Specifications - Uninterrupted Power Supply.docx

Uninterrupted Power Supply (UPS)/Back-Up Battery System Annual and Semi-Annual Maintenance -Specifications-

Vendor will provide testing, maintenance and repair for the Uninterrupted Power Supply (UPS) battery back-up system, stationary batteries, battery strings and the UPS system control cabinet. This consists of two Liebert (Model XT4LC) UPS Battery Systems located at the Illinois Department of Revenue (IDOR), Willard Ice Building, 101 W. Jefferson, Springfield, IL. The term will be for 3 years.

This will be an estimated price contract, due to unpredictability of any repairs or special service calls that may be required.

· Total Pricing for semi-annual UPS/battery inspection to include checking water levels and filling batteries. Total inspection fees are firm and are to include trip charges. Vendor cannot apply other charges during inspections, except for unlisted required repairs that are individually pre-approved (in writing) by the Department of Revenue.

· Total Pricing for annual UPS/battery inspection, includes checking water levels and filling batteries. Total inspection fees are firm and are to include trip charges. Vendor cannot apply other charges during inspections, except for unlisted required repairs that are individually pre-approved (in writing) by the Department of Revenue.

· Special Service Calls: Firm hourly labor rate (including trip charges) for Special Service Calls for corrective/emergency maintenance (only when requested by the agency), and not covered in normal inspections. Please note these service calls may be required on weekends or holidays.

· Firm hourly rate for any corrective work not covered by semi-annual/annual inspections, (only when requested by the Department of Revenue and not covered in normal inspections).

SUPPLIES AND/OR SERVICES REQUIRED: The following equipment models require repair and maintenance services as specified by the Series 600T UPS Multi-Module Three-Phase Operation and Maintenance Manual, as specified in this contract. All checks are to be performed either during normal operation with no danger to the UPS's operation condition and the critical load, or during off-line operation in the bypass mode. Off-line operation must be coordinated with IDOR Property Management.

Semi-Annual Service

1. UPS Full Maintenance Semi-Annual Service

1.1. Inspect system input voltages (all phases).

1.2. Inspect system input currents (all phases).

1.3. Inspect system bypass voltages (all phases).

1.4. Perform DC ground detection offset.

1.5. Perform inverter leg current average balance.

1.6. Verify AC tank and trap filter capacitance, if applicable.

1.7. Verify DC filter capacitance, if applicable.

1.8. Perform static switch leakage testing.

1.9. Perform a temperature check on all breakers, connections, and associated controls. Repair and/or report all high temperature areas.

1.10. Perform a complete visual Inspection of the equipment including subassemblies, wiring harnesses, contacts, cables, and major components.

1.11. Check air filters for cleanliness; replace if necessary.

1.12. Inspect condition of ventilating equipment.

1.13. Check module(s) completely for the following:

1.13.1. Rectifier and inverter snubber boards for discoloration.

1.13.2. Power capacitors for swelling or leaking oil.

1.13.3. DC capacitor vents caps that have extruded more than 1/8".

1.14. Record all voltage and current meter readings on the module control cabinet or the system control cabinet.

1.15. Measure and record harmonic trap filter currents.

1.16. Adjust all panel meters to measured values.

1.17. Clean control panel/CRT screen, if applicable.

2. Battery Inspection Service (Note: The Battery Inspection Service listed below is only a visual inspection and is not intended to replace a full preventative maintenance program for the battery system).

2.1. Check integrity of battery cabinet (if applicable).

2.2. Visual inspection of the battery cabinet and/or room to include:

2.2.1. Check for NO-OX grease or oil on all connections (if applicable).

2.2.2. Check battery jars for proper liquid level (if flooded cells).

2.2.3. Check for corrosion on all the terminals and cables.

2.2.4. Examine the physical cleanliness of the battery room and jars.

2.3. Measure and record DC bus ripple voltage (if applicable).

2.4. Measure and record total battery float voltage.

3. Stationary Battery Systems Minor Check (Perform a detailed inspection of the entire battery system to ensure current IEEE standards are met)

3.1. Inspect the appearance and cleanliness of the battery and the battery room.

3.2. Clean normal cell top dirt accumulation (to be done with battery off line).

3.3. Measure and record the total battery float voltage and charging current.

3.4. Visually inspect the jars and covers for cracks and leakage.

3.5. Visually inspect for evidence of corrosion.

3.6. Measure and record the ambient temperature.

3.7. Verify the condition of the ventilation equipment, if applicable.

3.8. Verify the integrity of the battery rack/cabinet.

3.9. Randomly measure and record 10% cell temperatures.

3.10. Measure and record the float voltage of all cells.

3.11. Measure and record all internal impedance readings.

3.12. Inspect cells for physical abnormalities.

3.13. Inspect all DC connections for abnormalities.

3.14. Provide a detailed written report noting any deficiencies and corrective action needed, taken and/or planned.

3.15. Verify approval for Battery Life program.

4. Battery Strings

4.1. Inspect the appearance and cleanliness of the battery strings.

4.2. Measure and record battery float voltage and float voltage of all cells.

4.3. Visually inspect for evidence of corrosion.

4.4. Verify all vent caps are in good condition.

4.5. Check intercell connectors for wicking and oxidation.

4.6. Verify all straps are in good working order.

Annual Services

1. UPS Full Maintenance Annual Service

1.1. Inspect system input voltages (all phases)

1.2. Inspect system input currents (all phases).

1.3. Inspect system bypass voltages (all phases).

1.4. Perform DC ground detection offset.

1.5. Perform inverter leg current average balance.

1.6. Verify AC tank and trap filter capacitance, if applicable.

1.7. Verify DC filter capacitance, if applicable.

1.8. Perform static switch leakage testing.

1.9. Perform a temperature check on all breakers, connections, and associated controls. Repair and/or report all high temperature areas.

1.10. Perform a complete visual inspection of the equipment including subassemblies, wiring harnesses, contacts, cables, and major components.

1.11. Check air filters for cleanliness; replace if necessary.

1.12. Inspect condition of ventilating equipment.

1.13. Check module(s) completely for the following:

1.13.1. Rectifier and inverter snubber boards for discoloration.

1.13.2. Power capacitors for swelling or leaking oil.

1.13.3. DC capacitor vents caps that have extruded more than 1/8".

1.14. Record all voltage and current meter readings on the module control cabinet or the system control cabinet.

1.15. Measure and record harmonic trap filter currents.

1.16. Adjust all panel meters to measured values.

1.17. Clean control panel/CRT screen, if applicable.

1.18. Take UPS offline for a thorough, non-powered inspection, which includes:

1.18.1. Check the inverter and rectifier snubbers for burned or broken wires.

1.18.2. Check all nuts, bolts, screws, and connectors for tightness and heat discoloration.

1.18.3. Check fuses on the DC capacitor deck for continuity (if applicable).

1.18.4. With customer approval, perform operational test of the system including unit transfer and battery discharge.

1.18.5. Calibrate and record all electronics to system specifications.

1.18.6. Install or perform Engineering Field Change Notices (FCN) as necessary.

1.18.7. Measure and record all low-voltage power supply levels.

1.18.8. Measure and record phase-to-phase input voltage and currents.

1.18.9. Review system performance with customer to address any questions and to schedule any repairs.

2. Battery Inspection Service

2.1. Check integrity of battery cabinet (if applicable).

2.2. Visual inspection of the battery cabinet and/or room to include:

2.2.1. Check for NO-OX grease or oil on all connections (if applicable).

2.2.2. Check battery jars for proper liquid level (if flooded cells).

2.2.3. Check for corrosion on all the terminals and cables.

2.2.4. Examine the physical cleanliness of the battery room and jars.

2.3. Measure and record DC bus ripple voltage (if applicable).

2.4. Measure and record total battery float voltage.

3. Stationary Battery Systems Major Check (Perform a detailed inspection of the entire battery system to ensure current IEEE standards are met)

3.1. Inspect the appearance and cleanliness of the battery and the battery room.

3.2. Clean normal cell top dirt accumulation (to be done with battery off line).

3.3. Measure and record the total battery float voltage and charging current.

3.4. Visually inspect the jars and covers for cracks and leakage.

3.5. Visually inspect for evidence of corrosion.

3.6. Measure and record the ambient temperature.

3.7. Verify the condition of the ventilation equipment, if applicable.

3.8. Verify the integrity of the battery rack/cabinet.

3.9. Randomly measure and record 10% cell temperatures.

3.10. Measure and record the float voltage of all cells.

3.11. Measure and record all internal impedance readings.

3.12. Inspect cells for physical abnormalities.

3.13. Inspect all DC connections for abnormalities.

3.14. Provide a detailed written report noting any deficiencies and corrective action needed, taken and/or planned.

3.15. Verify approval for Battery life program.

3.16. Re-tighten all battery connections to the battery manufacturer's specifications.

3.17. Measure and record the connection resistance of 100% on the inter cell/battery connections.

3.18. Measure and record all battery connection resistances in micro-ohms, when applicable.

3.19. Re-torque any connection where the resistance is above 20% of the average.

4. UPS System Control Cabinet Annual Preventative Maintenance Service.

4.1. Complete visual inspection of the equipment including internal sub-assemblies, wiring harnesses, contactors, cables, and major components.

4.2. Check all mechanical connections for tightness and heat discoloration, making corrections where necessary.

4.3. Clean any foreign material and dust from internal compartments.

4.4. Perform a status check of all alarm circuits.

4.5. Calibration of the equipment to meet manufacturer's specifications.

4.6. Operational checkout of the system to include transfers and proper status indications.

4.7. Install or perform Engineering Field Change Notices (FCN) as necessary.

4.8. Return unit to operational service with normal load then measure and verify display indications.

5. Corrective Maintenance Service - Performed as a Required Stationary Battery Systems

5.1. Refurbish cell connectors as deemed necessary by the detailed inspection report.