State of Illinois - corrections 53248 - 27-426DOC-MENAR-B-53248.pdf

PDF 558 KB Posted Jul 14, 2026

Attached to: HVAC Services for Repairs and Maintenance
Solicitation number: 27-426DOC-MENAR-B-53248
Issued by: Madison County, Illinois

About this file

Written by GovTribe AI · Jul 20, 2026

This is a bid solicitation document from the State of Illinois Department of Corrections for HVAC Services for Repairs and Maintenance at Menard Correctional Center. Menard Correctional Center is seeking a qualified and licensed HVAC vendor to provide routine repair and maintenance services on its heating, ventilation, and air conditioning units across the General Division, Medium Security Unit, and Security Towers. The solicitation includes five line items: 50 hours of overtime repairs (3PM-7AM), 330 hours of regular maintenance and repair services, 50 hours of Saturday/Sunday/Holiday overtime services, and $8,000 in replacement parts and materials. The bid was available as of July 9, 2026 at 1:54 PM, with responses due by July 17, 2026 at 10:00 AM. The contract term is 12 months.

This is an open market procurement classified as a small purchase (Type Code 95) with no small business set-aside or BEP/VBP participation goals. Electronic quotes are permitted. Bidders must submit hourly rates for the three service categories and a lump sum cost for replacement parts and materials. An amendment was issued on July 14, 2026 adding vendor correspondence for questions and answers. The purchaser is Jennifer Alvis with the DOC-Corrections Department, and the SPO is Megan Dalton. Interested vendors should contact Jennifer Alvis at Jennifer.alvis@Illinois.gov or (618) 826-5071. Required certifications and standard terms and conditions are outlined in the attached documents.

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Responses Due Responses Due in 2 Days, 13 Hours, 50 Minutesin 2 Days, 13 Hours, 50 Minutes

Header InformationHeader Information

Bid Number:Bid Number: 27-426DOC-MENAR-B-5324827-426DOC-MENAR-B-53248 Description:Description: HVAC Services for Repairs andHVAC Services for Repairs and

MaintenanceMaintenance Bid OpeningBid Opening Date:Date:

07/17/202607/17/2026

10:00:00 AM10:00:00 AM

Purchaser:Purchaser: Jennifer AlvisJennifer Alvis Organization:Organization: DOC - CorrectionsDOC - Corrections

Department:Department: MENARDCC426 - Menard CorrectionalMENARDCC426 - Menard Correctional

CenterCenter Location:Location: BI001 - Menard CorrectionalBI001 - Menard Correctional

CenterCenter

Fiscal Year:Fiscal Year: 2727 Type Code:Type Code: 95 - Small Purchase95 - Small Purchase Allow ElectronicAllow Electronic Quote:Quote:

YesYes

Alternate Id:Alternate Id: Required Date:Required Date: Available Date :Available Date : 07/09/2026 07/09/2026

01:54:27 PM01:54:27 PM

Info Contact:Info Contact: Jennifer.alvis@Illinois.govJennifer.alvis@Illinois.gov Bid Type:Bid Type: OPENOPEN Informal BidInformal Bid Flag:Flag:

NoNo

Purchase Method:Purchase Method: Open MarketOpen Market

Pre Bid Conference:Pre Bid Conference:

Bulletin Desc:Bulletin Desc: Menard Correctional Center is seeking a qualified and licensed HVAC Vendor to provide routine repair and maintenance on its HVAC units.Menard Correctional Center is seeking a qualified and licensed HVAC Vendor to provide routine repair and maintenance on its HVAC units.

Ship-to Address:Ship-to Address: IDOC ContractIDOC Contract

Menard Correctional CenterMenard Correctional Center

711 Kaskaskia Street711 Kaskaskia Street

Menard, IL 62259Menard, IL 62259

USUS

Email: noreply@illinois.govEmail: noreply@illinois.gov

Phone: (618) 826-5071Phone: (618) 826-5071

Bill-to Address:Bill-to Address: IDOC ContractIDOC Contract

Menard Correctional CenterMenard Correctional Center

711 Kaskaskia Street711 Kaskaskia Street

Menard, IL 62259Menard, IL 62259

USUS

Email: noreply@illinois.govEmail: noreply@illinois.gov

Phone: (618) 826-5071Phone: (618) 826-5071

Print Format:Print Format: Bid Print NewBid Print New

File Attachments:File Attachments: Response to Vendor Questions - B53248 HVAC Services for Repairs and Maintenance.docxResponse to Vendor Questions - B53248 HVAC Services for Repairs and Maintenance.docx

FY 2026 Standard Terms and Conditions~87.pdfFY 2026 Standard Terms and Conditions~87.pdf

Standard Illinois Certifications V.26.2~70.pdfStandard Illinois Certifications V.26.2~70.pdf

RFQ - FY27 B53248 HVAC Contract.docxRFQ - FY27 B53248 HVAC Contract.docx

Form Attachments:Form Attachments:

Required Quote AttachmentsRequired Quote Attachments

Desired Attachment NameDesired Attachment Name DescriptionDescription

SPO Name:SPO Name: Megan DaltonMegan Dalton

Is this a Small Business Set AsideIs this a Small Business Set Aside Procurement?:Procurement?:

NoNo

Is there a BEP/VBP Participation Goal? :Is there a BEP/VBP Participation Goal? : NoNo

Link to Original Contract :Link to Original Contract :

Amendments:Amendments:

Amendment #Amendment # Amendment DateAmendment Date Amendment NoteAmendment Note

11 07/14/202607/14/2026

09:38:38 AM09:38:38 AM

Added Vendor Correspondence for Question/Answer Attachment File Changes: Header 1. FileAdded Vendor Correspondence for Question/Answer Attachment File Changes: Header 1. File

'Response to Vendor Questions - B53248 HVAC Services for Repairs and Maintenance.docx': File'Response to Vendor Questions - B53248 HVAC Services for Repairs and Maintenance.docx': File

'Response to Vendor Questions - B53248 HVAC Services for Repairs and Maintenance.docx' added'Response to Vendor Questions - B53248 HVAC Services for Repairs and Maintenance.docx' added

Item InformationItem Information

Item # 2: ( 936 - 67 ) Item # 2: ( 936 - 67 ) 12 month term - Overtime 3PM - 7AM hourly rate for repair & maintenance of facility Heating, Venting and Air Conditioning units in the General Division,12 month term - Overtime 3PM - 7AM hourly rate for repair & maintenance of facility Heating, Venting and Air Conditioning units in the General Division, Medium Security Unit and Security Towers.Medium Security Unit and Security Towers.

NIGP Code:NIGP Code: 936-67936-67

Refrigeration Equipment Maintenance and Repair Refrigeration Equipment Maintenance and Repair

Bid Solicitation: 27-426DOC-MENAR-B-53248Bid Solicitation: 27-426DOC-MENAR-B-53248

7/14/26, 9:09 PM State of Illinois - General Services - Bid Solicitation - 27-426DOC-MENAR-B-53248 https://www.bidbuy.illinois.gov/bso/external/bidDetail.sda?docId=27-426DOC-MENAR-B-53248&external=true&parentUrl=close 1/3 javascript:downloadFile('1749827');

javascript:downloadFile('1724127');

javascript:downloadFile('1724130');

javascript:downloadFile('1744790');

Additional NIGP CodeAdditional NIGP Code::

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

50.050.0 HR - HourHR - Hour

Manufacturer:Manufacturer: Brand:Brand: Model:Model:

Make:Make: Packaging:Packaging:

Item # 3: ( 936 - 67 ) Item # 3: ( 936 - 67 ) 12 month term - Regular hourly Rate for repair & maintenance of facility Heating, Venting and Air Conditioning Systems in the General Division, Medium12 month term - Regular hourly Rate for repair & maintenance of facility Heating, Venting and Air Conditioning Systems in the General Division, Medium

Security Unit and Security Towers.Security Unit and Security Towers.

NIGP Code:NIGP Code: 936-67936-67

Refrigeration Equipment Maintenance and Repair Refrigeration Equipment Maintenance and Repair

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

330.0330.0 HR - HourHR - Hour

Item # 4: ( 936 - 67 ) Item # 4: ( 936 - 67 ) 12 month term overtime Saturday/Sunday/Holiday hourly rate for repair & maintenance of facility Heating, Venting and Air Conditioning Services in the12 month term overtime Saturday/Sunday/Holiday hourly rate for repair & maintenance of facility Heating, Venting and Air Conditioning Services in the

General Division, Medium Security Unit and Security Towers.General Division, Medium Security Unit and Security Towers.

NIGP Code:NIGP Code: 936-67936-67

Refrigeration Equipment Maintenance and Repair Refrigeration Equipment Maintenance and Repair

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

50.050.0 HR - HourHR - Hour

Item # 5: ( 740 - 00 ) Item # 5: ( 740 - 00 ) Replacement parts and materials: Enter $8000.00Replacement parts and materials: Enter $8000.00

NIGP Code:NIGP Code: 740-00740-00

REFRIGERATION EQUIPMENT AND ACCESSORIES REFRIGERATION EQUIPMENT AND ACCESSORIES

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

1.01.0 EA - EachEA - Each

ExitExit

File details come from the government source that posted it. Updated Jul 20, 2026.