FD20601900203-CDRL_(Revised).pdf

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DATA ITEM DESCRIPTION

Title: PRODUCT DRAWINGS/MODELS AND ASSOCIATED LISTS

Number: DI-SESS-81000E Approval Date: 26 February 2013

AMSC Number: A9342 Limitation:

DTIC Applicable: GIDEP Applicable:

Office of Primary Responsibility: AR

Applicable Forms:

Use/relationship: Product Drawings/Models and Associated Lists provide engineering data to support competitive procurement and maintenance for items interchangeable with the original items. This data represents the highest level of design disclosure.

a. This Data Item Description (DID) contains the format and content preparation instructions for

Product Drawings/Models and Associated Lists resulting from the work task described in 5.3.3.3 of

MIL-STD-31000.

b. This DID is applicable to acquisitions of military systems, equipment, and components. It is intended for acquiring drawings/models and Associated Lists at the end of the System Development and Demonstration Phase and during subsequent phases of the DoD materiel life cycle.

c. It is not intended that all the requirements contained herein should be applied to every program. This

DID should be tailored to the minimum data requirements of the applicable contract or purchase order.

d. This DID is related to DI-SESS-81001E, DI-SESS-81002F, and DI-SESS-81003E. This DID supersedes DI-SESS-81000D.

e. A purchased item, as defined by ASME Y14.24, an item which is sold or traded in the course of conducting normal business operations, is used by commercial industry, or is a specialized version of a supplier's general product line which he routinely customizes. Purchased items as used herein have also been referred to as vendor items or vendor-developed items.

Requirements:

1. Reference Documents. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as cited in the ASSIST database, http://assist.daps.dla.mil, at the time of the solicitation; or, for documents not included in ASSIST, as stated herein.

2. General. Product Drawings/Models and Associated Lists shall meet the requirements of MIL-STD-

31000. Product Drawings/Models and Associated Lists shall provide the design disclosure information necessary to enable a manufacturer of similar products at the same or similar state of the art to produce and maintain quality control of item(s) so that the resulting physical and functional characteristics duplicate those of the specified item. These drawings shall:

a. Reflect the end product at its current level of design maturity.

Source: https://assist.dla.mil -- Downloaded: 2018-11-28T20:59Z Check the source to verify that this is the current version before use.

http://assist.daps.dla.mil/

DI-SESS-81000E

b. Provide the engineering data for Logistics Support products.

c. Provide the necessary data to permit competitive acquisition of the original item(s).

3. Format. Product Drawings/Models and Associated Lists shall be in either the contractor's format or the Government's format as specified on the TDP Option Selection Worksheet incorporated into the contract or purchase order.

4. Content. Product Drawings/Models and Associated Lists shall conform to the requirements of

ASME Y14.100, or, if applicable, ASME Y14.100 and Appendices B through E, as required, ASME

Y14.34 and ASME Y14.41. They shall document directly or by reference the following, as applicable:

a. Details of unique processes, i.e., not published or generally available to industry, when essential to design and manufacture.

b. Performance ratings.

c. Dimensional and tolerance data

d. Critical manufacturing processes and assembly sequences. e.

Toleranced input and output characteristics.

f. Diagrams.

g. Mechanical and electrical connections.

h. Physical characteristics, including form, finishes, and protective coatings.

i. Details of material identification, including material condition, and mandatory treatments and coatings.

j. Inspection, test and evaluation criteria. k.

Equipment calibration requirements.

l. Quality assurance requirements.

m. Hardware marking requirements.

n. Requirements for reliability, maintainability, environmental conditioning, shock and vibration testing and other operational or functional tests.

o. Vendor substantiation data when required by the contract or purchase order.

p. Requirements for programming software into devices or assemblies including a description of the input media and the procedures for validating that the software has been installed correctly.

DI-SESS-81000E

q. Special consideration items and processes.

5. Item definition. All parameters required to define each unit, assembly, subassembly, part or material shall be presented on the applicable drawing/model. This includes data such as:

a. All necessary mechanical dimensions to fully define fabrication, acceptance, interface or installation of the item depicted.

b. All necessary electrical parameters to fully define fabrication, acceptance, interface or installation of the item depicted.

c. All other necessary physical parameters to fully define fabrication, acceptance, interface or installation of the item depicted, i.e., weight, pressure, viscosity, etc.

d. All necessary environmental conditions which units, assemblies, subassemblies, parts and materials must meet to perform effectively in the end item, such that the end item will meet its specification requirements.

6. CAGE code and document numbers. Product Drawings/Models and Associated Lists shall be identified with the contractor's CAGE code and contractor document numbers or with a Government

CAGE code and document numbers as specified in the TDP Option Selection Worksheet incorporated in the contract or purchase order.

7. Selection of drawings. The types of drawings required will vary according to the complexity of the contract end item. The TDP Option Selection Worksheet incorporated in the contract or purchase order will specify whether the contractor or the Government is responsible for selecting the types of drawings/models and Associated Lists.

7.1. Vendor Item Control Drawings. Vendor Item Control Drawings shall be used to specify the requirements for purchased items when such items have been approved for use in the design and are used without alteration, selection or source qualification (testing of an item prior to procurement action to ensure that it satisfies the specified requirements).

7.2. Source Control Drawings. Source Control Drawings shall be used to specify the requirements for purchased items only when such items have been approved for use in the design and:

a. the item is for a critical application and

b. the requirements can be met by an item from one or more sources and

c. the application required source qualification (testing of an item prior to procurement action to ensure that it satisfies the specified requirements).

7.3. Standard Microcircuit Drawings. Standard Microcircuit Drawings (MIL-HDBK-780) shall be used to specify the requirements of microcircuits.

8. End of DI-SESS-81000E.

DEPARTMENT OF THE AIR FORCE

AIR FORCE LIFE CYCLE MANAGEMENT CENTER

ROBINS AIR FORCE BASE GEORGIA

28 Nov 2018

MEMORANDUM FOR 409 SCMS/GUMAC

ATTENTION: Timothy Elliott

FROM: AFLCMC/LZPEM

285 Cochran Street

Robins AFB GA 31098-1669

SUBJECT: Response to Data Call, System Wing Tip Components

1. Subject RDS has been reviewed by this office. Request the RDS document be amended as follows:

2.2. Engineering Data: The contractor shall develop/produce/maintain and deliver a Technical Data Package (TDP) that accurately depicts the final product. TDP data includes, but is not limited to, Computer Aided Design (CAD) data, CAD models, model based definition data sets, Gerber data and Master Bill of Materials (BOM). The TDP shall provide the necessary design, engineering, manufacturing, testing and quality assurance requirements information necessary to enable the procurement or manufacture of an interchangeable item that duplicates the physical and performance characteristics of the original product without additional design engineering effort or recourse to the original design activity or any third party. The TDP shall represent the approved, tested, and accepted configuration of the defined delivered item(s). This shall include software and all test requirement documentation data required to test systems, subsystems and/or components. Vendor Item Control Drawings shall be used to specify the requirements for purchased items when such items have been approved for use in the design and are used without alteration, selection or source qualification (testing of an item prior to procurement action to ensure that it satisfies the specified requirements). All engineering product definition data created using Government funding as a result of this contract shall be considered a part of the TDP and shall be delivered to the Government with unlimited rights. The TDP shall be created IAW the following American Society of Mechanical Engineers (ASME) standards: ASME Y14.100-2013, Appendix B, sections B6 through B9.1 and Appendices C, D, E, and F in conjunction with ASME Y14.24-2012, ASME Y14.34, ASME Y14.35 and ASME Y14.41 and as defined in the corresponding CDRL for this task to create and deliver Product Drawings Models and Associated Lists (Engineering Data) under this contract.

Data set classification code marking IAW Appendix F of ASME Y14.100-2013 is required. CAD model file name and extension identification is required on drawing graphic sheets. TDP data shall specify parts marking requirements for item identification IAW MIL-STD-130N, other applicable documents referenced therein, and as specified in this contract. Test Criteria for Electrical and Avionics Items shall be IAW document 9579777 Revision B (CAGE 98752) The TDP shall be delivered in accordance with Air Force Product Data Specification drawing 9579776 Revision N (CAGE 98752), reference attached DD Form 1423 Block 16. [DI-SESS-81000E/T]

2.3. Engineering Data Guidance Conference: The contractor shall support and co-chair a Guidance Conference with AFLCMC/LZPEM for engineering data within 60 days after contract award. The Conference shall be convened at a site and on a date agreed upon by the Government contracting officer and the contractor. The contractor shall prepare an agenda and record the minutes of the Guidance Conference. The contractor shall address, discuss, and provide status on the following:

[DI-ADMN-81249B, DI-ADMN-81250B]

a. Understanding of all CDRL requirements, applicable DIDs, specifications and standards.

b. TDP review requirements and schedules.

c. TDP delivery requirements and schedules.

d. Contractor's drafting practices/procedures/TDP drawing formats/CAD programs.

e. The contractor's quality assurance procedures relating to TDP documents, including quality control of subcontractor and vendor data.

f. The role of subcontractors and vendors who may deliver TDP documents under this contract.

g. The contractor's configuration management system, including methods for releasing documents, approving documents, and incorporating changes into documents.

h. Digital Technical Data Package (TDP) deliverables.

Note: Guidance Conference may be held in conjunction with other meetings or conferences.

2.4. Relationship of Contractor with Subcontractors/Vendors: The contractor shall levy on sub-contractors and sub-vendors the same requirements for Technical Data Packages (TDPs) as are levied on them by this contract. This requirement shall apply at all tiers of sub-contractor/vendor levels associated with the program.

2. Request the Contracting Officer (CO) assure that the following actions occur:

a. Insure that each solicitation and contract is structured IAW DFARS 227-7103-1(b)(3) and CHAPTER 5 of DoD5010.12-M as noted:

(1) Paragraph C5.2.1 states “The contractor will have to prepare certain data as a natural consequence of contract performance. Design, development, testing, and production tasks will generate certain data, whether or not a requirement is identified in a DD Form 1423-1and delivery is requested. This factor is the basis for what is called the "over and above concept" for pricing data; the price paid for a data item will be based on what it costs the contractor to furnish that item, over and above the costs the contractor would incur if it were not required at all.”

(2) Para. C5.1.2 states ".....contracting officers, program managers, and technical data management personnel are encouraged to require contractors to separately price each requirement for technical data."

b. Request the contracting office review the solicitation and resulting contract for compliance with the following clauses in accordance with DFARS 227.4:

DFARS TITLE

227.7102 Commercial items, components, or processes

227.7102-1 Policy

227.7102-2 Rights in technical data

227.7103-1 Policy

227.7103-2 Acquisition of technical data

227.7103-3 Early identification of technical data to be furnished to the Government with restrictions on use, reproduction or disclosure

227.72 Rights in computer software and computer software documentation

227.7202 Commercial computer software and commercial computer software documentation.

(1). Request that the following clauses are incorporated into the contract:

252.227-7013 Rights in Technical Data - Non Commercial Items

(Per 227.7103-6(a)

252.227-7014 Rights in Noncommercial Computer Software and Noncommercial Computer Software Documentation.(Per 227.7203-6(a)(1))

252.227-7015 Technical Data – Commercial Items

252.227-7016 Rights in Bid or Proposal Information

252.227-7017 Identification and Assertion of Use, Release, or Disclosure Restrictions

252.227-7019 Validation of Asserted Restrictions – Computer Software

252.227-7030 Technical Data - Withholding of Payment

252.227-7037 Validation of Restrictive Markings on Technical Data

252.227-7028 Technical Data or Computer Software Previously Delivered to the Government

252.246.7001 Warranty of Data

52.227-21 (a and b) FAR Clause - Technical Data, Declaration, Revision, and Withholding of Payment- Major Systems

c. Request that a copy of the solicitation/contract be forwarded to AFLCMC/LZPEM.

3. Request the Contracting Officer (CO) prohibit the use of Single Process Initiatives (SPI) to include Core Business Manuals (CBM) or any common processes which pertain to the development and delivery of a Technical Data Package (TDP):

Request the CO assure that the contract does not invoke the use of SPI's, CBMs, or any internal contractor common processes in lieu of ASME Standards and Military Standards which pertain to the development and delivery of a TDP. The SPI’s and CBM’s consolidate or eliminate necessary specifications and standards in TDP’s thus prohibiting future competitive acquisitions.

4. The data required by the tasking wording and DD Form 1423-1 will be utilized for logistic support purposes, to include competitive re-procurement in the acquisition of spares. This data will be utilized by logistics personnel, to include data managers, system engineers, equipment specialists, item managers and logistics managers. If this data is not procured, logistic support may be adversely affected. Requirements for engineering data are driven by the following:

a. AFI 63-101/20-101 (07 March 2013 Incorporating Changes, 16 September 2016), paragraph 6.12 states:

6.12. Data and Data Rights. The PM shall assess long term data and data rights requirements and corresponding acquisition strategies prior to initiating a RFP to acquire systems, subsystems, or end-items to ensure they provide for rights, access, or delivery of data that the Government requires for systems sustainment and to maintain competition throughout the life cycle. The PM shall address the data rights strategy including the rationale for acquisition and\or non-acquisition of data and data rights at milestones, ASPs, and reviews and shall document the strategy in the Technical Data Rights Strategy and associated data planning documents. The Technical Data Rights Strategy is integrated within the AS and is required for all ACAT programs. Source selections shall consider Government rights to data and include pricing options that correspond to the data and data rights recommended as part of the data strategy. The burden of proof that data is proprietary lies with the contractor. If not acquiring technical data, computer software licenses, or associated intellectual property rights necessary for organic support, a summary of the business case analysis justifying that decision must be approved by the MDA. The PM shall obtain legal counsel when addressing Data Rights or Intellectual Property issues. The PM shall review the government requirement for technical data throughout the life cycle of the system.

6.12.1. The PM shall ensure the program data rights strategy, including the performance work statement (PWS) or SOW for development, production, deployment, and sustainment (for all applicable phases) includes appropriate data rights requirements, access, and necessary deliverables, or options for data and equipment deliverables required to support:

6.12.1.1. Organic source of repair and/or supply decisions.

6.12.1.2. Government Core depot maintenance capability requirements.

6.12.1.3. Expeditionary logistics footprint requirements.

6.12.1.4. Engineering data requirements needed for such activities as OSS&E assurance, integrity programs, sustaining engineering, reliability management, and configuration management.

6.12.1.5. Technical orders (TOs).

6.12.1.6. Re-procurement/modification/upgrade.

6.12.1.7. Demilitarization/Disposal.

6.12.1.8. Open architecture.

6.12.1.9. Cybersecurity strategies.

6.12.1.10. Technology refreshment or enhancement.

6.12.1.11. Training and training program information.

6.12.1.12. Spare parts procurement

6.12.1.13. Testing and Evaluation

6.12.1.14. Intelligence Mission Data production

6.12.1.15. Contractor Logistics Support

b. AFI 23-101 (12 December 2016) Section 2K, Spare Parts Breakout Program, paragraph 2.11.2.3 states AFMC will:

(1) 2.11.2.3.3. Determine the complete data needs, including re-procurement data for inclusion in contracts.

(2) 2.11.2.3.4. Give written notification, with rationale, to affected organizations when contracts do not include data requirements.

(3) 2.11.2.3.5. Conduct data calls and in-process reviews to ensure that correct and complete data requirements, including re-procurement data, appear in the Engineering, Manufacturing and Development (EMD) or production contract.

(4) 2.11.2.3.6. Identify, select, and, develop data item descriptions for inclusion in the EMD or production contract.

(5) 2.11.2.3.7. Make sure that contracts properly define data requirements and manage the acquisition according to AFI 21-103, Equipment Inventory, Status and Utilization Reporting,.

(6) 2.11.2.3.8. Schedule periodic engineering and procurement data reviews to ensure that the contractor is complying with contractual data requirements in supporting the AFSPBP. These reviews should coincide with existing engineering or data reviews.

c. The Competition in Contracting Act (CICA) of 1984 requires the Government to address and plan for competition of future acquisitions and of spares during acquisition of the system. The law (10 USC 2304(f)(4)) states, “In no case may the head of an agency enter into a contract for property or services using procedures other than competitive procedures on the basis of the lack of advance planning or concerns related to the amount of funds available to the agency for procurement functions.” This does not mean we must buy re-procurement engineering data (Product Drawings/Models and Associated Lists);

however, we must address, support, and document any decision not to buy this engineering data.

d. For these reasons, do not make any changes to the DD Form 1423-1 originated by

AFLCMC/LZPEM without coordinating with Mike Daniel.

5. Data requirements are set forth on DD FORM 1423-1 attached hereto.

6. Please reference LZPEM’s control number 2018-160 on all correspondence relating to this subject. Point of contact is Mike Daniel 478-222-3064.

MICHAEL E. WILLS, Chief

Engineering Data Management, Acquisition and Inspection

AFLCMC/LZPEM

Attachment:

DD FORM 1423-1, Product Drawings/Models and Associated Lists, 2 November 2018

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

Form Approved

QMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0188), Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government issuing Contracting Officer for the Contract/PR No. listed in Block E.

A.

CONTRACT LINE ITEM NO.

B.

EXHIBIT

C.

CATEGORY:

TDP

XXXX

TM

OTHER

D.

SYSTEM / ITEM

E.

CONTRACT / PR NO.

F.

CONTRACTOR

C5 Wing tip Components

1.

DATA ITEM NO.

2.

TITLE OF DATA ITEM

3.

SUBTITLE

PRODUCT DRAWINGS/MODELS AND ASSOCIATED LISTS

4.

AUTHORITY (Data Acquisition Document No.)

5.

CONTRACT REFERENCE

6.

REQUIRING OFFICE

DI-SESS-81000E/T

RDS

AFLCMC/LZPEM

7.

DD 250 REQ

9.

DIST STATEMENT REQUIRED

10.

FREQUENCY

12.

DATE OF FIRST SUBMISSION

14.

DISTRIBUTION

DD

QRTLY

SEE BLK 16

b. COPIES

8.

APP CODE

SEE BLOCK 16

11.

AS OF DATE

13.

DATE OF SUBSEQUENT SUBMISSION

a. ADDRESSEE

FINAL

A

SEE BLOCK 16

SEE BLK 16

Draft

Reg

Repro

16.

REMARKS

AFLCMC/LZPEM

285 Cochran Street

1. Air Force drawings 9626025 rev G, 9579776 rev N and 9579777 rev B (CAGE 98752) are a part of this CDRL

ROBINS AFB, GA.

A copy of the drawings may be requested through the Procurement Contracting officer.

31098-1669

2. METADATA SHALL BE IN ACCORDANCE WITH 9579776 PARAGRAPH 10 OPTION

ONE

3. Please reference EDATS control number 2018-160 on all correspondence related to this effort.

PAPER COPY

SEE CONTINUATION SHEETS

DIGITAL DATA

(CLASSIFIED)

Vendor Item Control Drawings shall be used to specify the requirements for purchased items when such items have been approved for use in the design and are used without alteration, selection or source qualification (testing of an item prior to procurement action to ensure that it satisfies the specified requirements). Reference paragraph 7.1 of DI-SESS-81000E.

DIGITAL

15. TOTAL

G. PREPARED BY

H. DATE

I. APPROVED BY

J. DATE

Mike Daniel

28 Nov 2018

DD Form 1423-1, Feb 2001 STRAWMAN Revision 3 Dec 2014 PAGE___1_ OF __5___ PAGES EDATS 2018-160

CONTINUATION OF DD FORM 1423-1 (DI-SESS-81000E/T) Dtd 28 Nov 2018 EDATS 2018-160

BLOCK 4: DI-SESS-81000E is tailored as follows:

Requirements: (the below paragraph numbering corresponds with the numbering in the DID)

1. Reference Documents. Delete paragraph 1. in its entirety and replace with “1. Reference Documents. The documents apply as cited in the DD Form 1423-1 and continuation sheets. Unless otherwise noted, the latest revision of the ASME Standard at the time of solicitation shall apply.”

3. Format. Delete in its entirety and replace with “3. Format. Product Drawings/Models and Associated Lists shall be in the format as specified on this DD Form 1423-1 and continuation sheets, and shall meet the requirements of ASME Y14.1."

4. Content. Delete in its entirety and replace with “4. Content. Product Drawings/Models and Associated Lists shall conform to the requirements of ASME Y14.100-2017, Appendix B, sections B6 through B9.1 and Appendices C,D, E, and F in conjunction with ASME Y14.24-2012, ASME Y14.34, ASME Y14.35 and ASME Y14.41. They shall document directly or by reference the following (items a through q), as applicable:”

6. CAGE code. Delete “TDP Option Selection Work Sheet incorporated in the contract or purchase order.” and replace with “DD Form 1423-1 and continuation sheets.”

7. Selection of drawings. Delete “The TDP Option Selection Work Sheet incorporated in the contract or purchase order will specify whether the contractor or the Government is responsible for selecting the types of drawings and associated lists.” and replace with “The contractor shall comply with ASME Y14.24, Types and Applications of Engineering Drawings”.

BLOCK 7:

“D”—Inspection is at destination and is to ensure this product meets this CDRL and its tasking document. Shipping list must accurately reflect the shipped product.

“D”—Acceptance is at destination. Acceptance of final data will be by approval of the Engineering Data Management Specialists.

BLOCK 9:

DISTRIBUTION STATEMENT. Distribution statements shall be in accordance with DoD Instruction 5230.24 and included on the first sheet of each drawing near the title block, and shall be as follows:

“DISTRIBUTION STATEMENT D. Distribution authorized to the Department of Defense and U.S. DOD contractors only (Critical Technology) (28 Nov 2018). Other requests shall be referred to (AFLCMC/WLS).”

EXPORT CONTROL WARNING LABEL. All engineering data shall be marked with Export Control Warning Labels in accordance with DoD Instruction 5230.24, dated August 23, 2012 as follows:

“WARNING - This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751, et seq.) or the Export Administration Act of 1979 (Title 50, U.S.C., App. 2401 et seq.), as amended. Violations of these export laws are subject to severe criminal penalties. Disseminate in accordance with provisions of DoD Directive 5230.25.”

DESTRUCTION NOTICE. Mark documents with one of the following:

a. For unclassified limited documents: “DESTRUCTION NOTICE. Destroy by any method that will prevent disclosure of contents or reconstruction of the document.”

b. For classified documents: “DESTRUCTION NOTICE. Follow the procedures in DoD 5220.22-M, National Industrial Security Program Operating Manual, Chapter 5, Section 7, or DoD 5200.1R, Information Security Program, Chapter 6.”

BLOCK 10: Revisions/changes to the final delivered data shall be furnished quarterly, commencing the first quarter after destination acceptance of the final reproducible data and continue until the contract is closed. Quarterly updates shall include an updated BOM, reference A.F. Drawing 9579776. Negative reports shall be submitted to AFLCMC/LZPEM.

BLOCK 11: 15 days before end of quarter.

BLOCKS 12 & 13:

1a. SAMPLE SUBMITTALS: As early as possible, but no later than 50% of TDP creation, the contractor shall submit four (4) representative samples of each digital data format of data for this project in accordance with Air Force drawing 9579776 (CAGE 98752), (Native, Neutral, HPGL, Metadata Spreadsheet, Gerber, Software/Memory Device Data, etc.).

1b. All data submittals shall contain a delivery letter and a shipping list. The letter shall contain at a minimum the contract number, delivery order, CLIN, and EDATS number (located on the bottom right corner of the DD Form 1423). The shipping list shall include as a minimum, the document number, revision level, and number of sheets/pages. The data delivered shall be in the same sequence as the shipping list. Shipments of data must be for a complete Technical Data Package (TDP) that accurately depicts the final product as defined in the tasking document (SOW, PWS, etc.). Shipping list shall specify whether the shipment is updates, final or make-up.

2. Within 60 days after receipt of government approval of a 3D model submission for a specific end item in accordance with paragraph 3.3.1 of the statement of work (SOW), all 3D Model data shall be delivered.

BLOCK 16:

1. Government Activity and Part Identification: The contractor shall comply with Air Force drawing 9626025 (CAGE 98752), titled “Air Force Drawing Requirement”. This requirement defines format requirements for the generation of Air Force drawings. The contractor shall use the Government activity identifier Commercial and Government Entity (CAGE) code and Air Force drawing numbers. The contractor shall contact the AFLCMC/LZPEM EDMS to obtain the drawing numbers.

1.1. Engineering Change Orders (ECOs): When an existing Air Force CAGE code drawing is revised, all ECOs shall be incorporated prior to the paper submittal for review.

1.2. Concurrent with the final submittal, all ECO’s against existing Air Force CAGE code drawings shall be incorporated and a copy of the ECO shall be delivered for Air Force revision documentation.

2. Content, format, and media requirements for delivery of Digital Engineering Data: The contractor shall comply with Air Force drawing 9579776 (CAGE 98752).

3. Product Drawings/Models and Associated Lists: Product drawings/models and associated lists shall be prepared to provide the design, engineering, and manufacturing information necessary to enable the procurement or manufacture of an item essentially identical to the original item. The product shall be defined to the extent necessary for a competent manufacturer to produce an item, which duplicates the physical, interface, and functional characteristics of the original product, without additional design engineering effort or recourse to the current design activity. Product data shall reflect the approved, tested and accepted configuration of the defined delivered item. This includes but is not limited to special tooling, interface hardware, special test equipment, and support equipment.

4. Engineering Drawing Practices: The contractor shall use the practices described in ASME Y14.100-2017. For clarification, the documents listed in section 2 of ASME Y14.100-2017 shall be considered first tier and shall apply. The contractor may find it useful to incorporate the concepts of MIL-HDBK-288 into the preparation of the TDP. MIL-HDBK-288 refers to Engineering Drawing Package (EDP); this term shall be considered synonymous with TDP. In instances where the ASME standards do not fully define requirements concerning preparation of engineering drawings, the contractor may use the guidance provided in the Drawing Requirements Manual (DRM) 11th Edition available from IHS, Inc. copyright 2008. Any Engineering Change Orders (ECO) that are created must comply with AFMCI 21-401.

5. Control Drawings: Control drawings shall be created in accordance with DI-SESS-81000E and ASME Y14.24-2012 to depict engineering criteria used in selecting purchased or vendor developed items. Control drawings shall disclose engineering form, fit, function and performance requirements for the acquisition of interchangeable purchased items of existing designs, or of items specially developed by vendors to the control drawing requirements. When COTS/purchased items are used by the contractor and are part of this effort as defined in the tasking document (SOW, PWS, etc.), control drawings shall be developed and delivered. Control drawings not developed for this contract that are part of the deliverable TDP shall be updated, to show current information (i.e., performance/qualification requirements, vendors/sources names and part numbers.)

5.1. Control drawings are not required for items which are Government directed purchases or for Government Furnished Material/Government Furnished Equipment (GFM/GFE). Such items shall be identified using the GFE/GFM notation on the parts list, etc. The use of a flag note is acceptable.

6. Contract Numbers: For specifications, processes and standards When a TDP document is prepared under a Government contract, the Government contract number under which it is prepared shall appear on the first sheet of the document original. When a TDP document is delivered under a Government contract other than the one under which it was prepared, the Government contract number under which it is delivered shall also appear on the first sheet of each copy submitted. If the document is prepared and submitted under the same contract, only the entry for the contract under which it is prepared is required.

7. Reference Documents: Documents referenced in a TDP shall be furnished as part of the TDP with the exception of those specified in referenced documents available in Acquisition Streamlining and Standardization Information System (ASSIST) and non-Government standardization documents available from the issuing non-Government standards body, such as the American Society of Mechanical Engineers (ASME). The following types of documents shall not be referenced in a TDP: technical manuals, procedural manuals, maintenance manuals, company drafting manuals, management plans, uncontrolled documents or unreleased documents. However, when information essential to meeting the content of a TDP (such as default surface texture values) is contained within such prohibited documents, that information shall be extracted from the reference document and included in the TDP.

image3.emf image1.png image2.png

DD FORM 1423-1, FEB 2001

CONTRACT DATA REQUIREMENTS LIST

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

16. REMARKS (Continued)

DD FORM 1423-1, FEB 2001 Page of Pages

INSTRUCTIONS FOR COMPLETING DD FORM 1423

(See DoD 5010.12-M for detailed instructions.)

FOR GOVERNMENT PERSONNEL

Item A. Self-explanatory.

Item B. Self-explanatory.

Item C. Mark (X) appropriate category: TDP - Technical Data Package;

TM - Technical Manual; Other - other category of data, such as "Provisioning,""Configuration Management," etc.

Item D. Enter name of system/item being acquired that data will support.

Item E. Self-explanatory (to be filled in after contract award).

Item F. Self-explanatory (to be filled in after contract award).

Item G. Signature of preparer of CDRL.

Item H. Date CDRL was prepared.

Item I. Signature of CDRL approval authority.

Item J. Date CDRL was approved.

Item 1. See DoD FAR Supplement Subpart 4.71 for proper numbering.

Item 2. Enter title as it appears on data acquisition document cited in Item 4.

Item 3. Enter subtitle of data item for further definition of data item (optional entry).

Item 4. Enter Data Item Description (DID) number, military specification number, or military standard number listed in DoD 5010.12-L (AMSDL), or one-time DID number, that defines data content and format requirements.

Item 5. Enter reference to tasking in contract that generates requirement for the data item (e.g., Statement of Work paragraph number).

Item 6. Enter technical office responsible for ensuring adequacy of the data item.

Item 7. Specify requirement for inspection/acceptance of the data item by the Government.

Item 8. Specify requirement for approval of a draft before preparation of the final data item.

Item 9. For technical data, specify requirement for contractor to mark the appropriate distribution statement on the data (ref. DoDD 5230.24).

Item 10. Specify number of times data items are to be delivered.

Item 11. Specify as-of date of data item, when applicable.

Item 12. Specify when first submittal is required.

Item 13. Specify when subsequent submittals are required, when applicable.

Item 14. Enter addressees and number of draft/final copies to be delivered to each addressee. Explain reproducible copies in Item 16.

Item 15. Enter total number of draft/final copies to be delivered.

Item 16. Use for additional/clarifying information for Items 1 through 15.

Examples are: Tailoring of documents cited in Item 4; Clarification of submittal dates in Items 12 and 13; Explanation of reproducible copies in Item 14.; Desired medium for delivery of the data item.

FOR THE CONTRACTOR

Item 17. Specify appropriate price group from one of the following groups of effort in developing estimated prices for each data item listed on the DD Form 1423.

a. Group I. Definition - Data which is not otherwise essential to the contractor's performance of the primary contracted effort (production, development, testing, and administration) but which is required by DD Form 1423.

Estimated Price - Costs to be included under Group I are those applicable to preparing and assembling the data item in conformance with Government requirements, and the administration and other expenses related to reproducing and delivering such data items to the Government.

b. Group II. Definition - Data which is essential to the performance of the primary contracted effort but the contractor is required to perform additional work to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.

Estimated Price - Costs to be included under Group II are those incurred over and above the cost of the essential data item without conforming to Government requirements, and the administrative and other expenses related to reproducing and delivering such data item to the Government.

c. Group III. Definition - Data which the contractor must develop for his internal use in performance of the primary contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, and quality of the data item.

Estimated Price - Costs to be included under Group III are the administrative and other expenses related to reproducing and

d. Group IV. Definition - Data which is developed by the contractor as part of his normal operating procedures and his effort in supplying these data to the Government is minimal.

Estimated Price - Group IV items should normally be shown on the DD Form 1423 at no cost.

Item 18. For each data item, enter an amount equal to that portion of the total price which is estimated to be attributable to the production or development for the Government of that item of data.

These estimated data prices shall be developed only from those costs which will be incurred as a direct result of the requirement to supply the data, over and above those costs which would otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any amount for rights in data. The Government's right to use the data shall be governed by the pertinent provisions of the contract.

DD FORM 1423-1 (BACK), FEB 2001

data_item: A001 title: Status Report sub: Bi-Monthly Status Report auth: DI-MGMT-80368A/T ref: RDS Para 4.7 req_ofc: 409 SCMS/GUMAC dd250: N appcode: N/A dist: B freq: Bi-Mo asof: See Remarks firstsub: See Remarks subsub: See Remarks addressee1: Contracting Officer draft1: 1 reg1: 1 repro1: 0 addressee2: Logistics Manager draft2: 1 reg2: 1 repro2: 0 addressee3:

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total_draft: 2 total_reg: 2 total_repro: 0 remarks: Original DID DI-MGMT-80368A, as reflected at http://quicksearch.dla.mil/qsSearch.aspx, has been tailored to remove para. 3.2.3.

Block 9. Distribution Statement Required: Distribution authorized to U.S. Government agencies only to protect information in management reviews, records of contract performance evaluation, or other advisory documents evaluating progress of contractors. As of 30 Oct 2018. Other requests for this document shall be referred to the 409 SCMS/GUMAC.

Block 11. As of Date: The Status Report requirement goes into effect on the date of basic contract award.

Block 12. Date of First Submission: First delivery shall occur on the last day of the first full month following contract award.

Block 13. Date of Subsequent Submission: Deliveries shall occur on the 15th and last day of each month.

Block 14.a. Addressee: The Status Report shall be sent to addressees by way of email, or in instances that the document is in excess of 5MB in size by way of the https://safe.arl.army.mil/ file exchange website (replacement to AMRDEC) to the Addressee list that follows.

Remarks continued on page 2 of 2.

group: IV total_price:

prep_name: Tim Elliott, 409 SCMS/GUMAC line_item: TBD exhibit: A xtdp: Off xtm: Off othercat: Logistics Data system: C5 Wing Tip Components ctr_no: FD20601900203 contr: TBD remarksb: Block 14.b. Copies: Initial contract submission shall be considered a Draft pending approval by the Requiring Office. Upon approval, subsequent submissions shall be considered as Final Regular submissions.

Addressees shall include:

Defense Logistics Agency Contracting Officer:

Lorey Barwick lorey.barwick.1@us.af.mil

409 SCMS/GUMAC Logistics Management Specialist:

Tim Elliott timothy.elliott@us.af.mil

(Addressees may change over contract's life)

Page2: 2

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2018-11-28T16:11:13-0500

ELLIOTT.TIMOTHY.W.1239541972

prep_date:

app_by: Chuck Dagley, 409 SCMS/GUEA

2019-02-02T17:39:00-0500

DAGLEY.CHARLES.K.1058178620

app_date: 2/2/2019

Page: 1 of_pages: 2 app: Adobe Professional 8.0

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the conformance with Government requirements, and the required to perform additional work to conform to Government without conforming to Government requirements, and the contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any data_item: A002 title: Technical Data Package (TDP) Review Report sub: Physical Configuration Audit auth: DI-MISC-80750 ref: RDS Para 4.1 req_ofc: 409 SCMS/GUMAC dd250: DD appcode: See Remarks dist: D freq: As Required asof: See Remarks firstsub: See Remarks subsub: See Remarks addressee1: Contracting Officer draft1: 1 reg1: 1 repro1:

addressee2: Logistics Manager draft2: 1 reg2: 1 repro2:

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total_draft: 3 total_reg: 3 total_repro: 0 remarks: DI-MISC-80750, as reflected at http://quicksearch.dla.mil/qsSearch.aspx, shall be followed as appropriate.

Block 7. DD 250 Requirement: Inspection and Acceptance of this deliverable will occur at Destination following C5 Engineering review. Historically this deliverable has been separately priced. Acceptance through WAWF is necessary in these instances. Contracting Office DoDAAC SPRWA1 shall be listed as the Ship To location in WAWF and points of Inspection and Acceptance.

Block 8. APP Code: The 409 SCMS/GUMAC has requested this Data Item. The WRALC AFLCMC/WLSE holds OSS&E authority for C5 structural components, but has granted review and approval permission to the 409 SCMS/GUEA.

Block 9. Dist Statement Required: Distribution authorized to U.S. Government agencies only as it pertains to Critical Technology and Technical Data marked for Export Control, as of 20 Dec 17. Other requests for this document shall be referred to the 409 SCMS/GUMAC.

Block 10. Frequency: A TDP Review Report is needed for each end item part number included in the contract.

Block 11. As of Date: This deliverable becomes a contract requirement upon date of contract order award.

Block 12. Date of First Submission: Corresponding with the Engineering Data Guidance Conference required by Para 2.3 of the RDS, this item is due 60 calendar days after receipt of contract order.

Block 13. Date of Subsequent Submission: 30 calendar days following receipt of Government review results.

Remarks continued on page 2 of 2.

group: III total_price:

prep_name: Tim Elliott, 409 SCMS/GUMAC line_item: TBD exhibit: A xtdp: Off xtm: Off othercat: Configuration Management system: C5 Wing Tip Components ctr_no: FD20601900203 contr: TBD remarksb: Block 14.a. Addressees: This item should be delivered by email, or in cases where files are larger than 5MB in size by the https://safe.arl.army.mil/ file exchange website (replacement to AMRDEC) to the Addressee list that follows. To satisfy the need for citation of a Ship To: DoDAAC on a purchase instrument, contract document, or any other system need FD2060 should be utilized with a Mark for: Tim Elliott, 409 SCMS/GUMAC, Comm. 478-926-7110 or DSN 468-7110.

Defense Logistics Agency Contracting Officer:

Lorey Barwick lorey.barwick.1@us.af.mil

Air Force Logistics Management Specialist:

Tim Elliott timothy.elliott@us.af.mil

Air Force Engineer:

Samuel Stockton samuel.stockton@us.af.mil

(Addressees may change over the life of this contract.)

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2018-11-28T16:11:30-0500

ELLIOTT.TIMOTHY.W.1239541972

prep_date:

app_by: Chuck Dagley, 409 SCMS/GUEA

2019-02-02T17:41:01-0500

DAGLEY.CHARLES.K.1058178620

app_date: 2/2/2019

Page: 1 of_pages: 2 app: Adobe Professional 8.0

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization.