SPE600-15-R-0717.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 0059654587

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SPE600-15-R-0717

5. SOLICITATION NUMBER

2015 AUG 28

6. SOLICITATION ISSUE

DATE

Adam Butler PARFK29

a. NAME

Phone: 703-767-9267

b. TELEPHONE NUMBER (No Collect calls)

2015 SEP 28

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SPE600

DLA ENERGY

8725 JOHN J KINGMAN RD STE 4950

FT BELVOIR VA 22060-6222

USA

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

484230NAICS:

SIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

68PAGE 1 OF

03:00 PM

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:RECEIVED INSPECTED

COMPLETE PARTIAL FINAL

STANDARD FORM 1449 (REV. 2/2012) BACK

36. PAYMENT

PARTIAL FINAL

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42b. RECEIVED AT (Location)

CONTINUED ON NEXT PAGE

PAGE 3 OF 68 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

SPE600-15-R-0717

SECTION A - SOLICITATION/CONTRACT FORM

52.233-9000 AGENCY PROTESTS (NOV 2011) DLAD

SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS

B34.01 SERVICES TO BE FURNISHED AND PRICES (DLA ENERGY FEB 1991)

The services to be furnished during the period specified herein and the unit prices are as follows:

OFFER SCHEDULE

ORDERING PERIOD: Date of Award through December 31, 2016

OFFERED PRICES:

Base Year (CLINS 0001-0007): January 1, 2016 through December 31, 2016 Option 1 (CLINS 0008-0014: January 1, 2017 through December 31, 2017 Option 2 (CLINS 0015-0021): January 1, 2018 through December 31, 2018 Option 3 (CLINS 0022-0028): January 1, 2019 through December 31, 2019 Option 4 (CLINS 0029-0035): January 1, 2020 through December 31, 2020

CLIN DESCRIPTION EST. QTY / UNIT UNIT PRICE

0001 Intermodal Container Transport (JPTS) 1 Intermodal Container 0002 Container Demurrage 1 Day 0003 Container Port Storage Fee 1 Day 0004 Container Storage/MISC Fee 0005 Container Cancellation Fee 1 Intermodal Container 0006 Intermodal Container Transport (Low Freeze JP8) 1 Intermodal Container 0007 Fuel Residue Disposal

0008 Intermodal Container Transport (JPTS) 1 Intermodal Container 0009 Container Demurrage 1 Day 0010 Container Port Storage Fee 1 Day 0011 Container Storage/MISC Fee 0012 Container Cancellation Fee 1 Intermodal Container 0013 Intermodal Container Transport (Low Freeze JP8) 1 Intermodal Container 0014 Fuel Residue Disposal

0015 Intermodal Container Transport (JPTS) 1 Intermodal Container 0016 Container Demurrage 1 Day 0017 Container Port Storage Fee 1 Day 0018 Container Storage/MISC Fee 0019 Container Cancellation Fee 1 Intermodal Container 0020 Intermodal Container Transport (Low Freeze JP8) 1 Intermodal Container 0021 Fuel Residue Disposal

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0022 Intermodal Container Transport (JPTS) 1 Intermodal Container 0023 Container Demurrage 1 Day 0024 Container Port Storage Fee 1 Day 0025 Container Storage/MISC Fee 0026 Container Cancellation Fee 1 Intermodal Container 0027 Intermodal Container Transport (Low Freeze JP8) 1 Intermodal Container 0028 Fuel Residue Disposal

0029 Intermodal Container Transport (JPTS) 1 Intermodal Container 0030 Container Demurrage 1 Day 0031 Container Port Storage Fee 1 Day 0032 Container Storage/MISC Fee 0033 Container Cancellation Fee 1 Intermodal Container 0034 Intermodal Container Transport (Low Freeze JP8) 1 Intermodal Container 0035 Fuel Residue Disposal

GRAND TOTAL

SECTION C - SPECIFICATIONS/SOW/SOO/ORD

Performance Work Statement

JP-8 (with required Freeze Point of -68F) and JPTS Bulk Fuel Container Transportation

1.0 BACKGROUND

1.1 Contract Requirement. DLA Energy-FENB has a requirement to transport JP-8 (with required Freeze Point of - 68F) and/or Jet Propellant Thermally Stable (JPTS) Aviation Fuel by stainless-steel bulk fuel intermodal tank containers from the Naval Supply Systems Command (NAVSUP) Fleet Logistics Command (FLC) Rota, Spain and Killingholme Petroleum Support Depot, United Kingdom (UK) for discharge at Al Dhafra Air Base, United Arab Emirates (UAE) into designated U.S. storage tanks, tank bags, tank trucks, or tank containers that are permanent or temporary. Required services shall be performed in accordance with best commercial practices.

1.1.1 Contract Performance. The contractor shall provide all labor, tools, parts, materials, HAZMAT placards, couplers, connectors, adapters (as needed), and transportation assets necessary to provide transport service from origin to destination. The contractor’s transportation services shall be provided on a door to port (from UK and/or Spain) and port to door (from designated port in UAE to Al Dhafra Air Base) basis. Ocean vessel bookings will be requested by DLA Energy via Surface and Deployment Distribution Command (SDDC). The contractor shall obtain International Maritime Organization (IMO) declaration/clearance or IMO Port Entry Approval (DD-2890) from local port authorities to deliver HAZMAT to the Port of Embarkation (POE) and shall coordinate and verify Customs clearances when and where applicable.

Contractor shall provide Container Safety Certification (CSC) information and acquire Container Packing Certificate (CPC) (DD-2781) as necessary.

1.1.2 Custody of Petroleum Product: Custody of petroleum products and risk of loss thereof shall pass to the

Contractor as follows:

PAGE 5 OF 68 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

https://www.navsup.navy.mil/navsup

1.1.2.1 TANK CAR SHIPMENTS: When the loaded tank is picked up by the contractor.

1.1.2.2 TRANSPORT TANK SHIPMENTS: When the loaded transport tank is released for shipment.

1.1.3 Custody of Petroleum Products: Custody of petroleum products and risk of loss thereof shall pass from the Contractor as follows:

1.1.3.1 TANK CAR RECEIPTS: When the tank car comes to rest on the Government-furnished

Contractor-operated siding.

1.1.3.2 TRANSPORT TANK RECEIPTS: When the product passes from the transport tank discharge hoses into the Government-furnished Contractor-operated receiving facilities whether it be a storage tank, line, or any other type of receiving equipment.

1.2 Documentation Requirements.

1.2.1 The contractor shall ensure all truck drivers have a valid driver’s license, passport, Visa, and vehicle registration.

1.2.2 The contractor is required to provide this information to base/host nation security office not later than seven

(7) calendar days prior to the scheduled delivery. The U.S. Government will not pay demurrage costs on containers in which the contractor's representatives failed to provide documentation to base/host nation security office within the 7 calendar day notice. Base/host nation security office is open daily/24 hours.

1.2.3 The contractor shall provide all customs clearances and HAZMAT labeling and placarding for containers in Spain (SP), United Kingdom (UK), and United Arab Emirates (UAE). U.S. Government performs exportation customs clearance in Spain under Status of Forces Agreement (SOFA).

1.2.4 The contractor shall provide a copy of company business license prior to start of contract.

2.0 PERFORMANCE REQUIREMENTS

2.1 Period of Performance. The base performance period under this contract is 1 January 2016 – 31 December 2016.

This contract may be extended for four (4) one-year option periods.

Place of Performance.

2.2.1 Origin Loading Depot: DLA Energy -EU Quality Assurance Representative (QAR) or other US Government appointed representative will act as the U.S. representative for containers ordered by DLA- Energy in Europe. A DLA Energy Europe and Africa QAR or other US Government appointed representative will witness/oversee the loading procedures at origin. Product is being shipped from Defense Fuel Support Point (DFSP) to DFSP.

NAVSUP FLC Rota SP Su SUR Petroleum Officer Supply Dept. Bldg. 55 11520 Rota (CADIZ), Spain Telephone: 34-956-82-2097

And/Or

Killingholme Petroleum Support Depot Station Road South Killingholme Grimsby, S. Humberside DN40 3ED, United Kingdom Telephone: 011 44 (0)1469 57 1999

PAGE 6 OF 68 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

2.2.2 Destination Discharge Facility: U.S. Air Force representative will act as the point of contact for the containers discharged in the Middle East. A DLA Energy Middle East or other U.S. Government appointed representative will witness the unloading procedures both at the port when the container is disembarked and at discharge at final destination. Note: Port of Debarkation (POD) is within a secure area that is not accessible to Middle East QAR. Access is only possible once the container leaves the bonded area for transport to final destination.

Al Dhafra Air Base United Arab Emirates Attention: Fuels Manager/Fuels Superintendent Telephone: 971-50-641-0796

2.3 Hours of Operations.

2.3.1 The contractor shall ensure timely arrival (within three business days of order) of containers at origin depot to complete loading within the normal hours of the facility. Normal loading hours are from 0800 - 1500 GMT, Monday - Friday.

2.3.2 Delivery days are Saturday-Wednesday. (Thursday and Friday is the host country weekend - Port is closed.) Contractor shall confirm hours of operation with DLA representative or other U.S. Government appointed representative for the respective area of responsibility.

2.3.3 Full containers cannot move through the destination city prior to 0800 or 0900 hrs local time. Contractor shall confirm hours of operation with DLA representative or other U.S. Government appointed representative for applicable local regulatory bodies, laws, and regulations.

2.3.4 Normal discharge hours are between 0800 and 1900 hours local time (GMT+ 3). Contractor shall confirm hours of operation with DLA representative or other U.S. Government appointed representative for the respective area of responsibility.

2.4 Personnel Qualifications. The contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance requirements as specified below and comply with all applicable local regulatory bodies, laws, and regulations.

2.4.1 Contractor personnel shall be able to read and understand English to the extent of reading and understanding printed regulations, detailed written orders and operating procedures, training instructions and materials

2.4.2 Labor employed by the contractor must have valid driving permits and be knowledgeable of and abide by laws/rules pertaining to the transport of flammable liquids, including the associated labeling and placarding of HAZMAT.

2.4.3 The contractor shall provide all necessary services and supplies to include equipment and life support for all drivers. These services and supplies will not be provided by the U.S. Government.

2.5 Security and Safety Requirements. The contractor personnel shall comply with the following security requirements in the execution of their assigned duties.

2.5.1 The contractor drivers shall comply with written or verbal direction received from an authorized U.S.

Government Representative in regards to applicable U.S. Government security procedures.

2.5.2 The contractor shall comply with all applicable laws and regulations regarding the identification and marking, placarding, transportation, use, storage, and disposal of hazardous materials.

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2.5.3 Drivers are prohibited from carrying weapons while performing any time during this contract.

2.5.4 The U.S. Government will not provide security escort for trucks transporting fuel product.

2.5.5 Contractor shall keep tanks for delivery secured in a single location until they move to the final destination, Al Dhafra Air Base.

2.5.6 Liability for Fuel Spills The contractor shall take all measures required by law and best business practice to prevent fuel spills (including, but not limited to, any spilling, leaking, pumping, pouring, emitting, emptying, or dumping into or onto any land or water). In the event that the contractor's failure to take such measures results in a fuel spill, the contractor shall be liable for the costs of spill containment, cleanup, and disposal. In addition, the contractor shall reimburse the Government for any resulting fines or penalties. For purposes of this clause, the term fuel includes all petroleum and additive products.

2.6 Container Requirements. The contractor-provided containers shall meet the following requirements:

2.6.1 IS0 9002 Certified

2.6.2 Stainless Steel

2.6.3 Top loading (Killingholme, United Kingdom)

2.6.3.1 Bottom loading only (Rota, Spain), in accordance with (IAW) Unified Facilities Criteria (UFC) 3-

460-01, para. 3.4.2.1c and Naval Air Systems Command (NAVAIR) 00-8oT-109, para. 10.2.1.1

2.6.3.2 Contractor shall confirm container requirement with respective local origin authorized U.S.

Government Representative.

2.6.4 3” BSP Threaded

2.6.5 Estimated Capacity of 24,000 liters or 6,340 U.S. gallons

2.6.6 All openings must be capable of being sealed to include cleaning hatches on top that are secured by unsealed bolts only.

2.6.7 All containers are suitable to load in accordance with U.S. Government requirements prior to departing contractor's facility enroute to origin loading depot. Petroleum products will not be loaded into transportation equipment whose previous cargo was caustic, acid, or chlorinated solvents.

2.6.8 All containers used to transport U.S. Government fuel hereunder shall have been prepared in accordance with the most recent version of MIL-STD-3004, TABLE XXVI (See Attachment A) prior to loading. The U.S. Government shall perform quality checks on each tank container prior to and after loading at origin and prior to and after discharge at destination in accordance with MIL-STD-3004.

2.6.9 The contractor will be required to replace any equipment deemed unsafe, damaged, or not road worthy by an authorized U.S. Government representative.

2.7 Cleaning Requirements. The contractors shall ensure tank containers are steam cleaned and dried prior to departure from contractor's facility and that driver presents a cleaning certificate to U.S. designated representative prior to loading.

2.7.1 Cleaning certificate shall annotate previous cargo. (See Attachment A for specific cleaning requirements).

PAGE 8 OF 68 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

2.7.2 Tank containers deemed unsuitable to load by the U.S. Government representative will be refused. The contractor shall be liable for all costs associated with providing a container that is unsuitable to load. The U.S. Government will not pay demurrage or cancellation charges for containers that are refused.

Delivery Requirements.

2.8.1 Coordination. All deliveries must be coordinated with the Fuels Manager/Fuels Superintendent at Al

Dhafra Air Base. Containers will be staged at the port of Abu Dhabi until DLA Energy -Middle East personnel or DLA Energy -Middle East designee order the delivery of the containers to Al Dhafra Air Base for discharge into storage tanks located on the base.

2.8.2 Wait Time. If during loading or off-loading operations the contractor is caused to wait due to reasons beyond its control the U.S. Government will reimburse the contractor for those hours in waiting status.

However, before waiting time is applicable, the U.S. Government shall be entitled, in addition to the time required to load or off-load, three (3) hours of "Free Time" for each container load or discharge operation.

In the event loading or discharging fails to commence after the allowed free time established above, the hourly rate for Waiting Time shall apply, for each hour, prorated to the nearest 15 minute increments, in which loading or off-loading operations have not commenced. All travel time is at the expense of the contractor.

2.8.3 Schedule. Unless otherwise specified in the Schedule, all deliveries shall be made within the specified period of time after receiving an order. If a contractor fails to make a delivery within the time specified in the delivery order, the Contracting Officer has the right to terminate the delivery order, in part or in its entirety, and re-issue a new order to a different contractor with the US Government being reimbursed for any resulting, excess reprocurement costs.

3.0 ORDER PLACEMENT

3.1 Frequency.

3.1.1 Estimated frequencies of lifts are six (6) to twelve (12) containers every two weeks but no more than 30 containers per month.

3.1.2 A weekly report will be provided each Friday that forecasts future requirements.

3.2 Order Process.

3.2.1 DLA-Energy-FENB or its written designee shall act as the sole U.S. Government representative to order tank intermodal containers under this contract.

Defense Logistics Agency – Energy 8725 John J. Kingman Road, Suite 2954 Fort Belvoir, VA 22060-2954 Telephone: (703) 767-8403 or 9289

3.2.2 The U.S. Government shall provide notice of order for empty tanks/containers at least 10 days in advance of the load date on which delivery of tanks/containers to the loading point is to be made.

3.3 Cancellation. If an order is cancelled at least 24 hours prior to the scheduled load date, the U.S. Government shall not be liable for any charges. Any order cancelled within the 24 hour period for which the contractor has already commenced movement operations, including the dispatch of tanks/containers from the contractor's facilities or the loading of the tanks/containers with fuel, the contractor is entitled to a cancellation fee.

4.0 QUALITY ASSURANCE

PAGE 9 OF 68 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

4.1 Quality Assurance Representative. DLA Energy -Middle East shall act as the U.S. representative in United Arab

Emirates. DLA Energy -Middle East may designate other agencies to perform quality surveillance and receipt duties at destination.

DLA Energy Middle East Quality PSC 851 Box 180, FPO AE 09834 Telephone: +973-1785-6493 DESC-ME.Quality@dla.mil

4.2 Contracting Officer’s Representative.

Tracy England Defense Logistics Agency Energy –FENB 8725 John J. Kingman Road, Room 2954 Ft. Belvoir, VA 22060-6222 Telephone: (703)767-7663 Tracy.England@dla.mil

4.3 Quality Requirements. The contractor shall be responsible for the quality of product after loading and while in the contractor’s possession. U.S. Government representatives may conduct inspections of tanks/containers at origin and/or at destination to ensure fuel quality standards are met. The contractor bears the responsibility of fuel that is contaminated or delivered off-specification while in the contractor’s possession. The contractor will not take any samples or break any seals without a DLA Energy-ME SW or US Government designated representative being present or without their prior approval. The contractor shall be held liable for the contents and the tanks/containers as long as the inspection was carried out and the seals were placed prior to placing the tanks/containers onboard vessel. If the US Government determines the tanks/containers have been tampered with while out of the Contractor’s possession, DLA Energy and Military Sealift Command (MSC) will address the issue with the assigned respective vessel operator and relieve the Contractor of any liability. If during the investigation, there is no wrong-doing found on the part of the vessel operator or its agents, the Contractor may be held responsible.

4.4 Quality Discrepancies: Quality discrepancies shall be investigated and reported through appropriate command channel and Service Control Point (SCP) to DLA Energy-Quality/Technical Support (Quality Operations Division (QA)). Details of the quality discrepancy shall be submitted to DLA Energy-QA IAW Petroleum Quality Deficiency Report (PQDR) instructions at the DLA Energy Web Page available using the below hyperlink.

4.4.1 Quality Deficiency Reports containing all of the required information shall be transmitted to the following e-mail addresses: DESC.QAoffice@dla.mil and the DLA Energy-Middle East Quality Manager.

Additionally, the PQDR form is available in PDF format for electronic submission via the following DLA Energy Web Page hyperlink: http://www.desc.dla.mil/DCM/DCMPage.asp?PageID=100 Take digital photos if possible and include these photos in the PQDR Submission package.

Quality Assurance Processes. The U.S. Government shall:

4.5.1 Provide numbered seals at origin.

4.5.2 Provide adapters at loading and discharge points from single point receptacle to a 3 ½” inch fitting.

4.5.3 Perform quantity determination in accordance with DoD 4140.25-M. All quantities will be corrected to US

Gallons @ 60 degrees Fahrenheit. ASTM D-1250, Volume VIII, Tables 5B/6B for API @ 60 degrees Fahrenheit or Volume VIII, Tables 53B/54B for density @ 15 degrees Celsius will be used for API or density/volume correction factors. Where the volume is in cubic meters use the current ASTM D1250, Volume XII, Table 52, to convert cubic meters @ 15C to barrels at 60F then multiply barrels @ 60F by 42 to get US Gallons @ 60 degrees Fahrenheit. Convert liters @ 15 C to cubic meters @ 15 C by dividing by 1000.

4.5.4 Prepare a DD Form 1348-7 for each shipment at the point of origin to be signed by the U.S. Government

Representative at destination for verification of services performed.

PAGE 10 OF 68 PAGESCONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

SPE600-15-R-0717

mailto:DESC-ME.Quality@dla.mil mailto:Tracy.England@dla.mil mailto:DESC.QAoffice@dla.mil http://www.desc.dla.mil/DCM/DCMPage.asp?PageID=100

4.5.5 Contractor shall weigh containers at origin (after loading) and at destination (prior to delivery).

4.5.6 Shipping Documentation: Verification of shipping documentation:

Verify that the delivery is to correct delivery location.

4.5.6.2 Verify that correct product is reflected on the shipping document.

4.5.6.3 Verify that conveyance seal numbers (if appropriate for the mode of transport) are reflected on the shipping document.

Verify documentation of quality analysis results at origin is provided (where applicable).

4.5.7 Conveyance: Check the conveyance for evidence of theft, tampering, sabotage, leaks, or other obvious safety or quality discrepancies.

4.5.7.1 Verify that seals (if applicable for mode of transport) are not missing, broken or tampered with.

Verify that the numbers on installed seals match the seal numbers on the shipping document.

Verify that the rings attached to the manifold through which the seals are attached are braised or welded and that the seals cannot be slipped off.

4.5.7.2 Verify that tank hatches are secured and that the screws, if any, are actually welded and not fake welded so that someone could disassemble the hatch, and remove fuel without tampering with the seals.

4.5.7.3 Verify that the container does not appear to have any void compartments, false bottoms or hoses running from the fuel storage compartments to the fuel truck saddle tank so that the container is powered by the fuel from the storage container.

4.5.7.4 Verify that the dipping ports are not sealed and that there is fuel in the storage tanks instead of only the dipping port containing fuel. Verify there is not a bowl added below the dipping port to enable a false measurement being taken because the dipping port thereby extends below the level of the fuel storage tank.

4.5.8 Product: Verify that product delivered is product ordered. If not, refer to MIL-STD 3004B for disposition instructions.

4.5.8.1 Verify that the product markings on the conveyance match product shown on the shipping document.

4.5.8.2 Obtain an all-level sample from each tank compartment and perform a visual analysis for color, water and sediment.

4.5.8.3 Remove serial numbered seals at destination.

4.6 Quantity Requirements

4.6.1 General: The contractor shall be responsible for the quality and quantity of product after loading. U.S.

Government representatives may conduct inspections on transport trucks, transport vessels, and/or transport railcars at origin and/or at destination to ensure fuel quality and quantity standards are met. The contractor shall provide delivery receipts, DD Form 1348-7, for all products delivered. Receipts shall be signed by the authorized U.S. Government Representative.

4.6.1.1 The contractor shall after having tanks/containers weighed at origin notify QAR or designated

U.S. Government representative of the tanks/containers arriving at the port of debarkation (POD) to witness the disembarkation, weighing, and storing of tanks/containers to allow the efficient inspection of seals and determination of potential losses.

4.6.2 Load Quantities: Tanks will be loaded in accordance with local custom based on gross volume. This quantity will be annotated on the DD1348-7 for information purposes only and shall be volume corrected to 15 ºC in accordance with contract provision F1.09-8 DETERMINATION OF INVOICE QUANTITY

(PC&S)(MIDDLE EAST)(DLA ENERGY SEP 2005).”

4.6.3 Quantity Determination. Load and discharge quantity shall be determined on the basis of the following:

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4.6.3.1 The method(s) to be followed for quantity determination at the product acceptance point shall be according to the terms of the contract for each location. Review the “Notes” section of the contract for any modifications of quantity determination clauses. Additional measurements are made upon receipt as a means of inventory control. By taking measurements by various methods the inventory control checks can be validated against each other. The quantities received into bulk fuel facilities in Al Dhafra will be determined as per the terms of each respective contract. Note: In lieu of a Temperature Compensating Meter (TCM), a standard flow-meter may be used provided the temperatures are properly recorded and calculations performed to convert gross quantities to net at 60ºF.

4.6.3.2 Variations in quantity must be within the acceptable limits of tolerance criteria developed in DoD 4140.25-M, para D.2.b. If the loss tolerance exceeds 0.5%, DLA Energy is entitled to the entire amount of the lost product, regardless of the cause of the loss. The Government reserves the right to offset any losses incurred during shipment against each invoice; however, the 0.5% loss tolerance applies only to normal operating losses. In the event there is evidence of theft or tampering, DLA Energy reserves the right to claim losses, even if they are less than 0.5%. The offset will be determined by the average of daily gains/losses per CLIN over the invoice period.

The invoice period is defined as bi-weekly for this contract.

4.6.3.3 A calibrated receipt meter. All meters used in determining product volume shall be calibrated using American Petroleum Institute Manual of Petroleum Measurement Standards (API MPMS), Chapter 4, Proving Systems or equivalent national or international standards. The frequency of calibration shall be accomplished on an annual basis in accordance with Unified Facilities Criteria

(UFC) 3-460-03.

4.6.3.4 Measurement Standards and Calculations. All measurements and calculations made to determine quantity shall be in accordance with the most recent edition of the API MPMS or equivalent national or international standards. When required, volume correction shall be in accordance with API MPMS, Chapter 11.1, Volume Correction Factors, Volumes II (Table 6B), Volume V (Table 24 B) or Volume VII (Table 54B). The contractor has the right to have a representative present to witness the delivery and measurement of quantity.

4.6.3.5 All invoice quantities shall be converted to U.S. gallons. To convert liters to gallons multiply the quantity in liters by 0.264172 gallons per liter (3.78541 liters per gallon). Refer to contract provision M55 CONVERSION FACTORS to convert metric tons to U.S. gallons. The temperature and density will be conducted by using a calibrated thermometer and hydrometer for the specification of the fuel. API MPMS Chapter 12, Calculation of Petroleum Quantities. All calculations of net quantities shall be made in accordance with this chapter.

4.6.3.6 The contractor has the responsibility to deliver to designated Government destinations all product loaded into contractor tanks/containers as documented by the DD Form 1348-7. Risk of loss or damage to the supplies provided shall remain with the contractor until delivery has been made to the Government at the destination specified in the contract.

4.6.3.7 For FOB Destination deliveries, the contractor has the right to have a representative present to witness the delivery and measurement of quantity.

4.6.3.8 Contractor shall allow, as requested, weight checks at time of transfer of tanks/containers from truck and/or rail transport to vessel transport and/or from vessel transport to rail/truck transport, as determined as necessary by DLA Europe and Africa, DLA Energy ME, or other U.S. Government appointed representative.

5.0 DELIVERABLES

5.1 Contractor Plans. The description of the plans below is guidance and not all inclusive. Plans will comply with applicable guidance and regulatory requirements. Other accredited documentation, as agreed to by the Government, to assess fuel operations and support capabilities (e.g., international certifications, certificates or licenses to operate) is authorized. Prior to operational start date/receipt of DLA Energy owned product, or as otherwise specified, the contractor shall provide to the Contracting Officer (CO) the following plans or other accredited documents for review and acceptance:

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5.1.1 Contract Compliance Plan (CCP) The contractor is responsible for ensuring compliance with all contract performance requirements. As such, the contractor shall develop an inspection system acceptable to the Government for monitoring overall contract performance. The inspection system is to include a written CCP developed and used by the contractor to measure performance on a continuous basis. The CCP shall include performance requirements for all of the services and tasks listed in this PWS and the contractor’s own performance based plans. General performance criteria shall include the contractor’s ability to provide continuous support capabilities as specified in this PWS, record keeping and reporting procedures pertaining to administrative requirements. The CCP shall include time specific checklists for evaluation of all operational and preventive maintenance requirements. The CCP shall address procedures for corrective actions including the resolution of Corrective Action Reports (CAR) and Quality Deficiency Reports (QDR) generated by the Government. The contractor shall submit the CCP to the CO for review and approval within 60 days after contract award. Any disagreement by the contractor with the CO's assessment of the CCP will be resolved at least one level higher than the CO. The CCP shall be made available for Government review, upon request, at any time during the contract performance period. The CCP may be used by the Government for monitoring and assessing contract performance.

5.1.2 Product Quality Control Plan (QCP) The QCP shall describe how the contractor intends to perform the required services in order to ensure that all products meet specification requirements during the performance of the contract. The plan shall include procedures for the following operations, as they affect quality control: Receiving, Sampling, Testing, Calibration, Storage and Handling, Quantity Determination, Records and Reports and Corrective Action. Subsequent to contract award, revisions to the QCP shall be submitted to the CO within 30 days after the revision is deemed necessary. The contractor shall submit the finalized QCP to the CO for review and approval within 60 days after contract award.

5.1.3 Situation Report (SITREP). The contractor shall prepare and submit to DLA Energy the following documentation for each shipment/movement, to include weekends. The report will identify tank number, document number, quantity loaded to each location, load date, load point, destination, date of delivery, quantity delivered to each location and number of vehicles needed to complete mission.

5.2 Tank Report. A detailed tank report will be required upon contract commencement and as assets are removed or added. The report will contain tank identification number, plate number (where applicable) and description to include owned or leased status and owners name.

5.3 Event Report. An Event Report allows the contractor and DLA Energy to track the identification, investigation, and resolution of any issues affecting contract performance. A detailed event report will be submitted by the contractor upon request from the CO and will include as applicable date, location, tank number, load point, movement information, event description and current status.

5.4 Fuel Loss Report. The contractor is responsible for the safeguarding of fuel product and reporting any loss of product to a U.S. Government authorized representative upon the submission of a delivery ticket. Fuel losses exceeding tolerance limits identified in paragraph 4.6.3.2 will be followed up with a written fuel loss report within 24 hours. Upon submission of invoice(s) listing gallon amounts and dollar values of lost fuel product per tank, DLA Energy will immediately deduct the fuel loss dollar value equating to $15.00 per gallon from the total amount due to the contractor. The report will contain the date, tank number, quantity lost, document number, fuel type and a detailed explanation of how the fuel loss occurred to include possible causes.

5.5 Accident Report. The contractor is responsible for providing accident information to the CO after any accident involving personnel injuries. The report will contain the date, location, number of personnel injured, type of injuries, accident description and current status.

5.6 Driver Report. A drivers report is due upon contract commencement to the Fuels Manager/Fuels Superintendent at

Al Dhafra Air Base and when employee changes are made by the contractor. The drivers report will contain current drivers, new drivers required, and expected arrival dates.

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6.0 eCMRA (Contractor Manpower Reporting Application)

6.1 The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/.

6.2 Reporting input will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk at: http://www.ecmra.mil/.

SECTION D - PACKAGING AND MARKING

52.247-9012 REQUIREMENTS FOR TREATMENT OF WOOD PACKAGING MATERIAL (WPM) (FEB 2007) DLAD

SECTION E - INSPECTION AND ACCEPTANCE

52.246-04 INSPECTION OF SERVICES - FIXED PRICE (AUG 1996) FAR

E1 CONTRACTOR INSPECTION RESPONSIBILITIES (DLA ENERGY SEP 2013)

(a) This contract provision applies to:

(1) All aviation fuel, lubricating oil, and additive shipments.

(2) All Bulk and Posts, Camps, and Stations non-aviation fuel shipments via pipeline or waterborne transport.

(b) QUALITY CONTROL PLAN.

(1) The Contractor is required to provide and maintain an inspection system, and a written description (Quality

Control Plan (QCP)) of that system, acceptable to the Government. The Contractor has the option to provide and maintain an inspection system that, as a minimum, incorporates the requirements of ISO9001, Quality Management Systems. If the Contractor chooses to comply with the ISO9001 quality system requirements and format, all the specific Quality Assurance Provisions of this contract must be included in the resulting ISO9001 document that will serve as the QCP. A copy of the QCP, in English, shall be presented to the Government Quality Assurance Representative (QAR) for their review and acceptance prior to commencement of production or services. An acceptable QCP is required prior to Government inspection and acceptance of supplies or services. The QCP shall be reviewed and updated when deemed necessary by the Contractor or the Government, to include changes necessary to prevent the recurrence of quality problems. The Contractor must sign and date the original QCP, as well as each subsequent revision.

Revisions shall also be presented to the QAR for review and acceptance prior to implementation. When acceptable to the Government, the original QCP, and any revisions, shall be signed and dated by the QAR.

(2) The Contractor shall require subcontractors to provide and maintain inspection systems adhere to all the requirements in this contract provision.

(3) The QCP shall include the identification of key operational positions, a schematic diagram of plant facilities pertinent to the inspection system, indicating all inspection points, and a description of the following operations related to the supplies or services to be furnished under the contract:

(i) RECEIVING, BLENDING AND COMPOUNDING. Procedures used to ensure the quality of additives blended into product supplied under this contract. Procedures to identify and ensure the quality of component base stocks used to produce finished product. Procedures to be used for adding, prior to batching, all required additives at all locations. When procedures for in-line blending of non-aviation products in accordance with the IN-LINE BLENDING OF NON-AVIATION PETROLEUM PRODUCTS contract provision are used, the QCP will provide for establishing blend ratios, and identify the responsible personnel within the Contractor's organization authorized to establish the blend ratios. When line injection of additives is required by the contract, the QCP will provide procedures for proportionately injecting additives throughout the entire loading process to ensure the additive is homogeneously blended into the product, as well as procedures for maintaining records evidencing the homogeneous

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SPE600-15-R-0717

http://www.ecmra.mil/ http://www.ecmra.mil/ blending of all line injected additives. In addition to the testing in (iii) below, a laboratory hand blend of jet fuel with all additives required by the contract shall be tested, prior to shipment, to verify compliance with the specification;

(ii) SAMPLING. Procedures for sampling additives, blend tanks, shipping tanks, lines, and conveyances/containers in accordance with API Manual of Petroleum Measurement Standards (MPMS), Chapter 8, Section 1, (ASTM D 4057) Manual Sampling of Petroleum and Petroleum Products, and/or Section 2, (ASTM D 4177) Automatic Sampling of Liquid Petroleum and Petroleum Products. Procedures include sample location, frequency, quantity, and retention. For all tanker, barge, and pipeline shipments, a flow-proportional sample taken in accordance with MPMS Chapter 8, Section 2, is preferred at the custody transfer point. However, manual samples taken in accordance with MPMS Chapter 8, Section 1 are acceptable provided that they are taken hourly throughout the shipment and that the quantity of the composite sample meets the requirements in Table II of this contract provision. See Table I, Minimum Sampling and Testing Requirements, and Table II, Sample Retention;

(iii) TESTING. Types of test series and individual test methods/procedures to be performed on samples taken from each location identified in (ii) above. See Table I, Minimum Sampling and Testing Requirements, and Table III, Definitions of Test Series;

(iv) CALIBRATION. Program for testing and measuring equipment in accordance with ISO 10012, Measurement Management Systems – Requirements for Measurement Processes and Measuring Equipment, or equivalent local regulation, as appropriate; and, a program for meters used to determine quantity complying with the API MPMS, Chapters 4, 5, and 6, or equivalent foreign standard. For items not covered by API, ASTM, or IP publications, the applicable manufacturer's recommended calibration method(s), outlined in the applicable industry publication, shall be used if acceptable to the Government;

(v) STORAGE AND HANDLING. Procedures for quality/quantity determination. Includes a description of storage and handling equipment, such as tanks, lines, valves, and manifolds; identification of dedicated/common product systems, including description of line segregation and controls to assure capability for proper gauging, sampling, draining of water, filtration, circulation, and drying; and identification of any other process/system used in maintaining product integrity during storage and handling;

(vi) LOADING AND SHIPPING – GENERAL. Procedures for product movement and related quality/quantity checks from shipping tank(s) to custody transfer point (CTP). Description of transfer system from shipping tank to CTP. A dedicated system, including lines, pumps, loading arms, and hoses, is preferred, but an isolated common system incorporating blind flanges, spectacle plates, or double valves between systems is acceptable. An isolated common system using single valves designed to ensure positive isolation, such as twin seal single valves, are also acceptable. Systems with single valve (other than twin seal) isolation require specific procedures be included in the QCP to ensure product integrity prior to the CTP. When single valves (other than twin seal) are present in the system, the Contractor shall provide their quality control procedures, from the first single valve to the CTP, at time of bid to the Contracting Officer for a determination of acceptability. Procedures for conditioning and testing of isolated systems that last carried a product other than that intended for movement under this contract. For in-line blending of non-aviation products, where approved in this contract, requirements must comply with the IN-LINE BLENDING OF NONAVIATION PETROLEUM PRODUCTS contract provision;

(vii) LOADING AND SHIPPING – TANK CARS, TANK TRUCKS, AND INTERMODAL CONTAINERS.

For direct deliveries using Contractor-supplied tank cars and tank trucks in dedicated same grade aviation fuel service, refer to the section of API 1595 entitled “Loading of Road/Rail Cars” for loading and shipping procedures. All other tank car, tank truck, and intermodal container loadings shall be in accordance with the following procedures: Confirm all compartments have been prepared in accordance with Table IV, Conversion Chart for Tank Cars, Tank Trucks, and Intermodal Containers, below. Whenever possible, ensure the same preparation procedures used for compartments are applied to hoses, manifolds, etc. Ensure that conveyances carrying lubricating oil are dry and free from loose rust, scale, and dirt. Provide for investigation of discrepancies in either recorded quality or quantity. When required by the contract, seal conveyance and record seal numbers on the shipping document. Strainers and filters shall be located as near the loading or filling point as practicable and shall be used as outlined below for all deliveries except deliveries into tanker, barge, or pipeline.

(A) All aviation fuel shall be passed through strainers of 60 mesh or finer screen;

(B) All lubricating oil products, including preservatives, having a kinematic viscosity of 20.0 centistokes or less at 100 degrees Fahrenheit shall be passed through a 100 mesh or finer screen;

(C) All lubricating oil products, including preservatives, having a kinematic viscosity greater than 20.0 centistokes at 100 degrees Fahrenheit, but less than 22.0 centistokes at 210 degrees Fahrenheit, shall be passed through a 60 mesh or finer screen; and

(D) The Contractor shall furnish and periodically inspect strainers and filters pursuant to this paragraph to determine condition and perform maintenance as necessary, keeping a written record thereof.

(viii) LOADING AND SHIPPING – TANKERS AND BARGES.

(A) For f.o.b. destination Contractor-supplied tankers/barges. Procedures for the preparation of vessel cargo systems, in accordance with Energy Institute (EI) HM 50, Guidelines for the Cleaning of Tanks and Lines for Marine Tank

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Vessels Carrying Petroleum and Refined Products, that ensure the vessel is suitable to load the intended product(s).Particular attention should be given to vessels that previously carried a Fatty Acid Methyl Ester (FAME) cargo. As a minimum, f.o.b. destination Contractors must ensure that all cargo systems on the vessel intended for loading product under this contract, to include tanks, lines, manifolds, and pumps, are washed, gas freed, and inspected. In the event a solvent de-greaser is utilized in the tank preparation process, a minimum of two rinses must be performed by the vessel prior to loading Aviation Turbine Fuel. Vessels that will be carrying JP8 will be allowed to load without cleaning based upon the following criteria: the last cargo prior to loading JP-8 is Jet A/A1, and the second and third to last cargoes were clean middle distillate or lighter petroleum products (no black oils, lubricating oils, vegetable oils, palm oils, biodiesel with FAME content greater than or equal to 15 % or other similar products). The vessel will drop all lines and strip dry all cargo tanks of the previously carried Jet A/Jet A1 prior to loading JP-8. These procedures, and others deemed necessary by the Contractor, shall be included to ensure that the product meets the specification requirements at the CTP.

(B) For f.o.b. origin Government-supplied tankers/barges. Procedures for maintaining a time log of all significant events/delays including vessel notice of readiness, vessel arrival, mooring, vessel deballasting, inerting and conditioning of cargo tanks, inspections, hose connections and disconnections, starts, stops, vessel release, or any other event that affects laytime of the vessel. Procedures for assuring condition of loading line (full of tested product, all air bled, and pressure packed) and gauging shore tanks, both before and after loading. In the event an automated metering system is to be used as the means of shore quantity determination, manual gauges of all storage tanks designated for shipment shall be taken prior to commencement of loading.

Procedures for preload discussion between Contractor, vessel, and QAR to include, but not be limited to, prior two cargoes, cleaning procedures, loading plan, loading rates, sampling requirements, and after loading sampling and gauging. [Prior to loading - gauge, sample, and test intransit cargoes designated for load on top. Gauge and sample (1 gallon) any other product on board, except for JPTS, and retain those samples.] All cargo quantities shall be calculated and volume corrected both before and after loading.

Procedures for commencement of loading into one tank (up to 3 feet), then switching to at most two other vessel tanks while first-in sampling and testing is being accomplished (Table…