SPE600-15-R-0717-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

See Block 14

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

6. ISSUED BY CODE SPE600 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE FACILITY CODE

SPE60015R0717

X

2015 AUG 28

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of OffersX is extended, is not extended.

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

12. ACCOUNTING AND APPROPRIATION DATA (If required)

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A NAME AND TITLE OF SIGNER (Type or print)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

16B. UNITED STATES OF AMERICA15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

(a) By completing Items 8 and 15, and returning

DLA ENERGY

8725 JOHN J KINGMAN RD STE 4950

FT BELVOIR VA 22060-6222

USA

15C. DATE SIGNED 16C. DATE SIGNED

D. OTHER (Specify type of modification and authority)

9/21/2015

3. EFFECTIVE DATE

See Attached Continuation Sheet(s).

(X)

CHECK ONE

PAGE OF PAGES

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

13. THIS APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

x

CONTINUED ON NEXT PAGE

The purpose of this modification is to:

1) Incorporate a revised version of the Performance Work Statement adding RAF Fairford as a delivery destination. Major PWS changes highlighted below.

2) Add Attachment A to the Performance Work Statement

3) Update Section B schedule

4) Delete the clause FAR 52.211-17

5) Add the clause FAR 52.204-17

6) Add the clause FAR 52.246-2

7) Add the Past Performance Experience Form

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SPE60015R0717-0001

SECTION B - SUPPLIES OR SERVICES AND PRICES OR COSTS

B34.01 SERVICES TO BE FURNISHED AND PRICES (DLA ENERGY FEB 1991)

The services to be furnished during the period specified herein and the unit prices are as follows:

OFFER SCHEDULE

ORDERING PERIOD: Date of Award through December 31, 2016

OFFERED PRICES:

Base Year (CLINS 0001-0008): January 1, 2016 through December 31, 2016 Option 1 (CLINS 0009-0016): January 1, 2017 through December 31, 2017 Option 2 (CLINS 0017-0024): January 1, 2018 through December 31, 2018 Option 3 (CLINS 0025-0032): January 1, 2019 through December 31, 2019 Option 4 (CLINS 0033-0040): January 1, 2020 through December 31, 2020

CLIN DESCRIPTION EST. QTY / UNIT UNIT PRICE

BASE YEAR

0001 Intermodal Container Transport (JPTS) – from

Killingholme to Al Dhafra, AB 1 Intermodal Container

0002 Container Demurrage 1 Day 0003 Container Port Storage Fee 1 Day 0004 Container Cancellation Fee 1 Intermodal Container 0005 Intermodal Container Transport (Low Freeze JP8)

– from Rota, Spain to Al Dhafra, AB 1 Intermodal Container

0006 Fuel Residue Disposal 1 Intermodal Container 0007 Miscellaneous Fees 0008 Intermodal Container Transport (JPTS) –

Destination RAF Fairford 1 Intermodal Container

OPTION 1

0009 Intermodal Container Transport (JPTS) – from

Killingholme to Al Dhafra, AB 1 Intermodal Container

0010 Container Demurrage 1 Day 0011 Container Port Storage Fee 1 Day 0012 Container Cancellation Fee 1 Intermodal Container 0013 Intermodal Container Transport (Low Freeze JP8)

– from Rota, Spain to Al Dhafra, AB 1 Intermodal Container

0014 Fuel Residue Disposal 1 Intermodal Container 0015 Miscellaneous Fees 0016 Intermodal Container Transport (JPTS) –

Destination RAF Fairford 1 Intermodal Container

OPTION 2

0017 Intermodal Container Transport (JPTS) – from

Killingholme to Al Dhafra, AB 1 Intermodal Container

0018 Container Demurrage 1 Day 0019 Container Port Storage Fee 1 Day 0020 Container Cancellation Fee 1 Intermodal Container

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0021 Intermodal Container Transport (Low Freeze JP8)

– from Rota, Spain to Al Dhafra, AB

1 Intermodal Container

0022 Fuel Residue Disposal 1 Intermodal Container 0023 Miscellaneous Fees 0024 Intermodal Container Transport (JPTS) –

Destination RAF Fairford 1 Intermodal Container

OPTION 3

0025 Intermodal Container Transport (JPTS) – from

Killingholme to Al Dhafra, AB 1 Intermodal Container

0026 Container Demurrage 1 Day 0026 Container Port Storage Fee 1 Day 0028 Container Cancellation Fee 1 Intermodal Container 0029 Intermodal Container Transport (Low Freeze JP8)

– from Rota, Spain to Al Dhafra, AB 1 Intermodal Container

0030 Fuel Residue Disposal 1 Intermodal Container 0031 Miscellaneous Fees 0032 Intermodal Container Transport (JPTS) –

Destination RAF Fairford 1 Intermodal Container

OPTION 4

0033 Intermodal Container Transport (JPTS) – from

Killingholme to Al Dhafra, AB 1 Intermodal Container

0034 Container Demurrage 1 Day 0035 Container Port Storage Fee 1 Day 0036 Container Cancellation Fee 1 Intermodal Container 0037 Intermodal Container Transport (Low Freeze JP8)

– from Rota, Spain to Al Dhafra, AB 1 Intermodal Container

0038 Fuel Residue Disposal 1 Intermodal Container 0039 Miscellaneous Fees 0040 Intermodal Container Transport (JPTS) –

Destination RAF Fairford 1 Intermodal Container

GRAND TOTAL

SECTION C - SPECIFICATIONS/SOW/SOO/ORD

Performance Work Statement

JP-8 (with required Freeze Point of -68F) and JPTS Bulk Fuel Container Transportation

1.0 BACKGROUND

1.1 Contract Requirement. DLA Energy-FENB has a requirement to transport JP-8 (with required Freeze Point of -68F) and/or Jet Propellant Thermally Stable (JPTS) Aviation Fuel by stainless-steel bulk fuel intermodal tank containers from the Naval Supply Systems Command (NAVSUP) Fleet Logistics Command (FLC) Rota, Spain and Killingholme Petroleum Support Depot, United Kingdom (UK) for discharge at Al Dhafra Air Base, United Arab Emirates (UAE) and/or via tank

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https://www.navsup.navy.mil/navsup truck at RAF Fairford/RAF Wellford, United Kingdom (UK) into designated U.S. storage tanks, tank bags, tank trucks, or tank containers that are permanent or temporary. Required services shall be performed in accordance with best commercial practices.

1.1.1 Contract Performance. The contractor shall provide all labor, tools, parts, materials, HAZMAT placards, couplers, connectors, adapters (as needed), and transportation assets necessary to provide transport service from origin to destination. The contractor’s transportation services shall be provided on a door to port (from UK and/or Spain) and port to door (from designated port in UAE to Al Dhafra Air Base) basis. Ocean vessel bookings will be requested by DLA Energy via Surface and Deployment Distribution Command (SDDC). The contractor shall obtain International Maritime Organization (IMO) declaration/clearance or IMO Port Entry Approval (DD-2890) from local port authorities to deliver HAZMAT to the Port of Embarkation (POE) and shall coordinate and verify Customs clearances when and where applicable. Contractor shall provide Container Safety Certification (CSC) information and acquire Container Packing Certificate (CPC) (DD-2781) as necessary.

1.1.2 Custody of Petroleum Product: Custody of petroleum products and risk of loss thereof shall pass to the Contractor as follows:

1.1.2.1 Tank Car Shipments: When the loaded tank is picked up by the contractor.

1.1.2.2 Transport Tank Shipments: When the loaded transport tank is released for shipment.

1.1.2.3 Transport Truck Receipts: When the product passes from the transport truck discharge hoses into the Government-furnished Contractor-operated receiving facilities whether it be a storage tank, line, or any other type of receiving equipment

1.1.3 Custody of Petroleum Products: Custody of petroleum products and risk of loss thereof shall pass from the Contractor as follows:

1.1.3.1 Tank Car Receipts: When the tank car comes to rest on the Government-furnished Contractor-operated siding.

1.1.3.2 Transport Tank Receipts: When the product passes from the transport tank discharge hoses into the Government-furnished Contractor-operated receiving facilities whether it be a storage tank, line, or any other type of receiving equipment.

1.1.3.3 Transport Truck Shipments: When the loaded transport truck is released for shipment by the Contractor.

1.2 Documentation Requirements.

1.2.1 The contractor shall ensure all truck drivers have a valid driver’s license, passport, Visa, and vehicle registration.

1.2.2 The contractor is required to provide this information to base/host nation security office not later than seven (7) calendar days prior to the scheduled delivery. The U.S. Government will not pay demurrage costs on containers in which the contractor's representatives

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failed to provide documentation to base/host nation security office within the 7 calendar day notice. Base/host nation security office is open daily/24 hours.

1.2.3 The contractor shall provide all customs clearances and HAZMAT labeling and placarding for containers in Spain (SP), United Kingdom (UK), and United Arab Emirates (UAE).

U.S. Government performs exportation customs clearance in Spain under Status of Forces Agreement (SOFA).

The contractor shall provide a copy of company business license prior to start of contract.

2.0 PERFORMANCE REQUIREMENTS

2.1 Period of Performance. The base performance period under this contract is 1 January 2016 – 31

December 2016. This contract may be extended for four (4) one-year option periods.

2.2 Place of Performance.

2.2.1 Origin Loading Depot: DLA Energy -EU Quality Assurance Representative (QAR) or other US Government appointed representative will act as the U.S. representative for containers ordered by DLA-Energy in Europe. A DLA Energy Europe and Africa QAR or other US Government appointed representative will witness/oversee the loading procedures at origin. Product is being shipped from Defense Fuel Support Point (DFSP) to DFSP.

NAVSUP FLC Rota SP Su SUR Petroleum Officer Supply Dept. Bldg. 55 11520 Rota (CADIZ), Spain Telephone: 34-956-82-2097

And/Or

Killingholme Petroleum Support Depot Station Road South Killingholme Grimsby, S. Humberside DN40 3ED, United Kingdom Telephone: 011 44 (0)1469 57 1999

2.2.2 Destination Discharge Facility: U.S. Air Force representative will act as the point of contact for the containers discharged in the Middle East. A DLA Energy Middle East or other U.S. Government appointed representative will witness the unloading procedures both at the port when the container is disembarked and at discharge at final destination.

Note: Port of Debarkation (POD) is within a secure area that is not accessible to Middle East QAR. Access is only possible once the container leaves the bonded area for transport to final destination.

2.2.2.1 For tank truck a DLA Energy or other U.S. Government appointed representative will witness the unloading procedures at discharge at final destination.

2.2.2.2 Al Dhafra Air Base

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United Arab Emirates Attention: Fuels Manager/Fuels Superintendent Telephone: 971-50-641-0796

And/Or (via truck)

RAF Fairford/RAF Wellford

SE6F1C/FP5560

420 ABS/LGRF

Gloucestershire, England

DSN: 314-247-4207

2.3 Hours of Operations.

2.31 The contractor shall ensure timely arrival (within three business days of order) of containers at origin depot to complete loading within the normal hours of the facility. Normal loading hours are from 0800 - 1500 GMT, Monday - Friday.

2.3.2 The contractor shall ensure timely scheduling of tank trucks at origin (Killingholme, UK) depot to complete loading within the normal hours of the facility. Normal loading hours are from 0800 – 1500 GMT, Monday – Friday. Contractor shall confirm hours of operation with DLA representative or other U.S. Government appointed representative for the respective area of responsibility.

2.3.3 Delivery days via tank truck at RAF Fairford/RAF Wellford, the contractor shall confirm hours of operation with local U.S. Government appointed representative for the respective area of responsibility for delivery days and hours via transport truck.

2.3.4 Delivery days at Al Dhafra, UAE are Saturday-Wednesday. (Thursday and Friday is the host country weekend - Port is closed.) Contractor shall confirm hours of operation with DLA representative or other U.S. Government appointed representative for the respective area of responsibility.

2.3.5 Full containers cannot move through the destination city (Al Dhafra, UAE) prior to 0800 or

0900 hrs local time. Contractor shall confirm hours of operation with DLA representative or other U.S. Government appointed representative for applicable local regulatory bodies, laws, and regulations.

2.3.6 Normal discharge hours are between 0800 and 1900 hours local time (GMT+ 3).

Contractor shall confirm hours of operation with DLA representative or other U.S.

Government appointed representative for the respective area of responsibility.

2.4 Personnel Qualifications. The contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance requirements as specified below and comply with all applicable local regulatory bodies, laws, and regulations.

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2.4.1 Contractor personnel shall be able to read and understand English to the extent of reading and understanding printed regulations, detailed written orders and operating procedures, training instructions and materials

2.4.2 Labor employed by the contractor must have valid driving permits and be knowledgeable of and abide by laws/rules pertaining to the transport of flammable liquids, including the associated labeling and placarding of HAZMAT.

2.4.3 The contractor shall provide all necessary services and supplies to include equipment and life support for all drivers. These services and supplies will not be provided by the U.S.

Government.

2.5 Security and Safety Requirements. The contractor personnel shall comply with the following security requirements in the execution of their assigned duties.

2.5.1 The contractor drivers shall comply with written or verbal direction received from an authorized U.S. Government Representative in regards to applicable U.S. Government security procedures.

2.5.2 The contractor shall comply with all applicable laws and regulations regarding the identification and marking, placarding, transportation, use, storage, and disposal of hazardous materials.

2.5.3 Drivers are prohibited from carrying weapons while performing any time during this contract.

2.5.4 The U.S. Government will not provide security escort for trucks transporting fuel product.

2.5.5 Contractor shall keep tanks for delivery secured in a single location until they move to the final destination.

2.5.6 Liability for Fuel Spills. The contractor shall take all measures required by law and best business practice to prevent fuel spills (including, but not limited to, any spilling, leaking, pumping, pouring, emitting, emptying, or dumping into or onto any land or water). In the event that the contractor's failure to take such measures results in a fuel spill, the contractor shall be liable for the costs of spill containment, cleanup, and disposal. In addition, the contractor shall reimburse the Government for any resulting fines or penalties. For purposes of this clause, the term fuel includes all petroleum and additive products.

2.6 Container Requirements. The contractor-provided containers shall meet the following requirements:

2.6.1 IS0 9002 Certified

2.6.2 Stainless Steel

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2.6.3 Top loading (Killingholme, United Kingdom)

2.6.3.1 Bottom loading only (Rota, Spain), in accordance with (IAW) Unified Facilities Criteria (UFC) 3-460-01, para. 3.4.2.1c and Naval Air Systems Command (NAVAIR) 00-8oT-109, para. 10.2.1.1

2.6.3.2 Contractor shall confirm container requirement with respective local origin authorized U.S. Government Representative.

2.6.4 3” BSP Threaded

2.6.5 Estimated Capacity of 24,000 liters or 6,340 U.S. gallons

2.6.6 All openings must be capable of being sealed to include cleaning hatches on top that are secured by unsealed bolts only.

2.6.7 All containers are suitable to load in accordance with U.S. Government requirements prior to departing contractor's facility enroute to origin loading depot. Petroleum products will not be loaded into transportation equipment whose previous cargo was caustic, acid, or chlorinated solvents.

2.6.8 All containers used to transport U.S. Government fuel hereunder shall have been prepared in accordance with the most recent version of MIL-STD-3004, TABLE XXVI (See Attachment A) prior to loading. The U.S. Government shall perform quality checks on each tank container prior to and after loading at origin and prior to and after discharge at destination in accordance with MIL-STD-3004.

2.6.9 The contractor will be required to replace any equipment deemed unsafe, damaged, or not road worthy by an authorized U.S. Government representative.

2.7 Tank Truck Requirements. The contractor-provided containers shall meet the following requirements:

2.7.1 The contractor will provide the required tank truck assets to successfully perform the contractual requirements identified herein.

2.7.2 All internal tank surfaces and piping must be clean, dry, and free of dirt, grease, oil, or any other foreign material and meet the following criteria:

2.7.2.1 If the product to be loaded is aviation turbine fuel and truck/trailer is to remain in multi-product service it must be epoxy-coated mild steel/aluminum.

2.7.2.2 If the product to be loaded is aviation turbine fuel, diesel or gasoline and truck/trailer is to remain in dedicated product service (i.e., cannot switch from one product to the other) it may be un-coated mild steel.

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2.7.3 The contractor will be required to replace any equipment deemed unsafe or not road worthy by an authorized U.S. Government representative.

2.7.4 The contractor shall provide trucks that are fully operational and supply qualified personnel to perform maintenance actions 7 days a week, 24 hours a day. The contractor will only be paid for operational trucks. Trucks requiring maintenance or replacement of defective truck and trailer parts shall be replaced at no extra cost to the U.S. Government.

2.8 Cleaning Requirements. The contractors shall ensure tank truck/containers are steam cleaned and dried prior to departure from contractor's facility and that drivers present a cleaning certificate to U.S. designated representative prior to loading.

2.8.1 Cleaning certificate shall annotate previous cargo. (See Attachment A for specific cleaning requirements).

2.8.2 Tank containers deemed unsuitable to load by the U.S. Government representative will be refused. The contractor shall be liable for all costs associated with providing a container that is unsuitable to load. The U.S. Government will not pay demurrage or cancellation charges for containers that are refused.

2.9 Delivery Requirements.

2.9.1 Coordination. All deliveries must be coordinated with the Fuels Manager/Fuels

Superintendent at Al Dhafra Air Base. Containers will be staged at the port of Abu Dhabi until DLA Energy -Middle East personnel or DLA Energy -Middle East designee order the delivery of the containers to Al Dhafra Air Base for discharge into storage tanks located on the base.

2.9.2 Wait Time. If during loading or off-loading operations the contractor is caused to wait due to reasons beyond its control the U.S. Government will reimburse the contractor for those hours in waiting status. However, before waiting time is applicable, the U.S. Government shall be entitled, in addition to the time required to load or off-load, three (3) hours of "Free Time" for each container load or discharge operation. In the event loading or discharging fails to commence after the allowed free time established above, the hourly rate for Waiting Time shall apply, for each hour, prorated to the nearest 15 minute increments, in which loading or off-loading operations have not commenced. All travel time is at the expense of the contractor.

2.9.3 Schedule. Unless otherwise specified in the Schedule, all deliveries shall be made within the specified period of time after receiving an order. If a contractor fails to make a delivery within the time specified in the delivery order, the Contracting Officer has the right to terminate the delivery order, in part or in its entirety, and re-issue a new order to a different contractor with the US Government being reimbursed for any resulting, excess re-procurement costs.

3.0 ORDER PLACEMENT

3.1 Frequency.

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3.1.1 Estimated frequencies of lifts are six (6) to twelve (12) containers every two weeks but no more than 30 containers per month.

3.1.2 Estimated frequencies of lifts via truck (from Killingholme, UK to RAF Fairford/RAF

Wellford, UK) are six thousand (6,000) to fourteen thousand (14,000) gallons per month but no more than eight-teen thousand (18,000) gallons per month.

3.1.3 A weekly report will be provided each Friday that forecasts future requirements.

3.2 Order Process.

3.2.1 DLA-Energy-FENB or its written designee shall act as the sole U.S. Government representative to order tank intermodal containers under this contract.

Defense Logistics Agency – Energy 8725 John J. Kingman Road, Suite 2954 Fort Belvoir, VA 22060-2954 Telephone: (703) 767-8403 or 9289

3.2.2 The U.S. Government shall provide notice of order for empty tanks/containers at least 10 days in advance of the load date on which delivery of tanks/containers to the loading point is to be made.

3.3 Cancellation. If an order is cancelled at least 24 hours prior to the scheduled load date, the U.S.

Government shall not be liable for any charges. Any order cancelled within the 24 hour period for which the contractor has already commenced movement operations, including the dispatch of tanks/containers from the contractor's facilities or the loading of the tanks/containers with fuel, the contractor is entitled to a cancellation fee.

4.0 QUALITY ASSURANCE

4.1 Quality Assurance Representative. DLA Energy -Middle East shall act as the U.S. representative in United Arab Emirates. DLA Energy -Middle East may designate other agencies to perform quality surveillance and receipt duties at destination.

DLA Energy Middle East Quality PSC 851 Box 180, FPO AE 09834 Telephone: +973-1785-6493 DESC-ME.Quality@dla.mil

4.2 Contracting Officer’s Representative.

Tracy England Defense Logistics Agency Energy –FENB 8725 John J. Kingman Road, Room 2954 Ft. Belvoir, VA 22060-6222 Telephone: (703)767-7663 Tracy.England@dla.mil

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SPE60015R0717-0001

mailto:DESC-ME.Quality@dla.mil mailto:Tracy.England@dla.mil

4.3 Quality Requirements. The contractor shall be responsible for the quality of product after loading and while in the contractor’s possession. U.S. Government representatives may conduct inspections of tanks/containers at origin and/or at destination to ensure fuel quality standards are met. The contractor bears the responsibility of fuel that is contaminated or delivered off-specification while in the contractor’s possession. The contractor will not take any samples or break any seals without a DLA Energy-ME SW or US Government designated representative being present or without their prior approval. The contractor shall be held liable for the contents and the tanks/containers as long as the inspection was carried out and the seals were placed prior to placing the tanks/containers onboard vessel. If the US Government determines the tanks/containers have been tampered with while out of the Contractor’s possession, DLA Energy and Military Sealift Command (MSC) will address the issue with the assigned respective vessel operator and relieve the Contractor of any liability. If during the investigation, there is no wrong-doing found on the part of the vessel operator or its agents, the Contractor may be held responsible.

4.4 Quality Discrepancies: Quality discrepancies shall be investigated and reported through appropriate command channel and Service Control Point (SCP) to DLA Energy-Quality/Technical Support (Quality Operations Division (QA)). Details of the quality discrepancy shall be submitted to DLA Energy-QA IAW Petroleum Quality Deficiency Report (PQDR) instructions at the DLA Energy Web Page available using the below hyperlink.

4.4.1 Quality Deficiency Reports containing all of the required information shall be transmitted to the following e-mail addresses: DESC.QAoffice@dla.mil and the DLA Energy-Middle East Quality Manager. Additionally, the PQDR form is available in PDF format for electronic submission via the following DLA Energy Web Page hyperlink:

http://www.desc.dla.mil/DCM/DCMPage.asp?PageID=100 Take digital photos if possible and include these photos in the PQDR Submission package.

4.5 Quality Assurance Processes. The U.S. Government shall:

4.5.1 Provide numbered seals at origin.

4.5.2 Provide adapters at loading and discharge points from single point receptacle to a 3 ½” inch fitting.

4.5.3 Perform quantity determination in accordance with DoD 4140.25-M. All quantities will be corrected to US Gallons @ 60 degrees Fahrenheit. ASTM D-1250, Volume VIII, Tables 5B/6B for API @ 60 degrees Fahrenheit or Volume VIII, Tables 53B/54B for density @ 15 degrees Celsius will be used for API or density/volume correction factors. Where the volume is in cubic meters use the current ASTM D1250, Volume XII, Table 52, to convert cubic meters @ 15C to barrels at 60F then multiply barrels @ 60F by 42 to get US Gallons @ 60 degrees Fahrenheit. Convert liters @ 15 C to cubic meters @ 15 C by dividing by 1000.

4.5.4 Prepare a DD Form 1348-7 for each shipment at the point of origin to be signed by the U.S.

Government Representative at destination for verification of services performed.

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mailto:DESC.QAoffice@dla.mil http://www.desc.dla.mil/DCM/DCMPage.asp?PageID=100

4.5.5 Contractor shall weigh containers at origin (after loading) and at destination (prior to delivery.

4.5.6 Shipping Documentation: Verification of shipping documentation:

4.5.6.1 Verify that the delivery is to correct delivery location.

4.5.6.2 Verify that correct product is reflected on the shipping document.

4.5.6.3 Verify that conveyance seal numbers (if appropriate for the mode of transport) are reflected on the shipping document.

4.5.6.4 Verify documentation of quality analysis results at origin is provided (where applicable).

4.5.7 Conveyance: Check the conveyance for evidence of theft, tampering, sabotage, leaks, or other obvious safety or quality discrepancies.

4.5.7.1 Verify that seals (if applicable for mode of transport) are not missing, broken or tampered with. Verify that the numbers on installed seals match the seal numbers on the shipping document. Verify that the rings attached to the manifold through which the seals are attached are braised or welded and that the seals cannot be slipped off.

4.5.7.2 Verify that tank hatches are secured and that the screws, if any, are actually welded and not fake welded so that someone could disassemble the hatch, and remove fuel without tampering with the seals.

4.5.7.3 Verify that the container does not appear to have any void compartments, false bottoms or hoses running from the fuel storage compartments to the fuel truck saddle tank so that the container is powered by the fuel from the storage container.

4.5.7.4 Verify that the dipping ports are not sealed and that there is fuel in the storage tanks instead of only the dipping port containing fuel. Verify there is not a bowl added below the dipping port to enable a false measurement being taken because the dipping port thereby extends below the level of the fuel storage tank.

4.5.8 Product: Verify that product delivered is product ordered. If not, refer to MIL-STD 3004B for disposition instructions.

4.5.8.1 Verify that the product markings on the conveyance match product shown on the shipping document.

4.5.8.2 Obtain an all-level sample from each tank compartment and perform a visual analysis for color, water and sediment.

4.5.8.3 Remove serial numbered seals at destination.

4.6 Quantity Requirements

4.6.1 General: The contractor shall be responsible for the quality and quantity of product after loading. U.S. Government representatives may conduct inspections on transport trucks, transport vessels, and/or transport railcars at origin and/or at destination to ensure fuel quality and quantity standards are met. The contractor shall provide delivery receipts, DD Form 1348-7, for all products delivered. Receipts shall be signed by the authorized U.S. Government Representative.

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4.6.1.1 The contractor shall after having tanks/containers weighed at origin notify QAR or designated U.S. Government representative of the tanks/containers arriving at the port of debarkation (POD) to witness the disembarkation, weighing, and storing of tanks/containers to allow the efficient inspection of seals and determination of potential losses.

4.6.2 Load Quantities: Tanks will be loaded in accordance with local custom based on gross volume. This quantity will be annotated on the DD1348-7 for information purposes only and shall be volume corrected to 15 ºC in accordance with contract provision F1.09-8

DETERMINATION OF INVOICE QUANTITY (PC&S)(MIDDLE EAST)(DLA

ENERGY SEP 2005).”

4.6.3 Quantity Determination. Load and discharge quantity shall be determined on the basis of the following:

4.6.3.1 The method(s) to be followed for quantity determination at the product acceptance point shall be according to the terms of the contract for each location.

Review the “Notes” section of the contract for any modifications of quantity determination clauses. Additional measurements are made upon receipt as a means of inventory control. By taking measurements by various methods the inventory control checks can be validated against each other. The quantities received into bulk fuel facilities in Al Dhafra will be determined as per the terms of each respective contract. Note: In lieu of a Temperature Compensating Meter (TCM), a standard flow-meter may be used provided the temperatures are properly recorded and calculations performed to convert gross quantities to net at 60ºF.

4.6.3.2 Variations in quantity must be within the acceptable limits of tolerance criteria developed in DoD 4140.25-M, para D.2.b. If the loss tolerance exceeds 0.5%, DLA Energy is entitled to the entire amount of the lost product, regardless of the cause of the loss. The Government reserves the right to offset any losses incurred during shipment against each invoice; however, the 0.5% loss tolerance applies only to normal operating losses. In the event there is evidence of theft or tampering, DLA Energy reserves the right to claim losses, even if they are less than 0.5%. The offset will be determined by the average of daily gains/losses per CLIN over the invoice period. The invoice period is defined as bi-weekly for this contract.

4.6.3.3 A calibrated receipt meter. All meters used in determining product volume shall be calibrated using American Petroleum Institute Manual of Petroleum Measurement Standards (API MPMS), Chapter 4, Proving Systems or equivalent national or international standards. The frequency of calibration shall be accomplished on an annual basis in accordance with Unified Facilities Criteria

(UFC) 3-460-03.

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4.6.3.4Measurement Standards and Calculations. All measurements and calculations made to determine quantity shall be in accordance with the most recent edition of the API MPMS or equivalent national or international standards. When required, volume correction shall be in accordance with API MPMS, Chapter 11.1, Volume Correction Factors, Volumes II (Table 6B), Volume V (Table 24 B) or Volume VII (Table 54B). The contractor has the right to have a representative present to witness the delivery and measurement of quantity.

4.6.3.5All invoice quantities shall be converted to U.S. gallons. To convert liters to gallons multiply the quantity in liters by 0.264172 gallons per liter (3.78541 liters per gallon). Refer to contract provision M55 CONVERSION FACTORS to convert metric tons to U.S. gallons. The temperature and density will be conducted by using a calibrated thermometer and hydrometer for the specification of the fuel. API MPMS Chapter 12, Calculation of Petroleum Quantities. All calculations of net quantities shall be made in accordance with this chapter.

4.6.3.6The contractor has the responsibility to deliver to designated Government destinations all product loaded into contractor tanks/containers as documented by the DD Form 1348-7. Risk of loss or damage to the supplies provided shall remain with the contractor until delivery has been made to the Government at the destination specified in the contract.

4.6.3.7 For FOB Destination deliveries, the contractor has the right to have a representative present to witness the delivery and measurement of quantity.

4.6.3.8 Contractor shall allow, as requested, weight checks at time of transfer of tanks/containers from truck and/or rail transport to vessel transport and/or from vessel transport to rail/truck transport, as determined as necessary by DLA Europe and Africa, DLA Energy ME, or other U.S. Government appointed representative.

5.0 DELIVERABLES

5.1 Contractor Plans. The description of the plans below is guidance and not all inclusive. Plans will comply with applicable guidance and regulatory requirements. Other accredited documentation, as agreed to by the Government, to assess fuel operations and support capabilities (e.g., international certifications, certificates or licenses to operate) is authorized. Prior to operational start date/receipt of DLA Energy owned product, or as otherwise specified, the contractor shall provide to the Contracting Officer (CO) the following plans or other accredited documents for review and acceptance:

5.1.1 Contract Compliance Plan (CCP) The contractor is responsible for ensuring compliance with all contract performance requirements. As such, the contractor shall develop an inspection system acceptable to the Government for monitoring overall contract performance. The inspection system is to include a written CCP developed and used by the contractor to measure performance on a continuous basis. The CCP shall include performance requirements for all of the services and tasks listed in this PWS and the contractor’s own performance based plans. General performance criteria shall

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include the contractor’s ability to provide continuous support capabilities as specified in this PWS, record keeping and reporting procedures pertaining to administrative requirements. The CCP shall include time specific checklists for evaluation of all operational and preventive maintenance requirements. The CCP shall address procedures for corrective actions including the resolution of Corrective Action Reports (CAR) and Quality Deficiency Reports (QDR) generated by the Government. The contractor shall submit the CCP to the CO for review and approval within 60 days after contract award.

Any disagreement by the contractor with the CO's assessment of the CCP will be resolved at least one level higher than the CO. The CCP shall be made available for Government review, upon request, at any time during the contract performance period.

The CCP may be used by the Government for monitoring and assessing contract performance.

5.1.2 Product Quality Control Plan (QCP) The QCP shall describe how the contractor intends to perform the required services in order to ensure that all products meet specification requirements during the performance of the contract. The plan shall include procedures for the following operations, as they affect quality control: Receiving, Sampling, Testing, Calibration, Storage and Handling, Quantity Determination, Records and Reports and Corrective Action. Subsequent to contract award, revisions to the QCP shall be submitted to the CO within 30 days after the revision is deemed necessary. The contractor shall submit the finalized QCP to the CO for review and approval within 60 days after contract award.

5.1.3 Situation Report (SITREP). The contractor shall prepare and submit to DLA Energy the following documentation for each shipment/movement, to include weekends. The report will identify tank number, document number, quantity loaded to each location, load date, load point, destination, date of delivery, quantity delivered to each location and number of vehicles needed to complete mission.

5.2 Tank Report. A detailed tank report will be required upon contract commencement and as assets are removed or added. The report will contain tank identification number, plate number (where applicable) and description to include owned or leased status and owners name.

5.3 Event Report. An Event Report allows the contractor and DLA Energy to track the identification, investigation, and resolution of any issues affecting contract performance. A detailed event report will be submitted by the contractor upon request from the CO and will include as applicable date, location, tank number, load point, movement information, event description and current status.

5.4 Fuel Loss Report. The contractor is responsible for the safeguarding of fuel product and reporting any loss of product to a U.S. Government authorized representative upon the submission of a delivery ticket. Fuel losses exceeding tolerance limits identified in paragraph 4.6.3.2 will be followed up with a written fuel loss report within 24 hours. Upon submission of invoice(s) listing gallon amounts and dollar values of lost fuel product per tank, DLA Energy will immediately deduct the fuel loss dollar value equating to $15.00 per gallon from the total amount due to the contractor.

The report will contain the date, tank number, quantity lost, document number, fuel type and a detailed explanation of how the fuel loss occurred to include possible causes.

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5.5 Accident Report. The contractor is responsible for providing accident information to the CO after any accident involving personnel injuries. The report will contain the date, location, number of personnel injured, type of injuries, accident description and current status.

5.6 Driver Report. A drivers report is due upon contract commencement to the Fuels Manager/Fuels

Superintendent at Al Dhafra Air Base and when employee changes are made by the contractor. The drivers report will contain current drivers, new drivers required, and expected arrival dates.

6.0 eCMRA (Contractor Manpower Reporting Application)

6.1 The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

6.2 Reporting input will be for the labor executed during the period of performance during each

Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk at:

http://www.ecmra.mil/.

SECTION J - LIST OF ATTACHMENTS

List of Attachments

Description File Name ATTACH.Past Performance Experience Form

SPE600-15-R-071

ATTACH.PWS

Attachment A

SPE600-15-R-071

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http://www.ecmra.mil/ http://www.ecmra.mil/

SPE600-15-R-0715

JPTS & Low Freeze JP8 Transportation Services

PAST PERFORMANCE EXPERIENCE FORM

(To be completed by offeror and submitted as part of Past Performance submission)

CONTRACTOR: CONTRACT:

ADDRESS:

POINT OF CONTACT AND TITLE: TELEPHONE:

EMAIL:

AGENCY:

CONTRACT/PROJECT TITLE AND LOCATION:

DOLLAR VALUE:

PRIME or SUBCONTRACTOR:

CONTRACT/PROJECTDESCRIPTION:

(Features of work that the offeror completed, including a statement of the total dollar value of this work)

Downloaded from http://www.everyspec.com

M

IL-STD

-3004D

T A

B L

E X

X V

I C onversion C hart for T ruck T ank (T

T ) C ars, T ruck T ank w agons (T

W ), T ank & T railer (T R

R ), and Interm odal C ontainers (IM

C )) 1, 2

N O

T E

S:

1. G eneral Instructions for Tank C ars and Trucks :

a. C onveyances (all) shall be dry and free from loose rust, scale, and dirt

b. Saran lined equipm ent should not be steam cleaned; w ater w ash should suffice.

c. Petroleum productsshall not be loaded into the conveyances w hose previous cargo w as caustic, acid, or chlorinated solvents.

d. Trucks in liquid fertilizer service shall not load aviation turbine fuels directly, but shall carry out at least tw o loads of com m ercial gasoline prior to the aviation turbine fuel load.

e. C onversion of G overnm ent-ow ned tank cars from liquid fertilizer service to aviation turbine fuel service shall only be done w hen no other alternative exists. Tank cars being converted from liquid fertilizer service to a petroleum product shall be adequately cleaned to rem ove all traces of liquid fertilizer. A t a m inim um the equipm ent m ust be steam cleaned; dried and w ill be free from loose rust, scale, and dirt. A fter cleaning, equipm ent w ith unlined com partm ents should have its com partm ents lined w ith an approved coating at this tim

e. C onveyances carrying their initial load of aviation turbine fuel follow ing conversion shall not be released from the loading until they have been sam pled a m inim um of 24 hours after loading point. The sam ple shall undergo Type B -2 tests plus Therm al Stability Test (if required by the product specification). A fter Type B

-2 tests indicate com pliance w ith specification requirem ents, the conveyance can be rele ased pending results of the Therm al Stability tests. The conveyance shall not be unloaded until the loading point notifies the destination that the Therm al Stability test (w hen required) has passed. W hen the above condition applies, the D

D

250 or equivalent form shall be so noted.

2. Each M ilitary Service shall provide specific guidance for conversion of refueling equipm ent w hich exclusively handles Service petroleum products, e.g.:

A ir Force guidance is contained in

T.O . 42B

- 1-1, Table 3-1.

3. To be loaded only in alum inum or stainless steel conveyance, or other conveyance lined w ith an approved epoxy coating. If equipm ent is coated, clean w ith hot fresh w ater not exceeding 58

°C (136 °F) and dry thoroughly.

4. For previous cargoes not listed, contact D

LA

Energy FEQ A for acceptability/cleaning procedures.

5. For an additional policy on steam cleaning for JP-8 see 5.3.1.2.

6. If previous cargo contained dye m arker, all traces of color m ust be rem oved.

7. If product to be loaded does not contain dye, then the vehicle shall not contain any traces of dye prior to loading.

8. A pplicable only w hen loading com patible oils; otherw ise, steam and dry.

9. Prior to Loading the A viation Fuels listed, the conveyance m ust carry a non-fam e cargo and then be steam cleaned and dried.

10. D rain and Em pty if loading B iodiesel B lends