Specific Terms and Conditions.pdf

Specific Terms and Conditions

Bid Submission Instructions:

Beginning on the Alabama Buys supplier portal page, select the desired sourcing project. Once project is opened, make sure the left panel is expanded. If not, click on small double arrows to expand. Click the “Participate in RFX button”. You will be prompted to log in and register. Be sure to review each tab for necessary information and enter bid amounts on item grid as needed. After you have checked and completed each tab, as well as any applicable questionnaire, you can validate and submit your bid.

Requested Information:

If any additional information related to this ITB is requested from the supplier, it must be provided within five (5) days from receipt of request. Failure to provide this information may result in bid rejection.

Questions:

Questions must be submitted through the supplier portal in Alabama Buys from the Discussions tab by Monday, August 3, 2026, at 5:00 pm CST.

Award:

Award will be made "all or none" to the lowest responsive and responsible bidder meeting all specifications.

Contract period:

The resulting contract will have an initial12-month term with an option to extend for a second, third, fourth, and fifth 12-month term with the same pricing and terms & conditions. The second, third, fourth, or fifth 12-month period, if agreed by both parties, would begin the day after the first, second, third, or fourth 12-month period expires.

Each successive extension must have written approval of both the state and the supplier no later than 30 days prior to the expiration of the previous 12-month term.

Freight:

Bid is F.O.B. destination. Any freight chargers must be included in the bid prices.

Performance:

If the supplier defaults on delivery, service, and/or does not comply with the specifications and terms and conditions of the contract, it will be viewed as a failure to perform. Supplier negligence or failure to perform or meet specifications may be reviewed for impacts to responsibility status as defined in Code of Alabama 1975, §41- 4-130, at the discretion of the Chief Procurement Officer.

Most Favored Customer:

If, during the term of the contract, the Supplier offers lower pricing or more favorable terms to another governmental or commercial customer for comparable items or services, the Supplier shall immediately extend the same pricing or terms to the State.

Price Escalation Clause:

If, during the performance of this contract, the price of the material or cost of the labor involved significantly increases through no fault of the supplier, a price increase may be considered at renewal. Documentation of a price increase for materials is required from the manufacturer. Documentation of a price increase for labor is required from the supplier. Any proposed increases in labor and/or materials may not exceed increases in CPI (Consumer Price Index) for the same time period. All price increases must be approved by both the state and the supplier in writing. Any de-escalation in price shall be passed onto the state immediately while still meeting all specifications, terms and conditions of the contract.

Requirements:

The dry gas ethanol RM and CRM manufacturer must be an ISO 17034-accredited Reference Material Producer. The supplier must provide a copy of the manufacturer’s accreditation certificate with their response – See section titled “Minimum Requirements” in the ITB Specifications

Awarded suppliers will be required to submit E-Verify documentation – see section 13 of the ITB Standard Boilerplate Awarded suppliers will be required to submit a completed Vendor Disclosure Statement, which will be provided to the awarded suppliers upon notice of intent to award.

Awarded suppliers must be fully registered and active in Alabama Buys.