SPECIAL TERMS AND CONDITIONS (Light System).pdf
PDF 174 KB Posted
- Attached to
- DOF - CI-340 Handheld Photosynthesis System
- Solicitation number
- QQ-121995
- Issued by
- Albemarle County, Chatham Town, Virginia
About this file
This is a Special Terms and Conditions document for a light system procurement by the Commonwealth of Virginia. The solicitation will result in a single purchase order, with delivery required within 10 weeks after receipt of order (ARO) unless the bidder specifies an alternative delivery timeframe. Bids must remain valid for 30 days from submission, after which they may be withdrawn at the bidder's written request; if not withdrawn, bids remain in effect until award or solicitation cancellation. Participation in Virginia's eVA eProcurement Program is mandatory for vendors, and term contract awards must be accompanied by an electronic catalog or Punch-Out Catalog conforming to eVA specifications, with failure to provide such documentation constituting grounds for bid rejection or contract termination.
Awards will be made to the lowest responsive and responsible bidder based on net prices, with unit prices, extensions, and grand totals required in the bid submission. In cases of arithmetic errors, unit price will govern, and any offered cash discounts for prompt payment will be shown separately but not considered in award determinations. The Commonwealth reserves the right to reject any or all bids in whole or in part and to delete items prior to award. Prepayments under the resulting contract are limited to a maximum period of one year, and contractors receiving prepayments must agree to provide full refunds if unable to fulfill contractual obligations.
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Other files
| File | Type | Posted |
|---|---|---|
| SOW_ Photosynthesis System_Spectrometer.pdf | ||
| GENERAL TERMS AND CONDITIONS.pdf | ||
| Bid Tab | — | |
| Notice of Award | — |
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Text version
SPECIAL TERMS AND CONDITIONS
A. AWARD OF CONTRACT: An award will be made to the lowest responsive and responsible bidder. Evaluation will be based on net prices. Unit prices, extensions and grand total must be shown. In case of arithmetic errors, the unit price will govern. If cash discount for prompt payment is offered, it must be clearly shown in the space provided. Discounts for prompt payment will not be considered in making awards. The State reserves the right to reject any and all bids in whole or in part, to waive any informality, and to delete items prior to making an award.
B. eVA ORDERS AND CONTRACTS: The solicitation/contract will result in 1 purchase order with the applicable eVA transaction fee assessed for each order.
Vendors desiring to provide goods and/or services to the Commonwealth shall participate in the eVA eProcurement Program and agree to comply with the following: If this solicitation is for a term contract, failure to provide an electronic catalog (price list) or Punch-Out Catalog for items awarded will be just cause for the Commonwealth to reject your bid/offer or terminate this contract for default. The format of this electronic catalog shall conform to the eVA Catalog and/or Punch-Out Catalog Specification. For further information and details please email eVA-catalog-manager@dgs.virginia.gov.
C. BID ACCEPTANCE PERIOD: Any bid in response to this solicitation shall be valid for (30) days. At the end of the days the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled.
D. DELIVERY: Delivery of goods or performance of services shall be within the number of calendar days stated below after receipt of order (ARO) by the bidder. The Agency requires the bidder to deliver within a reasonable time after ARO. If the bidder does not insert a stated delivery time in the blank below, the bidder will be deemed to offer delivery in accordance with the Agency’s desired delivery time as stated below:
Agency’s desired delivered time: 10 weeks ARO
BIDDER’S STATED DELIVERY TIME: ____
E. PREPAYMENTS: By accepting any prepayment(s), the contractor agrees to and accepts the following:
1. The maximum period of any prepayment under the resultant contract shall not except one (1) year.
2. In the event that the contractor is unable to fulfill its written obligations under the resultant contract, it shall make a full refund to the Department of all monies paid.
mailto:eVA-catalog-manager@dgs.virginia.gov
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