TAB 23 Combined Synopsis_Scotia Equip Maint.pdf

CUI

DEFENSE LOGISTICS AGENCY

HEADQUARTERS

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6221

SOURCE SELECTION INFORMATION SEE FAR 2.101 AND FAR 3.104

DLA STRATEGIC MATERIALS

EQUIPMENT MAINTENANCE – SCOTIA, NY DEPOT

COMBINED SYNOPSIS/SOLICITATION

SP8000-22-R-0001

1. SOLICITATION INFORMATION:

1.1 This is a combined synopsis/solicitation for commercial services prepared in accordance with

Federal Acquisition Regulation (FAR) Subpart 12.6 in conjunction with FAR 13.105 (b)

Combined Synopsis and Solicitation, as supplemented with additional information included in this notice and file attachments. This announcement constitutes the only Combined

Synopsis and Solicitation; proposals are being requested.

1.2 All offerors must be registered with the System Award Management (SAM) to be considered for award. The web site for registration is https://sam.gov.

1.3 SP8000-22-R-0001 is issued as a Request for Proposal (RFP). DLA Contracting Services

Office at Fort Belvoir 2 (DCSO-F2) intends to competitively award and administer a single

Firm Fixed Price (FFP) contract. Standard Form (SF) 1449 will be used as the award document for the contract.

1.4 This Combined Synopsis and Solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2021-07, effective Sep 10, 2021;

Defense Federal Acquisition Regulation Supplement (DFARS) DPN 20211029 edition, effective Oct 29, 2021, and Defense Logistics Acquisition Directive (DLAD) Current, and

PROCLTR 2021-14. The complete text of any of the clauses and provisions may be accessed in full at https://acquisition.gov.

1.5 FAR 52.204-21 Basic Safeguarding of Covered Contractor Information.

As prescribed in 4.1903, insert the following clause:

Basic Safeguarding of Covered Contractor Information Systems (Jun 2016)

(a) Definitions. As used in this clause–

Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the

Government to the public (such as on public websites) or simple transactional information, such as necessary to process payments.

https://sam.gov/ https://acquisition.gov/

Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI)

4009).

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

Safeguarding means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract

Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access;

and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.

(2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556.

(c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial items, other than commercially available off-the-shelf items), in which the subcontractor may have Federal contract information residing in or transiting through its information system.

(End of clause)

1.6 This acquisition is open market. The applicable National American Industry Classification

System (NAICS) code is 811310 – Commercial and Industrial Machinery and Equipment

Repair and Maintenance, with a size standard of $8 million.

1.7 The contractor shall provide professional services to repair and maintain operating equipment in a safe and operationally ready condition for the Defense Logistics Agency

Strategic Materials Depot located at Building 12, Route 5, Amsterdam Road, Scotia, New

York 12302.

1.8 Period of Performance of the contract is one (1), twelve (12) month base period and four (4), twelve (12) month option periods.

1.9 If you intend to submit a proposal, please ensure that you provide all required submittals and complete all applicable fill-in clauses per the solicitation, including signatures where applicable.

2. SOLICITATION INSTRUCTIONS:

2.1 Submit your proposal to christopher.1.williams@dla.mil and cc jose.villanueva@dla.mil, with solicitation number SP8000-22-R-0001 in the Subject line no later than 3:00 pm EST, January 10, 2022. The Government will make every attempt to confirm receipt of each proposal after submission. Proposals submitted via facsimile or US mail will not be accepted.

2.2 Proposals shall not exceed 10 pages (5 double sided), in MS Word® Format, shall be double-spaced, size 12 font and Times New Roman. Price Factor shall be submitted in MS Excel®

Format, unlocked and manageable by the Government.

2.3 Each offeror’s proposal must be submitted in three (3) separate sections: Volume I Technical

Proposal, Volume II Past Performance, and Volume III Price. Each section shall be divided and complete so that evaluation of each may be accomplished independently. The Technical

Proposal will be evaluated based on Evaluation Factors for Equipment Maintenance at Scotia

Depot, Scotia, New York. The price proposal shall be submitted using Attachment D:

Contract Line Item Number (CLIN) Structure. To facilitate quarterly invoicing, Vendor shall designate Quantity as each (EA), Unit Price is one dollar ($1.00) and the Total Amount is copied in the Unit of Measure. Preventive Maintenance shall be performed and invoiced quarterly.

2.4 All responsible sources may submit questions to be answered by the agency. All questions and concerns should be submitted by email by January 05, 2022, no later than 3:00 pm EST.

All inquiries regarding this requirement shall be directed in writing to christopher.1.williams@dla.mil and to jose.villanueva@dla.mil. Solicitation Number

SP8000-21-R-0001 must be included in the Subject line. TELEPHONIC REQUESTS WILL

NOT BE HONORED. All requests shall be gathered, reviewed to be answered in summarization and posted to SAM.gov.

3. ATTACHMENTS

i. ATTACHMENT A – PWS-Equipment Maintenance-Scotia Depot

ii. ATTACHMENT B - Past Performance References – SUBMITTAL

iii. ATTACHMENT C – SF 1449 – Scotia Equipment. Maintenance.

iv. ATTACHMENT D – CLIN Structure

SECTION II. EVALUATION FACTORS

Evaluation Factors for Award - Equipment Maintenance at Scotia Deport, Scotia, New

York

• Evaluation factors represent those specific characteristics that are tied to significant solicitation requirements having an impact on the selection decision and are expected to be discriminators or are required by statute or regulation. They are the uniform baseline against which each offeror’s proposal is evaluated allowing the Government to make a best value determination. The evaluation factors, their relative order of importance and the importance of non-price and price factors shall be set forth in the Evaluation Factors for Award section of this combined synopsis and solicitation. The evaluation factors shall be the primary determinant of the detailed information requested in the Instructions to Offerors section of the solicitation. In addition, all source selections shall evaluate price. The three evaluation factors are combined technical/risk

(non-price), past performance (non-price), and price.

• Combined Technical/Risk: The combined technical/risk rating includes consideration of risk in conjunction with the strengths, weaknesses, significant weaknesses, uncertainties, and deficiencies in determining technical ratings.

• Past Performance: There are three aspects to the past performance evaluation: recency, relevancy (including context of data), and quality (including general trends in contractor performance and source of information).

• Price: DCSO-F2 will perform an analysis to determine whether the proposed price is fair and reasonable.

Evaluation Relative Order of Importance - Equipment Maintenance at Scotia Deport, Scotia, NY

• The Government will award a contract resulting from this Combined Synopsis and Solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The factors to evaluate offers are as follows: (1) combined technical/risk, (2) past performance, and (3) price.

Combined technical/risk and past performance when combined, are significantly more important than price. Combined technical/risk factor is more important than past performance factor. Price will be considered and evaluated in determining the overall best value to the Government. As the technical merits of the quotations become more equal, price may become the determining factor.

Factor 1 – Combined Technical/Risk - Equipment Maintenance at Scotia Deport, Scotia, NY

• The Government will evaluate the offeror’s Performance Plan for the degree to which the technical approach, understanding of the requirement, and risk of successful performance meet the Government’s requirement as described in the Performance Work Statement. Evaluation will consider the Performance Plan’s risk in conjunction with strengths, weaknesses, significant weaknesses, uncertainties, and deficiencies.

Factor 2 – Past Performance - Equipment Maintenance at Scotia Deport, Scotia, NY

• The Government will evaluate past performance to establish a performance confidence assessment. The assessment is based on the offeror’s overall record of recency, relevancy

(including context of data), and quality (including general trends in contractor performance and source of information) of performance.

(1) The Government will determine how recent an effort accomplished by the offeror is to the effort to be acquired through the evaluation process. The Government will assign a recent rating for each contract the offeror submits in its proposal. Recency is generally expressed as a time during which past performance references are considered relevant and is critical to establishing the relevancy of past performance information. The

Government will evaluate recency based on the degree to which current and previous, within the last three years, contracts indicate the probability of the offeror’s successfully meeting the required objectives throughout the performance period.

(2) The Government will determine how relevant a recent effort accomplished by the offeror is to the effort to be acquired through the evaluation process. A relevancy rating will be assigned for each contract the offeror submits in its proposal. In establishing what is relevant for this acquisition, consideration is given to those aspects of an offeror’s contract history that would give the greatest ability to measure whether the offeror will satisfy the current requirement. The Government will evaluate the following:

(a) performance within the last three years.

(b) similarity of service.

(c) complexity.

(d) dollar value.

(e) contract type.

(f) use of key personnel and

(g) extent of subcontract/teaming.

(3) The Government will evaluate the quality of the offeror’s past performance. A quality rating will be assigned for each contract the offeror submits in its proposal. The

Government will evaluate how well the offeror performed on those past contracts. The

Government will evaluate the following:

(a) history of successful completion of projects.

(b) history of producing high-quality reports and deliverables.

(c) history of staying on schedule and within budget and

(d) commitment to customer satisfaction.

(4) The Government will use information furnished by the offeror to evaluate past performance to ensure the offeror has consistently demonstrated a commitment to administration, customer satisfaction, timely delivery, and quality goods and services in prior contracts of similar scope and complexity. The Government may use information gained from SAM, CPARS, FAPIIS or any source known to the Government to evaluate past performance, provided such information is recent, within the last 3 years. In the case of an offeror who does not provide past performance information or does not have a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror will not be evaluated favorably or unfavorably on past performance.

Therefore, the offeror shall be determined to have a neutral past performance.

(5) The Government will review all past performance information collected and determine the quality of the offeror’s performance, general trends, and usefulness of the information and incorporate these into the performance confidence assessment.

Factor 3 Price - Equipment Maintenance at Scotia Deport, Scotia, NY

(1) The Government will:

(a) Consider the effort and the work proposed to perform a specific task being ordered.

(b) Any Applied Discounts/price reductions.

(c) Analyze price reasonableness and price escalation through all options to determine the impact to Government’s needs.

(2) Pricing Proposal:

(a) Offerors shall submit as Volume III submittals required by the RFP and the price proposal. Volume III shall consist of pricing schedule, Spreadsheet, and filled-in

Attachment D: CLIN Structure.

(b) Offerors shall submit a completed pricing schedule for all CLINs as MS Excel spreadsheet, and the pricing summary. The offeror shall take care to ensure that mathematical calculations are correct. The price proposal shall be submitted using

Attachment D: Contract Line Item Number (CLIN) Structure. To facilitate quarterly invoicing, Vendor shall designate Quantity as “each (EA)”, Unit Price is one dollar ($1.00) and the Total Amount is copied in the Unit of Measure.

Preventive Maintenance shall be performed and invoiced quarterly.

Note: Eliminate rounding of numbers on your spreadsheet as this may result in the

Government calculating different totals when checking price proposal amounts and ensure that all calculations on your pricing spreadsheet are active and unlocked.

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. All options will be in accordance with FAR 52.217-8 Option to Extend Services and FAR 52.217-9 Option to

Extend the Term of the Contract. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

SECTION III. CONTACT INFORMATION:

Contracting Office Address:

Defense Logistics Agency

DLA Contracting Services Office

8725 John J. Kingman Road

Fort Belvoir, VA 22060-6221

Primary Point of Contact:

Christopher Williams

Contract Specialist

Phone: 703-223-2310

Email: christopher.1.williams@dla.mil

Secondary Point of Contract:

José M. Villanueva

Contracting Officer

Phone: 703-395-3844

Email: jose.villanueva@dla.mil

Controlled Unclassified Information (CUI):

Controlled by: DCSO-F2

CUI Category: PRVCY

Applicable Distribution: DLA/J6/Strategic Materials/DCSO

POC: Chris Williams, Contract Specialist; (703) 223-2310

José M. Villanueva, Contracting Officer; (703) 395-3844 mailto:christopher.1.williams@dla.mil mailto:jose.villanueva@dla.mil