OET_Briefing_April_2016.pptx

Bulk Fuels Offer Entry Tool

(OET)

William A. (Bill) MacLaren Bulk Petroleum Procurement Analyst 703-767-8426 William.MacLaren@dla.mil

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

OFFER ENTRY TOOL

An electronic tool for use in submitting offers under DLA Energy Bulk Fuels solicitations

BULK OET AND DIRECT DELIVERY OET ARE DIFFERENT!!

Use of OET is MANDATORY for SPE600-16-R-0704 Two steps to obtaining an OET account Register for an account in AMPS (or use existing account) Apply for Vendor Offer Submission Role BULK OET-105

OFFER ENTRY TOOL (OET)

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Must have a valid CAGE code:

CAGE code assigned when registration in System for Award Management (SAM) is complete Link to SAM: https://www.sam.gov/ A separate account for each CAGE code During initial account request list all CAGE codes you will be using to submit offers under this solicitation You can add/remove accounts by modifying CAGE code attribute in your AMPS role after initial account setup Link to AMPS: https://amps.dla.mil/oim Link to OET:

https://offerwizard.dla.mil/bulkoet/bulkoet.html

OET – Things to Remember

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

OET USER MANUAL

Available on OET main page: https://offerwizard.dla.mil/bulkoet/bulkoet.html User Manual Format in .PDF format Adobe Reader can be obtained for free from https://get.adobe.com/reader

OET – Guides

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Change Password Minimum 15 characters At least 1 Upper case, 1 lower case, 1 number, 1 special character

Update ‘My Account’ information Instructions begin on page 22 of User Manual E-mail address provided is where notifications of OET postings will be sent

Initial Log-In to OET

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Solicitation posted to Federal Business Opportunities (https://www.fbo.gov/) RMW SPE600-16-R-0704 link: https://www.fbo.gov/spg/DLA/J3/DESC/SPE600-16-R-0704/listing.html Solicitation published to OET with Open/Close date to match solicitation Vendor inputs/submits offer in OET After OET round closes, DLA imports offers directly to BEM Solicitation/OET Sequence

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Each solicitation allowing the use of OET (either optional or mandatory) must contain an Initial Offer Round (Round 1) Round is open to all interested offers who have a valid OET account Offers must be input and submitted prior to closing of round Additional OET rounds may be required Contracting Officer’s discretion You MUST submit an offer in the Initial round to be eligible for any later round!

Number of OET Rounds

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

The following information is the minimum that must be included to successfully submit an offer in OET At least one shipping point must be identified in the Shipping Point Physical Abilities Table At least one FOB Origin or FOB Destination Bid Must include shipping point, product, max quantity, mode, product price, additive costs (if any) Electronically sign SF1449 Attach one PDF document Minimum Offer Requirements

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

OET provides you with the opportunity to define your offer in great detail by defining the conditions applicable to you offer You do NOT have to use any conditional statements You CAN use more than one conditional statement Ensure your conditional statements do not conflict with each other (ie: Stating your minimum award by Tanker is 5 million and stating your overall maximum award is 3 million).

Conditional Statements

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

What are the two types of OET ‘Rounds’?

A ‘Standard’ round is when you can change most data fields to add shipping points, origin and destination bid lines, quantities, prices, and offer conditions.

A ‘Reverse Auction’ round is a round used for conducting the reverse auction portion of the procurement and the only data field that can be changed is price.

What is the ‘Initial Standard Round’ talked about in the User Manual?

The ‘Initial Standard Round’ is the first OET round of the solicitation and used for submitting your initial offers under the solicitation. You MUST submit an offer in the Initial Standard Round to be considered for award under the solicitation.

Questions and Answers

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Does the Offer Submission Package (OSP) included in the solicitation still have to be completed if I am submitting my offer using the Offer Entry Tool (OET)?

Yes. The OSP must also be completed. The OSP is tailored for each solicitation and should only include items that are not already completed in the OET so you should not be duplicating effort. The OSP data can be then saved as a .PDF format document and attached to your OET during the offer submission process.

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

What exactly is meant by the ‘PDF bid package’ referenced on page 10 of the OET user guide?

When an offer is submitted using Bulk OET, you are required to attach a PDF document to the offer prior to submission. This PDF document can include additional information …such as a cover letter… and typically includes a PDF version of those portions of the OSP that are included in the solicitation and must still be completed. The OSP is typically included during the first (initial) round of offers and is resubmitted in later rounds if there are significant changes to the information provided.

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

You must speak with the Contracting Officer and other procurement specialists when negotiating specifics in your offer. No-one else has the authority to negotiate for DLA Energy Bulk Fuels.

For assistance with the process of using the OET (creating an account, logging in, using conditional statements, etc.) you can contact the Bulk Fuels OET SME.

Mr. William MacLaren, william.maclaren@dla.mil (703) 767-8426 (office) or (571) 363-7997 (cell) Getting Help with OET

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

image1.png