Specifications_with_Planting_Beds_Map__Event_4212.pdf

SPECIFICATIONS

Minneapolis Convention Center

Purchase and Planting of Spring Annuals 2027 Event No.: 4212

Overview

The City of Minneapolis (“City”) on behalf of the Minneapolis Convention Center (“MCC”) is seeking bidders to nursery grown plants in various planting beds at the Minneapolis Convention Center. The number of plants and variety, as well as the location of where they will be planted, is noted in the specifications. These plants must be of sufficient size for planting in late May 2027.

Product Specifications

By submitting your bid, you agree to furnish plants consistent with provisions stated herein. The plant listed specifies the type of plant selected. Please note the cultivar listed if applicable to ensure the correct plant is noted. Any changes made to plant selections must be approved by the MCC Supervisor, Construction Project Manager & Maintenance prior to delivery and planting. No substitutions will be accepted without prior agreement. The owner and awarded contractor will complete a walkthrough of the planting bed areas prior to order placement of the annuals.

All annual plants to be grown in these pot sizes or similar as noted on the bid form:

• 2370 Coleus Kingswood Torchin 4” pots

• 1780 Sunpatiens White in 4” pots

• 60 Lime Ziner Elephant Ear in 4” pots

• 120 Golden Moneywort in 4” pots

• Unless noted, bidder is to supply the necessary seed, rhizomes, cuttings and/or plugs and container/flats for annual plants to grow these to established plants by the delivery dates noted.

• All annual plants to be grown in a sterilized soil mix.

• No growth regulators are to be applied to these plants.

Basis of Award

MCC shall award a single contract to the overall low responsive, responsible bidder meeting all specifications.

Contract Term

The successful Contractor will be awarded an initial one (1) year contract. The one-year term will not begin until the award is finalized. This contract may be renewed at the expiration of the initial term at the request of the City. The City reserves the right to extend this contract for two (2) additional 12-month periods, or up to $175k, whichever occurs first, if agreeable to both parties. The maximum value of this contract is $175k. Contract may have to be terminated early if the maximum value is reached.

Price Escalation

Prices shall be firm for the initial contract period. After the initial contract period, an escalation may be allowed for any extensions based upon a demonstrable industry wide, regional and/or operational increases in the contractor’s costs. In order for documentary evidence to be considered, it must be submitted to the City of Minneapolis Procurement Office sixty (60) days prior to the end of the current contract year. The exact amount of escalation, if any, will be governed by the validity of the documentary evidence submitted. No price increase will be effective until approved by the City of Minneapolis Procurement Office. With the exception of extraordinary circumstances, the amount of any increase shall not exceed the Consumer Price Index (CPI) or five (5) percent, whichever is higher.

Non-Exclusive

Any contract(s) resulting from this Request for Bid will not be an exclusive contract and the City reserves the right to hire other contractors, to perform similar work, and seek bids from other vendors.

Rights of the City

The City reserves the sole and exclusive right, in accordance with all applicable law, to reject all or any part of any bid, waive informalities, defects, irregularities, variances, technicalities, and award the contract to the lowest responsive and responsible bidder(s) to best serve the interest of the City.

Informality shall mean a minor defect or variation of a bid from the exact requirements of the specifications which does not affect the price, quality, quantity, or delivery schedule for the goods, services or construction being procured.

Quantities

Quantities listed in the specifications and/or bid form indicate an estimated quantity which will be ordered and planted in the locations specified by the MCC during the initial contract term. Actual quantities will be determined by the owner and awarded contractor at time of walkthrough after award.

Bid Form

All bidders shall respond with a unit price per item including delivery and installation charges for each item requested on the provided bid form. Please upload a copy of your bid form with your bid submittal in eSupplier. The auto-calculated Total Bid Amount shown on your bid form should be entered as your lump sum bid amount.

Minimum Qualifications

Bidders must demonstrate that they have the resources and capability to provide the materials and services as described herein. All bidders must submit the documentation indicated below with their bid.

Failure to provide any of the required documentation shall be cause for bid to be deemed non-responsive and rejected.

Licenses, Certifications, and Registrations

The Contractor shall meet the license, certification, registration and any other requirements of the Federal, State, and local regulations with jurisdiction in such matters as necessary to perform the contractual services requested in this solicitation. Copies of such licenses, certifications, registrations and any other requirements shall be made available upon request by the City throughout the period of the agreement.

Delivery

Delivery terms are FOB Destination, Prepaid and Added. Orders will be delivered to the MCC at the time of the planting. Delivery locations will be specified prior to delivery. Bidders shall include their proposed delivery charge in the cost of the plants on the bid form.

Invoice & Payment

All work under this contract shall be placed on a City issued Purchase Order.

Contractor shall make all reasonable efforts to submit invoices and documentation in an electronic format, such as PDF or other format compatible with City software capabilities, in lieu of paper invoices, and documentation, when so requested by the City.

Upon delivery and acceptance of the materials, the Bidder shall submit an invoice detailing the appropriate charges.

Invoices shall be submitted to:

City of Minneapolis – Accounts Payable 505 Fourth Ave S, Room 310 Minneapolis, MN 55415 Email: submitinvoices@minneapolismn.gov

Upon receipt of invoice and final inspection and acceptance of the service, the City will render payment within thirty (30) days unless any items thereon are questioned, in which event payment will be withheld pending verification of the amount claimed and the validity of the claim. The Contractor shall provide complete cooperation during any such investigation.

mailto:submitinvoices@minneapolismn.gov

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Hennepin County Property Map Date: 1/29/2024

Comments:

1 inch = 100 feet

No results

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