Statement of Work.pdf

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STATEMENT OF WORK

Janitorial services for DWR's Region 1 office in Charles City

Contractor shall perform janitorial services at the office building of the Department of Wildlife Resources in Charles City. Most services shall be performed weekly as described in detail below. One carpet shampoo cleaning shall be performed annually. Exterior windows shall be cleaned annually. A hard surface floor cleaning of kitchen and four bathrooms shall be performed annually. Refrigerator shall be cleaned monthly.

Monthly cleanings shall be performed during the same visit as a weekly cleaning.

Contractor shall furnish all necessary cleaning supplies and solutions. All cleaning products shall be green certified. Contractor shall use only a HEPA vacuum cleaner for vacuuming. DWR will provide paper towels, toilet paper, and soap for replenishing bathrooms.

Period of performance shall run from May 20, 2024 through May 19, 2025.

Service location:

Virginia Department of Wildlife Resources 3801 John Tyler Hwy Charles City, VA 23030

Weekly services Dusting

1. Use micro-fiber or damp lint-free cloth

2. Dust from top to bottom

3. Dust desktops, sills, ledges, shelves, bookshelves and furniture

Dust mopping/vacuuming

1. Start from far corner and work towards the door

2. Use continuous motion without lifting the mop/vacuum from the floor

3. Turn and pivot mop head/vacuum and overlap previous path 2 to 4 inches

4. Pickup all collected debris with brush and dust pan

5. HEPA vacuum must be used; replace vacuum bag when 3/4 full

6. Spot clean carpet and floor areas

7. Vacuum vents, grates, crevices, and ceiling diffusers

Mopping/Vacuuming

1. Vacuum all fabric-covered furnishings with HEPA vacuum cleaner

2. Spray buff hard floors to restore finish and dust mop after buffering

Carpet Care—Cleaning

1. Apply spot treatment, as required

2. Check for wet areas on carpet blot and dry with wet-vac

Waste Receptacles

1. Empty all trash receptacles—trash to be deposited in dumpster

2. Empty all recycling containers (and any folded carboard)—contents to be placed in large recycling bins in lower garage bay

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3. Disposal of Recycling—Transport contents of large recycling bins in garage bay to a recycling center; DWR shall be informed of the destination.

Entryways

1. Clean exterior ramp with high quality push broom

2. Vacuum entryway carpet in both directions (2 passes, minimum)

3. Clean walls, doors, handles, push plates, and kick-plates inside and outside

Restrooms

1. Sweep (to remove debris) and damp mop floors

2. Apply product to and clean interior and exterior of toilets

3. Apply product to exterior of toilets using stream or coarse spray setting

4. Apply products to sinks and wipe with micro-fiber cloths

5. Clean and fill dispensers and empty trash

6. Clean mirrors

7. Clean switches, handles door knobs, push plates

8. Clean walls around toilets

9. Showers—clean all surfaces, including walls and fixtures scrub shower floors with scrub brush and cleaning solution

10. Mop the floor removing all standing water

11. Pour hot water germicidal solution into drain if clogged or odorous

12. Apply disinfectant after cleaning all areas and rinse as directed

Windows—Interior

1. Clean all interior windows. Spot clean windows and glass, fingerprints and smudges

2. Dust blinds

Monthly services Refrigerator

1. Clean refrigerator interior and exterior

Annual services Hard Surface Floor Cleaning—Stripping & Waxing

1. Remove all gum and stuck-on debris with putty knife

2. Damp mop floor

3. Use edging tool along baseboards and corners

4. Do not allow stripper to travel under doors or carpet areas

5. Allow solution to sit per product manufacturer instructions, then scrub floor with rotary scrubber, changing direction by 90 degrees to improve agitation and removal

6. Check floor for finish removal (no stick areas)

7. Remove slurry with clean mop control slurry with squeegee

8. Rinse floor thoroughly with clean cold water

9. Re-check for residue by rubbing hand over dry surface

Hard Surface Floor Cleaning—Finish & Sealer Application

1. Pour enough finisher or sealer into lined bucket to cover work area (do not over-fill)

2. Dip mop into finish or sealer, and press out excess liquid

3. Apply finish or sealer by framing out a 10'x10' area, and then fill using an overlapping figure-8 motion

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4. Second coat may be applied, if desired, once first application is completely dry

5. Discard buck liner and left-over finisher/sealer per manufacturer disposal instructions

6. Thoroughly clean mop head, bucket, and wringer

Hard Surface Floor Cleaning—Buffing

1. Damp mop floor

2. Apply spray buff in a stream or coarse spray (do not over-wet)

3. Make 3 passes with a 175 rpm buffing machine (fitted with buffing pad) in a swinging motion across work area

4. Change pads as necessary

5. Mop floor with micro-fiber mop after entire area has been buffed

Hard Surface Floor Cleaning—Burnishing

1. Damp mop floor

2. Make one pass over the work area with a burnisher

3. Repeat second pass if desired gloss is not achieved

4. Change pads as necessary

5. Mop floor with micro-fiber mop after entire area has been buffed

Carpet Shampoo Cleaning—Pre-spray/Extraction

1. Apply spot treatment, as required

2. Apply pre-spray to carpet and allow to sit 10–15 minutes

3. Extract & rinse carpet with warm water on first pass

4. Dry-extract on second pass

5. Empty recovery tank when full (and refill rinse tank with warm water as required)

Windows—Exterior

1. Clean all exterior windows