Special Term and Conditions -.pdf
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- Solicitation number
- QQ-122196
- Issued by
- Newport News City, Nathalie CDP, Virginia
About this file
This file contains Special Terms and Conditions for a goods and nonprofessional services contract issued by the Commonwealth of Virginia, specifically for Christopher Newport University's procurement of a large study table per specifications or equivalent. The solicitation will result in one purchase order subject to applicable eVA transaction fees. Bidders must participate in Virginia's eVA Internet e-procurement solution and comply with all specified requirements. The bid acceptance period is 30 days from submission, after which bids may be withdrawn by written request or remain valid until award or solicitation cancellation. The Commonwealth reserves the right to conduct tests, make evaluations, reject any or all bids in whole or in part, waive informalities, and delete items prior to award at its sole discretion. Delivery notification must be provided 48 hours in advance to Tracy Smith at 757-594-8776 to ensure personnel availability for building access and item verification.
For term contracts, contractors must provide an electronic catalog (price list) or index page conforming to the eVA Catalog Interchange Format (CIF) Specification, with catalog information to be submitted to eVA-catalog-manager@dgs.virginia.gov; failure to provide such documentation constitutes just cause for bid rejection or contract default termination. The contractor must warrant clear title to all materials and supplies and may not purchase items subject to chattel mortgages or conditional sales agreements retaining seller interest. Goods or services furnished shall be covered by the most favorable commercial warranties the contractor provides to any customer, with these warranty rights supplementing rather than limiting those available to the Commonwealth under other contract provisions. Award will be made on a Grand Total basis to the lowest responsive and responsible bidder.
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Text version
SPECIAL TERMS AND CONDITIONS
GOODS AND NONPROFESSIONAL SERVICES
1. eVA ORDERS AND CONTRACTS: The solicitation/contract will result in one (1) purchase order(s) with the applicable eVA transaction fee assessed for each order.
Vendors desiring to provide goods and/or services to the Commonwealth shall participate in the eVA
Internet e-procurement solution and agree to comply with the following: If this solicitation is for a term contract, failure to provide an electronic catalog (price list) or index page catalog for items awarded will be just cause for the Commonwealth to reject your bid/offer or terminate this contract for default. The format of this electronic catalog shall conform to the eVA Catalog Interchange Format (CIF)
Specification that can be accessed and downloaded from www.eVA.virginia.gov. Contractors should email Catalog or Index Page information to eVA-catalog-manager@dgs.virginia.gov.
2. CONTRACTOR’S TITLE TO MATERIALS: No materials or supplies for the work shall be purchased by the contractor or by any subcontractor subject to any chattel mortgage or under a conditional sales or other agreement by which an interest is retained by the seller. The contractor warrants that he has clear title to all materials and supplies for which he invoices for payment.
4. WARRANTY (COMMERCIAL): The contractor agrees that the goods or services furnished under any award resulting from this solicitation shall be covered by the most favorable commercial warranties the contractor gives any customer for such goods or services and that the rights and remedies provided therein are in addition to and do not limit hose available to the Commonwealth by any other clause of this solicitation. A copy of this warranty should be furnished with the bid/proposal.
5. AWARD: The Commonwealth will make the award(s) on Ground Total basis to the lowest responsive and responsible bidder. The purchasing office reserves the right to conduct any test it may deem advisable and to make all evaluations. The Commonwealth also reserves the right to reject any or all bids, in whole or in part, to waive informalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of the procuring public body to be in its best interest.
6. DELIVERY NOTIFICATION: The Agency shall be notified 48 hours prior to delivery of any items so that personnel may be available to allow access to the building and verify items received.
Notification shall be made to :
Tracy Smith_____ _757-594-8776 Name Phone
7. BID ACCEPTANCE PERIOD: Any bid in response to this solicitation shall be valid for 30 days. At the end of the days the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled.
00755436 Cross-Out
00755436 Cross-Out
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