Standby_Emergency_&_Short-Term_Equipment_Rental_Services.pdf

REQUEST FOR BIDS

2027-04

STANDBY EMERGENCY & SHORT-TERM EQUIPMENT RENTAL

SERVICES

City of Edinburg

415 W. University Drive

Edinburg, TX 78541

RELEASE DATE: August 19, 2026

DEADLINE FOR QUESTIONS: August 28, 2026

RESPONSE DEADLINE: September 8, 2026, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/cityofedinburg https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Edinburg

REQUEST FOR BIDS

Standby Emergency & Short-Term Equipment Rental Services

I. Introduction II. Legal Notice

III. Instructions, Terms and Conditions IV. Specifications V. Vendor Questionnaire

VI. Pricing Proposal

Attachments:

B - Rules for Electronic Bidding

Request for Bids #2027-04 Title: Standby Emergency & Short-Term Equipment Rental Services

1. Introduction

1.1. Summary

The City is seeking competitive proposals from qualified heavy equipment rental vendors (including nationwide providers and authorized regional equipment dealers) to establish comprehensive Master

Rental Agreements (MRAs). These agreements will secure guaranteed, short-term equipment availability to mitigate operational downtime, manage seasonal spikes, and support disaster recovery across collections, processing, and landfill operations.

1.2. Contact Information

Dalinda Cardenas

Administrative Specialist

PO Box 1079

8601 N. Jasman Rd

Edinburg, TX 78540

Email: dcardenas@cityofedinburg.com

Phone: (956) 381-5635

Department:

Solid Waste

Department Head:

Ramiro Gomez

Solid Waste Director

1.3. Timeline

Release Project Date August 19, 2026

Question Submission Deadline August 28, 2026, 3:00pm

Proposal Submission Deadline September 8, 2026, 3:00pm mailto:dcardenas@cityofedinburg.com tel:(956)381-5635

2. Legal Notice

2.1. Notice to Respondents

The City of Edinburg is soliciting competitive sealed bids from qualified vendors for Standby Emergency

& Short-Term Equipment Rental Services

Sealed Bids should be submitted electronically or received by the City Secretary’s Office no later than:

3:00 pm, Tuesday, September 8, 2026.

All sealed bids should be received either electronically or at the designated location or by the deadline shown above/ Bids received after the deadline will not be considered for the award of the contract and shall be considered void and unacceptable.

All bids will be opened and bidder's names publicly read aloud promptly in the City Hall Community

Room, 1st Floor, at 415 W. University Dr. Edinburg, TX 78539 at 3:00 pm, Tuesday, September 8, 2026.

To obtain a copy of the Invitation to Bid or submit an electronic proposal please visit:

https://procurement.opengov.com/portal/cityofedinburg

If a Bidder chooses to submit a Hard Copy Bid, it must be delivered in a sealed envelope, with a return address and clearly marked "City of Edinburg Bid. 2027-04" to the City Secretary's Office prior to the bid opening date and time. The receiving time in the City Secretary's Office will be the governing time for acceptability of the bids. The Bidder's firm name shall appear on the outside of the envelope.

Submit Bids To:

If submitting Electronic:https://procurement.opengov.com/portal/cityofedinburg

If Hand-Delivering Bids: 415 W. University Drive c/o City Secretary Department (1st Floor)

Bids will not be accepted by telephone or facsimile machine. All bids must bear original signatures and figures.

If you have any questions o require additional information regarding this bid, you may contact Lorena

Fuentes, Interim Purchasing Manager, please submit your questions via OpenGov at the website listed above no later than 3:00 pm, Friday, August 28, 2026

The City of Edinburg reserves the right to refuse and reject any or all Bids and to waive any or all formalities or technicalities and to accept the Bid deemed most advantageous to the City, and hold the

Bids for a period of 60 days without taking action.

https://procurement.opengov.com/governments/portal/cityofedinburg https://procurement.opengov.com/governments/portal/cityofedinburg

3. Instructions, Terms and Conditions

3.1. Instructions to Bidders

PURPOSE

The purpose of these solicitation documents is to provide a Bids for: Standby Emergency & Short-Term

Equipment Rental Services

The ITEMS to be furnished under this bid shall be as specified in these bid documents. All specifications/requirements shown are minimum. There is no intention to disqualify any bidder who can meet these specifications/requirements.

SUBMITTAL OF "HARD COPY" BID

If submitting a Hard Copy Bid, it must be submitted in a sealed envelope by the vendor. Submit two (2) complete sets of the bid, one (1) original marked "ORIGINAL" and one (1) digital copy in a flash drive.

Each bid must be completely filled out and SUBMITTED IN ORIGINAL FORM complete with all the supporting documentation

If Hand-Delivering Bids: 415 W. University Drive c/o City Secretary Department (1st Floor)

If submitting Electronic:https://procurement.opengov.com/portal/cityofedinburg

PREPARATION OF BID

Bids MUST give full firm name and address of bidder, and be manually signed. Failure to do so will disqualify your bid. Person signing bid must show title or AUTHORITY TO BIND HIS/HER FIRM IN A

CONTRACT. Firm name and authorized signature must appear on each page that calls for this information. The legal status of the Respondent/Bidder whether corporation, partnership, or individual, shall also be stated in the bid. A corporation shall execute the bid by its duly authorized officers in accordance with its corporate by-laws and shall also list the state in which it is incorporated. A partnership Respondent/Bidder shall give full names and addresses of all partners. All partners shall execute the bid. Partnership and Individual Respondent/Bidder shall state in the bid the names and addresses of all persons with a vested interest therein. The place of residence of each

Respondent/Bidder, or the office address in the case of a firm or company, with county and state and telephone number, shall be given after the signature.

DEVIATION FROM SPECIFICATION

Please read your specifications/requirements thoroughly and be sure that the ITEMS offered comply with all specifications/requirements. Any variation from the specifications/requirements must be clearly indicated by letter attached to your bid referencing variations on a point-by-point basis. If no exceptions are noted, and you are the successful bidder, it will be required that the ITEMS be provided as specified.

ALTERATIONS/AMENDMENTS TO BID

https://procurement.opengov.com/portal/cityofedinburg

Bids CANNOT be altered or amended after opening time. Alterations made before opening time must be initialed by bidder guaranteeing authenticity. No bid may be withdrawn after opening time without acceptable reason in writing and only after approval by the City of Edinburg.

SALES TAX

State sales tax must not be included in the bid.

SUBSTITUTIONS

No substitutions or cancellations will be permitted without written approval of City of Edinburg.

NO BID RESPONSE

If unable to submit a bid, bidder should return inquiry giving reasons.

EXCEPTIONS

Any additions, deletions, or variations from the following specifications/requirements must be noted.

The bidder shall attach to his/her bid sheet a list of any exceptions to the specifications/requirements if unable to do so, on specification sheet.

BRAND OR MANUFACTURER REFERENCE

Unless otherwise specified, any catalog or manufacturer’s reference or brand name used in describing an item is merely descriptive, and not restrictive, and is used only to indicate type and style of product desired. Bids on alternate brands will be considered if they meet specification requirements. If a bidder quotes on equipment other than the one(s) specified in the bid, sufficient specifications and descriptive

(pictured literature) data must accompany same to permit thorough evaluation. In the absence of these qualifications, he/she will be expected to furnish the product called for.

DELIVERY

Number of days required to deliver ITEMS after receiving order must be stated in the bid. Failure to so state will obligate bidder to complete service delivery within ONE day.

DELAY IN SERVICE DELIVERY

When delay can be foreseen, Bidder shall give prior notice to City of Edinburg. Bidder must keep City of

Edinburg advised at all times of status of order. Default in promised service delivery (without acceptable reasons) or failure to meet specifications/requirements, authorizes the City of Edinburg to purchase such ITEMS elsewhere and charge increase in cost to defaulting vendor. Acceptable reasons for delayed delivery are as follows: Acts of God (floods, tornadoes, hurricanes, etc.), acts of government, fire, strikes, war; Actions beyond the control of the successful bidder.

SERVICE DELIVERED PRICING

Bids in units of quantity specified - extend and show total. In the event of discrepancies in extension, unit prices will govern. Bids subject to unlimited price increase will not be considered.

RIGHT TO REJECT/AWARD

The City of Edinburg reserves the right to refuse and reject any or all Bids, and to waive any or all formalities or technicalities, and to make such awards of contract as may be deemed to be the best and most advantageous to the City of Edinburg.

MULTIPLE VENDOR CONTRACTS

Bidders are advised that the City of Edinburg may award Service Contracts to multiple vendors based on low bid per item basis. All items specified on the “Bid Form” must reflect the individual unit prices. The

City of Edinburg reserves the right to award all items individually or in any combination thereof.

INDEMNIFICATION CLAUSE

The Bidder agrees to indemnify and save harmless the City, from all suits and actions of every nature and description brought against them or any of them, for or on account of the use of patented appliances, products or processes, and he shall pay all royalties and charges which are legal and equitable. Evidence of such payment or satisfaction shall be submitted upon request of the Purchasing

Agent, as a necessary requirement in connection with the final estimate for payment in which such patented appliance, products or processes are used.

ADDENDA

Bidder shall carefully examine the bid forms, specifications/requirements, and instructions to Bidders.

Should the bidder find discrepancies in, or omissions from bid forms, specifications/requirements, or other documents, or should he/she be in doubt as to their meaning, he/she should request an interpretation via the OpenGov portal:https://procurement.opengov.com/portal/cityofedinburg and obtain clarification by addendum prior to submitting any bid. Explanations, interpretations, and supplemental instructions shall be in the form of written Addenda which shall become a part of the

Contract documents. Said Addenda shall available through the e-procurement portal and e-mailed to all prospective Bidders. All Addenda issued in respect to this project shall be considered official changes to the original bid documents. Verbal statements in response to inquiries and/or requests for explanations shall not be authoritative nor binding. It shall be the Bidder(s) responsibility to ensure that they have received all Addenda in respect to this project. Furthermore, Bidders are advised that they must recognize, comply with, and attach a signed copy of each Addendum which shall be made part of their

Bid Submittal if submitting a Hard Copy Solicitation. Electronic submittals should be acknowledged through OpenGov. Bidder(s) signature on Addenda shall be interpreted as the bidder’s “recognition and compliance to” official changes as outlined by the City of Edinburg and as such are made part of the original solicitation documents. Failure of any bidder to receive any such addendum or interpretation shall not relieve such Bidder from its terms and requirements. The City may issue a written addendum no later than five calendar days prior to the date bids must be received. Addendums are available online at https://procurement.opengov.com/portal/cityofedinburg

PAYMENT

The City of Edinburg will execute payment by mail in accordance with the State of Texas Pay Law after

ITEMS have been provided and invoiced. No other method of payment will be considered.

SYNONYM

Where in this bid package ITEMS is used, its meaning shall refer to the Standby Emergency & Short-Term

Equipment Rental Services as specified.

ASSIGNMENT

Neither the Bidder’s contract nor payment due to an awarded vendor may be assigned to a third party without the written approval of the Purchasing Department for the City of Edinburg.

BIDDER’S EMPLOYEES

Neither the Bidder nor his/her employees engaged in fulfilling the terms and conditions of this Purchase

Contract shall be considered employees of the City. The method and manner of performance of such undertakings shall be under the exclusive control of the vendor on contract. The City shall have the right of inspection of said undertakings at any time.

INTERPRETATIONS

Any questions concerning the conditions and/or specifications/requirements with regards to this solicitation for Bids shall be directed to the e-procurement portal as outlined in the Request for Bids.

Such interpretations, which may affect the eventual outcome of this request for Bids, shall be furnished in writing to all prospective Bidders via Addendum. No interpretation shall be considered binding unless provided in writing by the City of Edinburg in accordance with paragraph entitled “Addenda”.

STATUTORY REQUIREMENTS

It shall be the responsibility of the successful Bidder to comply with all applicable State & Federal laws, Executive Orders and Municipal Ordinances, and the Rules and Regulations of all authorities having jurisdiction over the work to be performed hereunder and such shall apply to the contract throughout, and that they will be deemed to be included in the contract as though written out in full in the contract documents. (To include issues related to health, environmental, and safety to name a few.)

RIGHT TO WAIVE

City of Edinburg reserves the right to waive or take exception to any part of these specifications/requirements when in the best interest of the City of Edinburg.

COOPERATIVE PRICING

Bidders are advised that in addition to responding to our “local” solicitation for bids/Bids with Dealer pricing, vendors/contractors are encouraged to provide pricing on the below referenced items/products/services based on BuyBoard, TX-MAS, H-GAC and/or any other State of Texas recognized and approved cooperative which has complied with the bidding requirements for the State of Texas. If bidding other than or in addition to “dealer” pricing, kindly duplicate the bid forms for each bid being provided from a cooperative contract. Any and all applicable fees must be included. All cooperative pricing must be submitted on or before bid opening date and hour.

VALID BID TIME FRAME

The City of Edinburg may hold bids 60 days after the opening of Bids without taking action. Bidders are required to hold their Bids firm for same period of time.

PREPARATION OF BID

The City of Edinburg shall not be held liable for any costs incurred by any bidder for work performed in the preparation of and production of a bid or for any work performed prior to execution of contract.

CONFIDENTIAL INFORMATION

Any information deemed to be confidential by the bidder should be clearly noted on the pages where confidential information is contained; however, the City cannot guarantee that it will not be compelled to disclose all or part of any public record under Texas Public Information Act, since information deemed to be confidential by the bidder may not be considered confidential under Texas Law, or pursuant to a

Court order.

VERBAL THREATS

Any threats made to any employee of the City, be it verbal or written, to discontinue the providing of item/material/services for whatever reason and/or reasons shall be considered a breach of contract and the City will immediately sever the contract with the Vendor on contract.

MATHEMATICAL ERRORS

In the event that mathematical errors exist in any bid unit prices/rates will govern.

AUDIT

The City of Edinburg reserves the right to audit the vendor’s books and records relating to the performance of this contract. The City of Edinburg, at its own expense, shall have the right at all reasonable times during normal business hours and upon at least twenty-four (24) hours’ advance notice, to audit, to examine, and to make copies of or extracts from the books of account and records maintained by the vendor(s) with respect to the Supply/Service and/or Purchase Contract. If such audit shall disclose overpayment by City to vendor, written notice of such overpayment shall be provided to the vendor and the amount of overpayment shall be promptly reimbursed by vendor to the City. In the event any such overpayment is not paid within ten (10) business days after receipt of such notice, the unpaid amount of such overpayment shall bear interest at the rate of one percent (1%) per month from the date of such notice until paid.

PAST PERFORMANCE

Vendor’s past performance shall be taken into consideration in the evaluation and award of Service

Contract for the Purchase of ITEMS.

JURISDICTION

Contract(s) executed as part of this solicitation shall be subject to and governed under the laws of the

State of Texas. Any and all obligations and payments are due and performable and payable in Hidalgo

County, Texas.

VENUE

The parties agree that venue for purposes of any and all lawsuits, cause of action, arbitration, and/or any other dispute(s) shall be in Hidalgo County, Texas.

CONSIDERATION OF LOCATION OF BIDDER'S PRINCIPAL PLACE OF BUSINESS

The City may give local vendors, whose principal place of business is located within the City of Edinburg, and whose bid is within five percent (5%) of the lowest bid price preference as allowed by Section

271.9051 of the Local Government Code.

AWARD

For purposes of this project, award will be contingent on approval of budget.

CONSIDERATION OF LOCATION OF BIDDER'S PRINCIPAL PLACE OF BUSINESS

The City may give local vendors, whose principal place of business is located within the City of Edinburg, and whose bid is within five percent (5%) of the lowest bid price preference as allowed by Section

271.9051 of the Local Government Code.

SPECIAL CIRCUMSTANCES

In the event that the City of Edinburg has an immediate need for a particular service(s) that is/are on contract and the successful vendor on contract is not able to meet the special service delivery needs of the City of Edinburg, the City of Edinburg reserves the right to purchase such services elsewhere to fulfill its’ immediate need.

TERMINATION OF CONTRACT

The City of Edinburg reserves the right to terminate the contract if, in the opinion of the City of

Edinburg, the successful vendor’s performance is not acceptable, if the City is being repeatedly over charged, improperly charged, no funds are available, or if the City wishes, without cause, to discontinue this contract. Termination will be in written form allowing a 30-day notice. The bidder shall be afforded the same right to terminate this contract in the same manner.

ETHICAL STANDARD

No City official or employee shall have interest in any contract resulting from this bid.

IF YOU HAVE ANY QUESTIONS ABOUT COMPLIANCE, PLEASE CONSULT YOUR OWN LEGAL COUNSEL.

COMPLIANCE IS THE INDIVIDUAL RESPONSIBILITY OF EACH PERSON OR AGENT OF A PERSON WHO IS

SUBJECT TO THE FILING REQUIREMENT. AN OFFENSE UNDER CHAPTER 176 IS A CLASS “C”

MISDEMEANOR.

3.2. INSURANCE REQUIREMENTS

Staff may waive insurance requirements for contracts $0 - $4,999.99, including but not limited to contracts for food, materials, supplies, and construction. Workers’ Compensation in amounts which satisfy statutory coverage shall be required for construction projects.

The following insurance requirements will be included in all City contracts of $5,000 - $14,999.99. In contracts not involving building and construction projects, as that activity is defined in TEX. LABOR CODE

§406.096, contractors may obtain alternative form of worker accident insurance with minimum limits of liability of $100,000 per claim.

Minimum Insurance Requirements

Type of Coverage Limits of Liability

Worker’s Compensation Statutory Coverage

Comprehensive General Liability

(City named as additional insured)

Bodily Injury $250,000 each person/$500,000 each occurrence

Property Damage $100,000 each occurrence/$100,000 aggregate or $500,000 combined single limits

The following insurance requirements will be included in all City contracts of $15,000 or more.

(1) The successful bidder will be required to carry the following insurance coverage and limits of coverage, as well as list the City as an additional insured to liability coverage as requested by the City. In addition, the successful bidder shall provide the City with evidence of coverage and furnish acceptable proof of payment of insurance premiums.

(2) The successful bidder will be required to secure and/or have insurance coverage in force with an admitted property and casualty insurance company licensed by the State of Texas to conduct business in the State of Texas.

(3) In contracts not involving building and construction projects, as that activity is defined in TEX. LABOR

CODE §406.096, contractors may obtain alternative form of worker accident insurance with minimum limits of liability of $100,000 per claim

Minimum Insurance Requirements

Type of Coverage Limits of Liability

Worker’s Compensation Statutory Coverage

Employer’s Liability Bodily Injury by Accident:

$100,000 each accident

Bodily Injury by Disease:

$100,000 each employee/$500,000 policy limit

Comprehensive General Liability

Bodily Injury $250,000 each person/$500,000 each occurrence

Property Damage $100,000 each occurrence/$100,000 aggregate or $500,000 combined single limits

Comprehensive Auto Liability

Bodily Injury $100,000 each person/$500,000 each occurrence

Property Damage $100,000 each occurrence/$100,000 aggregate or $500,000 combined single limits

City’s Protective Liability

Bodily Injury $250,000 each person/$500,000 each occurrence

Property Damage $100,000 each occurrence/$100,000 aggregate or $500,000 combined single limits

Policies must name the City of Edinburg as an Additional Insured.

Certificates of insurance naming the CITY as an additional insured shall be submitted to the CITY for approval prior to any services being performed by Contractor. Each policy of insurance required hereunder shall extend for a period equivalent to, or longer than the term of the Contract, and any insurer hereunder shall be required to give at least thirty (30) days written notice to the CITY prior to the cancellation of any such coverage on the termination date, or otherwise. This Contract shall be automatically suspended upon the cancellation, or other termination, of any required policy of insurance hereunder, and such suspension shall continue until evidence that adequate replacement coverage is provided to the CITY. If replacement coverage is not provided within thirty (30) days following suspension of the Contract, the Contract shall automatically terminate.

4. Specifications

4.1. 1. PURPOSE AND SCOPE OF WORK

1.1 Objective

The City is seeking competitive proposals from qualified heavy equipment rental vendors (including nationwide providers and authorized regional equipment dealers) to establish comprehensive Master

Rental Agreements (MRAs). These agreements will secure guaranteed, short-term equipment availability to mitigate operational downtime, manage seasonal spikes, and support disaster recovery across collections, processing, and landfill operations.

1.2 Operational Environment

The contractor must be capable of delivering, servicing, and maintaining heavy machinery within demanding, high-wear environments, including active municipal solid waste landfills, transfer stations, material recovery facilities (MRFs), and rugged off-road terrains.

4.2. 2. COMPREHENSIVE EQUIPMENT SPECIFICATIONS & SERVICE TIERS

Proposers must demonstrate the capability to supply the exact models specified below, or pre-approved equivalents, across three distinct deployment tiers:

TIER 1: IMMEDIATE STANDBY RENTALS (Guaranteed 4-Hour Delivery)

These units are critical to maintaining daily regulatory compliance and basic municipal services.

Contractors must guarantee delivery to the designated facility within four (4) hours of electronic notification.

Required Equipment

Minimum Specification / Example

Model Primary Operational Role

Landfill Trash Compactor CAT 826K (90,000 lbs, landfill package) Replaces primary compactor to preserve airspace and compliance.

Commercial Front-Load

Garbage Truck

Heil Half/Pack or McNeilus Atlantic

Series (40 yd³) on Tandem Chassis

(Mack TerraPro / Freightliner M2 112)

Backfill for commercial routes, multi-family housing dumpsters, and municipal transfer station container servicing during primary fleet breakdowns.

Automated Side Loader (ASL) Heil Command SST (28 yd³) Deployed during route gridlocks or collection labor shortages.

High-Head Trash Pump Godwin Dri-Prime HL110M (4-inch /

1,200 GPM)

Emergency leachate pond and stormwater basin drawdown.

Portable Truck Scale Rice Lake Survivor OTR-M (100-Ton capacity)

Bypasses permanent scale failures to track legal tonnage.

Track Dozer CAT D7 (265 HP, waste handling package)

Spreads daily cover and cuts emergency tow roads in mud.

Wheel Loader CAT 930M (3.2 yd³ waste bucket) Clears tipping floors during station conveyor blockages.

Portable Generator (Heavy) Multiquip DCA70SSIU (70 kVA) Powers scale houses and security gates during blackouts.

Heavy-Duty Tandem-Axle Roll-

Off Truck

Freightliner M2 106 or Peterbilt 548 with a Galbreath U5-OR-174 or

Palfinger U60

Replaces disabled frontline roll-off trucks to maintain transfer station container rotation and bulk waste haulage.

TIER 2: SEASONAL & PROJECT-BASED RENTALS (Guaranteed 72-Hour Delivery)

Procured on short-term agreements (1 to 3 months) to handle predictable seasonal maintenance, storm readiness, and regulatory vegetation management.

Required Equipment

Minimum Specification / Example

Model Primary Operational Role

Long-Reach Excavator CAT 320 Long Reach (60-ft reach, 0.75 yd³ bucket)

Spring/Autumn retention basin dredging and silt removal.

Hydro-Vac Truck / Jetter Vactor 2100i (12 yd³ tank / 2,500 PSI water)

Pre-rainy season stormwater culvert clearing.

Remote Slope Mower Green Climber LV600 (Up to 60-degree capability)

Steep landfill containment berm vegetation management.

Flex-Wing Rotary Cutter RhinoAg Apex 15 (15-ft width) with tractor

Capped landfill cell and buffer zone clearing.

Wheeled Excavator Gradall XL 4100 V (30-ft telescoping boom)

Reshapes roadside swales daily without damaging asphalt.

Heavy-Duty Boom Mower Alamo Industrial Maverick (18 to 22-ft reach)

Clears overgrown drainage ditches from the safety of the road.

Tractor-Mounted Ditcher AMCO Verti-Cut (24 to 36-inch cut depth)

Re-establishes shallow V-ditches along unpaved haul roads.

Commercial Zero-Turn Mower John Deere Z950M (60 to 72-inch deck) Maintains grass around scale houses and admin offices daily.

Hooklift Truck Palfinger T 24 (24,000 lb capacity) Swaps bins quickly for seasonal recycling or cleanup events.

Portable Conveyor McCloskey 36x60 Track (60-foot length) Bypasses failed fixed sorting lines to maintain processing flow.

TIER 3: DISASTER-RESPONSE RENTALS (Priority Allocation)

Units deployed under "First-Right-of-Refusal" terms immediately following extreme weather events or declared states of emergency.

Required Equipment

Minimum Specification / Example

Model Primary Operational Role

Mobile Diesel Shredder Vermeer HG6000TX (600 HP mobile grinder)

High-volume mass storm debris and green waste reduction.

Articulated Dump Truck Volvo A30G (30-Ton capacity) Mass dirt hauling for cell washouts and slope failures.

Industrial Wood Chipper Bandit Industries 18XP (19-inch capacity)

Clearing blocked municipal collection routes post-storm.

Mobile Command Trailer 28-foot tandem axle with standalone power & comms

Mobile field office during facility grid blackouts.

Excavator (Standard) John Deere 350G LC (35 Ton) Mass excavation of daily cover or clearing storm landslips.

Heavy Duty Tow Truck Peterbilt 389 / Century 5130 (50-Ton

Winch)

Recovers bogged machinery and hauls disabled trucks to the shop.

Fuel Truck / Service Lube Freightliner M2 106 (1,000 Gal Diesel / multi-tank)

Refuels frontline machinery directly on the landfill face.

Tire Service Truck Isuzu NRR / Stellar Body (19,500 lbs

GVWR)

Changes blown earthmover tires on-site to reduce downtime.

Portable Light Tower Generac Mobile MLT4060 (4 x 240W

LED)

Illuminates the landfill face during emergency night operations.

Enclosed Mobile Wash Trailer Hydro Tek Hydro Loop (3,500 PSI / 500

Gal Tank)

Cleans radiators on-site to prevent engine fires and overheating.

Skid Steer Loader Bobcat T76 Track Loader (2,900 lbs ROC) Navigates tight transfer bays with grapple attachments.

All-Terrain Utility Vehicle John Deere Gator XUV835M (3-passenger / 4x4)

Transports mechanics and spotters across muddy, rough terrain.

TIER 4: SMALL EQUIPMENT & SUPPORT TOOLS (Guaranteed 24-Hour Stocking)

Small tools and utility equipment required for standard maintenance routines, safety compliance, and immediate field repairs.

Required Equipment

Minimum Specification / Example

Model Primary Operational Role

Portable Pressure Washer Simpson Cleaning ALH4240 (4200 PSI /

4.0 GPM)

Cleans truck hoppers daily to prevent corrosive leachate and odor.

Hydraulic Tote Lifter Bayne Thinline Premium (400 lb lifting capacity)

Mounts quickly to trucks to manually replace broken automated arms.

Cordless Impact Wrench Milwaukee M18 FUEL 1" (2,000 ft-lbs torque)

Allows drivers to change flat tires on-route without waiting for shop help.

Handheld Gas Blower STIHL BR 800 C-E Magnum (44.1 N

Force)

Clears loose plastic film and dust from conveyor rollers daily.

Industrial Drum Vacuum SpillTech 55-Gallon Kit (Air-Powered) Rapidly cleans up hydraulic oil leaks or liquid spills on tipping floors.

Portable Bag Sealer PackRite Hand Sealer (1/2-inch seal width)

Seals damaged hazardous or medical waste bags at drop-off zones.

Gas Powered Utility Pump Honda WB20XT (2-inch port / 164 GPM) Drains small, localized puddles on haul roads to stop erosion.

Handheld Gas Cut-Off Saw Husqvarna K 770 (14-inch blade / 5-inch cut)

Cuts metal debris, fence posts, or liners during daily operations.

Portable Gas Generator Honda EU2200i Companion (2,200

Watts)

Powers remote electronic water sensors and survey gear on the hill.

Cordless Grease Gun Lincoln 1886 PowerLuber (20V / 10,000

PSI)

Speeds up daily lubrication of heavy equipment tracks and joints.

Portable Air Compressor DeWalt DXCMLA1983012 (30-Gallon /

155 PSI)

Powers pneumatic tools for fast repairs away from shop bays.

Magnetic Sweeper Bar Shields Magnetics 36" (Towable) Clears nails from scale approaches daily to prevent flat tires.

Walk-Behind String Trimmer DR Power Pilot XT (22-inch cutting width)

Clears weeds around perimeter litter fences and gas wells.

Skid Steer Grapple Bobcat Industrial Grapple (72-inch width)

Removes localized muck and debris from concrete check-dams.

4.3. 3. MANDATORY CONTRACT TERMS AND CONDITIONS

3.1 Rate Structure and Standby Fees

• $0 Standby Activation: No monthly retention fees or holding costs shall be paid by the City while equipment is sitting in the vendor’s yard waiting for an activation trigger.

• Pre-Negotiated Rate Locks: All billing must strictly adhere to the pre-agreed Daily, Weekly, and

Monthly rate structures submitted in the vendor’s final proposal. Rates must remain fixed for the duration of the 1-year contract.

3.2 Equipment Substitution Clause

If a specific requested model (e.g., CAT 826K) is completely deployed or unavailable during an active City emergency, the selected contractor must supply an equivalent or higher-capacity machine (e.g., BOMAG or HAMM equivalent compactor) within the mandated delivery window. This substitution shall be provided at the exact rate of the originally requested machine.

3.3 Maintenance, Repair, and "Off-Hire" Credits

• Vendor Responsibility: The contractor retains 100% mechanical and financial responsibility for all routine maintenance, preventative servicing, and major mechanical component breakdowns.

• Off-Hire Clock: In the event of an on-site mechanical breakdown of a rental unit, the City will notify the vendor. The rental billing clock will immediately pause ("Off-Hire Status").

• Resolution Window: The vendor must repair the machine or deliver a replacement unit within four (4) hours of notice for Tier 1 items, and twenty-four (24) hours for all other tiers.

Rental billing will not resume until a fully operational machine is functional in the field.

3.4 Delivery Commitments & Liquidated Damages

Failure to deliver Tier 1 equipment within the mandated 4-hour window disrupts critical public utility operations and creates severe regulatory vulnerability. For every hour past the delivery window that the equipment is missing, the City reserves the right to assess liquidated damages of $500 per hour, deducted directly from the initial rental invoice.

4.4. 4. PROPOSAL SUBMISSION REQUIREMENTS

Proposers must submit their bids organized into the following distinct sections:

1. Vendor Capabilities & Fleet Inventory: Documentation verifying total local fleet size, parts availability, and the proximity of primary service hubs to City facilities.

2. Emergency Response Plan: A detailed narrative outlining how the 4-hour emergency delivery windows will be guaranteed, including after-hours/weekend dispatcher contact details.

3. Comprehensive Fee Schedule: A complete pricing matrix providing exact Daily, Weekly, and

Monthly rates for every equipment item listed across Tiers 1, 2, 3, and 4 (including fuel surcharges, environmental fees, and mobilization/demobilization delivery rates).

5. Vendor Questionnaire

5.1. Required Forms

5.1.1. Attach a copy of your company's insurance certificate.* Please attach the insurance certificate

*Response required

5.1.2. Please fill out General Questionnaire and upload here * Please download the below documents, complete, and upload.

• GENERAL_QUESTIONNAIRE.pdf

*Response required

5.1.3. Please fill out the Litigation Disclosure form and upload here* Please download the below documents, complete, and upload.

• LITIGATION_DISCLOSURE_FORM.pdf

*Response required

5.1.4. Please fill out and sign the Conflict of Interest Disclosure form and upload here*

Please download the below documents, complete, and upload.

• CONFLICT_OF_INTEREST.pdf

*Response required

5.1.5. Please fill out and sign House Bill 89 and upload here*

HB 89

The 85th Texas Legislature approved new legislation, effective Sept. 1, 2017, which amends Texas Local

Government Code Section 1. Subtitle F, Title 10, Government Code by adding Chapter 2270 which states that a governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it:

1) does not boycott Israel; and

2) will not boycott Israel during the term of the contract

• HOUSE_BILL_89_VERIFICATION.pdf

*Response required

5.1.6. Please fill out and sign Senate Bill 13 and upload here*

SB 13 ENERGY COMPANY BOYCOTTS

The 87th Texas Legislature approved new legislation, effective Sept. 1, 2021, which amends Texas Local

Government Code 2274.002 Section 1. Subtitle A, Title 8 by adding Chapter 809 which states that a 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governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it:

1) does not boycott energy companies and will not boycott energy companies during the term of the

Contract. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the certification is not required , or

2) the verification required by Section 2274.002 of the Texas Government Code does not apply to the contract. If circumstances relevant to this provision change during the course of the contract, Respondent shall promptly notify Agency.

• SENATE_BILL_13_VERIFICATION...

*Response required

5.1.7. Please fill out and sign Senate Bill 19 and upload here* The 87th Texas Legislature approved new legislation, effective Sept. 1, 2021, which amends Texas Local

Government Code Section 1. Subtitle F, Title 10 of the Texas Government Code 2274.002, Respondent verifies that it:

1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and

2) will not discriminate during the term of the contract against a firearm entity or firearm trade association.

If Respondent does not make that verification, Respondent must so indicate in its Response and state why the verification is not required. If circumstances relevant to this provision change during the course of the contract, Respondent shall promptly notify Agency.

• SENATE_BILL_19_VERIFICATION...

*Response required

5.1.8. Please fill out and sign the Non-Collusion Affidavit and upload here* Submitters, by submitting a signed submission, certify that the accompanying submission is not the result of, or affected by, any unlawful act of collusion with any other person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under Texas or United States law.

• CITY_OF_EDINBURG_NONCOLLUSI...

*Response required

5.1.9. Please fill out and sign the Conflict of Interest form and upload here*

CHAPTER 176 OF THE TEXAS LOCAL GOVERNMENT CODE

Effective January 1, 2006, Chapter 176 of the Texas Local Government Code requires that any vendor or person considering doing business with a local government entity disclose in the Questionnaire Form CIQ, https://government-project.s3.us-west-2.amazonaws.com/28881/72159559-3948-4a57-bca8-8572d834a4bd_SENATE_BILL_13_VERIFICATION.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4KR4UEW7E%2F20260820%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260820T132809Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEMb%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDshHihDzCAfL23XB5UDLdbOjdbwPdQ5UXUMZKDqDA6SwIgc7hjuVAYD6yWrLp7QgEJLtv8Nd7Owavls3erd8XumR4qlQUIj%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDAoew49vxNwGRBN2GirpBFwXe2G36WoQKUePOAsI2u%2BZMugifAUluJMHlmQhs78cgh9jeV699eIcuetZ7os5j%2Fwx2vdBEJhpS8wFamHGmsgUsSHZsDbtqnE2B3vy4KfOj5OVEt3SxmWfLkIflhhR4y8K65E%2BECiNs3E1M2LDmRhvoac7iPix8SxKEHdd7GLCYzYXRMkOscN4RK3wOhErRbrfkLdYBYv0PvnoX7%2F%2FO0S2DzPDeiTuluf8t%2B2ZMbPXh8BuEomipTbBmt%2FCaRNMEPecb6f8nMcPqtY%2FKIMk3OSzqRO%2Bs3Nehibc9M9nDfA%2BZW3dhyUYPlAOpnkGE9rkn5YRJVB1r5fN%2F5aXm5LK5yZp7VLy8vbColMucH2Upne5DvniLobIIvfK7qQFJkokO4lsNMj%2FRuubpDwJR8HVxWj4bYQCgB%2FTfYWVveyjcVT8rkoAf1Gd7894nF%2F1lSH5sOWiWs1%2BQXounqDhOEallKI5%2B7akLCRK4%2BH1stcyhC5Bn466kaT5nVktzW4Cp%2FZke6KTHVahnDyg%2B%2BvokZdYX%2FFrKsZM5u5uLsVD3rY2e1PP2eIvqQlE2ggJHajNEb8VPZKTxteyD2euYbPzDv9EoYL92vpf3KBwFUNW97%2Fz27dzGlL3Wa3%2Bxo93AwwHZVVbTDfbqQGGBBUfHoZMY9Nss%2BBknjgcGOvBFVzvZZPuGGvw9DrkSVJUjrZo4bCXKctNVMNNf7nbowpl44ABKNNqdKNtHs2QDNwdC%2FBW%2BtG0Mv83tfPEMKqCXN0DAk2ERqZN33M74rU8Q0zjlqau38JPh9%2BKFaXI8HVGBsMp6tQ%2FfGeWE9dwNQDQS2CNMLSAnNQGOpkBCsXcmwSdbBElkXE1NjFSLR4Tet0p9pGExnzWOHp26ETnlw2Y3DEVAgdqyeVU2pJ20owPkAViIfy%2BPwCO8jeys2PsEyk1paBgAfOksw4GL55Z%2FFXkXCnjS4H0fA38xZaorV4q9j5VN8L7RM7ereXWi%2BfN0AsCCY%2FVW2fpbNjj9mFoDdt%2BuH3SKmUrReMICKcumHV36fmtiHs1&X-Amz-Signature=e9e84096c484360f386edd11a718aff3c2cabea0aab0088cfa9c21a13e265f63&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22SENATE_BILL_13_VERIFICATION.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/32473/0324ee41-3a41-4453-89ae-9546c9be54dd_SENATE_BILL_19_VERIFICATION.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4KR4UEW7E%2F20260820%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260820T132809Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEMb%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDshHihDzCAfL23XB5UDLdbOjdbwPdQ5UXUMZKDqDA6SwIgc7hjuVAYD6yWrLp7QgEJLtv8Nd7Owavls3erd8XumR4qlQUIj%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDAoew49vxNwGRBN2GirpBFwXe2G36WoQKUePOAsI2u%2BZMugifAUluJMHlmQhs78cgh9jeV699eIcuetZ7os5j%2Fwx2vdBEJhpS8wFamHGmsgUsSHZsDbtqnE2B3vy4KfOj5OVEt3SxmWfLkIflhhR4y8K65E%2BECiNs3E1M2LDmRhvoac7iPix8SxKEHdd7GLCYzYXRMkOscN4RK3wOhErRbrfkLdYBYv0PvnoX7%2F%2FO0S2DzPDeiTuluf8t%2B2ZMbPXh8BuEomipTbBmt%2FCaRNMEPecb6f8nMcPqtY%2FKIMk3OSzqRO%2Bs3Nehibc9M9nDfA%2BZW3dhyUYPlAOpnkGE9rkn5YRJVB1r5fN%2F5aXm5LK5yZp7VLy8vbColMucH2Upne5DvniLobIIvfK7qQFJkokO4lsNMj%2FRuubpDwJR8HVxWj4bYQCgB%2FTfYWVveyjcVT8rkoAf1Gd7894nF%2F1lSH5sOWiWs1%2BQXounqDhOEallKI5%2B7akLCRK4%2BH1stcyhC5Bn466kaT5nVktzW4Cp%2FZke6KTHVahnDyg%2B%2BvokZdYX%2FFrKsZM5u5uLsVD3rY2e1PP2eIvqQlE2ggJHajNEb8VPZKTxteyD2euYbPzDv9EoYL92vpf3KBwFUNW97%2Fz27dzGlL3Wa3%2Bxo93AwwHZVVbTDfbqQGGBBUfHoZMY9Nss%2BBknjgcGOvBFVzvZZPuGGvw9DrkSVJUjrZo4bCXKctNVMNNf7nbowpl44ABKNNqdKNtHs2QDNwdC%2FBW%2BtG0Mv83tfPEMKqCXN0DAk2ERqZN33M74rU8Q0zjlqau38JPh9%2BKFaXI8HVGBsMp6tQ%2FfGeWE9dwNQDQS2CNMLSAnNQGOpkBCsXcmwSdbBElkXE1NjFSLR4Tet0p9pGExnzWOHp26ETnlw2Y3DEVAgdqyeVU2pJ20owPkAViIfy%2BPwCO8jeys2PsEyk1paBgAfOksw4GL55Z%2FFXkXCnjS4H0fA38xZaorV4q9j5VN8L7RM7ereXWi%2BfN0AsCCY%2FVW2fpbNjj9mFoDdt%2BuH3SKmUrReMICKcumHV36fmtiHs1&X-Amz-Signature=89832799bbcdb11935c5f4ea989e6083c35f698a2da31fe0e72f6823bdaf7ed1&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22SENATE_BILL_19_VERIFICATION.pdf%22&x-id=GetObject…