WestPac_Question_and_Answer_02.pdf

QUESTIONS AND ANSWERS (Q&A) 02 Page 1 Solicitation #SPE602-21-R-0706

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SECTION A

Q: Is closing still set for Tuesday, June 5th, 2021 @ 1000 hours Fort Belvoir local time?

A: Yes.

Q: DLA Energy is in pursuit of obtaining flexibilities with regard to additives injection into aviation fuel, meaning if DLA Energy wants to handle additive(s) injection by itself, the cost of additives would be automatically deducted from each supplier’s awarded price. Is such an additive option limited to JA1 product and NOT applicable to JP5?

Will this be critical for DLA energy’s Bid evaluation process?

Does DLA Energy’s additive injection program covers not only JA1, but JP5 as well?

A: Reference Solicitation Note #17. DLA Energy’s long range plans to purchase only neat (non-additized) JA1 does not affect JP5. JP5 will continue to require with FSII and CI in accordance with the Quality Assurance Provision (QAP) C16.01 TURBINE FUEL, AVIATION (JP5) (DLA ENERGY APRIL 2018).

DLA Energy must maintain this option for JA1 during the transition period.

There are no plans for DLA Energy to inject FSII and CI into JP5.

Q: While uploading PDF file such as Fill-Ins-Word version, will it be okay if we edit each 2-page of Word version into 1-page PDF?

A: Yes, that is acceptable.

Q: For Round One, what are the most important inputs? For example, can offeror upload documents like MSDS & Fill-Ins later after Jun 15th?

A: Offerors are strongly encouraged to provide as much information as possible with their initial offers so that feedback may be provided as early as possible. Failure to provide complete initial offers increases the risk that an offer will not be evaluated as technically acceptable by the close of negotiations. Note FAR 52.212-1 INSTRUCTIONS TO OFFERORS–COMMERCIAL ITEMS (JUN 2020) (b) defines the minimum requirements of an offer, and FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (APR 2021) provides the information needed for an offer to be evaluated.

Q: There had been a prompt regarding the “SPLC” being automatically flagged as undefined where the offeror would later define the point, is this activity also available as part of the prompts within the system?

The offeror first needs to ensure that its shipping point(s) is (are) clearly defined (physical address, phone number, products, modes of transport available, additives) in the “Shipping Point Physical Abilities” tab in the Offer/Bid screen of OET. A SPLC (Standard Point Location Code) will be assigned to shipping points that are new to DLA Energy. Previously offered shipping points may be pre-loaded in OET from your prior offer.

QUESTIONS AND ANSWERS (Q&A) 02 Page 2

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Q: Are notes entered in the various sections supposed to appear in the “Vendor Notes” sections? We have entered some notes on certain sections, which have not appeared in the “Offer Submission Package” view.

A: You may have entered notes in the Offer/Bid screen sections of OET and those notes are available for the vendor to view only if the Bid Package Report is selected on the right side of OET screen.

Only notes entered in the Offer Submission Data section of OET will appear in the printed Offer Submission Package (OSP).

SECTION B

Q: After 1st round closes, Can we adjust volume of each product either upwards or downwards just when we improve price for next round?

A: Yes. Offered quantity can be increased or decreased in each round through the Final Proposal Revisions (FPR) round. After the FPR round closes, price may be decreased during a Price Reduction Round (PRR), but offered quantities, prices, and terms are fixed.

Q: Can we withdraw part of the products offered? For instance, if we offered F-76, JP5 and JA1, but later, if we want to withdraw entire volume of F-76, can we?

A: An offered product or products or entire offer may be withdrawn at any time prior to notice of award.

SECTION C

SECTION F

Q: DLA adds additional 5 days on to the interval offered. Please confirm if this is correct. If we want to make changes after the initial offer, can we make the change during the negotiation period?

A: Per M33 QUANTITIES TO BE EVALUATED FOR TANKER AND BARGE OFFERS (DLA ENERGY AUG 2003) five days are added to tanker lift intervals for evaluation purposes only. This addition is to ensure the offered product is liftable over the performance period given likely scheduling realities. Three days are added to the lift intervals for barge (also referred to as shallow draft tanker) for the same purpose.

The offered lift interval will appear on a resulting contract (no days added).

Offered lift intervals may be changed through closing for FPRs as lift intervals are not among the fields that are locked after Interim Proposal Revisions (IPRs) per FAR 52.212-2 EVALUATION – COMMERCIAL

ITEMS (APR 2021).

Q: In the Offer Entry Tool (OET), Offer Submission Package under header “G. PARCEL SHIPPING SIZES & DAILY CAPACITY”, is this data possible to enter during this phase, or is it something which we would need to enter at a later stage?

QUESTIONS AND ANSWERS (Q&A) 02 Page 3

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A: Please complete all applicable sections for the initial round, if possible. Please also note that offerors are strongly encouraged to provide as much information as possible with their initial offers so that feedback may be provided as early as possible. Failure to provide complete initial offers increases the risk that an offer will not be evaluated as technically acceptable by the close of negotiations.

SECTION I

Q: It is our understanding that offers sourcing product from UAE were not evaluated in previous WestPac procurements because of trade agreements requirements. However, DLA Energy appears to have a current contract sourcing product from ADNOC in Abu Dhabi, UAE. How is this reconciled?

A: DFARS 252.225-7021 TRADE AGREEMENTS–BASIC (DEVIATION 2020-O0019) (JUL 2020) generally.

requires DLA Energy to procure only U.S.-made, qualifying, or designated country end products.

However, this does not apply under certain conditions. One such condition is when offers of U.S.-made, qualifying country, or designated country end products from responsive, responsible offerors are either not received or are insufficient to fill the Government’s requirements.

Abu Dhabi National Oil Company (ADNOC) does have a sole -source contract for JP8 supply in support of Al Dhafra Air Base in Abu Dhabi. ADNOC is the sole authorized provider of petroleum products for use in Abu Dhabi. Due to this limitation, offers of U.S.-made, qualifying country, or designated country end products from responsive, responsible offerors are not insufficient to fill the Government’s requirements for Al Dhafra Air Base. This unique situation does not apply to the WestPac program, and DFARS 252.225-7021 TRADE AGREEMENTS–BASIC applies as normal.

SECTION K

Q: FAR 52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (Aug 2020) section (2) (b)-(d) on the Attachment 1 Fill-Ins document:

(b) The Offeror represents that it has □or does not have an immediate owner. If the Offeror has more than one immediate owner (such as a joint venture), then the Offeror shall respond to paragraph (c) and if applicable, paragraph (d) of this provision for each participant in the joint venture.

(c) If the Offeror indicates "has" in paragraph (b) of this provision, enter the following information:

Immediate owner CAGE code: ____________________

Immediate owner legal name: ________________

(Do not use a "doing business as" name)

If we check “it has” on section (b) does the immediate owner need a CAGE code or can we just provide the name?

Is the immediate owner owned or controlled by another entity?: Yes or □ No.

(d) If the Offeror indicates "yes" in paragraph (c) of this provision, indicating that the immediate owner is owned or controlled by another entity, then enter the following information:

Highest-level owner CAGE code: __________________

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Highest-level owner legal name: ________________

(Do not use a "doing business as" name)

If we check yes on section (c) above “Is the immediate owner owned or controlled by another entity?:

Yes or □ No” does the immediate owner need a CAGE code or can we just provide the name?

A: Yes in both cases, per FAR 4.1802 Policy (b) Ownership or control of offeror. Offerors, if owned or controlled by another entity, shall provide the contracting officer with the CAGE code and legal name of that entity prior to the award of a contract action above the micro-purchase threshold, when there is a requirement to be registered in SAM, or a requirement to have a unique entity identifier in the solicitation.

SECTION L

SECTION M

Q: Can DLA Energy share evaluation reports from prior WestPac procurement years such as the Minimum Cost Solution Bid Evaluation sheet?

A: Although DLA Energy can’t send prior evaluation reports to individual potential offerors, the reports are available on Beta.Sam.gov. For last year’s WestPac reports (SPE602-20-R-0706), see https://sam.gov/opp/002db60787fe45fdb5183d801016d4ff/view and scroll down to “Attachments/Links”.

https://sam.gov/opp/002db60787fe45fdb5183d801016d4ff/view