Specs.pdf

INTERIOR PLASTER REPAIRS AT THE

SOLDIERS AND SAILORS MEMORIAL BUILDING

590 MAIN STREET

MELROSE, MA 02176

September 15, 2026

PREPARED FOR:

CITY OF MELROSE

OFFICE OF PLANNING & COMMUNITY DEVELOPMENT

562 MAIN STREET

MELROSE, MA 02176

PREPARED BY:

GALE ASSOCIATES, INC.

300 LEDGEWOOD PLACE, SUITE 300

ROCKLAND, MA 02370

JN 260354

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Interior Plaster Repairs at the Soldiers and Sailors Memorial Building

590 Main Street, Melrose, MA Gale JN 260354

TABLE OF CONTENTS

Title Page Table of Contents

BIDDING REQUIREMENTS

Section 00 11 13 – Advertisement for Bid

Section 00 21 13 – Instructions to Bidders

Section 00 41 13 – Form for General Bid

Section 00 41 65 – Form for Filed Sub-Bid

Projectdog Standard Operating Procedure for Electronic Submission ("SOPS")

CONTRACT REQUIREMENTS

Section 004514 – Corporate Vote of Authorization

Section 005213 – Owner-Contractor Agreement

Section 005300 – Form for Sub-Contract

Section 005403 – Certificate of Vote

Section 005404 – Certificate of Tax Compliance

Section 006113 – Performance Bond

Section 006115 – Payment Bond

GENERAL CONDITIONS

Section 00 72 00 – General Conditions of the Contract for Construction (AIA A201, 2007 Edition) Section 00 73 00 – Supplementary General Conditions Section 00 73 44 – Prevailing Wage Rate Information

DIVISION 1 - GENERAL REQUIREMENTS

Section 01 11 00 – Summary of Work Section 01 22 00 – Unit Prices Section 01 33 00 – Submittal Procedures Section 01 50 00 – Temporary Facilities and Controls Section 01 65 00 – Product Delivery Requirements Section 01 77 00 – Closeout Procedures

TECHNICAL SPECIFICATIONS

DIVISION 9 – FINISHES

Section 09 00 01 – Lathing and Plastering Filed Sub-Bid Requirements Section 09 00 02 – Acoustical Tile Filed Sub-Bid Requirements Section 09 00 03 – Painting Filed Sub-Bid Requirements Section 09 01 20.91 – Rehabilitation of Lath and Plaster Section 09 51 00 – Acoustical Ceiling Section 09 91 00 – Painting

CONTRACT DRAWINGS

DRAWING NO. TITLE

G100 COVER SHEET

A101 FIRST FLOOR PLAN

A102 REFLECTED CEILING PLAN

A103 REFLECTED CEILING PLAN

A201 SOUTH PARLOR ELEVATIONS

A202 G.A.R HALL ELEVATIONS

A203 G.A.R HALL ELEVATIONS

A501 TYPICAL DETAILS

i:\260354.00\02 design\specs\260354 melrose gar 00 cover & toc.docx

DOCUMENT 00 11 13

ADVERTISMENT FOR BID

1. The City of Melrose, hereinafter called the Owner, invites sealed proposals from

Contractors for the Interior Plaster Repairs At The Soldiers and Sailors Memorial Building located at 590 Main Street, Melrose, MA 02176, in accordance with the Contract Documents prepared by Gale Associates, Inc., 300 Ledgewood Place, Suite 300, Rockland, MA 02370.

2. ALL SUBCONTRACTOR BIDS:

Filed Sub-Bids must be received on or before October 15, 2026, at 3:00 p.m. All bids shall be submitted online at www.Projectdog.com. Hard copy bids will not be accepted by the Awarding Authority.

Filed Sub-Bids bidders shall be pre-qualified by the Massachusetts Division of Capital Asset Management and Maintenance (DCAMM) for the categories of Lathing and Plastering, Painting and Acoustical Tile.

Filed Sub-Bids shall be accompanied by a DCAMM Certificate of Eligibility for the category, and an Update Statement. Failure to provide a valid DCAMM Certificate of Eligibility and an Update Statement will result in the bid being rejected.

3. ALL GENERAL CONTRACTOR BIDS:

General Bids must be received on or before October 22, 2026, at 3:00 p.m. All bids shall be submitted online at www.Projectdog.com. Hard copy bids will not be accepted by the Awarding Authority.

General bidders shall be pre-qualified by the Massachusetts Division of Capital Asset Management and Maintenance (DCAMM) for the category of Historic Building Restoration.

General bids shall be accompanied by a DCAMM Certificate of Eligibility for the category, and an Update Statement. Failure to provide a valid DCAMM Certificate of Eligibility and an Update Statement will result in the bid being rejected.

Each general bid shall be completed and submitted on-line at www.Projectdog.com and accompanied by a Bid Bond Affidavit and Bid Deposit in an amount of five (5) percent of the amount of the bid. Bid Deposits shall be in the form of a bid bond, cash, certified check, or a treasurer's or cashier's check issued by a responsible bank or trust company, payable to the City of Melrose. The Bid Bond Affidavit form and the Bid Deposit shall be enclosed in a sealed envelope and submitted to the Awarding Authority prior to the closing of the electronic bids.

Bid Bonds shall be: a) in a form satisfactory to the Awarding Authority, b) with a surety company qualified to do business in the Commonwealth and, c) conditioned upon the faithful performance by the principal of the agreements contained in the bid.

A Performance and Payment Bond satisfactory in form to the Awarding Authority in the amount of 100% of the contract and from a surety authorized to do business in the Commonwealth of Massachusetts is required of the successful bidder.

The Contract will be awarded, if at all, within 30 days, Saturdays, Sundays and Legal Holidays excluded, after the opening of General Bids.

http://www.projectdog.com/ http://www.projectdog.com/

4. ALL BIDDERS:

This project is being Electronically Bid (E-Bid). All bids shall be submitted online at www.Projectdog.com. Hard copy bids will not be accepted the Awarding Authority.

Tutorials and Instructions are available online at www.Projectdog.com. For assistance, contact Projectdog Inc. at 978.499.9014.

Bid Forms and Contract Documents in electronic form will be available at www.Projectdog.com on September 30, 2026, after 12:00 pm. Hard copies will not be provided. Log in and enter the Project Code 262198 in the search box for a free, downloadable bid set. Hard copies of the documents may be purchased online by credit card.

A free CD-ROM may be requested by contacting Projectdog – shipping & handling charges apply. Neither Owner nor Architect/Engineer shall be responsible for full or partial sets of Bidding Documents, including Addenda if any, obtained from sources other than Projectdog Inc.

Addenda, if issued, will be posted to Projectdog.com accompanied by e-mail notification to every individual or firm on record as having received a set of Contract Documents. Hard copies of addenda will not be mailed or faxed. It shall be the sole responsibility of the Contractor to ascertain the existence of any and all addenda, whether or not the addenda is presented, or received by the Bidder.

A pre-bid conference will be held on October 7, 2026, at 10:00 a.m. and bidders shall meet outside the main entrance at The Soldiers and Sailors Memorial Building located at 590 Main Street, Melrose, MA 02176. All Bidders are encouraged to attend and are cautioned to carefully examine the Contract Documents, the site, and the documents relating to existing conditions contained within the specifications.

Attention of all bidders is specifically directed to the construction scheduling requirements and to the requirements of the Supplemental General Conditions concerning Equal Employment Opportunity, Anti-Discrimination, and Affirmative Action Program of the Commonwealth of Massachusetts, pursuant to M.G.L. c151B, as well as the requirement of prevailing wages, which is incorporated in the Contract Documents.

All bids for this project are subject to the provisions of Massachusetts General Laws, Chapter 149, Section 26 - 27b inclusive and Section 44A - 44I inclusive.

Attention is directed to the minimum wage rates to be paid on the work as determined by the Commissioner of Labor and Workforce Development.

The Awarding Authority will reject general bids when required to do so by the above-referenced General Laws. In addition, the Awarding Authority reserves the right to waive any informalities in bidding and to reject any and all general bids if it deems it to be in the public interest to do so.

GALE ASSOCIATES, INC.

300 Ledgewood Place, Suite 300

Rockland, MA 02370

For:

City of Melrose

Office of Planning & Community Development 562 Main Street Melrose, MA 02176 http://www.projectdog.com/

DOCUMENT 00 21 13

INSTRUCTIONS TO BIDDERS

1. Access to Buildings to Inspect Existing Conditions Before Bidding

A pre-bid meeting has been scheduled on October 7, 2026, at 10:00 a.m. at The Soldiers and Sailors Memorial Building located at 590 Main Street, Melrose, MA 02176. All interested bidders are urged to attend.

Access to the interior will not be provided at other times. The exterior and site can be viewed from adjacent public right of ways.

2. Preparation of Bids

Bid Forms will be posted online at www.Projectdog.com. All required Bid Forms must be completed and submitted in unrestricted PDF formatted files. The Bidder must fill-in all required fields and signatures either digitally or manually (print, fill-in, and scan to PDF).

The Bidder shall access the Projectdog.com E-Bidding System by entering the Project Code: 262198 in the project locator box and then selecting “Submission” from the project’s “Project Details” page. .

Bidders may upload, review, Save, submit, or retract their E-Bid at any time prior to the designated deadline. The server clock is displayed on the project’s E-Bidding page and is the time of record.

Once submitted, an E-Bid cannot be edited. To modify a submitted E-Bid, Bidders must retract their submission, make and Save any changes, and then submit the updated E-Bid.

Bidders must review their submitted E-Bid package from the project’s E-Bidding page. It is the Bidder’s responsibility to confirm online that their E-Bid package has been submitted successfully.

Timely submission of an E-Bid shall be the full responsibility of the Bidder. It is also the Bidder’s responsibility to ensure that their submitted bid is 100% true, complete, and accurate.

Each General Bid shall include all documents listed in Item 13 of the INSTRUCTIONS FOR BIDDERS. Each Sub-Bid shall include all documents listed in Item 14 of the INSTRUCTIONS FOR

BIDDERS

See the ADVERTISMENT FOR BID for dates, times and places for Filed-sub and General Bid openings.

3. Equal Opportunity The City of Melrose is an Equal Opportunity employer.

4. Sales Tax Free Number

Materials and equipment purchased for permanent installation in this project will be exempt from the Massachusetts Sales and Use Tax. The exemption certificate number will be furnished to the Contractor. Each bidder shall take this exemption into account in calculating his or her bid for the work.

5. Bid Deposit

Each and every General Bid and Sub-Bid shall be on the Bid Form furnished with the Bidding Documents as provided by the Awarding Authority. Each General Bid must be accompanied by a bid deposit in an amount of five (5) percent of the amount of the total bid. Bid deposits shall be in the form of a bid bond, cash, certified check, or a treasurer's or cashier's check issued by a responsible bank or trust company, payable to the City of Melrose.

Bid Bonds shall be a) in a form satisfactory to the Awarding Authority, b) with a surety company qualified to do business in the Commonwealth and, c) conditioned upon the faithful performance by the principal of the agreements contained in the bid.

Bid Bonds in the form of cash, or a certified check, treasurer’s or cashier’s check issued by a responsible bank or trust company and made payable to the Owner must be submitted with a completed Bid Deposit Affidavit form and received by the Owner before the time of bidding. In addition, the Bidder must also submit a completed Bid Deposit Affidavit form with their E-Bid.

Bidders may download the Bid Deposit Affidavit PDF form at Projectdog.com. Go to the References | Library.

The bid security shall secure the execution of the Contract and the furnishing of a Performance and Payment Bond by the successful General Bidder.

The Bid Deposits of General Bidders, except those of the three (3) lowest responsible and eligible General Bidders, will be returned within five (5) days, Saturday, Sundays, and legal holidays excluded, after the opening of the General Bids. The bid deposits of the three (3) lowest responsible and eligible general bidders shall be returned upon execution and delivery of the general contract or, if no award is made, upon expiration of the time prescribed in section forty-four A for making an award; except that, if any general bidder who fails to perform his agreement to execute a contract and furnish a performance bond and also labor and material or payment bond as stated in his bid in accordance with section forty-four E, his bid deposit shall become the property of the Awarding Authority, as liquidated damages;

provided that the amount of the bid deposit shall not, in any event, exceed the difference between his bid price and the bid price of the next lowest responsible and eligible bidder; and provided further that, in case of death, disability, bona fide clerical or mechanical error of a substantial nature, or other similar unforeseen circumstance affecting the general bidder, his deposit shall be returned to him.

6. Drawing and Specifications

Bid Forms and Contract Documents in electronic format will be available at www.Projectdog.com Project Code 262198 on September 30, 2026, after 12:00 p.m.

This project is being Electronically Bid (E-Bid). All bids shall be submitted online at www.Projectdog.com.

Hard copy bids will not be accepted by the Awarding Authority. For assistance, contact Projectdog, Inc. at

(978) 499-9014.

Preparation and Submission of Bids

Refer to the Projectdog Standard Operating Procedure for Electronic Submission ("SOPS") document attached hereto.

7. Addenda

Addenda, if issued, will be posted to the Projectdog website and shall be accompanied by e- mail notification to every individual or firm on record as having received the Bid Documents. Hard copies of addenda will not be mailed or faxed. It shall be the sole responsibility of the Contractor to ascertain the existence of any and all addenda.

If a bid is submitted prior to an Addendum being issued, the Bidder must review the addendum, retract the bid, acknowledge all addenda, and re-submit the bid. If a Bidder fails to acknowledge all addenda their bid may be rejected by the Awarding Authority.

8. Withdrawal of Bids (Before Opening of Bids)

Bids may be withdrawn prior to the time respectively established for the opening of General Bids only on written request to the Awarding Authority.

9. Interpretation of Contract Documents

No oral interpretation will be made to any bidder. All questions or requests for interpretation must be made in writing and submitted to the Architect/Engineer by the following dates:

Sub-Contactor questions must be submitted by October 9, 2026, 3:00 p.m.

General Contractor questions must be submitted by October 19, 2026, 3:00 p.m.

Any items which warrants a change in the technical or non-technical provisions shall be issued as addenda by the design team, which will be made available to all persons to whom Contract Documents have been issued.

Contact: Chelsea Vollmer, Project Manager 781-335-6465 csv@gainc.com

GALE ASSOCIATES, INC.

300 Ledgewood Place, Suite 300 Rockland, MA 02370

10. Laws and Regulations

The bidder's attention is directed to the fact that all applicable Federal laws, State laws, municipal by-laws, and the rules and regulations of all authorities having jurisdiction over the construction of the work shall apply to the Contract throughout, and they will be deemed to be included in the Contract the same as though written out in full.

11. Minimum Wage Schedule

Bids shall be made on the basis of the Minimum Wage Schedule, as determined by the Commissioner of Labor and Industries, pursuant to the provisions of Chapter 149, Section 26 to 27D inclusive, of the Massachusetts General Laws.

12. Conflict of Interest

A bidder filing a proposal thereby certifies that the proposal is made in good faith, without fraud, collusion, or connection of any kind with any other bidder for the same Work, and that the bidder is completing solely on its own behalf without connection with, or obligation to, any undisclosed person or firm.

13. Conditions of the Contract Areas

Each bidder must inform themselves fully of the conditions relating to the scope of work, project site conditions and employment of labor thereon. Failure to do so will not relieve the successful bidder of their obligation to furnish all labor, materials, and equipment necessary to carry out the provisions of the contract work scope. Insofar as possible, the Contractor must not interfere with the normal operations of the building.

14. Obligation of Bidder

At the time of opening of the bids, each bidder will be presumed to have inspected the site of the work and to have read and become familiar with the Contract Documents (including all addenda), as well mailto:csv@gainc.com as all statutes, by-laws and regulations affecting their bid. Failure by omission of any bidder to inspect the site and/or to examine any form, instrument, or document shall in no way relieve any bidder from any obligation in respect to their bid.

15. Bonds

The successful bidder shall be required to furnish a 100% Performance Bond and 100% Payment Bond from a surety company approved by the Owner. The Contractor will pay the premium and include the fee in his bid.

16. Permits

All building permits for installation of the work will be obtained by the Contractor. Local building permit fees will be waived. Permits required by State Agencies or other public entities will require payment of fees by the General Contractor or Sub-Contractor, as applicable.

17. Award

The Owner reserves the right to reject any or all bids, if it be in the public interest to do so, and to act upon the bids and make its award in any lawful manner. Notice of intent to enter into contract will be given to the lowest responsible and eligible bidder within thirty (30) days, Saturdays, Sundays and legal holidays excluded, after the opening of the bids. The Contractor is required to hold his bid for a period of thirty (30) days, Saturdays, Sundays and legal holidays excluded. This notice shall be binding until a contract to perform work is issued.

18. Time of Completion

The Contractor of Award shall commence work within 10 days of receipt of written notice to proceed from the Owner, unless otherwise ordered in writing by the Owner.

It is the intent of the Owner for the Contractor to execute this project for the installation of the work to commence as soon as all materials and procedures are approved by the Owner and Engineer.

Milestone dates are as follows:

• Commence Mobilization: January 4, 2027

• Achieve Substantial Completion by: February 19, 2027

• Achieve Final Completion no later than: March 1, 2027

19. Work Hours and Schedule:

The building will be occupied for the duration of the project. The building is rented out to the Public and events have been scheduled during the construction schedule. The event schedule is available on-line: https://www.cityofmelrose.org/calendar.aspx?view=month&CID=25

Work Hours: All work at the site shall be done between 7:00 AM and 6:00 PM unless otherwise specified or approved. If work is to be required on weekends, the hours shall be 8:00 AM to 6:00 PM, Saturdays only with Owner’s prior approval. No deliveries shall be made to the site prior to 7:00 AM.

20. Liquidated Damages - Construction:

Liquidated damages will be assessed if Final Completion is not achieved. Final Completion shall be determined after the Contractor certifies in writing completion of all remaining items noted on the https://www.cityofmelrose.org/calendar.aspx?view=month&CID=25

Architect/Engineer or Owner’s punch list prepared following the date of substantial completion. The liquidated damages will be in the amount of $1,000.00 per calendar day to be paid by the Contractor to the City not as a penalty but as liquidated damages. City may withhold said sum or portions thereof from any sums owed to the Contractor by the City. This amount is fixed and agreed upon by and between the City and Contractor to be the amount of damages which the City would sustain and is based upon the parties’ agreed upon reasonable estimate of those actual damages likely to result from the Contractor’s breach hereunder. The City’s right to assess liquidated damages shall not preclude the City from the exercise of any other rights to recover damages on account of the Contractor’s failure to achieve substantial or final completion within the time required or perform the work as called for under this agreement in a satisfactory manner. The $1,000.00 per calendar day is a minimum damage figure to compensate the Owner for administrative costs in the event of delay and shall not limit in any way the liability of the Contractor for damages for other non-administrative damages, in particular the costs of all architectural, engineering, and inspection services and damages for breach of contract, and the Owner reserves the right to recover such damages.

21. Required Submissions with General Bids

The following documents are to be submitted with each bid. Failure of a bidder to make all required submissions may cause the Owner to consider the bid unacceptable.

a. Bid Form

b. Bid Deposit

c. Certificate of Corporation, if bidder is incorporated.

d. Certificate of Tax Compliance

e. Division of Capital Asset Management Certificate of Eligibility

f. Contractor Qualification Update Statement

22. Required Submissions with Sub-Bids

The following documents are to be submitted with each Sub-Bid. Failure of a Sub-bidder to make all required submissions may cause the Owner to consider the bid unacceptable.

a. Sub-Bid Form

b. Sub-Bid Deposit

c. Certificate of Corporation, if bidder is incorporated.

d. Certificate of Tax Compliance

e. Division of Capital Asset Management Certificate of Eligibility

f. Contractor Qualification Update Statement

END OF INSTRUCTIONS TO BIDDERS

DOCUMENT 00 41 13

FORM FOR GENERAL BID

From: _____________________ (Name of General Bidder)

Project: Interior Plaster Repairs At The Soldiers and Sailors Memorial Building

To: City of Melrose Office of Planning & Community Development 562 Main Street Melrose, MA 02176

A. The undersigned (hereinafter called the Contractor) proposes to furnish all labor, equipment and materials required for the Project in accordance with the accompanying Plans and Specifications prepared by Gale Associates, Inc., of Rockland, Massachusetts, for the Contract Price specified below, subject to additions and deductions in accordance with the terms of the Contract Documents, it being understood that the Awarding Authority (hereinafter called the Owner) will be the sole judge as to acceptance of Bids and Contract Award.

B. This bid includes addenda numbered:

Number Date

C. BASE BID:

The proposed contract price for the Base Bid scope of work to perform all work described in and in accordance with the Contract Document, including the Unit Price amounts, is:

______________________ Dollars

($ ____). (amount shall be shown in both words and figures)

D. UNIT PRICES:

Quantities/costs listed in the table below are above and beyond quantities shown in the drawings. Quantities/costs listed in the table below are to be included in the base bid AND are applicable for further additions and/or deductions to the contract price as defined in this section. General Bidder is to carry unit prices from their selected filed sub bidder for the category of work specific to the filed sub bid scope.

Each unit price will appear on the Contractor’s Schedule of Values and will be tabulated as part of the final contract amount. Should the quantities listed below not be used by the Contractor, the total amount (or partial amount if some quantities are

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Atta ch men t used) shall be credited to the Owner via change order. If additional quantities are encountered above those included in these tables, they shall be reimbursed to the Contractor on the unit price value.

Base Bid Unit Prices:

Section Item Estimated Quantity

Unit of Measure

Unit Price

Dollar/Cents Total Amount

Dollar/Cents

09 26 13 Plaster Area Repair 10 Square

Feet

09 26 13 Crack in Plaster Repair 5 Linear Feet

09 26 13 Hairline Crack in Plaster Repair

5 Linear Feet

E. The sub-division of the proposed Bid Amounts is as follows:

Item 1: The work of the General Contractor, being all work other than that covered by Item 2:

________________________________________Dollars ($ ____).

(amount shall be shown in both words and figures)

Item 2: The work of the Sub-bidders as follows:

Trade Sub-Bidder Name Amount

Lathing and Plastering $

Acoustical Tile $

Painting $

The undersigned agrees that each of the above named sub-bidders will be used for the work indicated at the amount stated, unless a substitution is made. The undersigned further agrees to pay the premiums for the performance and payment bonds furnished by sub-bidders as requested herein and that all of the costs of all such premiums is included in the amount set forth in Item 1 of this bid.

The undersigned agrees that if he is selected as general contractor, he will promptly confer with the awarding authority on the question of sub-bidders; and that the awarding authority may substitute for any sub-bid listed above a sub-bid filed with the awarding authority by another sub-bidder for the sub-trade against whose standing and ability the undersigned makes no objection; and that the undersigned will use all such finally selected sub-bidders at the amounts named in their

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Atta ch respective sub-bids and be in every way as responsible for them and their work as if they had been originally named in this general bid, the total contract price being adjusted to conform thereto.

The undersigned agrees that the basis of award will be the sum of the base bid as noted in Section E, item 1 above, and the total of the two selected Sub-Bidders included in Section E, item 2.

F. The undersigned agrees that if selected as the Contractor, within five (5) days, Saturdays, Sundays and legal holidays excluded, after presentation thereof by the Awarding Authority, the Contractor will execute a Contract in accordance with the terms of this General Bid and furnish a Performance Bond and Payment Bond, each of a surety company qualified to do business under the laws of the Commonwealth and satisfactory to the Awarding Authority, and each in the sum of 100% of the Contract Price, the premiums of which are to be paid by the Contractor and included in the Contract Price.

G. The undersigned offers the following information as evidence of his/her qualifications to perform the work as bid upon according to all the requirements of the plans and specifications.

1. How long have you been in business under present business name?

___________ years.

2. Ever failed to complete any work awarded? If yes, explain below, or on a separate sheet.

3. List one or more recent buildings with name and telephone numbers of

Architects/Engineer on which you served as General Contractor for work of similar character as required for the above-named building.

Building

Type

Architect General

Contractor Contract

Amount

4. Bank reference__________________________________________

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H. The undersigned hereby certifies that he is able to furnish labor that can work in harmony with all other elements of the labor employed, or to be employed on the work, and that he will comply fully with all laws and regulations applicable to awards made subject to Chapter 149, Section 44A. The undersigned further certifies under the penalties of perjury that this bid is in all respects bona fide, fair and made without collusion or fraud with any other person. As used in this subsection the word “person” shall mean any natural person, joint venture, partnership, corporation or other business or legal entity.

I. The undersigned hereby certifies that all employees to be employed at the worksite will have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration at the time the employee begins work and who shall furnish documentation of successful completion of said course with the first certified payroll report for each employee; and that he will comply fully with all laws and regulations applicable to awards made subject to section 44A.

J. The Bid security attached is to become property of the Owner if the Contract and

Bonds are not executed within the time set forth as liquidated damages for the delay and additional expense to the Owner cause thereby.

K. The undersigned further certifies under penalty of perjury that the said undersigned is not presently debarred from doing public construction work in the Commonwealth under the provisions of Section 29F of Chapter 29, or any other applicable debarment provisions of any other chapter of the General Laws or any rule or regulation promulgated thereunder.

Company Name

Address

By:

(Name of Authorized Signature)

Title:

Signature:

Date:

NOTE: Form shall be sealed if Bidder is a Corporation.

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GENERAL BIDDER’S QUALIFICATION FORMS

Each General Bidder shall obtain and submit with his bid, completed copies of the Commonwealth of Massachusetts, Division of Capital Asset Management “Certificate of Eligibility” (DCAMM Form C07) and current “Update Statements” (DCAMM FORM CQ3).

Failure so to do shall result in rejection of the Bid.

Obtain these forms directly from the Commonwealth of Massachusetts, Division of Capital Asset Management.

END OF DOCUMENT

DOCUMENT 00 41 65

FORM FOR FILED SUB-BID

FROM: ________________________________________

(Name of Sub-Bidder)

TO: ALL GENERAL BIDDERS EXCEPT THOSE EXCLUDED:

A. The undersigned proposes to furnish all labor and materials required for completing, in accordance with the Contract Documents, all the work specified in Section No. ___________________________ of the Specifications and in any plans specified in such Section, prepared by Gale Associates, Inc., of Rockland, Massachusetts, for the Interior Plaster Repairs at the Soldiers and Sailors Memorial Building in Melrose, Massachusetts.

B. This Sub-Bid includes the following addenda:

Number Date

C. The proposed Sub-Bid Amount to perform all Base Bid work in accordance with the Contract Documents is:

___________________________________________________________Dollars

($_____________________). (amount shall be shown in both words and figures)

D. UNIT PRICES:

There are no Unit Prices for the Sub Bidders

E. This Sub-Bid:

May be used by any General Bidder except: ____________________________

May be used by the following General Bidder only:

(To exclude General Bidders, insert an “x” on one line only and fill in blank following line. Do not answer E if no General Bidders are excluded.

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F. The undersigned agrees that, if he/she is selected as a Sub-Bidder, he/she will, within five days, Saturdays, Sundays and legal holidays excluded, after presentation of a Subcontract by the General Bidder selected as the General Contractor, execute with the terms of the General Contract, and (if requested so to do in the General Bid by such General Bidder, who shall pay the premiums thereof), furnish Performance and Payment Bonds of a Surety Company qualified to do business under the laws of the Commonwealth and satisfactory to the Owner each in the full sum of the Sub-Contract price.

G. The names of all persons, firms and corporations furnishing to the undersigned labor or labor and materials for the class or classes, or part thereof, of work for which the provisions of the section of the Specifications for this Sub-Trade require a listing in this paragraph, (including the undersigned if customarily furnished by persons on his/her own payroll and in the absence of a contrary provision in the Specifications), the name of each such class or work, or part thereof, and the bid price for each such class of work of part thereof are:

Name Class of Work Bid Price

(Do not give bid price for any class or part thereof furnished by the undersigned.)

H. The undersigned agrees that the above list of Bids to the undersigned represents bona fide Bids based on herein before described Plans, Specifications and Addenda, and that, if the undersigned is awarded the Contract, they will be used for the work indicated at the amounts stated, if satisfactory to the Awarding Authority.

I. The undersigned further agrees to be bound to the General Contractor by the terms of the hereinbefore described Plans, Specifications (including all general conditions stated herein) and Addenda, and to assume toward him all the obligations and responsibilities that he/she, by those documents, assumes toward the Owner.

J. The undersigned offers the following information as evidence of his/her qualifications to perform the work as bid upon according to all the requirements of the plans and specifications.

1. How long have you been in business under present business name?

___________ years.

2. Ever failed to complete any work awarded? If yes, explain below.

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3. List one or more recent buildings with name and telephone numbers of General Contractor and Architect on which you served as Sub-Contractor for work of similar character as required for the above-named building.

Building

Type

Architect General

Contractor Contract

4. Bank reference _______________________________________________

K. The undersigned hereby certified he is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed on the work;

that all employees to be employed at the worksite will have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least ten (10) hours in duration at the time the employee begins work and who shall furnish documentation of successful completion of said course with the first certified payroll report for each employee; and that he will comply fully with all laws and regulations applicable to awards of subcontracts subject to Chapter 149, section 44F.

L. The Bid security attached is to become property of the Owner if the Contract and

Bonds are not executed within the time set forth as liquidated damages for the delay and additional expense to the Owner cause thereby.

M. The undersigned further certifies under penalties of perjury that this sub-bid is in all respects bona fide, fair and made without collusion or fraud with any other person.

As used in this subsection the word “person” shall mean any natural person, joint venture, partnership, corporation or other business or legal entity.

N. The undersigned further certifies under penalties of perjury that the said undersigned is not presently debarred from doing public construction work in the Commonwealth under the provisions of Section 29F of Chapter 29, or any other applicable debarment provisions of any other Chapter of the General Laws or any rule or regulation promulgated thereunder.

te & U plo ad th e S ub -B id Atta ch

Date __________________________

(Name of Sub-Bidder)

(Signature)

(Title)

(Business Address)

(City and State) (Zip Code)

Note: If the Bidder is a corporation, indicate state of incorporation under signature and affix corporate seal; if a partnership, give full names and residential addresses of all partners; and if an individual, give full residential address if different from business address.

Prior to submitting bid, make sure all spaces are completed. If spaces are not applicable to Sub-Bid fill in N.A.

FAILURE TO COMPLETE THIS BID FORM, OR ANY PORTIONS THEREOF, IN ALL

RESPECTS MAY CAUSE IT TO BE REJECTED UNDER LAW.

te & U plo ad th e S ub -B id Atta ch

SUB-BIDDER’S QUALIFICATION FORMS

Each Sub-Bidder shall obtain and submit with his bid, completed copies of the Commonwealth of Massachusetts, Division of Capital Asset Management “Certificate of Eligibility” (DCAMM Form C07) and current “Update Statements” (DCAMM FORM CQ3).

Failure so to do shall result in rejection of the Bid.

Obtain these forms directly from the Commonwealth of Massachusetts, Division of Capital Asset Management.

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Standard Operating Procedure Submission (SOPS)

Electronic Submission Procedure

Scope

This procedure applies to all personnel responsible for preparing, reviewing, approving, and electronically submitting documents. Submissions for this project are being accepted electronically online at ProjectdoC.com only. Hard copy or emailed submissions will not be accepted.

Order of Precedence

This Standard Operating Procedure for Electronic Submission ("SOPS") establishes the required process for electronic preparation and submission of documents. In the event of any conflict, inconsistency, or ambiguity between this SOPS and any provision contained in the Advertisement, Specifications, Plans, Instructions to Bidders, or other procurement documents, the procedures and requirements set forth herein shall govern solely with respect to the method and process of electronic submission. All other procurement requirements, technical requirements, contractual obligations, and bid conditions remain unchanged and in full force and effect.

Any addenda, amendments, or written instructions issued specifically to revise this SOPS shall automatically become part of this procedure and shall supersede any prior conflicting provisions contained herein.

Procedure

Step 1 – Review Submission Requirements

1. Access and review all applicable documents, instructions, forms, and requirements.

2. Verify submission deadlines and required deliverables.

3. Submit questions/RFIs through the designated communication process for the project.

4. Review any amendments, addenda, updates, or supplemental instructions issued prior to submission.

Step 2 – Prepare Submission Package

1. Complete all required forms and supporting documentation.

2. Ensure all required fields are completed accurately.

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3. Obtain all required signatures and approvals.

4. Verify that all required attachments are included.

5. Assemble submission packages in .pdf format as appropriate.

6. Confirm that all files are complete, legible, and free of restrictions that could prevent review.

Step 3 – Internal Quality Review

1. Review the submission package for completeness and accuracy.

2. Confirm that all mandatory requirements have been addressed.

3. Verify that all required certifications, acknowledgments, and attachments are included.

4. Obtain final internal approval prior to submission.

Step 4 – Upload Submission Package

1. Log in to projectdoC.com.

2. Locate the applicable project, solicitation, or submission opportunity.

3. Upload all required files and complete online data fields.

4. Verify that the correct files have been uploaded successfully.

5. Review uploaded files to ensure they are accessible and complete.

Step 5 – Submit

1. Conduct a final review of the uploaded submission and completed data fields.

2. Select the required action to officially submit the package.

3. Download and save a copy of the submitted package(s)

Step 6 – Submission Revisions

1. If revisions are required before the submission deadline:

o Retract the submission.

o Make the necessary revisions.

o Submit again prior to the deadline.

2. Download and save a copy of the submitted package(s).

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Submitter Responsibilities

The Submitter is responsible for:

• Reviewing all submission requirements.

• Preparing a complete and accurate submission package.

• Monitoring amendments or updates issued prior to submission.

• Uploading and submitting all required documents and data fields by the deadline.

• In lieu of an Insurance Bid Bond certificate (if applicable), complete and upload the Bid Deposit Affidavit (downloaded from the Resources/Library) and deliver Affidavit (copy) with Deposit to the Awarding Authority per Affidavit instruction.

• Verifying successful submission and, if applicable, retraction and re-submission.

• Save and retain submission for your records as submission confirmation.

Submission Checklist

Prior to the deadline, verify the following:

☐ All submission requirements have been reviewed.

☐ All required forms and data fields have been completed.

☐ All required signatures and approvals have been obtained.

☐ Required acknowledgments, amendments, or addenda have been reviewed and completed.

☐ All required files have been uploaded successfully.

☐ Final review of uploaded documents has been completed.

☐ Submission has been officially submitted and reviewed.

☐ Date/time-stamped submission(s) have been saved locally. This is your proof of delivery.

End of Document

DOCUMENT 00 45 14

CERTIFICATE AS TO COROPORATE BIDDER

I , certify that I am the of the

Corporation named as bidder in the attached Bid Form; that , who signed said Bid Form on behalf of the bidder was then of said

Corporation; that I know his/her signature hereto is genuine and that said Bid Form was duly signed, sealed and executed for and in behalf of said Corporation by authority of its governing body.

(Corporate Seal)

Name - Type or Print

Signature

This Certificate must be completed where Bidder is a Corporation and should be so completed by its Clerk. In the event that the Clerk is the person signing the Bid on behalf of the Corporation, this certificate must be completed by another Officer of the Corporation.

DOCUMENT 00 52 13

OWNER-CONTRACTOR AGREEMENT

THIS AGREEMENT, made this day of , 20 , by and between the CITY OF MELROSE, MA herein called the “Owner” and a corporation organized and existing under the laws of a partnership consisting of an individual doing business as hereinafter called the “Contractor”.

WITNESSETH, that the Owner and Contractor, for the consideration hereinafter named, agree as follows:

Article 1. SCOPE OF WORK: The Contractor shall furnish all of the materials and perform all of the work shown and described in the Contract Documents titled INTERIOR

PLASTER REPAIRS AT THE SOLDIERS AND SAILORS MEMORIAL BUILDING

PROJECT, prepared by Gale Associates, Inc, and shall do everything required by this Agreement and the Contract Documents.

Article 2. TIME OF COMPLETION: The Contractor hereby agrees to commence work within ten calendar days (Saturdays, Sundays and legal holidays excluded) from receipt of a written notice to proceed from Owner, and to Substantially Complete the work by February 19, 2027, and complete the entire work (Final Completion) no later than March 1, 2027.

Article 3. DAMAGES: The Contractor agrees to pay the Owner the sum of One Thousand Dollars ($1,000.00) per calendar day as liquidated damages for his failure to Substantially Complete the Work or designated portions thereof by the date(s) stipulated herein. Such sum shall be payable for each day after the date of Substantial Completion stipulated herein that the work is not substantially complete. This provision is in addition to and not in substitution of any other rights or claims the Owner may have for the Contractor’s failure to achieve Substantial Completion by the date stipulated.

Article 4. THE CONTRACT PRICE: The Owner shall pay the Contractor for the performance of the Work, subject to additions and deductions by Change Order as provided in the Conditions of the Contract, in current funds, the sum of:

DOLLARS ($ )

The Contract Price is subdivided as follows:

Item 1: The Work of the General Contractor, being all work other than that covered by Item 2.

DOLLARS ($ ).

Item 2: Filed Sub-Contractors as follows:

Filed Sub-Bid Work (Section No. and Name)

Subcontractor

Lathing and Plastering $

Acoustical Tile $

Painting $

Total of Item 2:

Item 3: Unit Prices as follows: The following Unit Prices listed in the table below are included in the base bid AND are applicable for further additions and/or deductions to the contract price as defined in this section. Each unit price will appear on the Contractor’s Schedule of Values and will be tabulated as part of the final contract amount. Should the quantities listed below not be used by the Contractor, the total amount (or partial amount if some quantities are used) shall be credited to the Owner via change order. If additional quantities are encountered above those included in these tables, they shall be reimbursed to the Contractor on the unit price value.

Base Bid Unit Prices:

Section Item Estimated Quantity

Unit of Measure

Unit Price

Dollar/Cents Total Amount

Dollar/Cents

09 26 13 Plaster Area Repair 10 Square

Feet

09 26 13 Crack in Plaster Repair 5 Linear Feet

09 26 13 Hairline Crack in Plaster Repair

5 Linear Feet

Article 5. PAYMENTS: The Owner agrees to pay the Contractor in current funds for the performance of the Contract as provided in the CONDITIONS OF THE CONTRACT and by Massachusetts statutes.

Article 6. THE CONTRACT: The following, together with this Agreement, form the

CONTRACT:

• The Bidding Documents as defined in the INSTRUCTIONS TO BIDDERS of the

Project Manual;

• The Conditions of the Contract as defined in Article 1, Paragraph 1.1.1 of the

General Conditions of the Contract for Construction;

• The Contract Drawings as listed in the Project Manual;

• Specifications as listed in the Table of Contents of the Project Manual;

• General Conditions of the Contract for Construction and Supplementary

Conditions

• Addenda No. ___ through _____ inclusive.

• Modifications, as defined in Article 1, Paragraph 1.1.1 of the General Conditions of the Contract for Construction, issued after the execution of the Contract.

Article 7. REQUIRED TERMS: This Contract shall be considered to include all provisions required to be included in it by the Massachusetts General Laws, Chapter 30 and 149, as amended, and any other applicable laws, as though such terms were set forth herein.

Article 8. TERMINATION: The Owner shall have the right to terminate the contract, without cause, upon ten (10) days written notice to the Contractor. In the event that the Contract is terminated pursuant to this paragraph, the Contractor shall be reimbursed in accordance with the Contract Documents for all Work performed up to the termination date, and for all materials or equipment not incorporated in the Work, but delivered and suitably stored at the site. The Owner shall have the right to terminate the Contract, for cause, as provided in the General Conditions and Supplementary Conditions.

IN WITNESS WHEREOF, the parties hereto on the day and year first above written have executed this Agreement in five (5) counterparts, each of which shall, without proof of accounting for the other counterpart, be deemed an original thereof.

SEAL CITY OF MELROSE, MASSACHUSETTS

Jennifer Grigoraitis, Mayor

SEAL CONTRACTOR

Address

Title

Note: If the Contractor is a corporation, attach Certificate of Vote by Board of Directors stating that the officer signing the contract has the authority of the Corporation to sign contracts binding on the Corporation.

(this Notary Section for Contractor)

COMMONWEALTH OF MASSACHUSETTS

(County)

Then personally appeared the above

Of the aforesaid and acknowledged the foregoing instrument to be the free act and deed of

Before me.

My Commission expires:

Notary Public

AWARDING AUTHORITY APPROVALS

I certify that an appropriation in the amount of this contract is available therefor, and that the Mayor of Melrose has been authorized to execute the contract and approve all requisitions and change orders:

City Auditor

Date

END OF OWNER / CONTRACTOR AGREEMENT

DOCUMENT 00 53 00

FORM FOR SUB-CONTRACT

THIS AGREEMENT made this _______day of ____________, 20__ by and between a corporation organized and existing under the laws of an individual doing business as ____________ hereinafter called the “Contractor”, and a corporation organized and existing under the laws of an individual doing business as _____________________________ hereinafter called the “Subcontractor”.

WITNESSETH that the Contractor and the Subcontractor for the considerations hereafter named, agree as follows:

1. The Subcontractor agrees to furnish all labor and materials required for the completion of all work specified in Section No. _______________, of the Specifications for the work specified in said section and the plans referred to therein and addendum No. _______________, for INTERIOR PLASTER REPAIRS AT THE SOLDIERS AND SAILORS MEMORIAL BUILDING PROJECT, prepared by Gale Associates, Inc., for the sum of: __________________________________ Dollars ($ ____________________) and the Contractor agrees to pay the Subcontractor said sum for said work. This price includes the following alternates (and other items set forth in the sub-bid): Alternate No(s) .

(a) The Subcontractor agrees to be bound to the Contractor by the terms of the

Contract Documents (including all General Conditions stated therein and Addenda No. __________________ and ____________________), and to assume to the Contractor all the obligations and responsibilities that the Contractor by those documents assumes to the City of Melrose, hereinafter called the Awarding Authority, except to the extent that provisions contained therein are by their terms or by law applicable only to the Contractor.

(b) The Contractor agrees to be bound to the Subcontractor by the terms of the hereinbefore described documents and to assume to the Sub- Contractor all the obligations and responsibilities that the Awarding Authority by the terms of the hereinbefore described documents assumes to the Contractor, except to the extent that provisions contained therein are by their terms or by law applicable only to the Awarding Authority.

2. The Contractor agrees to begin, prosecute and complete the entire work specified by the Awarding Authority in an orderly manner so that the Subcontractor will be able to begin, prosecute and complete the work described in the Subcontract; and, in consideration thereof, upon notice from the Contractor, either oral or in writing, the Subcontractor agrees to begin, prosecute and complete the work described in this Subcontract in an orderly…