Location: 3606 Old Polk City Lakeland, FL 33809
Coordinates: 28.1532663 - 81.8847944
Acres: .07
“Guides” Page 34 of 42
Substation 16: West
Location: 2620 W Highland St. Lakeland, FL 33815
Coordinates: 28.0318073 - 81.99996343
Acres: 4.20
“Guides” Page 35 of 42
Substation 17: East
Location: 4730 E. County Rd 542
Coordinates: 28.044866 - 81.8638886
Acres: 3.05
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Substation 18: Glendale
Location: 1825 Glendale St. Lakeland, FL 33803
Coordinates: 28.0072823 - 81.9262526
Acres: .09
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Substation 19: Christina
Location: 6180 Old Rd. 37 Lakeland, FL 33811
Coordinates: 27.9542259 - 81.9727542
Acres: .57
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Substation 20: Bridgewater
Location: 5430 Lakeland Hills Blvd. Lakeland, FL 33805
Coordinates: 28.1115231 - 81.9189118
Acres: .99
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Substation 21: Saddle Creek
Location: 2828 N. Combee Rd. Lakeland, FL 33805
Coordinates: 28.0761027 - 81.907819
Acres: .945
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Substation 22: Gant
Location: 2024 E. Maine St. Lakeland, FL 33801
Coordinates: 28.0469621 - 81.9231842
Acres: 8.06
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Substation 23: Indian Lakes Property
Location: 3239 W. Socrum Loop Rd. Lakeland, FL 33809
Coordinates: 28.168546, -82.011227
Acres: 2
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Substation 24: Hamilton
Location: 4950 Dranefield Rd. Lakeland, FL 33811
Coordinates: 27.996030, -82.046793
Acres: .784
File details come from the government source that posted it. Updated .