State of Michigan Print Mail Management Terms Conditions (1).docx
DOCX document 19 KB Posted
- Solicitation number
- RFQ 171 260000000397 1
- Issued by
- Grand Traverse County, Lansing City, Michigan
About this file
This is a Terms and Conditions document issued by the State of Michigan's Print & Mail Management (PMM) division that establishes operational requirements and specifications for vendors providing printing and mailing services to the state. The document outlines mandatory pre-qualification requirements, submission procedures, and delivery specifications for all vendors seeking to bid on state printing and mail management contracts. All bids must be submitted online by pre-qualified vendors who are registered with the State of Michigan and accept EFT payments, with pre-qualification requiring approximately one week to process. Shipments must be delivered F.O.B. Destination, prepaid, to the dock located at 7461 Crowner Drive, Lansing, Michigan 48913, during General Services Building dock hours of 8:00 a.m. to 3:30 p.m., Monday through Friday, excluding standard holidays.
Vendors must adhere to strict packing and labeling specifications, including the use of single-face hardwood pallets with specific dimensional requirements (44-48 inches length, 36-48 inches width, maximum 5'6" height, and 4,000 pounds gross weight limit) and comprehensive carton labeling that includes commodity numbers, descriptions, purchase order numbers, and piece counts. The terms establish an overs and unders policy whereby no underruns are accepted and overruns are at the vendor's expense. Direct shipments require a signed packing slip to be submitted to Andrew Hale via fax or email, along with shipment notifications and expected arrival times. Invoices must be submitted via email to DTMB-PrintingServices@michigan.gov in addition to entry into the VSS system, and all electronic copies of materials must be provided in source software format with a PDF version, with all materials becoming the property of the State of Michigan upon delivery.
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Other files
| File | Type | Posted |
|---|---|---|
| TR-1 Registration Application.docx | DOCX document | |
| Standard Contract Terms - Short Form.pdf |
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State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact:
Andrew Hale at 517-636-0092 or email at halea3@michigan.gov
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Andrew Hale
PMM
Email- halea3@michigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing Invoices should be emailed to the following in addition to entering into the VSS system:
E-Mail directly to Printing Services at DTMB-PrintingServices@michigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 3/14/23
File details come from the government source that posted it. Updated .