SPECIAL TERMS AND CONDITIONS.pdf
PDF 73 KB Posted
- Solicitation number
- QQ-129609
- Issued by
- Richmond City, Roanoke City, Virginia
About this file
This is a Special Terms and Conditions document for a Commonwealth of Virginia state and local contract opportunity for ConTech CTL84C Series Gallery LED Cylinder Track Luminaries. The solicitation specifies exact product requirements for compatibility with existing track in the Gift Shop, with no substitutions permitted. The contract will result in one purchase order with applicable eVA transaction fees assessed for each order. Vendors must participate in the eVA eProcurement Program and comply with all associated requirements. If this is a term contract, failure to provide an electronic catalog or Punch-Out Catalog for awarded items will constitute just cause for rejection of the bid or termination for default.
Award will be made on a Grand Total basis to the lowest responsive and responsible bidder according to a tiered preference structure: first preference to DSBSD-certified micro businesses with bids up to $10,000, second preference to DSBSD-certified small businesses with bids not exceeding $100,000, and third preference to the lowest responsive and responsible bidder of any size. The Commonwealth reserves the right to reject any and all bids in whole or in part and to waive any informality. Unit prices shall govern in case of arithmetic errors, and cash discounts for prompt payment must be clearly shown but will not be considered in award decisions. Substitution of products, brands, or manufacturers after contract award is expressly prohibited unless approved in writing by the Contract Officer, though the Agency may require substitute items of equivalent or better quality at no greater price if the original product becomes unavailable.
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Other files
| File | Type | Posted |
|---|---|---|
| GENERAL TERMS AND CONDITIONS.pdf | ||
| CTL84C 1124.pdf |
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SPECIAL TERMS AND CONDITIONS
AWARD: The Commonwealth will make the award(s) on a Grand Total basis to the lowest responsive and responsible bidder that is a DSBSD-certified micro business if such a bid is received, provided that the bid is up to and including $10,000 and the agency in its sole discretion determines that the bid price is fair and reasonable. Otherwise, award of the contract shall be made to the lowest responsive and responsible bidder that is a DSBSD-certified small business if such a bid is received, provided that the bid is not more than $100,000 and the agency in its sole discretion determines that the bid price is fair and reasonable. If, in the agency’s opinion, the criteria in the previous two sentences are not present, then award shall be made to the lowest responsive and responsible bidder of any size, provided the agency in its sole discretion determines that the price is fair and reasonable. If applicable, unit prices, extensions and grand total must be shown. In case of arithmetic errors, the unit price will govern. If cash discount for prompt payment is offered, it must be clearly shown in the space provided. Discounts for early prompt payment will not be considered in making awards. The State reserves the right to reject any and all bids in whole or in part, to waive any informality, and to delete items prior to making an award.
eVA ORDERS AND CONTRACTS: The solicitation/contract will result in one (1) purchase order, with the applicable eVA transaction fee assessed for each order.
Vendors desiring to provide goods and/or services to the Commonwealth shall participate in the eVA eProcurement Program and agree to comply with the following: If this solicitation is for a term contract, failure to provide an electronic catalog (price list) or Punch-Out Catalog for items awarded will be just cause for the Commonwealth to reject your bid/offer or terminate this contract for default. The format of this electronic catalog shall conform to the eVA Catalog and/or Punch- Out Catalog Specification. For further information and details please email eVA-catalog-manager@dgs.virginia.gov.
PRODUCT AVAILABILITY/SUBSTITUTION: Substitution of a product, brand or manufacturer after the award of contract is expressly prohibited unless approved in writing by the Contact Officer. The Agency may, at its discretion, require the contractor to provide a substitute item of equivalent or better quality subject to the approval of the Contract Officer, for a price no greater than the contract price, if the product for which the contract was awarded becomes unavailable to the contractor.
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