WestPac Question_and_Answer_01.pdf

QUESTIONS AND ANSWERS (Q&A) 01 Page 1 Solicitation #SPE602-21-R-0706

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SECTION A

Q: Regarding Solicitation Note 14. QATAR:

Since the embargo has already ended, can you please provide an explanation on why all JA1 bid line proposals with shipping points in UAE or other GCC countries may not be evaluated to Qatar?

A: This Note will be revised via solicitation Amendment 001 to the Solicitation.

Q: Is an offer from a firm traded on the US Stock Exchange exempt from registration in Joint Contingency Contracting System (JCCS)?

A: Yes; however, if a CENTCOM-local entity is involved as a subcontractor, that entity is required to be registered in JCCS.

SECTION B

Q: What do the notes “MAY BE OFFERED THROUGH” and “MUST BE OFFERED THROUGH” mean to a potential offeror?

A:

The purpose of the “may be offered through” Delivery Notes is to allow a pathway for an item to be supplied using a different mode of transport. For example, although Item 0003, F76 for Kwajalein Missile Range, requires supply via US Government operated Barge (aka: Shallow-draft Tanker), the Delivery Note allows for FOB Origin Tanker offers to be evaluated for Kwajalein via a first leg to an intermediate supply point that can offload a Tanker (Akasaki, Guam, or Subic Bay).

The Bid Evaluation Model (BEM) will evaluate F76 tanker offer(s) to Kwajalein via each of the 3 intermediate supply point paths. Only an F76 barge (aka: shallow-draft tanker) offer can be evaluated directly to Kwajalein with a single transport leg.

There are also Delivery Notes that indicate “must be offered through” some other supply point.

The distinction is that these requirements cannot go directly to the end item, but must be evaluated through the specified supply point. For example, Item 0025, JA1 for Camp Fuji:

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DLA Energy has a transport trucking contract to move the product from Hakozaki to Camp Fuji.

However, the Delivery Note referral to Hakozaki means that offers for the 15,000 USG of JA1 for Item 0025 Camp Fuji must use tanker mode of transportation; offers for Item 0025 Camp Fuji will be evaluated through, and must adhere to the delivery and additive requirements in, Item T0003 Hakozaki.

Q: Does the delivery note for Item 0003, F76 for Kwajalein Missile Range allow for tanker offers to be evaluated for that requirement, unlike last year?

A: Barge offers are evaluated directly to Kwajalein. Tanker offers of F76 can be evaluated to Kwajalein via through-points, DFSP AKASAKI OR DFSP GUAM OR DFSP SUBIC BAY.

Q: Are items T0001 and 0036 mutually exclusive, i.e., do we offer on only one or the other or can we offer on both items?

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A: Items T0001 and 0036 represent the same 150,000,000 USG of JA1 with different additive and transportation mode requirements.

T0001 DFSP Qatar Mesaieed is an intermediary receipt location DLA Energy labels a throughput point (all throughput point item numbers begin with a “T”).

FOB Origin Tanker and FOB Destination Pipeline offers (without additives) are evaluated to Item 0036 Al Udeid Air Base through T0001 DFSP Qatar.

But FOB Destination offers via Pipeline or Truck may be evaluated directly to Item 0036 Al Udeid without going through DFSP Qatar (offered product must be fully additized with FSII, CI, and SDA to be evaluated directly to Al Udeid).

Q: JA1 by Tanker: Items T0002, T0003, T0007.

While Solicitation states max cargo size 235KB, what is the typical lifting size per shipment?

If we offer minimum lifting size restriction such as 120~150KB per shipment, would it be serious problem to DLA Energy?

A: DLA Energy is unable to provide a typical lifting size.

Q: JP5 by Tanker T0010.

Yearly requirement is just 4,000,000 USG, would this item be better served by Barge (shallow draft tanker) mode?

A: DLA Energy’s requirements, to include required transportation modes, are set forth in the Solicitation.

Q: Is there possibility of a change in quantity throughout the solicitation?

A: Yes, the quantity for each item may be adjusted via amendment to the solicitation.

Q: What is the Evaluation Factor listed in B19.34 ECONOMIC PRICE ADJUSTMENT (f) TABLE?

A: See solicitation text B19.34 Note F at pages 30 & 31, and text M3.01 EVALUATION OF OFFERS WHERE UNCOMMON ESCALATORS ARE USED at page 111. Note that Clause M3.01 is expected to be updated or replaced in a subsequent amendment.

Q: May offered prices be stated as Mean of Platts plus margin?

A: Refer to B19.34 ECONOMIC PRICE ADJUSTMENT which begins on page 28 of the solicitation, including but not limited to B19.34(b)(1) and (c)(2).

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Q: Under B19.34 ECONOMIC PRICE ADJUSTMENT, is the described pricing methodology used evaluating proposed pricing only or is it also the pricing mechanism to be used in a resulting contract?

A: B19.34 ECONOMIC PRICE ADJUSTMENT describes the pricing mechanism to be used for both your offered pricing and the pricing on a resulting contract.

SECTION C

Q: The specifications for aviation turbine fuels reference a Qualified Products List (QPL) for Corrosion Inhibitor (CI), but is there no QPL provided for Fuel System Icing Inhibitor (FSII)?

A: There is no FSII QPL. See QAP C16.09 TURBINE FUEL, AVIATION (JET A1) (DLA ENERGY OCT 2017) and QAP 16.01 TURBINE FUEL AVIATION (JP5) (DLA ENERGY APR 2018) for requirements concerning FSII.

Q: Per QAP C16.01 TURBINE FUEL, AVIATION (JP5) (DLA ENERGY APRIL 2018) (c) FLASHPOINT, i. All batches of JP-5 that are presented for Government acceptance at origin and for subsequent shipment through a multiproduct pipeline, shall meet a minimum flash point requirement of 62.5°C. Is a reduced flashpoint acceptable if product is presented via a dedicated system vice a multiproduct pipeline?

A: See M72.10 in the Solicitation.

Q: Regarding JA1 quality, we understand your requirement is most updated ASTM D1655 and as per the attachment, D1655 spec, some additives in the tab “Table 2” such as antioxidant should be added.

Specifically, Table 2 requires Stadis 450L as a STATIC DISSIPATER ADDITIVE, although some bases including Guam do not require STATIC DISSIPATER ADDITIVE, and so supplier should add Stadis 450L regardless of STATIC DISSIPATER ADDITIVE requirement by destinations. For other additives, FUEL SYSTEM ICING INHIBITOR and CORROSION INHIBITOR IMPROVER are not needed for some bases like Guam. Appreciate your confirmation if our understanding is correct.

A: DLA Energy does not buy ASTM D1655 for JA1. The specifications for JA1 are set forth in QAP C16.09, attached to the Solicitation.

Q: What is the maximum sulphur concentration authorized in F76?

A: The maximum sulfur concentration maximum limit is 15ppm. The specification can be found using ASSIST / Quicksearch, instructions are located in QAP C1.02, and the most recent revision is referenced in QAP C16.23.

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SECTION F

Q: Contract text F1.09 DETERMINATION OF QUANTITY (DLA ENERGY AUG 2015) cites the following regarding water bottoms:

“Every delivery must be free of all water bottoms prior to discharge; and The Contractor is responsible for their [sic] removal and disposal.”

Are water bottoms always the Contractor’s responsibility?

A: Draining of water bottoms prior to offloading must be done for all deliveries regardless of whether they are FOB Origin or Destination. The Contractor is responsible for removal and disposal of water bottoms on FOB Destination shipments, but not for FOB Origin shipments.

Q: Per F1.09 DETERMINATION OF QUANTITY (DLA ENERGY AUG 2015), all invoice quantities shall be converted to net gallons at 60 degrees Fahrenheit (or liters at 15 degrees Celsius).

For the actual deliveries and invoicing, how many decimal places should we use?

A: Quantities are to be rounded to the nearest whole unit.

Q: Per contract text F52 TANKER DEMURRAGE AND LOADING CONDITIONS (DLA ENERGY JAN 2012), is the Scheduled Delivery Date just a single date?

A: The Scheduled Delivery Date is the date on which delivery is to be made, per F52 in the Solicitation.

Q: Per contract text F52 TANKER DEMURRAGE AND LOADING CONDITIONS (DLA ENERGY JAN 2012), vessel will notify the Contractor at least 72 hours before expected time of arrival and at additional intervals of 48 hours and 24 hours prior to expected arrival. Is it possible to get notice of expected time of arrival 7 days prior to the arrival date?

A: No.

vessel will notify the Contractor before expected time of arrival (above) at the telex/facsimile number provided by the Contractor. Can Email be used?

A: Yes.

Q: Regarding when laytime begins in accordance with contract text F52 TANKER DEMURRAGE AND LOADING CONDITIONS (DLA ENERGY JAN 2012), when would laytime commence in the following scenarios:

Scenario (1):

The scheduled delivery date (SDD) is May 1.

The vessel arrives and is tendered for loading on 1800 hours on May 1.

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Scenario (2):

The vessel arrives and is tendered for loading on 1800 May 1.

Although the vessel arrives on time, the berth is congested and the Contractor is unable to berth the vessel until 1200 hours May 3.

Scenario (3):

The vessel is late and tendered for loading on May 3.

A. Clause F52 in the Solicitation sets forth how to determine when laytime begins.

(e)(1), demurrage is commuted to the nearest whole hour. Does this include rounding up or down?

A: The reference is to the “nearest whole hour.”

Q: What is the estimated demurrage rate for time chartered vessels?

A: Estimated daily demurrage rate for full size vessels is currently $46,703.59 and for shallow draft vessels is currently $38,551.83. However, these rates may or may not apply to any awarded contract, and the applicable demurrage rate will be determined in accordance with clause F52 TANKER

DEMURRAGE AND LOADING CONDITIONS (DLA ENERGY JAN 2012).

Q: For barge (aka: shallow draft tanker) items, each order shall be placed 15 days in advance of lift. Is it possible to receive more advanced notice than 15 days?

Shallow draft tanker/barge orders will be made per F15 BARGE AND/OR SHALLOW DRAFT TANKER DEMURAGE AND LOADING CONDITIONS (fob origin) and F16.01 BARGE DEMURRAGE AND UNLOADING CONDITIONS (fob destination barge). DLA Energy, in its discretion, may agree to provide non-binding forecasts at earlier times.

Q: For additives to JA1, do you require specific additive points (I.E.: in-line and/or in-tank at refineries)?

A: In-line blending of additives is permitted for non-aviation products only (see F109 IN-LINE BLENDING OF NONAVIATION PETROLEUM PRODUCTS in solicitation Attachment 1 Fill-Ins).

Q: For tanker screening (berth matching), do you have a specific requirement of tanker screening process? Is it possible for you to provide us with candidate tanker information Q88 in advance?

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A: Offerors must state port restrictions and vetting criteria in Section I of the Offer Submission Package (OSP) in the Offer Entry Tool (OET).

SECTION I

Q: Do you have payment term requirement for each offtake?

A: See Solicitation page 1 (form SF 1449) Block 12 and FAR 52.212-4(i).

Q: If a Contractor submitted acceptable Safety Data Sheet (SDS) in the past four years, does it need to re-submit SDS for the same product as under its current contract?

A: No need to re-submit unless there is either a change in the composition of the item(s) or a revision to Federal Standard No. 313 that renders the formerly submitted SDS incomplete or inaccurate.

SECTION L

Q: May an offer be for only a part of yearly requirement volume?

A: Yes, vendors may offer a portion of the total requirement.

Q: We have multiple supply points – Is it possible to offer quantity at our multiple refineries?

A: See Solicitation, FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (APR 2021), section (a), FACTOR 1: TECHNICAL ACCEPTABILITY, Subfactor 4 Deliveries or Performance, Section F, Item b.

Q: Will it be possible to decrease the offered quantity throughout the solicitation through the OET?

A: See FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (APR 2021) in the Solicitation.

Q: Is the bidding schedule for interim and final offers similar to previous years?

A: The tentative closing dates for interim proposal revisions (IPR) and final proposal revisions (FPR) will be provided in the opening negotiation message.

SECTION J

Q: Regarding Attachment 3: Small business subcontracting plan -- is this applicable to companies incorporated outside of the United States?

A: No. Attachment 3 may be deleted by subsequent amendment to the solicitation.