Atchmt 1 -ME Region Lab- Preproposal Agenda.pdf

PRE-PROPOSAL CONFERENCE

DLA Energy-Fort Belvoir, VA

SPE603-22-R-0501

November 2, 2021 @ 800AM EST Tele-conference dial-in number: 1-301-909-7353 Access Code: 35203610

Agenda

• Introductions on behalf of DLA we have

Owen Hassig (Contracting Officer) Jennifer Walsh (Contract Specialist) Jeffrey Harden (Laboratory Program Manager) Meekena Stephens (Chemist) Introduction of Attendees

• Attendance sheet. This pre-proposal conference will be held via telephone.

• Purpose of the conference. The purpose of the conference is to brief the solicitation process, and to discuss the RFP clauses/provisions, submission requirements, and Statement of Work (SOW) for Solicitation SPE603-22-R-0501.

• Agenda Review/Discussion

Solicitation Review/Discussion – Jennifer Walsh Statement of Work (SOW) Review/Discussion – Jeffrey Harden

• Important to Note

Nothing said during this conference changes the solicitation, SOW or provisions until the changes are incorporated by amendment.

Submit ALL questions in writing. Questions submitted before, during, and after the conference will be answered via solicitation amendments.

Cut-off date for questions is 3:00 PM Fort Belvoir Time on November 5, 2021. Email all questions to jennifer.walsh@dla.mil

Normal procedures relating to the acknowledgment and receipt of amendment shall apply.

• Primary Points of Contact

Owen Hassig (Contracting Officer) Email: owen.hassig@dla.mil Phone: (571) 767-8486

Jennifer Walsh (Contract Specialist)

Email: jennifer.walsh@dla.mil Phone:(571) 767-9199 mailto:jennifer.walsh@dla.mil mailto:owen.hassig@dla.mil mailto:jennifer.walsh@dla.mil

Solicitation Review/Discussion

• The solicitation is for the following services: sampling, witnessing and laboratory testing of Government-owned fuel in the Middle East Region.

• This acquisition is unrestricted.

• A Firm Fixed-Price Requirements contract will result from this solicitation with the possibility of multiple awards to the following regions: Gulf Region, Iraq Region, and Qatar Region.

• Award will be made to the offeror whose proposal is technically acceptable with the lowest evaluated price (Lowest Price Technically Acceptable (LPTA).

• The anticipated performance period is April 1, 2022 thru March 31, 2026 which includes (one

2-yr base period and one 2-yr option period), IN addition there is an option of 6-month extension.

• Due date for proposal submissions is November 17, 2021 at 3:00 PM local Fort Belvoir, VA time. Faxed proposals are not authorized.

Proposals received after the submission deadline be handled in accordance with FAR 15.208(b).

Offerors may email proposals to bidcustodian@dla.mil.

Refer to Solicitation FAR 52.212-1 and addendum for Submission instructions and

Technical, Price, and Past Performance submission requirements

• Clauses and Provisions to draw your attention to:

Solicitation Section B

B-0001 – DLA Energy B34.01 -- Services to be Furnished and Prices (Sol pg. 9) Brief overviews how the solicitation is structured.

Offered prices will be submitted on the price sheet (see Attachment 3-Price Sheet)

It is noted that there were some issues with calculation on the pricing spread sheet. In addition, we have received the feedback regarding the concerns for one price per region.

We are reviewing and will post a new Pricing Fee Sheet shortly.

Solicitation Section G mailto:bidcustodian@dla.mil

252.232-7006 Wide Area Workflow Payment Instructions (Sol pg. 16)

Invoices will be submitted electronically via Wide Area Workflow (WAWF) https://wawf.eb.mil/ for payment. Contractors will have to register via website for access.

G-0002 DLA Energy G9.06 Address to Which Remittance Should Be Mailed (Sol pg. 18-19)

Remittance shall be mailed only at the Government’s option or where an exception to payment by Electronic Funds Transfer (EFT) applies. Offeror shall complete the fields embedded in clause and return with proposal.

G-0003 DLA Energy G9.07-5 Electronic Transfer of Funds Payments-Federal Reserve Wire Transfer System (Sol pg 19-21)

Offeror shall compete all applicable fields within the clause and return with proposal.

Solicitation Section I

FAR 52.212-4 Contract Terms and Conditions-Commercial Items (Sol pg. 48-53)

Defines the terms and conditions of the contract, to include inspection/acceptance, changes, disputes, delays, invoicing and payment and termination of the contract. Clause is followed by an addendum on page 53 of the solicitation.

FAR 52.216-21 Requirements (Sol pg. 64)

This is a requirements contract for services specified in Section B of the solicitation. The quantities provided in the schedule are estimates only. Performance shall be made only as authorized task orders issued in accordance with the Ordering clause.

FAR 52.217-8 Option to Extend Services (Sol pg. 65)

The Government has the right to extend the contract under the same terms and conditions on a month-by-month basis for a total of no more than six months.

(Sol pg. 65)

FAR 52.217-9 Option to Extend the Term of the Contract (Sol pg. 65)

The resulting contract performance period is for one 2-yr base period and one 2-yr option period.

Government may extend the term for the option period by written notice to the Contractor within 30 days of expiration of the base period.

DFARS 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism (Sol pg. 75)

Prohibits a Contractor from entering into a subcontract, in excess of the threshold specified in FAR 9.405-2(b), with a firm or subsidiary of a firm, identified in the Exclusions section of the System for https://wawf.eb.mil/

Award Management (SAM) as being ineligible for the award of Defense contracts because it is owned or controlled by a government that is a state sponsor of terrorism.

Solicitation Section K

Please complete all sections with required fill-ins and submit with your proposal.

Solicitation Section L

FAR 52.204-7 System for Award Management Alt 1 (Sol pg. 129)

Contractor must be registered and current to be awarded a contract– see www.sam.gov Remember to update!

FAR 52.212-1 Instructions to Offerors – Commercial Items (Sol pg. 132)

As mentioned earlier in the brief, this section Contains proposal preparation and submission requirement and instructions.

DFARS 252.215-7008 Only One Offer (Sol pg. 138)

After initial submission of offers, the Offeror agrees to submit any requested cost or pricing data if the Contracting Officer notifies the offeror that one offer was received or additional cost and pricing data is required to determine price fair and reasonableness.

L-0001 – DLA Energy L1.02 -- Proposal Acceptance Period (Sol pg. 139)

Requires that an offer is valid for 180 calendar days from the initial proposal date.

Solicitation Section M

FAR 52.212-2 – Evaluation – Commercial Items/Addendum 52-212-2 (Sol pg. 141)

This explains how DLA will evaluate an offer. The Source Selection is based on the Lowest Price Technically Acceptable acquisition strategy. This means that the contractor must receive an acceptable rating for both Technical/Management and Past Performance.

Please note the Government has the right to conduct price realism to determine whether the offeror understands the requirement or make a responsibility determination.

M-0001 – DLA Energy M72 -- Evaluation of Offers (Exceptions/Deviations) (Sol pg. 148)

Discussions how evaluation will be conducted.

****IMPORTANT TO READ THOROUGHLY***

http://www.sam.gov/

If you have any exceptions/deviations to the Solicitation or Statement of Work, they must be stated on the Cover Letter, which should be signed by an authorized representative of the Company.

(Sol page 133)

SOW Review/Discussion

The Statement of Work (SOW) will be discussed in full detail by Jeffrey Harden. Any question pertaining to the SOW will be addressed during the conference.