JBSA_QA_-_Final.pdf

Question Number

Questions and Answers

1. Reference Section B – Supplies or Services and Prices or Costs “The Contractor shall provide COCO retail/bulk fuel services for the receipt, storage, protection and shipping of MOGAS and ULSD fuel services at JBSA, TX.”

Question: Line Items 0001, 0002, 0003, 0004, 0005, and 0006 appear to account for the delivery of retail/bulk fuel services and not the construction of retail/bulk fuel facilities themselves. Would the Government please clarify where the facilities’ construction costs should be accounted for?

Answer: This is a firm-fixed-price service contract. Payment will begin once the facility is in-service and the Contractor provides services as specified in the PWS. All costs, including startup costs, must be included in the unit pricing for each line item.

2. Reference PWS C-3.1.2 Property Restoration Plan During the site visit, the Government stated only the plan is to be submitted with the proposal, and that the pricing of the restoration will be accomplished near the end of the contract performance period.

Question: Please clarify when the pricing will be required: during the six-month contract extension or during the last option period, or other?

Answer: Negotiation of the pricing of the property restoration will occur prior to the end of the base or any option period exercised. The contractor will be requested to submit a proposal for the restoration.

3. On page 55 of the RFP, #17, Small Business Subcontracting Plan, is marked with an “X”. We did not find a requirement for submittal of a staffing plan in the “Instructions to Offerors – Commercial Items.” In addition, the language on page 65 states:

52.219-9 52.219-9 SMALL BUSINESS SUBCONTRACTORING PLAN (AUG 2018) …(c)(1) The Offeror, upon request by the Contracting Officer, shall submit and negotiate a subcontracting plan, where applicable, that separately addresses subcontracting with small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns.

Question: Is the Offeror required to submit a Small Business Subcontracting Plan with its proposal?

Answer: Yes, the Offerror is required to submit a Small Business Subcontracting Plan with its proposal.

4. In the PWS, C-3.1.2 Property Restoration Plan, the Contractor shall provide a detailed plan that will accompany their proposal. This requirement is not in the Instructions to Offerors – Commercial Items.

Question: Should this Plan be submitted as part of Volume I Technical Proposal? If so, where specifically should we place this in the proposal?

Answer: Yes, the Property Restoration Plan should be submitted as part of Volume I Technical Proposal. The Plan should be placed after Section C-2.0 Performance Requirements.

5. In the PWS, C-3.1.1 Staffing Plan, “Contractor shall provide a Staffing Plan for consideration that accompanies their proposal”.

In the RFP, Volume I, Technical Proposal, Sub-factor 1: Staffing – States: “Technical, managerial, and operational details of manpower related issues to meet mission requirements. The proposal must provide a staffing approach which demonstrates understanding of the personnel requirements to successfully accomplish all PWS tasks. The proposal must provide a staffing plan that includes a comprehensive and detailed matrix outlining all manning aspects, to include sub-contracting, and requirements regarding the management and labor force.”

Question: Because the Staffing Plan is part of the “Sub-factor 1: Staffing” response, can the Staffing Plan be part of the overall response in the “Sub-factor 1: Staffing”, or must this be a stand-alone document?

Answer: It is not required that the Staffing Plan be a stand-alone document.

6. Page 2 of Attachment II Offeror Submission Package defines the Anticipated Performance Period as including January 01, 2049 through June 30, 2049 (Six-month Property Restoration). Item 6 on page 3 states that “Offerors MUST provide prices for all services required during the performance period.” Page 199 of the RFP – FACTOR 3: PRICE states “The sum of the total base period price, total option periods price and the 52.217-8 OPTION TO EXTEND SERVICE price, which is calculated by multiplying CLIN 0006 by six months, will be the offeror’s total evaluated price.”

Question: The pricing sheet does not include a section for the 6-month FAR extension or the 6-month property restoration. Please clarify if the Contractor should price the 6-month property restoration period and if it will be part of the total evaluated price. If so, please amend the pricing sheet to include a section for this period. Also, please clarify if the 6-month FAR extension should be included on the pricing sheet, and if so, please amend the pricing sheet accordingly.

Answer: The 6-month extension price is calculated by multiplying option 5’s monthly price by 6 months. Offerors will only submit costs for the Base and the 5 option periods. (Note: The 6-month extension price is included in the Total Evaluated Price.)

The Contractor should not price the property restoration and it is not included in the Total Evaluated Price. The contract awardee will be required to submit a proposal for the restoration work prior to the end of the base or any option period.

7. Please provide specific position descriptions/classifications, if available.

Answer: Wage Determinations were provided. Offerors are to determine what positions are needed for this requirement and what tasks will be performed which is part of Sub-factor 1: Staffing.

8. Reference Attachment II, Offeror Submission Package, Cover Page: Please confirm that the listed proposal due-date of 19-April is no longer valid, but will be amended to a date yet TBD following the issuance of the responses to the questions, and also allowing for sufficient time after such issuance to review, write to, & price the responses into the proposals.

Answer: See Amendment 0006.

9. Reference Solicitation page 12 of 200, paragraph C-0001 (b) A method of visitor and entrance control will be in effect. A visitor register shall be maintained. Please explain the context here, as the site is required to have 24/7 access and is unmanned most of the time.

Answer: This clause has been deleted.

10. Reference Solicitation page 12 of 200, paragraph C-0001 (c) An internal, self-powered communication system linking all critical points of the facility, capable of serving both as an alarm system and for conduct of terminal operation, will be in use. This also needs more detail as to the requirement. Is this a pull alarm such as the fire system audible horn with visual strobe, or the Veeder-Root ATG warning horn, or is it requiring two-way voice intercoms, or some other system?

What locations around the facility (i.e., dispenser islands, offload pumps, tank area) does DLA-E consider “critical”?

Answer: This clause has been deleted.

11. Question: Are we correct to understand the Camp Bullis and Fort Sam Houston facilities will operate as two separate and different dodaac’s for inventory purposes?

Answer: Camp Bullis and Fort Sam Houston will operate as two separate facilities but will have the same DoDAAC.

12. Reference: PWS C-3.1.2 Property Restoration Plan states:

“The Contractor shall provide a detailed plan that will accompany their proposal, for the removal of all facilities, components, utilities, and any other equipment or material provided or installed by the Contractor. The plan shall include planned coordination with project stakeholders, milestones, timelines, and related data to return the premises to the condition identified by the Joint Base San Antonio provided environmental assessment of property and per requirements identified in the executed land lease.”

and Reference Appendix A Facility Specifications, page 17:

“Joint Base San Antonio will provide DLA Energy with a detailed Environmental Baseline Study which will identify any existing land contamination, if any, for the proposed sighting of the contractor's bulk and retail facilities.”

Question: The land lease will not be negotiated and executed until after contract award and the environmental assessment of the property has not yet been provided to bidders by JBSA/DLA- Energy. In order to: 1) prepare this plan, and 2) include the cost/price to execute the restoration at the conclusion of the contract period (2048) in bidder’s proposal, this information is required. Would the Government please clarify this requirement?

Answer: The Offeror is required to submit a plan which will acknowledging and detailing the requirement for restoring the property at the end of the contract term under PWS C-3.1.2.

The Contractor should not include the price of the property restoration in its proposal. Negotiation of the pricing of the property restoration will occur prior to the end of the base or any option period exercised. The contractor will be requested to submit a proposal for the restoration.

13. Reference PWS C-3.2.1.2 Operations Plan Question/Comment: Believe this should be numbered C-3.2.2.

Answer: Reference is a typo. The correct paragraph, C-3.2.2 is corrected in the revised PWS.

14. Reference PWS C-2.13.2 Leak Detection “For locations (see Appendix AF) with Permanent Leak Detection Systems….”

Question: Appendix AF has not been provided with the solicitation documents. Please either provide the Appendix or confirm the reference to Appendix AF was in error.

Answer: Verbiage is for Bulk DFSP. Revised to require conformance with all federal, state, and local environmental laws. See revised PWS.

15. Reference PWS C-2.5.1 Product Receipt “The Contractor will order fuel using ……immediately notify the DLA Energy Region……and the Air Force Petroleum Officer (AFPET) of any quality discrepancies.”

Question: Is notification to AFPET a correct statement?

Answer: Contractor will notify COR in place of AFPET. See revised PWS.

16. Reference PWS C-2.10 Product Quality “The Contractor shall take all samples and ship those requiring analysis to the Air Force Petroleum fuels laboratory, Wright-Patterson AFB, OH. …..”

Question: Please confirm Wright-Patterson AFB is the intended location.

Answer: Yes, sample submissions will ship to Air Force Petroleum Fuels Laboratory, Wright Patterson AFB, OH.

17. Reference PWS C-2.14-1 DLA Energy Provided Training “The Contractor will ensure employees are fully qualified at the performance start date of the contract. DLA Energy will provide the following classroom instructions; Fuels Terminal Manager/Property Administrator/Responsible Officer course, (5 days), and the Fuels Manager

Defense (FMD) course, (15 days). This training will be funded by DLA Energy. This includes training, transportation and lodging. DLA Energy will only fund the cost of training for initial two

(2) individuals hired into requirement positions. Any additional employees requiring training will be funded by the contractor.”

Question: Given that this is a 28-year long contract, with four 5-year option periods and one 4-year option period, will the Government reconsider funding only the cost of training for “initial two individuals hired into requirement positions” and instead fund the cost of training two individuals at the outset of each option period?

Answer: No. Funding for training will be as stated in the PWS.

18. Reference H-0002 H19 Reporting and Containing Oil Spills (Domestic Storage)(DLA Energy Jan 2012) “(c) Any Contractor whose terminal stores product exclusively for DLA Energy use shall prepare and submit an approved Spill Prevention Control and Countermeasure Plan, Oil Pollution Prevention Operations Manual, and Oil Spill Contingency Plan, as applicable. These documents shall be submitted to the ACO and the Defense Energy Region specified in the DESIGNATION OF THE DEFENSE ENERGY REGION provision of this solicitation as soon as practicable after contract award, but no later than 60 days after award notification. The Contingency Plan shall include, but not be limited to, Contractor in-house capability and facilities, or (2) the preselection of a local agency, cooperative, or firm capable of and willing to provide cleanup services of this nature.

(d) The Contractor shall be responsible for maintaining current telephone numbers of the agencies cited herein and in the Contingency Plan upon commencement of the contract period.

And PWS C-2.13.3 “In the event of a fuel, spill, the Contractor shall make notifications IAW the SPCC Plan, FRP, or equivalent plan…….”

Question: The references above seem to address off-site COCOs for which the Contractor then prepares a SPCC Plan. The JBSA COCO is located on a military installation - please clarify that the Contractor does not prepare this contract’s SPCC.

Answer: PWS C-2.13.3 The contractor will be added to the base SPCC Plan and will make notifications accordingly.

19. Reference PWS C-2.13.2, Leak Detection.

“The Contractor shall provide fuel system access, ……..for the implementation of the Leak Detection Centrally Managed Program (LD-CMP) point in time testing and ………”

Question: Is the LD-CMP applicable to this COCO?

Answer: No, this COCO will not be covered in any CMPs. Verbiage is for Bulk DFSP. PWS revised to require conformance with all federal, state, and local environmental laws.

20. Please provide copies of the installation design guides for JBSA, including Camp Bullis.

Answer: JBSA and Camp Bullis Installation Design Guides were provided through the https://safe.amrdec.army.mil website. See Amendment 0005.

21. Question: Does the Government require a specific number of islands at the retail/bulk dispensing area? If so, please clarify how many are required.

Answer: The Contractor has been provided all the base support requirements. The number of islands will be at the Contractor’s discretion to meet mission requirements conforming to best commercial standards.

22. Reference Appendix A, Facility Specifications, i.

“Bulk stands shall be provided with a weather canopy….”

Please provide the required height of the canopy.

https://safe.amrdec.army.mil/

Answer: Canopy should meet best commercial standards. No other requirement provided by the base.

23. Question: Reference PWS Appendix A, Facility Specifications, y.

Would the Government please confirm that the dispensing requirements listed for Camp Bullis and Fort Sam Houston reflect the most current data available?

Answer: Updated/current dispensing requirements have been added to the revised PWS.

24. Question: Reference PWS Appendix A, Facility Specifications, z.

Would the Government please confirm that the bulk loading of tactical refueling units requirements reflect the most current data available?

Answer: The bulk loading data in the PWS is the most current data.

25. Question: Reference PWS Appendix A, Facility Specifications, z.

Would the Government please confirm the size and types of tactical refueling units that the facility will serve. Is parking required for fuel trucks at the Camp Bullis site?

Answer: The size and types of tactical units is correct. No parking is required, only filling and offloading.

26. Question: Reference PWS Appendix A Would the Government please confirm the number and sizes of fuel storage tanks required at each facility?

Answer: The Contractor has been provided all the base support requirements. The number and size of fuel storage tanks will be at the Contractor’s discretion per federal, state, and local laws to meet mission requirements.

27. Question: Reference PWS Appendix A Can the Environmental Baseline Study be made available?

Answer: This document was provided through the https://safe.amrdec.army.mil website. See Amendment 0005.

28. Question: Is an operations building required at either facility? If so, can the Government provide basic requirements for the building?

Answer: The Contractor has been provided mission requirements data. Construction is at the Contractor’s discretion using best commercial practices to meet mission requirements.

29. Question: Is any personally owned vehicle parking required at either facility? If so, how many spaces are required?

Answer: Construction design, to include personally owned vehicle parking, is at the Contractor’s discretion using best commercial practices within the footprint of the leased property.

30. Question: What are the approximate depths of the existing underground utilities at both sites?

Answer: Utilities Maps with notes were provided through the https://safe.amrdec.army.mil website.

See Amendment 0005.

31. Question: Is there a utility connection fee for the contractor to tie-in to any of the existing utilities at either site?

Answer: The base has provided “stub-out” connection points for utilities. The Contractor may have to arrange with the local power company for power connection requirements and fees. The commercial electric connection should be the only connection fee.

32. Question: Can the government provide a list of anticipated construction permits (stormwater, hot work, grading, air, etc..) required?

Answer: List of permits are, but not be limited to:

Hot Work, for anything that makes a spark such as grinding, welding.

Dig Permit Air Permit-may not be reqd.

Storm-water. For construction, storm Water Pollution Prevention Plan, AF Form 332 (Work Order Request), AF Form 103 (Work Clearance Request)

33. Question: Are there any known endangered species or protected wildlife seasons that could potentially impact construction?

Answer: The Government is not aware of endangered species within the footprint at either site.

Camp Bullis has a protected golden cheeked warbler but the map shows it is not in the area of the retail facility.

34. Question: PWS C-2.19.2 Building and Ground Maintenance – “The Contractor shall maintain all facilities buildings and grounds in accordance with Base guidelines.” Can we get a copy of Base guidelines to fully understand this requirement?

Answer: Yes. See Provided JBSA Installation Facilities Standards (IFS) Vol. 3: JBSA Sam Houston. Design Guide was provided through the https://safe.amrdec.army.mil website. See Amendment 0005.

35. Question: Could you please provide any and all available environmental baseline or facility assessment documents related to the selected lease lots.

Answer: The Environmental Baseline Survey was provided through the https://safe.amrdec.army.mil website. See Amendment 0005.

36. Question: Staffing Plan - Should the requested staffing plan address the period of construction in addition to the service requirements?

Answer: Payment under the contract does not begin until the facilities are in-service. Staffing plan should address the requirements in the PWS period of performance.

37. Question: If POL screening has been conducted at the sites, please share findings

Answer: All site information is provided in the baseline environmental assessment. This assessment was provided through the https://safe.amrdec.army.mil website. See Amendment 0005.

38. Question: Are soil boring logs available?

Answer: Yes. Soil boring logs are included in the as-built plans for the site. The as-built plans were provided through the https://safe.amrdec.army.mil website. See Amendment 0005.

39. Question: Are topographic surveys available for the lots?

Answer: Yes. Topographic surveys are included in the as-built plans for the site. The as-built plans were provided through the https://safe.amrdec.army.mil website. See Amendment 0005.

40. Question: Are swing ties and inverts to sewer and water connections?

Answer: No swing ties are known of. The provided as-built documents show inverts.

41. Question: Paragraph C-2.19.2 Building and Ground Maintenance: "Contractor shall be responsible for mowing and trimming the grounds” Is this meant to understood that the Contractor shall be required to mow & maintain lot outside of the Security fence which may be smaller than the full lot? May the Contractor opt to reduce the lot size only to the required space for operations?

Answer: The Contractor will maintain the ground maintenance of the land that is leased to them regardless of size or how much is chosen to be fenced in. Reducing the leased footprint is not an option.

42. Please provide referenced documents on Page 19 of the PWS, Appendix A, paragraph v.

Answer: All documents have been provided. See Amendment 0005.

https://safe.amrdec.army.mil/ https://safe.amrdec.army.mil/ https://safe.amrdec.army.mil/

43. Please provide the average tank size of the wheeled vehicles so that we can calculate the correct number of dispensers to accommodate refueling 50 vehicles per hour. Or provide the desired number of retail dispensers to be installed.

Answer: The average vehicle tank size is 40 gallons. The Contractor has been provided all the base support requirements. The number of dispensers to be installed will be at the Contractor’s discretion to meet mission requirements.

44. Question: Is there a minimum flow rate desired for the retail dispenser? The flow rate for bottom loading?

Answer: The contractor will meet best commercial standards or better to meet mission requirements.

45. Question: Is the bulk fuel pipeline required to be filtered? If so, please advise.

Answer: The contractor will meet best commercial standards or better to meet mission requirements.

46. Question: Is overfill protection required for the bulk fuel bottom loading? Please advise what system type is outfitted on the vehicles (Optical, Thermistor)

Answer: Yes. Overfill protection required for bulk fuel bottom loading will be DoD, SCULLY compatible.

47. Please advise on design oversite, plan review and approval timelines for the construction of the fuel terminal as discussed on page 31 of the PWS.

Answer: Base Civil Engineering typically asks for 2 weeks for design review at each stage of review. While the government reserves the right for comment to the construction plans, the facility design and compliance to regulations are the Contractor’s responsibility. Therefore, when the plans are provided, the government will conduct a comment review to meet the timeline.

48. Page 18 paragraph f. of the PWS requires weekly project status reports during construction. Is this meant to be a project schedule that is updated weekly? If so, please advise on what type of scheduling software is desired.

Answer: Weekly project status format is at the discretion of the contractor to be provided to the KO.

49. Question: Is there a borrow pit available for use at the project site (Classified fill)?

Answer: No. There is no borrow pit available for use at either site.

50. Question: Is there a soil disposal site available for excess material?

Answer: No. There is no soil disposal site available at either site.

51. Please confirm Electrical service providers for the three sites.

Answer: The local power company for both Fort Sam Houston and Camp Bullis is City Public Service (CPS). There is no third site in this solicitation.

52. Question: Will construction activities be monitored or inspected? If so, please advise on agency and inspection intervals.

Answer: The Contractor is responsible for the compliance with the regulatory requirements and ensuring the site is built according to plans. Engineering team will be available to aid the Contractor during construction process. Engineering team will inspect in vicinity of the site for safety and environmental reasons, and will address any life/safety/health issues.

53. Utilities, "The installation will provide for utilities" per Page 18 of the PWS paragraph m. Please confirm this includes Water, Sewer and Electric

Answer: The installation will provide utilities access via stub-outs within their control. This includes water, sewer/wastewater, comm, roadway access, and electric (local power company).

54. Question: Page 18, paragraph m. "the contractor shall install utility advanced meters" Will the government be supplying the meters? If not, please advise on Make/Model of the required meters.

Answer: No, the government will not supply meters. The Contractor will provide meters in accordance with best commercial standards to meet the requirements of the facilities.

55. Question: Page 18, paragraph k. "The facility shall be enclosed with security fencing and force protection measures in accordance with installation design guide and the UFC" Are the entry and exit gates required to be motorized with keypad access?

Answer: Yes, the base requires entry gates to be motorized with keypad access.

56. Question: May the Bulk loading share the same weather canopy as the retail dispensers?

Answer: Facility design is at the discretion of the Contractor in accordance with best commercial practices.

57. For calculating the bulk loading truck containment please advise what is the expected largest compartment on a vehicle that may load at this rack.

Answer: The largest tactical vehicle that will load is a HEMTT with a 2,500 gallon tank. C-300s will also fill at this location with a 1,200 gallon tank.

58. Question: Page 19, paragraph q. "retention pond" Is the retention pond built in lieu of a truck containment as required by EPA guidelines? Is it intended that the retention pond is lined or is a soil-based pond acceptable?

Answer: The intent of this passage is to capture any POL spill. PWS is revised to require containment per best commercial practices as required by federal, state, and local environmental requirements.

59. Question: Page 18, paragraph d. "The retail/bulk dispensing area shall be configured with adequate energy efficient lighting for 24/7 operations” Please advise what adequate is meant to be in foot candles of light?

Answer: The contractor will provide lighting in accordance with best commercial practices.

60. Page 18, paragraph g. "Traffic Flow Pattern” Please provide referenced traffic flow pattern.

Answer: The marked traffic flow pattern will be at the discretion of the Contractor to best meet the mission and maintain safety based on the design layout of the facility.

61. Because we can’t predict how much overtime we should price into our proposal, please provide historical averages for hours worked to meet surge requirements.

Answer: There has been no overtime recorded. All deliveries have been scheduled during duty hours.

62. Question: C-2.14.1 DLA Energy Provided Training: How often is this training required? Is it one time for the life of the contract or will we need to recertify after a specific time?

Answer: There are many different types of training and each have different requirements. For instance, the Terminal Manager and Accounting course are one-time courses, while other courses may have refreshers required.

63. Question: C-1.5 Personnel Qualifications: If we need to recertify, will that training be funded by DLA Energy? If it is not funded, what are the course costs, and will personnel be required to do the full 20 days of training during recertification?

Answer: The Accounting course is the only 20 day training course and is a one-time training. DLA will only fund training for the first two personnel and the contractor will fund training after that.

64. (Fort Sam Houston) Please provide electronic copies of the distributed documents at the site walk

Answer: Electronic copies of all documents have been provided. See Amendment 0005.

65. Question: (Fort Sam Houston)

Is it acceptable for the electrical service to be brought overhead at the Sam Houston site?

Answer: Yes, the base has verified overhead electrical service is an acceptable option.

66. Reference Attachment I, PWS C-3.1.2 – Environmental Assessment. Please provide a copy of the referenced EA of the sites.

Answer: The Environmental Assessment was provided through the https://safe.amrdec.army.mil website. See Amendment 0005.

67. Question: Are there any known endangered species habitat locations on or very near the facility sites, especially Bullis, which could impact construction?

Answer: The Government is not aware of endangered species within the footprint at either site.

Camp Bullis has a protected golden cheeked warbler but the map shows it is not in the area of the retail facility.

68. Question: Is the Contractor responsible for any specie biomonitoring or survey(s) before and/or during construction?

Answer: No. There is no biomonitoring required.

69. Question: May the Contractor have a certain amount of adjacent property as Temporary Workspace for an office trailer, materials laydown, tool storage, equipment parking, etc., during construction and to be turned back once that phase is completed?

Answer: Yes, the Contractor can request a laydown area. The Contractor will need to provide a drawing of where the area will be proposed/located. Suggest Google Earth for this. The Base PM will send it to the Siting Board for approval, which meets once a month.

70. Reference Attachment I PWS Appendix-A page 10, paragraph C-2.13.2 Leak Detection. Please explain the relevance of this to new construction of Contractor-Owned facilities.

Answer: Verbiage is for Bulk DFSP. PWS revised to require conformance with all federal, state, and local environmental laws.

71. Reference Attachment I PWS Appendix-A page 14, paragraph C-3.1.2 Property Restoration Plan to be provided with the proposal: please confirm this will be a general description that is not evaluated in the Technical Proposal, and is not to be included into the Pricing.

Answer: The Offeror is required to submit a plan which will acknowledging and detailing the requirement for restoring the property at the end of the contract term under PWS C-3.1.2. The restoration plan is not being evaluated under Section M of the solicitation.

The Contractor should not include the price of the property restoration in its proposal. Negotiation of the pricing of the property restoration will occur prior to the end of the base or any option period exercised. The contractor will be requested to submit a proposal for the restoration.

72. Reference Attachment I PWS Appendix-A, page 18 paragraph (m.) Utility tie-in points will be provided by installation near the perimeter of the proposed site. The contractor shall install utility advanced meters so installation can monitor energy and water consumption. Please state the manufacturer and model of the water meters required by JBSA so they can be priced for procurement and installation costs.

Answer: Water must meet UFGS 33 12 33.00 water meter specification. Water Dept has no specific preference for a make or model. Best commercial practice equipment will be used to meet metering requirements.

73. Question: Reference Attachment I PWS Appendix-A, page 18 paragraph (m.) Utility tie-in points will be provided by installation near the perimeter of the proposed site. Does the already in-place infrastructure include hydrants that will serve the facilities in the event of a fire?

Answer: Yes, the Fort Sam and Camp Bullis facilities have 2 Fire Hydrants each.

74. Question: Reference Attachment I PWS Appendix-A, page 18 paragraph (m.) Utility tie-in points will be provided by installation near the perimeter of the proposed site. Does JBSA have a specific contact (name, email and telephone #) of the representative of the power provider that services their account(s) who we can contact for information?

Answer: City Public Service, Brook Bedell (210) 353-3247 or (210) 632-6983.

75. Reference Attachment I PWS Appendix-A, page 18 paragraph (m.) Utility tie-in points will be provided by installation near the perimeter of the proposed site. Please describe what is available for telephone connection, and how many pairs will be available to the Contractor for voice, FMD, alarms, etc.

Answer: FSH has 50 pairs of copper and 12 strands of fiber. Camp Bullis has 12 Copper Cable Pairs and 6 Strands of Single Mode Fiber Optic Cable.

76. Question: Reference Attachment I PWS Appendix-A, page 18 paragraph (m.) ………. The installation will provide for utilities. Are the utilities provided free-issue to the Contractor or is there a set-up and/or monthly charge?

Answer: The contractor will be responsible for any/all utility billing. Set-up fees may apply depending on local utility requirements.

77. Question: Reference Attachment I PWS Appendix-A, page 18 paragraph (m.) Utility tie-in points will be provided by installation near the perimeter of the proposed site. Is commercial internet service (i.e., not on the government network) available at each facility for FMD and vendor remote diagnostics?

Answer: Commercial internet service is not considered part of provided utilities. The Contractor will have to establish internet with a service provider.

78. Reference Attachment I PWS Appendix-A, page 18 paragraph (n.): Primary power distribution at Joint Base San Antonio is privately owned by Rio Grande Electric Cooperative (RGEC). The contractor must subcontract RGEC for all primary electrical work within the contractor retail site perimeter. During the Pre-Proposal Conference is was stated that RGEC is no longer the services;

please advise who now is the privatized service.

Answer: City Public Service, Brook Bedell (210) 353-3247 or (210) 632-6983.

79. Question: Reference Attachment I PWS Appendix-A, page 18 paragraph (n.): Does JBSA have a specific point-of-contact name & phone number for their electrical service as a large customer, and who would be familiar with the process to add services for the Contractor?

Answer: City Public Service, Brook Bedell (210) 353-3247 or (210) 632-6983.

80. Reference Attachment I PWS Appendix-A, page 18 paragraph (o.) This requires Stage II vapor recovery at gasoline dispensers. However, this excerpt below from the Texas Commission on Environmental Quality (TCEQ) appears to withdraw the State II requirement throughout the state.

Please see the excerpt, in part, below and clarify this requirement:

https://www.tceq.texas.gov/airquality/mobilesource/vapor_recovery.html#decommission

The United States Environmental Protection Agency (EPA) approved revisions to 30 Texas Administrative Code (TAC) Chapter 115, Subchapter C, Division 4 and Texas’ State Implementation Plan (SIP) for decommissioning Stage II vapor recovery equipment at gasoline dispensing facilities (GDF). Stage II vapor recovery is technology that prevents gasoline vapors from escaping into the air during refueling. It was required under the Federal Clean Air Act until the EPA issued a decision that on-board vapor recovery was in widespread use throughout the vehicle fleet, allowing states to request that requirements for Stage II be removed from their SIPs.

https://www.tceq.texas.gov/airquality/mobilesource/vapor_recovery.html#decommission

Amended 30 TAC Chapter 115 specifies that owners or operators of new GDFs are not required to install Stage II equipment, and existing facilities in the current program areas may decommission Stage II equipment. The revision to the Texas SIP removes Stage II requirements from the SIP and demonstrates that the one-hour and 1997 eight-hour ozone National Ambient Air Quality Standards in current Stage II counties will not be negatively affected by removal of Stage II equipment. The effective date of EPA’s approval of the rule and SIP revisions is April 16, 2014.

Answer: The Contractor is responsible for complying with any federal, state, and local requirements for air quality. The PWS is revised.

81. Question: Reference Attachment I PWS, Appendix-A, page 18 paragraph (q.) The facility must have flow and contours of finished surfaces to guide spilled materials to a retention pond in the event of a catastrophic tank or equipment failure. Is a retention pond the only allowable option? Can a properly-sized OWS be used and connected to the sanitary sewer system?

Answer: The Contractor must meet requirements in accordance with best commercial practices and meet any federal, state, and local environmental requirements. The PWS is updated to remove a retention pond as the only option.

82. Reference Attachment I PWS, Appendix-A, page 18 paragraph (q.) The facility must have flow and contours of finished surfaces to guide spilled materials to a retention pond in the event of a catastrophic tank or equipment failure. If a retention pond must be used, they are typically defined as “wet ponds” since they have a permanent presence of water. They require groundwater or a dry-weather base flow if the permanent pool elevation is to be maintained year-round. This is compared to detention ponds that are usually “dry.” Please provide the JBSA Environmental requirements we need for design and pricing of both construction & maintenance of the required structure.

Answer: JBSA-FSH requires new construction to be designed for a 25 year storm. JBSA-CBUL is a 10 year storm.

The Contractor must meet requirements in accordance with best commercial practices and meet any federal, state, and local environmental requirements. The PWS is updated to remove a retention pond as the only option.

83. Question: Reference Attachment I PWS, Appendix-A, page 18 paragraph (q.) continued – whether retention or detention ponds, can the outlet piping be connected to the nearest stormwater drainage system, or shall it be released onto the landscape?

Answer: PWS has been revised, removing the requirement for a retention pond. Environmental designs shall be in accordance with federal, state, and local requirements.

84. Reference Attachment I PWS, Appendix-A, page 18 paragraph (v.): Please provide a copy of the relevant documents listed, such as the JBSA Architectural Compatibility Guide, AETC Installation Excellence Guide, and/or other controlling documents required to be used for materials & color selections during the construction of the facilities.

Answer: The Installation Design Guide was provided through the https://safe.amrdec.army.mil website. See Amendment 0005.

85. Question: Reference Attachment I, Appendix-A, page 18 paragraph (z.): Will all vehicles using the facilities be wheeled; that is, the design does not have to facilitate tracked vehicles?

Answer: All vehicles in historical data have been wheeled. No tracked vehicles have ever used the current facility.

86. Question: Will there be any vehicle escort requirements during construction? If so, are there any restrictions on who can be cleared to perform escorting such as Contractor, Subcontractors (i.e., can the concrete subcontractor escort the concrete deliveries, etc.)

Answer: Delivery drivers will have to obtain a Base Pass a few days to a week before delivering concrete or other construction materials. Oversize loads will require an escort and will need to obtain Base passes in advance.

87. Question: What is the requirement for fire alarm systems that must be installed at the two facilities to mesh with the existing JBSA system, and the manufacturer and model we need to supply?

Answer: Monaco Fire Alarm System.

88. Question: Are the fire alarm notification systems radio, wire, or both (radio w/wire backup)? Please provide any other details, etc., as needed for pricing.

Answer: The base fire alarm notification system is via radio. Best commercial practice should be considered for pricing.

89. Question: For radio fire alarm systems, once Contractor installs the system does the AHJ provide the programming, antenna cutting, and initial testing, at no cost to Contractor, to ensure it meshes with the existing system?

Answer: No. All requirements are the Contractor’s responsibility.

90. Question: Does the Fire Department require Knox® Padlocks on all locked gates, and a Knox® Keybox on the buildings?

Answer: Yes, on both the gate and the building.

91. Question: Is there a disposal location (Post landfill or spoil site) available to the Contractor for top-soiled organics, and also any excess clean spoil? If so, where is it located and what are the permit requirements (if any) to use the site?

Answer: No, there is no disposal location available at either location.

92. Question: Is there a borrow site on-Post that the Contractor may use to haul in suitable clean fill if needed, and if so what are the requirements for its’ use?

Answer: No, a borrow site is not available on Camp Bullis or Fort Sam Houston.

93. Question: Is bulk water available during construction for compaction, dust abatement, etc.? If so, please state where these points are located in reference to each site, any limitations on use, reporting requirements if any, etc.

Answer: Yes, Camp Bullis and Fort Sam Houston have overhead water points and fire hydrants available for bulk water. Backflow Preventer, approved in advance of construction, by Water Department is required for using water from fire hydrants.

94. Question: Can the on-site fire hydrants be used for bulk water supply, with approved backflow preventers, during construction?

Answer: Yes. The Base Water Dept. must approve the Backflow Preventer and inspect connection to the Fire Hydrant.

95. Question: Does the Base do its’ own utility locate/markout, and if so is a commercial One-Call also required or are they combined? What is the typical time from request to mark-out?

Answer: Base Civil Engineering Ops will locate base utilities only for both Camp Bullis and Fort Sam Houston. The Contractor shall use Texas One Call for locations by franchise utilities. Plan for 2 weeks from request to mark out.

96. Question: Is there a Post standard minimum setback distance (easement) from either the edge or centerline of the roadways?

Answer: Yes, 33 feet from edge of roadway, See Page 9-6 Installation Design Guide.

97. Question: PWS C-2.13.1: Will the Contractor operate under the JBSA NPDES permit for each site?

Answer: Yes. TCEQ General permit number TXR150000

98. Please describe how JBSA wants the Contractor to handle the air permitting; direct to the State w/info to JBSA or direct only thru JBSA Environmental.

Answer: JBSA requires coordination through COR to JBSA Environmental, then back to the Contractor. Otherwise, the Contractor will operate in accordance with best commercial practices with regard to obtaining all permitting and reporting.

99. Question: Please describe any particulars on how JBSA wants the Contractor to handle the construction storm water permitting and the State of Texas TCEQ involvement during construction for the SWPPP, as well as post-construction BMP’s. That is, do we go direct to TCEQ for the SWPPPs, NOI’s & NOT’s w/info to JBSA Environmental when required?

Answer: See provided Environmental Specification 01 5720 2019-03, Section 1.5.4. Storm water Pollution Prevention, Page 8. See Amendment 0005.

100. Question: Will the government allow (or actually perform) recovery and turn-in of waste fuel and/or small amounts of contaminated water disposal such as from the COCO, drain box/OWS captures of spills, etc? Even though it is waste, it is generated from government-owned product.

Answer: No. Contractor will coordinate through commercial means. The contractor will operate all HAZ-MAT/HAZ-WASTE in accordance with best commercial practices while adhering to all federal, state, and local requirements.

101. Question: Can Contractor personnel get certified by JBSA for disposal of minor hazardous waste such as rags, clean-up clay, etc.? We assume no hazmat is to leave JBSA, so we need a method of disposal.

Answer: No. The Contractor will coordinate through commercial means. The Contractor will operate all HAZ-MAT/HAZ-WASTE in accordance with best commercial practices while adhering to all federal, state, and local requirements.

102. Question: Are Contractor personnel able to receive the Base Environmental Management System training, such as that required by AFI 32-7001-Environmental Management, over self-paced computer system? Contractors are not on the Base network, so is it possible to gain access for to them via the Advanced Distributed Learning Service (ADLS) for non-government web-based training.

Answer: To use Base computer network a CAC (Common Access Card) is required. Coordinate training through COR once CACs are issued.

103. Question: Reference PWS paragraph C-2.9.3 EBS Computer Software and Hardware - The Contractor will provide the appropriate hardware for the COCO facilities, and DLA Energy will provide the appropriate software for EBS/FMD support of COCO fuel facilities. Please confirm that the government will provide all required software for Fuels Manager Defense, as well as all subsequent updates through the years of operation. The PWS makes no reference to FuelMaster updates after contract start. Specifically, since these updates are beyond the Contractor’s control will the government pay the costs for any upgrades to FuelMaster once the initial startup occurs and as these upgrades are required?

Answer: DLA will provide all necessary software and updates as needed for EBS/FMD or future systems as required.

104. Reference PWS paragraph C-2.2 - Hours of Operation, Table 2.2 NORMAL: There is a requirement to have Overtime priced into the proposal. Contractors are required to estimate and include costs of Overtime for the entire 29 years. Please provide any history on how much overtime has been incurred for the existing bulk issues outside of the PWS straight-time hours of 0730-1630 Monday through Friday.

Answer: Historically, there has been no operations outside the normal duty day.

105. Question: Reference PWS paragraph C-2.2 - Hours of Operation, Table 2.2 SURGE: is there any history available of previous SURGE operations, frequency, durations, etc?

Answer: Historically, there has been no surge operations outside the normal duty day.

106. Questions: Reference PWS C–1.5 Terminal Manager. The Terminal Manager must have completed FMD (Fuels Manager Defense) automated system training and experience processing fuels transactions using FMD. This requirement eliminates a large portion of the qualified candidates that only need the formal training in FMD to be fully certified. Why can’t the TM candidate take the formal FMD training once the contract has started, especially if said person has completed the DLA CBT Terminal Manager Training?

Answer: All required training is to be completed during the construction period of the contract.

This allows time for training requirements to be completed prior to initiation of the facility operations. PWS is updated.