Specifications_Event_4237.pdf

Minneapolis Convention Center Plumbing/Pipefitter/Mechanical Services 1 | P a g e Event 4237

MINNEAPOLIS CONVENTION CENTER

Plumbing/Pipefitter/Mechanical Services Specifications Event No.: 4237

The City of Minneapolis (“City”) Minneapolis Convention Center (“MCC”) is requesting pricing for professional Mechanical services. More specifically the services requested will include Plumbing, Pipefitting, and Mechanical Services. The MCC will need the vendor to respond to emergency repairs and ongoing maintenance/small projects in a facility close to 2 million sq. ft.

Minimum Qualifications The MCC will need professional Journeyman plumbers/pipefitters who have the following qualifications:

1) Minimum of five (5) years as a licensed Journeyman plumber.

2) Minimum of five (5) years as a licensed Journeyman pipefitter.

3) Licensed to perform annual Regulated Backflow Assembly (RBA) certifications, repairs and replacements.

Minimum Requirements

1) All truck/travel charges must be included in hourly cost listed above.

2) The MCC will not cover travel time.

3) The Vendor shall provide the proper tools to perform requested work.

4) Contractors responding to this quote must be able to respond to routine requests within five (5) business days.

5) Contractors responding to this quote must be able to respond to emergency requests within two (2) hours.

6) The MCC will provide parking for contractor staff when working at the facility.

7) Invoicing shall be provided on a monthly basis, which must include the number of hours worked each week per person, task completed, the rate, the sub-total per week and the total cost.

Basis of Award The basis of award shall be determined on the “per person hourly rate”. Annual RBA testing cost shall be broken down by size. Markup of parts and materials over cost shall be specified. Up to three (3) contracts may be awarded to the overall low, responsive, responsible bidder(s) meeting all specifications. The successful bidder(s) will be awarded an initial one (1) year contract term.

The one-year term will not begin until the award is finalized. This awarded contract may be renewed at the expiration of the initial term at the request of the City. The City reserves the right to extend this contract for two (2) additional 12-month periods if agreeable to both parties.

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Price Escalation Prices shall be firm for the initial contract period. After the initial contract period, an escalation may be allowed for any extensions based upon a demonstrable industry wide, regional and/or operational increases in the contractor’s costs. In order for documentary evidence to be considered, it must be submitted to the City of Minneapolis Procurement Office sixty (60) days prior to the end of the current contract year. The exact amount of escalation, if any, will be governed by the validity of the documentary evidence submitted. No price increase will be effective until approved by the City of Minneapolis Procurement Office. With the exception of extraordinary circumstances, the amount of any increase shall not exceed the Consumer Price Index (CPI) or five (5) percent, whichever is higher.

Sub-Contracting Subcontracting of any work covered by this contract is NOT permitted except by prior written consent of the City. Contractor agrees to bind any subcontractor and every subcontractor shall agree to be bound by the terms of the fully executed Agreement, specifications and drawings.

Workmanship All work under this Contract shall be performed in a skillful and workmanlike manner. The Contractor and its employees shall always be professional and courteous. The City reserves the right to require immediate removal of any Contractor employee from City service it deems unfit for service for any reason, not contrary to law. This right is non-negotiable, and the Contractor agrees to this condition by accepting this Agreement. Only first-class work shall be performed, and all materials furnished in carrying out this Contract shall be of character and quality required by the specifications. Where no standard is specified for such work or materials, they shall be the best of their respective kinds. Any unsatisfactory work done, or materials furnished at whatever time they may be discovered shall be immediately removed and satisfactorily replaced by the Contractor when notified to do so by the Project Manager.

If any person employed by the Contractor shall appear to the City Project Manager to be incompetent or to act in a disorderly or improper manner, such person shall be removed immediately at the request of the City Project Manager and shall not again be re-employed (on subject project) except by written consent of the City Project Manager. All Contractor employees working at City job sites shall be in a Company uniform that clearly identifies the name of the Company and name of employee. The uniforms shall be clean and neat in appearance. Contractor employees are required to wear a Company supplied photo identification badge. Badges must be clearly visible when worn. The City reserves the right to require immediate removal of any employee from City service it deems unfit for service for any reason.

Non-Exclusive Any contract(s) resulting from this Request for Quote will not be an exclusive contract and the City reserves the right to hire other contractors, to perform similar work, and seek quotes from other vendors.

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Rights of the City The City reserves the right to reject all or any part of any quote, waive informalities, and award the contract to the lowest responsive and responsible quote(s) to best serve the interest of the City. Informality shall mean a minor defect or variation of a quote from the exact requirements of the Request for Quote which does not affect the price, quality, quantity, or delivery schedule for the goods, services or construction being procured.

Invoice and Payment All work requested under this Contract shall be placed on a City issued Purchase Order.

Contractor shall make all reasonable efforts to submit invoices and documentation in an electronic format, such as PDF or other format compatible with City software capabilities, in lieu of paper invoices and documentation, when so requested by City.

Upon delivery and acceptance of the service, the Contractor shall submit an invoice detailing the appropriate charges.

Invoices shall be submitted to:

City of Minneapolis 505 Fourth Ave S, Room 310 Minneapolis, MN 55415 Email: submitinvoices@minneapolismn.gov

Upon receipt of invoice and final inspection and acceptance of the service, the City will render payment within thirty (30) days unless any items thereon are questioned, in which event payment will be withheld pending verification of the amount claimed and the validity of the claim. The Contractor shall provide complete cooperation during any such investigation.

The City will not pre-pay for service. All bills shall state the location and dates of service being billed. All fees, taxes, charges, surcharges, and revenue payments are to be itemized.

No payment will be made for material stored off-site except in situations where payments may be considered by the City for materials which are stored in a secured area, to be verified by the City and where the Contractor maintains adequate insurance coverage protecting specific materials from loss. Proof of insurance shall be supplied prior to payment for any materials stored off-site.

Bid Form All bidders shall enter the hourly price for labor hours. The quantity of hours is estimated and is not a guarantee of future hours to be paid under this contract. Labor hours paid under this contract shall be only for productive hours at the job site. No minimum charge will be accepted.

The markup percentage rate for materials and parts must be entered on the bid form.

Contractor(s) shall include invoices documenting their cost and shall list both their cost and the markup on all invoices.

mailto:submitinvoices@minneapolismn.gov