Statement of Work SOW Replace Photo Period Building Canal Point Florida.docx

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Replace Photoperiod Building

Sugarcane Field Station 12990 Hwy 441N Canal Point FL

Prepared by Everett Wilson April 26, 2023

Project Contacts Research Leader (RL) Dr. Scott Adkins Phone: 772-462-5885 USDA ARS Sugarcane Field Station 12990 US Hwy 441 N Canal Point, Florida 33438 Scott.Adkins@usda.gov

Administrative Officer (AO) Earl Taylor Phone: 561-924-5227 x-109 USDA ARS Sugarcane Field Station 12990 US Hwy 441 N Canal Point, Florida 33438 Earl.Taylor@usda.gov

Contracting Officer (CO) Victor H. McCoy Phone: 979-255-2082 USDA, ARS, SEA, Administrative & Financial Management 141 Experiement Station Road Stoneville, MS 38776 Victor.McCoy@usda.gov

Contract Specialist (CS)

Engineering Projet Manager (EPM) & (COR)

3550 Main Street, #5121 Houston TX 77002 Everett.Wilson@usda.gov

Area Safety and Health Manager (ASHM) Darrell Williamson Phone: (662) 686-5343

USDA, ARS, SEA

141 Experiment Station Road Stoneville, MS 38776 Darrell.Williamson@usda.gov

Location Coordinator

George Carpenter Phone: (561) 924 5227 Maintenance Mechanic USDA ARS Sugarcane Field Station 12990 Hwy 441N Canal Point, FL 33438 george.carpenter@usda.gov

Codes and Standards Applicable Codes and Standards apply and are not limited to the following:

All work must meet ARS 242.1M “ARS Facilities Design Standards” for the defined scope of this project in addition to meeting all Local, State and Federal codes, and latest IBC codes. The document may be found at https://www.afm.ars.usda.gov/ppweb/pdf/242-01m.pdf.

Introduction The Contractor shall provide all professional services, personnel, tools, material, equipment to demolish the existing fire damaged photoperiod house and build a new one of the exact same footprint. The only layout change is that the locker/breakroom middle bay will be moved to the end by the mechanics building and a 4x10 foot drying shed will be constructed on the side of the new building with fireproof walls for the use of the scientists to replace the room inside of the burned out building.

Scope Statement Demolish and recycle to the greatest extent possible the existing Photo Period building. Fabricate and install a new metal structure with aluminum siding to match original building square footage on the existing slab with the exception of moving the break/locker room bay from the middle of the main building to be the last bay in the southeast side of the building. The drying area will be moved to a 4’x10’ foot external, enclosed, insulated room with one roll up 48” door and a drying/dehumidifying wall pack installed for climate control as specified by the Lab personnel during the site visit. The wall between the Photo Period building and the attached drying room shall be fire proof to eliminate the possibility of any fire in the drying room spreading to the Photo Period building main structure. The Photo Building will be built to comply with all relevant federal, state, local fire, electrical, plumbing codes. ADA access to the upper floor of the employee locker/break room is not required however plumbing, electrical and vents to the upper floor for a washer and dryer is required. All new electrical systems, HVAC ducting, plumbing, and lighting will be installed. The lighting in the photo period bays will be of a type specifiec by the Lab personnel dependent on the requirements of their sugarcane research. The Lab has a new HVAC unit that will be installed in the back and the other existing HVAC units will be check out for reliability and re-used in the new construction. The old rusted rail system for the photo period carts will be demolished and replaced with new stainless steel rails coated to resist corrosion from salt.

Site Visit Contractors are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The purpose of a site visit is to observe first-hand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a bid. Registration can be completed at www.sam.gov/portal/public/SAM

Base Bid Contractor shall perform the work as specified in the Statement of Work.

All proposals shall be in unlocked MS Word format and all cost proposals shall be detailed and presented in unlocked MS Excel format with formulas working.

Hours of Operation The Contractor’s scheduled performance of these services must fall within the normal business hours of the Sugarcane Field Station: 7:30am to 4:00pm Monday through Friday (exluding Gov. holidays).

Any changes to the work schedule shall be submitted to the Contacting Officer for written approval prior to schedule change.

The Contractor is required to comply with all Federal, State, Local and Site Covid-19 Health Requirements.

Government Furnished Property and Services The Government shall provide, without cost, the materials and services listed below.

· The Government will provide Utilities (power, water, etc.) where available

· The Government will not provide any materials, equipment or fuel

· The Government will not provide any equipment or services other than a new HVAC unit already at the site for installation to replace a deficient unit currently installed.

Clean Up work Area The Contractor shall clean up the work area. The Contractor shall wipe up all excess oils and lubricants. The Contractor shall pick up and dispose of all rags, boxes, packaging and drop cloths. The Contractor shall sweep up and dispose of all dirt, rocks, rust and scale removed during cleaning.

Contractor Responsibilities The project has a base bid to be performed per the following specifications:

1) Contractor will verify all dimensions and existing site conditions prior to beginning work.

2) Contractor shall keep work area clean daily and take measures to control debris while work is being performed.

3) Contractor is required to manage the project and consult with the Government prior to beginning all work phases.

4) Contractor shall perform work in a manner that minimizes the impact of the work on Government operations, research, and functions.

5) Contractor will provide daily reports of work performed to the Location Coordinator and coordinated with the COR.

6) Contractor shall remove and dispose of all construction related materials from all work areas daily and remove these waste materials from the site on a weekly basis.

7) Contractor must have a superintendent on the jobsite when crews are performing the installation work.

8) Contactor will provide their own restroom facility.

Utilization of Bio-Based Products The contractor shall utilize products and material based from bio- based materials as applicable, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at: www.biopreferred.gov

Safety The contractor will submit a Site Safety Specific Plan/Accident Prevention Plan in industry recognizable format to the Contracting Officer within 14 days of contract award. Contractor shall furnish a Site-Specific Safety Plan (SSSP) and the Government shall review the SSSP prior to the start any construction activities. SSSP shall be in typically accepted industry format.

Damage to Government Property Any damage to the Government buildings, utilities, etc. caused as the result of the contractor’s activities shall be repaired or replaced to the satisfaction of the Government.

Inspection and Acceptance Upon completion, the Contractor and a government representative shall examine each rail car and all 48 wheels. The Contractor will demonstrate that the rail carts roll freely without the use of excessive force. The Contractor shall schedule the inspection 10 days in advance, in writing, to the Contracting Officer

Project Schedule

The completion of this project shall not exceed 270 days from date of Notice to Proceed. A request for time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

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