RFP_Page_3_and_52.212-1.pdf

Revised RFP, Page 3, Paragraph D and E:

D. Your offer must be received in DLA Energy by March 12, 2018 at 1:00 P.M. Local Ft. Belvoir Time.

Facsimile proposals are not authorized. Do not return the entire solicitation package. Simply complete and return one hard copy and one PDF electronic copy of the Volume I-Technical Proposal; one hard copy and one PDF electronic copy of the Volume II-Price Proposal and one PDF electronic copy of the Volume III- Past Performance as described in 52.212-1 Instructions to Offers—Commercial Items with Addendum (JAN 2017). Your prices must be inserted in Clause B-0001 B34.01 in the Offeror Submission Package.

Proposed prices that are unrealistically low may be considered an indication of a lack of understanding of the solicitation requirements.

E. FAXED PROPOSALS ARE NOT AUTHORIZED. Please e-mail your proposal to:

bidcustodian@dla.mil. All e-mail proposals MUST be followed-up with the hard copy (consisting of two volumes as outlined below) NO LATER THAN (5) business days after solicitation closing. Late proposals will be processed in accordance with FAR 15.208 – Submission, Modification, Revision, and Withdrawal of Proposals. Offeror’s proposals shall be prepared in two separate volumes and provided in the quantities shown below:

Revised ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERS – COMMERCIAL

ITEMS (FEB 2017)

Award will be made on the basis of the proposal that conforms to the solicitation and is determined to be the “Best Value” to the Government. The Government will establish a competitive range comprised of all of the highly rated proposals unless the competitive range may be further reduced for purposes of efficiency (IAW FAR 15.306(c)(2) – Exchanges with Offerors after Receipt of Proposals). This solicitation does not commit the Government to pay any costs incurred in the preparation and submission of a proposal or any other costs incurred by any firm submitting a proposal in response to this solicitation.

a. FAXED PROPOSALS ARE NOT AUTHORIZED. Please e-mail your proposal to:

bidcustodian@dla.mil. All e-mail proposals MUST be followed-up with the hard copy (consisting of three volumes as outlined below) NO LATER THAN (5) business days after solicitation closing. Late proposals will be processed in accordance with FAR 15.208 – Submission, Modification, Revision, and Withdrawal of Proposals.

b. Offeror’s proposals shall be prepared in three separate volumes and provided in the quantities shown below. Technical/Management proposals shall provide information following the technical proposal factors format. Proposals that do not provide the required information in the prescribed format may be excluded from further consideration.

Volume Title No. of Copies Required Page

Limit I Technical Proposal 1 hard copy and 1 PDF electronic copy 70 II Price Proposal 1 hard copy and 1 PDF electronic copy None III Past Performance 1 PDF electronic copy of each PPQ None

c. During proposal evaluation, each volume will be reviewed separately. All cost/price information shall be in Volume II – OFFEROR SUBMISSION PACKAGE. No reference to cost/price shall be included in the technical proposal. Each volume shall be separately bound to facilitate evaluation.

Volume Title No. of Copies Required Page Limit

I Technical Proposal 1 hard copy and 1 PDF electronic copy 70 II Price Proposal 1 hard copy and 1 PDF electronic copy None III Past Performance 1 PDF electronic copy of each PPQ None mailto:bidcustodian@dla.mil

d. Proposals will be evaluated for technical approach and related risk, past performance recency and relevancy, socioeconomic/subcontracting plan (if applicable) and price reasonableness in accordance with the evaluation criteria outlined in Section M – Evaluation of this solicitation. Proposals will be evaluated in accordance with the factors listed in this solicitation.

e. In order to receive full consideration, firms are encouraged to ensure that information provided in the

Technical proposal is factual and complete. To ensure that an accurate evaluation of the proposal is made, please address the items in the order in which they appear in the solicitation.

f. A proposal will be considered UNACCEPTABLE for award if it contains deficiencies that preclude award of the contract on the present terms of the proposal, that are not correctable or the corrective action would require essentially rewriting the proposal or require the submission of an approach which would be new or almost entirely different from that previously proposed.

g. Offerors may provide additional technical information that will enhance the proposal. Unnecessarily elaborate brochures or other presentation beyond those sufficient to present a complete and effective response to this solicitation are not desired and may be construed as an indication of the Offeror’s lack of cost consciousness. Elaborate artwork, expensive paper or bindings, and expensive visual or other presentation aids are neither necessary nor desired. Hasty responses or responses that merely repeat the Performance Work Statement will not be considered responsive to the requirements of this Request for Proposal (RFP). Failure to provide the information requested may render the proposal UNACCEPTABLE and may lead to a rejection of the offer.

h. Offerors are informed that performance or capabilities proposed above mandatory minimums may be incorporated into the contract.

i. The proposal must demonstrate to the Government’s satisfaction that the offer is able to provide services that will ensure the successful accomplishment of the stated objectives consistent with the stated performance and technical parameters of the Performance Work Statement. The Government will evaluate offerors on the basis of material presented in the written proposal. Proposal information provided for one factor may be used to assess other factors if the Government deems it appropriate.

j. The Government may reject any proposal that is evaluated to be unreasonable in terms of program commitments, including contract terms and conditions such that the proposal is deemed to reflect an inherent lack of technical competence or a failure to comprehend the complexity and performance requirements of the program. The Government reserves the right to conduct a price realism analysis to determine whether the offeror understands the contract requirements. If a price realism analysis is performed and an offeror’s price is determined to be unrealistic, the offeror’s proposal will be ineligible for award.

k. The Government reserves the right to verify any information presented in the Technical/Management, Past Performance, Subcontracting Plan (if applicable) and Price Proposals.

Proposal Organization:

1. Volume I, Technical Proposal:

a. The Technical proposal shall demonstrate the offeror’s ability to meet the Government’s requirements as set forth in this solicitation. An offeror’s Technical/Management proposal shall provide, at a minimum, the information requested in this Addendum to Provision 52.212-1 – INSTRUCTIONS TO OFFERS – COMMERCIAL ITEMS (JAN 2017). Failure to provide the information requested by any of the evaluation factors may be considered a “No response” and a rating of UNACCEPTABLE will be given to the applicable factor or sub-factor.

b. A Technical proposal shall be submitted in response to this RFP. Technical/Management proposals in this RFP shall be limited to 70 double sided, 8 ½” x 11” pages, including Appendices and Attachments.

Proposals less than 70 pages are permitted provided all required material is covered. The Table of Contents and Section I – Exceptions (required) will NOT be considered in the page limit. Tabs will NOT be considered in the page limit. Type font shall be 12 point Times New Roman with 1” margins around the page. For graphics, tables, charts and figures, offeror may use text to be no smaller than 8 point Times New Roman and may use 11x17 size paper. Each fold-out will count as one page. The Non-Price Proposal shall contain two sections:

i. Section I – Exceptions – Section I shall state any exceptions taken to the Performance Work Statement. If no exceptions are being taken to the Performance Work Statement, Offerors shall state so in an affirmative statement in this section.

ii. Section II – Technical/Management – The Technical Proposal shall demonstrate the Offeror’s approach and ability to perform the tasks referenced in the Performance Work Statement for Fuel Management Services.

The Technical Proposal shall include and address the following in separate sections:

Sub-factor 1 – Staffing: Technical, managerial, and operational details of manpower related issues to meet mission requirements. The proposal must provide a staffing approach which demonstrates understanding of the personnel requirements to successfully accomplish all PWS tasks. The proposal must provide a staffing matrix identifying manning by positions and shifts to perform all required tasks and cover required hours of operation for normal daily operations. The proposal must identify all required personnel positions and qualifications. The proposal must address requirements to respond to surge or contingency operations to ensure no mission delay or failure. The proposal must address any manpower issues such as compliance with Service specific requirements, impact of Status of Forces Agreements, recognition of security clearance requirements, or negotiating a Collective Bargaining Agreement.

Sub-factor 2 – Operations: Technical, managerial, and operational details of supporting normal and contingency operations to meet mission requirements. The proposal must provide a concept of operations that demonstrates knowledge of product receipt, storage, issue, and transfer functions and should ensure requirements for normal daily operations are met. The proposal must address response to contingency and extended operations. The proposal must address procedures to maintain accountability and quality of DWCF product which will ensure compliance with DLA Energy Policies.

Sub-factor 3 – Maintenance: Technical, managerial, and operational details of maintaining operational capability of facilities, vehicles, and equipment to meet mission requirements. The proposal must demonstrate understanding of planning, conducting, monitoring, and documenting operator, preventive, and other maintenance of systems, equipment, buildings, and grounds as required and in accordance with regulations and best commercial practices.

Sub-factor 4 – Safety: Technical, managerial, and operational details incorporating federal, state, and local laws and regulations to ensure safe working environment. The proposal must provide procedures to be implemented to ensure all operations are conducted in accordance with federal, state, local, and international safety laws, regulations, and best commercial practices. The proposal must demonstrate knowledge and understanding of safety issues and specifically address hazards of products, lockout/tagout procedures, and confined space work rules.

Sub-factor 5 - Security: Technical, managerial, and operational details of meeting physical, information, and personnel security requirements. The proposal must provide procedures to be implemented to ensure all aspects of security are maintained. The proposal must indicate a good knowledge of security performance requirements and must specifically address key control, visitor access control, Force Protection condition requirements, contractor personnel security/background checks, and protection of government computer systems and information.

Sub-factor 6 – Environmental: Technical, managerial, and operational details of planning and conducting operations in compliance with environmental laws and regulations. The proposal must provide environmental performance requirements details and must specifically address spill prevention and response pertaining to fuel receipt, storage, and issue operations to be to ensure strict compliance with all applicable base, local, state, federal, and international environmental laws, regulations, and plans.

Sub-factor 7 – Training: Technical, managerial, and operational details to ensure contractor personnel have requisite skills and associated training to accomplish all government requirements. The proposal must provide procedures to be implemented to ensure all contractor personnel are qualified and certified to accomplish all required tasks. The proposal must identify required courses and frequencies for maintaining personnel competence and method of documentation and certification. The proposal must also address the requirements for providing training to government personnel.

Sub-factor 8 - Furnished Items: Technical, managerial, and operational details of providing and maintaining Contractor furnished items; maintaining and handling government-owned items to support normal and contingency operations to meet mission requirements. The proposal identify any Contractor furnished vehicles, equipment, and supplies for use in performing operations. The proposal must also identify any Contractor furnished safety items such as Personal Protective Equipment (PPE) or confined space equipment. The proposal should address quantity, condition, age, capabilities, maintenance, and/or replacement of contractor-furnished items to ensure sufficient support is continually provided. The proposal should address appropriate documentation and handling requirements for government-owned items being operated and maintained by the contractor.

2. Volume II –Price Proposal:

The Price Proposal shall include and address the following in separate sections:

a. Section I – OFFEROR SUBMISSION PACKAGE

i. Cover Page – Offerors shall submit a cover page providing the following information regarding the offeror: (1) RFP Number; (2) Proposal Title; (3) Technical Point of Contact, including name, telephone number, FAX number, e-mail address, and mailing address; (4) Administrative/Contracting Point of Contact, including name, telephone number, FAX number, e-mail address, and mailing address;

and (5) if proposing as a team, or sub-contractor arrangement, offeror MUST provide a summary of the responsibility of each teaming partner and sub-contractor.

ii. SF 1449 and Amendments – Offerors shall provide a signed copy of the SF 1449 and all posted amendments in this section.

iii. Exceptions – Offerors shall state any exceptions taken to the Terms and Conditions of the Solicitation. If no exceptions are being taken to the Terms and Conditions of the Solicitation, offerors shall state so in an affirmative statement in this section.

iv. Representations and Certifications – Offerors shall include a completed copy of the provisions to include FAR 52.212-3 – OFFEROR

REPRESENTATIONS AND CERTIFICATIONS – COMMERCIAL ITEMS (APR 2016)

ALTERNATE 1 (OCT 2014) provided in ATTACHMENT II – OFFEROR SUBMISSION PACKAGE, for the offeror’s convenience.

b. Section II – PRICE

The offeror is required to submit a price proposal addressing all pricing involved in the execution of the technical requirements. Offerors are to provide a firm-fixed price for each Contract Line Item/Reference Number listed in provision B-0001 B34.01 SERVICES TO BE FURNISHED located within ATTACHMENT II – OFFEROR SUBMISSION PACKAGE. Offerors that fail to price every CLIN may be rejected for material failure. PLEASE DO NOT SUBMIT YOUR PRICES IN ANY OTHER

FORMAT. DO NOT SUBMIT PRICING ON YOUR COMPANY LETTERHEAD.

For wages, offeror is required to utilize rates effective 05/01/18 listed under Article 7-Wages and Classifications of Collective Bargaining Agreement provided under Attachment III.

c. Section III – SOCIOEECONOMIC/SUBCONTRACTING PROPOSAL

The offeror (if a large business) shall complete and submit to DLA Energy Form 19.3 (see Attachment IV) to describe the extent of any planned subcontracting with small, small disadvantaged, veteran-owned small, service-disabled veteran-owned small, and HUBZone small businesses and historically Black Colleges and Universities and Minority Institutions. Figures stated on the Form 19.3 should refer to intended subcontracted amounts for the base period only.

Note: Offers submitted by Small Businesses need to address this in their proposal, however the DLA Energy Form 19.3 is not required.

3. Volume III –Past Performance:

The offeror shall demonstrate that their firm has performed projects and/or tasks of similar scope and complexity. The Offeror shall at a minimum provide:

i. A list of three (3) contracts that the Offeror has held in the past 3 years, in which the services of similar scope and complexity were performed. A minimum of three (3) referenced contracts with a point of contact information (i.e. phone number and e-mail address) shall be included.

ii. A summary description of the task requirements of each referenced contract. Reference the similarities of these tasks to the requirements in ATTACHMENT I – PERFORMANCE WORK STATEMENT of this solicitation. Within past performance, the offeror must demonstrate relevant experience and success in performing tasks that are similar to those in the Performance Work Statement (PWS). The offeror shall demonstrate evidence of experience in performing Environmental Response Services for DoD bulk storage terminals or fuel storage terminals of similar size and complexity.

iii. The total dollar value of each contract referenced.

iv. ATTACHMENT V – PAST PERFORMANCE QUESTIONNAIRE included in this solicitation is provided for the offeror to submit to the references provided above (first bullet of this section, i). Completed Past Performance Questionnaires must be submitted by the reference DIRECTLY to the Government. Offerors should follow-up with references to ensure timely submittal of questionnaires. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the offeror. Past Performance Questionnaires must be provided directly to the Government and sent to salman.shahid@dla.mil.

To receive credit for past performance by a subcontractor, or work which the prime contractor previously performed as a subcontractor to another prime, the Past Performance Experience Form must state in detail the nature of the work performed as a subcontractor, the total percentage of the overall contract performed as a subcontractor and the total amount of work performed as a subcontractor.

To receive credit for past performance by a Joint Venture (see Attachment VI), the Past Performance Questionnaire must state in detail the nature of the work performed by either of the Joint Venture, the total percentage of the work performed by either of the Joint Venture and the total amount of work performed by either of the Joint Venture. The Government may supplement mailto:salman.shahid@dla.mil past performance information provided with any other information it may obtain from any other source including its own experience with your firm.

The offeror may submit recently completed questionnaires as long as those submissions are not older than 12 months and meet the above-mentioned criteria.