Special_Conditions_Update_(GTMO).pdf

SPECIAL CONDITIONS FOR GUANTANAMO BAY PROJECTS

1. Work Force

Due to the sensitive locale of the U.S. Naval Base, Guantanamo Bay, Cuba, foreign nationals from dissident political areas may be excluded and denied entry approval. In general, foreign nationals may be used. The Contractor agrees to dismiss from the site, when directed by the Contracting Officer, any individual whose continued employment is deemed to be contrary to the public interest or inconsistent with the best interest of national security.

2. Foreign National Hires

Jamaican and Philippine non-U.S. citizens may be hired by the Contractor working through the Jamaican and Philippine Labor Ministry. Wages and working conditions shall conform to base regulations. Non-U.S. citizens may be hired at the Contractor’s expense. Caution is advised to contractors to be informed of ADP Security requirements prior to hiring Foreign Nationals into IT Level II and Level I IT positions. IT Level II and Level I positions require a US citizen or an approved waiver for foreign nationals. The Government assumes no responsibility for providing a work force from this source; and lack of such work force shall not be a basis of claim for additional payment or extension of contract time.

3. Entry Approval

No employee or representative of the Contractor will be admitted to the U.S. Naval Base, Guantanamo Bay, Cuba without prior entry approval. The background of Contractor personnel will be screened prior to entry to the U.S. Naval Base, Guantanamo Bay, Cuba. The Contractor shall submit to the Contracting Officer’s Representative (COR) the full name, date and place of birth and Social Security Number of such persons. This information shall be received by the COR 10 calendar days prior to the scheduled or desired arrival at the Naval Base.

4. Identification of Employees

The Contractor shall be responsible for furnishing to each employee and for requiring each employee to display such identification as may be approved and directed by the COR. Employees may be fingerprinted prior to employment as a condition of entry onto the Naval Base. Prescribed Government identification cards shall be immediately delivered to the COR for cancellation upon release of any employee.

5. Storage of Materials

The Contractor shall store materials only in places where directed. No fire-hazardous materials or flammable liquids shall be stored or otherwise maintained within a building or structure, except as approved, in accordance with the local fire regulations.

6. Access Roads

The Contractor shall refrain from the use of roads, grounds or other facilities which have not been specifically authorized for his use.

7. Medical and Dental Services

Medical and dental services available to the Contractor’s employees are limited in Guantanamo Bay. The Naval Hospital and Naval Dental Clinic are staffed to treat primarily DOD personnel.

The contractor shall screen prospective employees with the objective to exclude those with admitted chronic disorders from traveling to Guantanamo Bay. Advise prospective employees of the limited medical and dental services available in Guantanamo Bay; and explain the Contractor’s policy concerning the extent of liability and coverage for required treatment, such as cardiovascular defects, tuberculosis, mental health problems and alcoholism, from being sent to Guantanamo Bay. The Contractor shall provide and have available, both at the job site and at in the berthing areas, first aid for minor and emergency treatment. Government ambulance and medical care, when required, will be billed at the then current rates. Present rates for foreign nationals are full rated billing. NAF positions are billed at $15.00 for outpatient visit and $45.00 per day for inpatient status. K65 Contractors will be full rated billing.Rates for U.S Citizens vary depending on type of service. Emergency dental care and treatment of an urgent nature are available at the Dental Clinic’s Hospital Branch at the then current rate.

8. Post Exchange and Commissary Privileges

Post Exchange and commissary privileges and recreation facilities will be made available to authorized Contractor personnel and dependents of Contractor personnel in accordance with current base instructions.

9. Laundry and Dry Cleaning

The Government will make available laundry and dry cleaning facilities for Contractor personnel and dependents of Contractor personnel at the then current rates as set forth by the Navy Exchange, Guantanamo Bay, Cuba.

10. Refuse Collection

Refuse containers will be furnished by the Government and serviced by the Base Operating Services Contractor (BOSC) at approved Housing/CBQ living quarters and office and shop spaces. The current refuse containers provided for shop and office space uses are: one (1) located at Pier Charlie and one (1) located at the entrance to Oil Point. If additional refuse containers are requested, the request shall be made through the BOSC and shall be at the expense of the Contactor at the then current rates. Refuse collection service is mandatory. Contractors are required to meet base regulations concerning collection and disposal of refuse. Pickup is scheduled and charged based on volume of the dumpster, not necessarily the volume of refuse. This service does not include the articles left outside the containers.

11. Transportation of Personnel

a. Air travel to and from the base is limited, with demand often far from supply.

Specifically:

i. Official travel as verified by the COR, to Kingston, Jamaica; Norfolk, Virginia; or Jacksonville, Florida is at the Contractor’s expense and passage will be in reserved seats.

ii. Official travel as verified by the COR, to Puerto Rico is also at the Contractor’s expense, but no reservation can be given; seating will only be offered at flight departure time, if seating is available.

iii. Travel for other than official business is authorized only to Kingston, Jamaica; Norfolk, Virginia or Jacksonville, Florida and is at the expense of the individual traveler. Seating is not reserved but will be offered on a first-come-first-served basis. Current tariff rates (subject to change) are as follows:

Plane Fares to/from Guantanamo Bay, Cuba

Norfolk, Virginia $413.00 one way

Jacksonville, Florida $288.00 one way

Kingston Jamaica $60.00 one way

b. Emergency leave for verified personal emergencies such as death or serious illness of a family member will be authorized to any of the listed destinations on the next available flight, also chargeable to the Contractor at the then international tariff rate.

12. Food Facilities

Contractor personnel may eat at the Gold Hill Galley if the project is at Windward, at the Leeward Galley if the project is at Leeward, at the Navy Exchange and MWR food outlets or at other open food service facilities on a cash basis at then current prices.

13. Petroleum Products

a. Purchase: Purchasing of Defense Working Capital Fund petroleum products will be made through the Defense Energy Support Center (DESC) Contractor at Guantanamo Bay, Cuba in accordance with policy set in DESC-I-3. Current major petroleum product prices available are as follows but are subject to change at DESC’s discretion at anytime:

1. Motor Gasoline (MOGAS) $2.22 per gallon

2. Jet Fuel (JP-5) $2.17 per gallon

3. Diesel Fuel (F-76) $2.18 per gallon

b. The Navy Exchange service station pumps may be used at anytime by paying the current price at time of purchase.

14. Contractor Debts The Contractor shall be liable for debts to the Government incurred by his employees for personal services at Guantanamo Bay, Cuba, included but not limited to private telephone services, medical and dental services, and DODD school expenses. If an employee departs the Guantanamo Bay Naval Station without liquidating his debts, sufficient funds to cover this type of obligation will be withheld from Contractor payments until the debts are paid.

15. Schools (DODDS) Elementary and High School

Charges for DODDS Schools are as follows (and subject to change):

Federally Non federally Category Connected Connected

PSCD and Sure Start Programs $11,648 $12,004

Full Day Kindergarten and Grades 1-6 $23,296 $24,0004

Grades 7-8 $24,524 $25,268

Grades 9-12 $25,748 $26,532

17. Energy Conservation

The Contractor shall comply with the Base Energy Conservation Program per COMNAVBASEGTMO instruction 4100.2A. It is mandatory that the Contractor post this instruction in a conspicuous location for the Contractor’s employees to read. Ensure that employees comply with these regulations at all times. It is suggested that an employee be appointed as energy monitor by the Contractor for building under the jurisdiction of the Contractor.

18. Drug Abuse by Contract Employees

The Secretary of the Navy has determined that the illegal possession and use of drugs and paraphernalia by civilian and contract employees in the military setting contributes directly to military drug abuse and undermines command efforts to eliminate drug abuse among military personnel. The policy of the Department of the Navy, including the Marine Corp, is to deter and detect drug offenses by civilian and contract employees on military installations. Measures to be taken to identify drug offenses on military installations and to prevent introductions of illegal drugs and paraphernalia include routine, random inspections of vehicles and personnel possessions upon entry or exit, with drug detection dog teams when available. Where there is probable cause to believe that a civilian or contract employee on board a Naval or Marine Corp installation has been engaged in use, possession or trafficking of drugs, that employee may be restricted or detained for the period necessary to turn the employee and the vehicle over to the appropriate civil law enforcement officials; action may be taken to suspend, revoke or deny installation driving privileges. Implicit with the acceptance of this contract is the Contractor’s agreement to comply with Federal statutes, laws and regulations, including those regulations issued by the commander of the military installations.

19. Available Living Quarters/Crew Berthing

Except for allowed family housing, contractor employees (unaccompanied) shall be berthed in the Contractor Berthing Facility (CBF) on Windward or Leeward side.

Both facilities are operated by the Housing Department.

Rates: $6.00 per day regardless of room configuration

The Contractor shall contact CBF Management located in building 1670 to establish billing requirements, berthing agreements and other requirements necessary to establish a berthing account. Rates are subject to change each March.

20. Contractor Family/Management Quarters

For this contract, the Government will provide up to three (3) housing units (based on availability) for the Contractor’s use. These units are reserved for the use by accompanied or unaccompanied management/supervisory personnel only. The Contractor personnel shall provide all household furnishings. The Government will provide family housing units with the following: refrigerator, stove, dishwasher, washer and dryer. Issuance of these housing units is controlled by the Housing Department, building 2295. Contractor personnel shall abide by all Family Housing Instructions.

Contractors shall pay rent under the Fair Market Rental Program; current rates listed below. Rental rates include utilities, refuse collection, pest control, management and maintenance cost. Rental rates are subject to change based on market appraisal; utilities cost adjustment and/or the annual Consumer Price Index. It is highly recommended that Home Owners Insurance is retained as Government is not responsible for losses of personal property.

Current Fair Market Rental Rates/Month:

Unit Type Shelter Rent Utilities Total

2 Bedroom 1 Bath $715 $ 737 2 Bedroom 1.5 Bath $765 $788 3 Bedroom 1 Bath $857 $976 3 Bedroom 1.5 Bath $948$976 4 Bedroom 2-2.5 Bath $1166

Current Utility Rates

Electric $348.12 Water $31.14 Sewage $8.56

ALL PRICES QUOTED IN THIS DOCUMENT ARE SUBJECT TO CHANGE

21. Local Labor Proselytizing of labor, that is the hiring of Government or Contractor on-base employees by offering higher wages or other amenities, shall not be permitted unless a release from the employer is executed and approved by the COR or leaves the base for a minimum of 90 days

22. Purchases from the Government

Sale of Government Supplies: Supplies other than petroleum will be sold to the Contractor from Naval Station Supply Department stock in accordance with local policy. Miscellaneous construction materials may be sold to the contractor under the same procedure if such sales are not detrimental to the Naval Station Supply Department stock position as determined by the Naval Station Supply Officer. Material other than petroleum products will be issued as required, during published Hours.

HELPFUL PHONE NUMBERS: 011-53-99-XXXX or 757-458-XXXX

Air Terminal 6364

Auto Rental 4856 Cable Company 77501 757-694-4651

CDC ( Childcare) 3664 Chapel 2323

Commissary 4486 Dental Clinic 2239

Elementary School 3678 Environmental Dept. 2632 , 2627

Fleet and Family Support 4141 Harbor Patrol 5115 High School 3500

Hospital 2239 Housing Office 4172, 2040

T- Mobile 4486 Legal 4575, 4834

MWR 4076

NEX 4486

Navy Lodge 3103

PSD 4370

Security 4439, 4151 Vehicle Registration 4151

IBC Airlines 74110 PSD Transportation 4206