Specs - Leaf VacAll Rental 2026.pdf
PDF 60 KB Posted
- Attached to
- 2026 Fall Leaf Pickup
- Solicitation number
- 146060
- Issued by
- Hartford County, Connecticut
About this file
This specification document outlines requirements for the Town of Southington, Connecticut, to procure a vac-all rental for fall leaf collection in 2026. The equipment must be a 16 cubic yard capacity tandem axle vac-all in good operating condition, equipped with amber strobe lights mounted front and rear and 12-inch diameter leaf pickup tubes mounted on the driver's side rear. Leaf collection is scheduled to begin on or about November 2, 2026, and continue until completion, with provisions for spring 2027 completion if winter weather suspends operations. Work hours are Monday through Friday from 7:00 a.m. to 3:00 p.m., extended to 5:00 p.m. as necessary, with periodic Saturday work from 7:00 a.m. to 3:00 p.m. Bidders must arrange equipment inspection with the Highway/Parks Assistant Superintendent no later than one week prior to the start of leaf collection to ensure compliance with specifications.
Bidders must provide qualified, properly licensed operators and assume responsibility for fuel costs. A Certificate of Insurance naming the Town of Southington as a second insured must be provided prior to work commencement, with minimum coverage limits of $1,000,000 general liability, $1,000,000 automobile liability, and Connecticut statutory minimum workers' compensation coverage. The bidder's hourly rate must reflect the stated work hours with no overtime charges permitted. Payment will not be made for two 15-minute daily breaks or for downtime resulting from mechanical failures or circumstances beyond the Town's control. Bidders must submit sealed bids marked "2026 Vac-All Rental for Fall Leaf Collection" and provide current employee COVID-19 protocols. The Town reserves the right to accept or reject any or all bids, waive formalities, and terminate equipment use due to unsafe operation, excessive mechanical breakdowns, or specification non-compliance.
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Text version
SPECIFICATIONS FOR
2026 LEAF SEASON VAC-ALL RENTAL
1. Equipment for this bid shall be 16 CY capacity, tandem axle vac-all, and in good operating condition with amber strobe lights mounted front and rear.
2. Pickup tubes shall be mounted on the driver’s side rear to allow for working against traffic, and be 12-inch diameter leaf tubes.
3. Furnished operators must be qualified and properly licensed.
4. For machines with operators, fuel will not be provided by the Town and is the responsibility of the bidder.
5. Proof of insurance must be provided prior to the start of work. The Certificate of Insurance shall name the Town of Southington as a second insured and state at least the following minimum limits:
$1,000,000 General Liability $1,000,000 Automobile Liability and the State of Connecticut statutory minimum for Workers’ Compensation coverage.
6. Leaf pickup will begin on or about November 2, 2026, and continue until completion. If due to winter weather conditions leaf collection is suspended, bidders shall complete leaf collection in the Spring of 2027.
7. The hours of work shall be Monday thru Friday 7:00 a.m. to 3:00 p.m., 7:00 a.m.
to 5:00 p.m. as necessary, and periodic Saturday work from 7:00 a.m. to 3:00 p.m. No over-time charges shall be allowed. The bidder’s hourly rate is to reflect the hours of work stated.
8. Payment will not be made for the two 15-minute breaks during the work day.
Payment will also not be made for downtime due to mechanical failures or other issues beyond the control of the Town.
9. Arrangements must be made with the Highway/Parks Assistant Superintendent no later than one week prior to the start of leaf collection for equipment inspection to ensure compliance with these specifications.
10. The Highway/Parks Assistant Superintendent reserves the right to terminate the use of any bidder’s equipment due to unsafe operation, excessive mechanical breakdowns, or failure to comply with the bid specifications.
11. All bids must be submitted in a sealed envelope marked “2026 Vac-All Rental for Fall Leaf Collection”.
12. The Town reserves the right to accept or reject any or all bids and to waive any formality associated with the bid as it deems to be in their best interest.
13. Bidders shall provide their current employee protocol and precautionary measures as they relate to COVID-19 (i.e. reporting illness, contact tracing, wearing face coverings, travel restrictions, etc.).
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