Attachment_1-_Performance_Work_Statement.pdf

PERFORMANCE WORK STATEMENT

for

Contracted Laboratory Services

CONUS

June 2016

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Contents

C-1.0 General Description:

C-1.0.1 Service Locations:

C-1.1 Specifications, Standards and Handbooks:

C-1.2 Facilities:

C-1.3 Scheduling of Services:

C-2.0 Contractor Detailed Plans (Deliverables):

C-2.1 Contract Compliance Plan:

C-2.2 Contract Contingency Plan:

C-2.3 Contract Training Plan:

C-2.4 Required Testing Levels:

C-2.5 Safety Plan:

C-2.6 Transportation Plan:

C-3.0 Operating Hours:

C-3.1 Staffing:

C-3.1.1 Labor Reporting:

C-3.1.1.1 Reporting Inputs:

C-3.2 Knowledge and Skills:

C-4.0 Information and Records Management:

C-4.1 Monthly Reporting:

C-4.2 Invoicing:

C-5.0 Laboratory Performance Requirements:

C-5.1 Testing Capabilities:

C-5.2 Access:

C-5.3 Laboratories:

C-5.4 Product Testing:

C-5.4.1 Turn-around Times:

C-5.4.1.1 Turn-around Times Defined:

Turn-around Hours Chart C-5.5 Retain samples:

C-6.0 Sampling Performance Requirements:

C-6.1 Transportation Performance Requirements:

C-7.0 Special Fuels Performance Requirements:

Attachment 1: Products Attachment 2: Tests to be Performed Attachment 3: Annual Work History

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C-1.0 General Description: This Performance Work Statement (PWS) is established to identify the Contractor responsibilities for the period of performance identified in the solicitation or applicable contracting documents distributed by the Contractor Officer for the CONUS Region. Contractor shall be responsible for the laboratory testing of government-owned petroleum products in accordance with the standards as described herein, transportation of samples from specified locations to laboratory and only when requested third party witness or surveyor of petroleum storage tanks/vehicles/vessels/barges. Government-owned products can be shipped to Contractors facility from outside the stated region for laboratory testing. Located in this PWS are the particulars by subject and attachments describing requirements.

C-1.0.1 Service Locations: The Contractor shall be able to provide service to DLA-Energy in each of these locations listed below. Contractor facilities would must be located in CONUS and meet the required turnaround times listed in paragraph 5.4.1.

Montgomery, AL Key West, FL Jacksonville, NJ Moundville, AL Macon, GA Alamogordo, NM Helena, AL Bremen, GA NY Harbor Area Jacksonville, AR Columbus, GA Las Vegas, NV Carson, CA Chicago, IL Wright-Patterson AFB, OH Colton, CA Baton Rouge, LA Coraopolis, PA NAS Lemoore, CA Ludlow, MA New Cumberland, PA Moffett Field, CA Boston, MA Rapid City, SD Point Loma, CA Portland, ME Charleston, SC Selby, CA Andrews AFB, MD Houston, TX Salida, CO Baltimore, MD Salt Lake City, UT

New Haven, CT NAS Patuxent River, MD Craney Island, VA

Port Mahon, DE Lockhart, MS Norfolk/Yorktown, VA Port Everglades, FL Selma, NC Puget Sound, WA

Tampa, FL

C-1.1 Specifications, Standards and Handbooks: Contractor shall maintain library and perform services described herein in accordance with Military Standard 3004 (latest published version), QAP E34, contracting documents, specifications and/or ASTM, IP, EI, DoD, API, ISO, Military Preferences (MIL-PRF) referenced for petroleum product types. All referenced material/correct methods can be obtained at http://quicksearch.dla.mil or https://assist.dla.mil but can also be supplied by the Contracting Officer or Contracting Officers Representative (COR).

C-1.2 Facilities: The Contractor shall have facilities located in the Continual United States (CONUS) and provide the locations of facilities where the product shall be tested, testing capabilities and contact information. If testing of products requirements cannot be accomplished locally i.e. in the same location or origin, contractor shall submit an exemption request with a detailed plan on where the samples shall be tested and how the location shall meet coordinated turn-around times identified in section C-5.4.1.1.

C-1.3 Scheduling of Services: Contractor shall be notified by a DLA Energy representative to coordinate the tests to be performed, the product(s) grade and the quantity of tests requested. Contractor shall not perform petroleum testing without first contacting Quality Assurance Representative if prior contact was not made.

C-2.0 Contractor Detailed Plans (Deliverables): All deliverables shall be submitted to the Contracting Officer for review and acceptance in the Offer’s Submission Package (OSP). Deliverables/plans will be kept current for the life of the contract. The Government reserves the right to request changes or modifications to any detailed plans at any time throughout the contract performance period. Plans shall be made available for Government review upon request at any time during the contract performance period.

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C-2.1 Contract Compliance Plan: The Contractor is responsible for ensuring compliance with all contract performance requirements. The Contractor shall develop an inspection system acceptable to the Government for monitoring overall contract performance. ISO 9001 and/or ISO/IEC 17025 can be considered acceptable with proper certification. The Contract Compliance Plan (CCP) shall include performance requirements for all of the services and specific tasks listed in this PWS and the Contractor’s own performance based plans. The CCP shall include time specific checklists for evaluation of all operational requirements. The CCP shall address procedures for corrective actions including the resolution of any Corrective Action Requests (CAR) and Quality Deficiency Reports (QDR) generated by the Government.

C-2.2 Contract Contingency Plan: The Contract Contingency Plan shall outline Contractor actions to ensure there is no significant interruption of services resulting from labor disputes, catastrophic failure of equipment, or the effects of natural disasters/emergencies. The plan shall provide specific details regarding labor issues as may result from potential strike actions, military contingency and war time manning requirements, subcontracting as may be required to meet emergent manning requirements, and the replacement of equipment anticipated to be out of service for more than 48 hours.

C-2.3 Contract Training Plan: The Contractor shall provide a detailed plan that identifies employee training requirements and procedures necessary to maintain proficiency. The plan shall identify length of training, training sources and a brief description of courses such as safety, environmental protection and job qualification training. The Contractor is responsible for ensuring all individual training requirements are accomplished. Contractor must demonstrate current participation in a proficiency program or suitable means to verify laboratory performance.

C-2.4 Required Testing Levels: The Contractor shall maintain a detailed plan regarding the level and series of testing to perform on submitted petroleum samples. Plan shall emulate MIL-STD-3004, (latest version published) and be circulated for all employees for use when interacting with DLA-Energy personnel. Example Table Only:

Tests Required on Residual Marine Fuel (RME 180 Grade) EXAMPLE ONLY

Copies of MIL-STD-3004, (latest version published) can be obtained through http://quicksearch.dla.mil/ or https://assist.dla.mil or by contacting Contracting Officer, Contracting Officers Representative (COR) or Quality Assurance Representative (QAR).

C-2.5 Safety Plan: The Contractor shall provide a detailed plan outlining the policy, procedures and actions necessary to maintain a safe working environment. The plan shall cover the products stored, handled, Safety Data Sheets (SDS) and guidelines regarding the safe handling of such products and shall be maintained and updated over the course of the contract.

C-2.6 Transportation Plan: Contractor is required to submit a plan for review to transport the petroleum samples to the approved laboratory for testing or shipping (contractor supplied transport, third party delivery service, etc.) and how they plan on tracking the chain of custody to the contractor’s facility. Product quality must be preserved and not altered by shipment.

PROPERTIES B-1 TEST B-2 TEST B-3 TEST C TEST

Kinematic Viscosity X X X X Density at 15o C X X X X Flash Point X X X X

CCAI X

Hydrogen Sulfide X Acid Number X Total sediment aged X X Carbon Residue X Sulfur X Pour Point X Water X X Ash X Sodium X

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C-3.0 Operating Hours: The Contractor shall be responsible for adjusting hours of operation to provide highest level of service to meet workload demands. Please see attachments for workload history.

C-3.1 Staffing: The Contractor shall provide sufficient staffing to accomplish all functions and tasks to include simultaneous operations. The Contractor’s staffing shall be flexible and fully capable of meeting the demands of written orders or oral requests made by DLA Energy representative and provide the contact information for Laboratory Manager or Assistant Laboratory Manager if not manned 24 hours.

C-3.1.1 Labor Reporting: The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil

C-3.1.1.1 Reporting Inputs: The reporting shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

C-3.2 Knowledge and Skills: The Contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet the performance standards for those tasks and comply with all applicable Country, Federal and state laws, regulations and codes. All supervisors and key employees shall be able to read and understand English so they can understand and follow oral or written instructions directions, directives, regulations, operating procedures and be capable of writing in English to compose required detailed reports.

C-4.0 Information and Records Management: The Contractor shall maintain records evidencing all services performed containing a complete description held or generated by the Contractor. Records shall be open and readily available to DLA Energy for inspection, review and audit for the duration of the contract and any subsequent and contiguous contract periods. In addition, special reports may be requested for audits, inspections, reviews and research.

On expiration of the contract, all records except personnel files, training records, equipment records and non-proprietary company management records shall be deemed the property of the government and turned over to the Government.

C-4.1 Monthly Reporting: The Contractor shall report monthly to the contracting officer the number of laboratory tests performed, what testing was included and location.

C-4.2 Invoicing: The Contractor shall provide a copy of test performed for the invoicing period. Each invoice shall be submitted via iRAPT (WAWF) and according to the terms and conditions specified by the Contracting Officer. At the minimum the Contractor shall upload test results performed during the invoiced period. Additionally, the description within iRAPT (WAWF) for each invoice of shall include sample type, date Range of testing, and laboratory location.

Attached documentation that includes list of test performed (and unit price for each) and sample identification number.

C-5.0 Laboratory Performance Requirements: The Contractor shall maintain records evidencing all analysis performed under this contract. All samples tested shall be documented with a detailed report which reflects standardized American Petroleum Institute / Institute of Petroleum (API/IP) format. Reports not written in this format shall be returned for correction without prior approval.

C-5.1 Testing Capabilities: Contractor must keep DLA Energy Contracting Officer apprised of any changes to services and proficiencies in regard to this contract. Annually Contractor shall provide contracting officer with a list of testing capabilities, locations testing can be completed and a point of contact.

C-5.2 Access: Contractor shall allow DLA Energy Representatives to witness testing or sampling and provide applicable information for access, provide follow-up to obtain access (for personnel and vehicles) to all facilities that product is tested or sampled.

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C-5.3 Laboratories: The laboratories shall have a system of calibration equivalent to ISO 10012-1 or 17025. All testing shall be performed in accordance with approved DLA Energy test methods listed in MIL-STD-3004. Contractor shall maintain a supply of 10 unused epoxy lined fuel sample shipping containers to be provided to DLA Energy personnel per request at all locations. Sample containers shall be stored to ensure they are clean and free from all substances that might contaminate the product being sampled. Containers must meet the following specifics: Complies with ASTM D-4306, height not to exceed 9 inches, diameter not to exceed 7 inches, capacity 1 USG, Bung Plug ¾” with lock-wire hole, carrying handle, able to be shipped as hazardous material.

C-5.4 Product Testing: Employees must follow all mentioned reference materials such as: Military Standard 3004 (latest published version), contracting documents, specifications and/or ASTM, IP, EI, DoD, API, ISO, STANAG, Military Preferences (MIL-PRF) referenced for petroleum product types. Samples which fail initial testing shall be retested immediately and prior to submission of any test results. The Contractor shall immediately report any delays to the Contracting Officer, Quality Assurance Representative (QAR) or the Contracting Officer Representative (COR) for resolution.

C-5.4.1 Turn-around Times: Contractor shall perform testing in accordance with the turnaround times listed in the table below. Time starts when Contractor is in receipt of the petroleum sample.

C-5.4.1.1 Turn-around Times Defined: Definitions of A-series, B-series, C-series testing requirement are located in MIL-STD-3004. Individual tests are defined as any test in Attachment 2. Expedite is defined as placing the sample at the front of the queue and performing the test immediately. Expedite turnaround times are meant for slate series and individual test(s) when DLA Energy requires test results quickly in order to avoid mission delays.

C-5.4.2 Baltimore Area: Mission requirements dictate that this area requires quicker turnaround time of petroleum samples. All samples results must be received within 12 hours of delivery.

C-5.5 Retain samples: Samples shall be retained, after analysis, for a minimum of 45 days. In the event of a suspected quality issue or dispute a longer sample retention period may be requested by DLA Energy. The Contractor shall be responsible for disposal of excess fuel samples and sample containers.

C-6.0 Sampling Performance Requirements: The Contractor shall be capable of petroleum product sampling IAW API MPMS and/or ASTM D4057 when requested of vessels, barges, tank trucks, storage tanks, or any containers that may hold fuel. Contractor shall supply all equipment and material need to perform task. Also if needed contractor shall act as “third party witness or surveyor” and report findings to DLA Energy point of contact with a detailed report within 24 hours. Also see paragraph C-5.5.1.

C-6.1 Transportation Performance Requirements: The Contractor shall be responsible for transporting all petroleum samples from job site to the laboratory and in some cases to military laboratories for referee testing. Locations are: ated at Patuxent River, MD, Wright-Patterson AFB, OH, and New Cumberland, PA in accordance with state or federal regulations or laws. When sample transportation is not required contractor shall be notified (sample delivered to laboratory by another person).

C-7.0 Special Fuels Performance Requirements: Due to mission demands DLA Energy Contracting Officer, Quality Assurance Representative (QAR) or the Contracting Officer Representative (COR) may request special petroleum sampling, handling and testing for distinguished visitors but matches the scope of work described in this PWS.

Laboratory testing must be within local area. Specifics shall be given as guidance if a requirement is requested.

Turn-around Hours Chart A Series 48 hours B Series 24 hours C Series 24 hours

Individual tests 24 hours Expedite 12 hours

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Attachment 1: Products The following are required products for this PWS to be tested at the contractor’s laboratory. Specifications shall dictate the testing required and contractors should develop a plan based on MIL-STD-3004 (B-1, B-2, B-3, C test) and are there to help describe products to be tested, types of testing required and additional information as required. All referenced material can be obtained at http://quicksearch.dla.mil/ or https://assist.dla.mil/ or by contacting Contracting Officer, Contracting Officers Representative and Quality Assurance Representative.

Jet Fuels Aviation Turbine Fuel, Grade JET A or NATO F-24 or JET A-1 NATO F-35 (Specification: ASTM D1655, latest version) Aviation Turbine Fuel, Kerosene Types, Grade JP-8 NATO F-34 (Specification: MIL-DTL-83133, latest version) Aviation Turbine Fuel, Grade JP-5 NATO F-44 (Specification: MIL-DTL-5624, latest version)

Aviation Turbine Fuel, Thermally Stable, Grade JPTS (Specification: MIL-DTL-25524 latest version)

Aviation Turbine Fuel, Grade JP-4 NATO F-40 (Specification: MIL-DTL-5624, latest version) Aviation, Gasoline, NATO F-18 ASTM D901. Unleaded Specification: ASTM D7547, latest version)

Diesel Fuels Diesel Fuel, Navy Distillate NATO F-76 (Specification: MIL-DTL-16884, latest versions) Diesel Fuel Oil, Grades: Ultra-low sulfur No.1 & No. 2, Low Sulfur No.1 & No. 2 (Specification: ASTM D975, EN590, latest versions) Diesel Fuel Oil, Biodiesel blends B6-B20 (Specification: ASTM D7467 latest version)

Marine Residual Fuel Oil Grade (RME-180, RMG-380, MGO) (Specification: ISO 8217 latest version) Diesel Fuel Oil (Specification: ASTM D975)

Unleaded Fuels Fuel, Automotive Spark Ignition Engine Grades (Specification: ASTM D4814, EN228, latest versions)

Unleaded Gasohol, (Midgrade, Premium, Regular) Specification A-A-52530 latest version Fuel Ethanol (E85) for Automotive Spark-Ignition Engines (Specification ASTM D5798 latest version) Additives Fuel System Icing Inhibitor, High Flash (FSII) (Specification: MIL-DTL-85470 latest version) Corrosion Inhibitor (CI) (Specification: MIL-PRF-25017 latest version) Lube Oils Lubrication Oil, Steam Turbine and Gear (LTL) MIL Symbol 2190 (Specification: MIL-PRF-17331 latest version) Lubrication Oil, LA6, MIL Symbol 9250, Shipboard Internal Combustion, High Output Diesel (Specification: MIL-PRF-6081 latest version) Lubrication Oil, LA7, (Specification: SAE J 1966 latest version) Fuel Oil Fuel Oil Reclaimed (FOR) (specification: MIL-PRF-24951 latest version) Others Sulfides in Bottom Water as described in QAP E34

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Attachment 2: Tests to be Performed Listed below are test by name and method that shall be required to be performed on petroleum products at the contractor’s laboratory in accordance with MIL-STD-3004 and military specifications authorized test methods. (Some redundancies could exist in table). Contractor must see paragraph C-2.4 for instructions on how to incorporate and indicate if they cannot perform authorized method or submit an exemption for acceptance. Tests shall be requested by series (B-1 series) or individually by DLA Energy Representative as situation warrants.

1. A series (MIL-STD-3004 list tests required in group)

2. B-1 (MIL-STD-3004 list tests required in group)

3. B-2 (MIL-STD-3004 list tests required in group)

4. B-3 (MIL-STD-3004 list tests required in group)

5. C (MIL-STD-3004 list tests required in group)

Individual Tests Name Test Method Leaded D3341 or D5059, EN 237 Copper Strip Corrosion D130 Acid Number D974, D664, D1613 Appearance D4176, EN228 Aromatics D1319, D6591, D2425 or IP 156 or D6379/IP 436 Ash Content IP 4/ASTM D482, ISO 6245 Ash, % mass D482 Benzene content EN 238, EN 12177, EN ISO 22854 Carbon Residue IP 398/ASTM D4530, ISO 10370, D524, D189 Cetane Index or Aromaticity, % vol D976, IP 380, ISO 4264 or D1319, D4737

Cetane Number IP 41/ASTM D613, IP 498, IP 567, ISO 5165, ISO 15195, ISO 16144

Cloud Point D2500, D5771, D5772, D5773, D6371, IP309, D4539 Color ASTM D156 or ASTM D6045, D 2392 Color (Platinum Cobalt) D1209, E450 Color, Saybolt D156, or D6045 Color, Visual D4176 Color, Lovibond IP 569 or ASTM D1500 Conductivity, pS/m or Conductivity Units (C.U.), min D2624/D4308

Copper Strip Corrosion IP 154/ASTM D130, ISO 2160 Corrosion Inhibitor/Lubricity Improver MIL-PRF-25017 Demulsification D1401 Density at 15 deg C IP 365/ASTM D4052 Density, or API Gravity D1298/IP 160 or D4052, IP 365 ISO 3675, ISO 12185

Distillation D86, or D2887/IP 406, D7345, D1078, IP 123, IP 582, ISO 3405, ISO 3924

Doctor Test D4952/IP 30 Electrical Conductivity IP 274/ASTM D2624 Electrical conductivity, pS/m D 2624 Ethylene Glycol D2693 Filtration Time ASTM D4870 Existent Gum D381, IP 540

FAME D7797/IP 583, IP 585, IP 590, IP 599, IP 579, ISO 14078

Flash Point D56, D93, D3828, IP 170 or IP 523

Freezing Point D5972/IP 435, D7153/IP 529, D7154/IP 528 or D2386/IP 16, D5972

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Name Test Method

Fuel Electrical Conductivity D2624/IP 274 Fuel System Icing Inhibitor D5006 Heating Value, Net Heat of Combustion D4529, D3338, D4809 or IP 12 Hydrocarbon type content EN 15553, EN ISO 22854

Hydrogen Content D4808 (R), D5291, D3343, D3701, D7171

Ignition Quality : Cetane Number or Cetane Index D613 (R), D976

Kinematic Viscosity at 40oC D445

Knock rating (RON and MON) (RON) D2699, D2885, EN ISO 5164 (MON) D2700, D2885, EN

ISO 5163

Gasoline: Knock value, lean mixture D2700

Gasoline: Knock value, rich mixture D909

Gasoline Lean Mixture Motor Method Octane Number IP 236/ASTM D2700

Lubricity (BOCLE) ASTM D5001 Lubricity IP 450, ISO 12156 or ASTM D6079 Lubricity, HFRR @60 oC D6079, D7688 Manganese Content ISO 16576 Metal Deactivator MIL-DTL-25524 (see 3.4.2 of the spec.)

Microseparometer Rating D3948, D7224 Naphthalenes, vol % D1840

Net Heat of Combustion, MJ/kg BTU/lb D3338, D4809, D4529

Oxidation Stability IP 388/ASTM D2274, D 873, IP 574, ISO 12205, ISO 15751, D525, EN ISO 7536

Oxygen content EN 1601, EN 13132, EN ISO 22854 Particle Count IP 564, IP 565, IP 577, D7619 Particulate Contamination D6217, D5452

Particulate Matter D2276/IP 216 or D5452/IP 423 (R)

Performance Number IP 119/ASTM D909 pH of 25% Solution in Water E70

Polycyclic aromatic hydrocarbons ISO 12916, IP 391

Pour Point D97, D5949, D5950

Ramsbottom Carbon Residue (10% Distillation Residue, % mass) ASTM D524 or D4530

Reid Vapor Pressure IP 69/ASTM D323 Relative density (20oC / 20oC) D891, D4052 Rich Mixture Octane Number IP 119/ASTM D909 Silver strip corrosion, max D7667 or D7671 Smoke Point D1322/IP 57/IP598 Specific Energy IP 12

Storage Stability D5304(R), D2274

Sulfides in Bottom Water See QAP E34

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Name Test Method

Sulfur Content IP 41/ASTM D613, D1266 IP 498, IP 567, ISO 5165, ISO 15195, ISO 16144

Sulfur, max, mass % D1266, D2622, D3120, D5453, D6920 or D7039, EN ISO 13032, EN ISO 20846, EN ISO 20884

Sulfur, Mercaptan, mass percent D3227/IP 342 Sulfur, ppm (ug/g) D5453, D2622 Sulfur, Total Mass Percent D1266, D2622, D4294, D5453, D129 or IP 336 Supercharge rating D909 Tetraethyl Lead Content IP 270 Tetraethyl lead, mL TEL/L max D 3341 or D 5059 Thermal Stability D3241/IP 323 Total Acid Number D3242/IP 354 Total Contamination IP 440, ISO 12662 Total Sulfur IP 107/ASTM D1266/IP 336 Trace Metals ASTM D7111 Unleaded D3237 or D5059 Unwashed gum/solvent-washed gum D381, EN ISO 6246 Vapor Lock D5188 Vapor pressure D4953, D5191, D5482 or D6378 Vapor pressure, 38°C, kPa D 323 or D 5191 Viscosity at -20 oC D445/IP 71, ISO 3104 or D7042 Viscosity at 40 deg C IP 71/ASTM D445 Visual (Color) Common Descriptive Terms Visual Appearance Visual Water & Sediment, % volume D2709, D1796 Water (mass %) D1364 (1), E1064, or E203 Water Content IP 438, ISO 12937 Water Reaction IP 289/ASTM D1094 Water tolerance D4814 Workmanship D975 (Section 6.1)

Attachment 3: Annual Work History The table below illustrates the work done annually for locations. The table is historical estimate of the requested work and does not identify the actual work requested and could differ depending mission needs.

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