State Use Approval Ltr EPIC L6163.pdf

This is a State Use Program approval letter from the Illinois Department of Central Management Services (CMS) regarding a contract for janitorial services and supplies at L6163, 406-410 Elm St. in Peoria, involving the vendor EP!C. The contract is authorized for five times per week janitorial services, effective from 07/01/2025 to 04/30/2032, with no renewal option. The total contract amount is $580,100.00, and the primary objective is to provide employment and job training for 3 persons with disabilities.

The State Use Committee has reviewed and authorized the agency contract without advertising or calling for bids. The approval requires CMS to post the contract notice on BidBuy, with the CPO notice applicable for contracts over the $14.09 purchase threshold. The letter emphasizes the need for transparency in the State Use Program and procurement process, and instructs the recipient to coordinate with Agency and State Purchasing Officers to obtain all required approvals prior to contract execution. Upon completion, an executed contract signed by both parties must be forwarded to the CMS office for their files.