Attachment 5 Supplemental Environmental and Safety Requirements.pdf

Attachment 5 to PWS

Supplemental Environmental and Safety Requirements

This attachment contains additional environmental and safety requirements that may or may not exist in the Performance Work Statement (PWS) or Statement of Work (SOW). The Contractor shall satisfy all of the requirements identified below in addition to the environmental and safety requirements identified in the Performance Work Statement (PWS) or Statement of Work (SOW).

General

DLA Strategic Materials maintains an Environmental, Safety, and Occupational Health Management

System (ESOHMS) that incorporates the requirements of ISO 45001, Occupational Health and Safety

Management Systems, and ISO 14001, Environmental Management Systems. DLA Strategic Materials staffed Depots are in the process of obtaining Voluntary Protection Program (VPP) certification from

OSHA.

Environmental

Green Procurement: Conservation of energy and material resources are national policies embedded in Federal Law. Consideration of environmental factors in procurement is required. In order to comply with federally mandated environmental preference programs and the Department of Defense (DoD) “Green Procurement Program” (GPP) policy, DLA requires the use of environmentally preferable products and services.

Program elements include the use of recovered material products, recycled contents, energy and water efficient products, alternative fuels, bio‐based products, non‐ozone depleting substances, non‐ flammable propellants, priority chemicals, biodegradable, and environmentally friendly products to the maximum extent possible. The Contractor shall use environmentally sustainable (green products) to the maximum extent possible in performance of the service(s) of this contract.

Emissions Control and Greenhouse Gas Minimization: The Contractor shall limit emissions of Greenhouse Gases (GHG) to the greatest extent possible. Any internal combustion source that may be required during performance of this contract shall be turned off while not in use. This includes, but is not limited to vehicles, generators, machinery, tools, etc.

Storm Water Management: The Contractor shall inform the Government in writing prior to any activity that may impact or degrade storm water management on‐site. The Contractor shall submit a written storm water assessment, impact and mitigation plan which must be submitted in writing, reviewed and pre‐approved to by the Government prior to the performance of any activity that may impact or degrade storm water management on‐site.

Dust and Fugitive Air Emissions Control: The Contractor shall control dust and fugitive air emissions while performing activities on‐site at all times. The Contractor shall comply with all Federal, State, and local regulations related to dust control and fugitive air emissions. The

Contractor shall provide a written Dust and Fugitive Emissions Control Plan to the government for review and pre‐approval that includes best management practices and identifies all actions the Contractor will perform to control dust and fugitive air emissions on‐site prior to the performance of any activity that may impact dust and fugitive air emissions.

Spill Responsibility: The Contractor is solely responsible for any and all spills or leaks during the performance of activities, which occurs as a result of, or is contributed to, the actions of its agents or employees. The Contractor shall clean up such spills or leaks to the satisfaction of the Government in a manner that complies with all applicable Federal, State and local laws and regulations. The cleanup shall be at no cost to the Government.

The Contractor shall report all such spills or leaks, regardless of their quantity, to the

Government immediately upon discovery. A written follow‐up report shall be submitted to the Government not later than twenty‐four (24) hours after the initial report. The written report shall be in narrative form and at a minimum shall include the following: 1) description of item spilled (including identity, quantity, etc.), 2) whether amount spilled is

EPA/State reportable and if so, whether it was reported, 3) exact time and location of spill including a description of the area involved, 4) containment procedures initiated, 5) summary of any communications the Contractor has with press or Government officials other than DLA Strategic Materials employees and 6) a description of clean‐up procedures employed or to be employed at the site including disposal location of spill residue.

Non‐hazardous Waste & Recycling: The Contractor(s) shall develop and maintain a detailed description of all waste stream(s) generated under this contract and the process for compliance with all Federal, State, and local waste stream regulations for managing, storing, transporting, and disposing of the waste stream(s). The Contractor shall submit copies to the Government of any relevant documents demonstrating their compliance. Every effort shall be made by the Contractor to divert as much non‐hazardous waste to recycling as practical. Records of the quantities of generated non‐hazardous wastes and all types and quantities of recyclables must be included in the waste totals that are reported to the

Government.

Potentially Regulated Waste Management: The Contractor(s), in accordance with all

Federal, State, DLA and local laws and regulations, must determine if their waste stream(s) generated during the performance of this contract are potentially regulated wastes. The

Contractor shall dispose of all potentially regulated waste in a manner that complies with applicable Federal, State, DLA, and local laws and regulations. The Contractor shall ensure that all potentially regulated waste is transported by a “Qualified Transporter” listed and qualified by DLA Disposition Services. A listing of “Qualified Transporters” may be viewed online at http://www.dispositionservices.dla.mil/newenv/Documents/qualtran.pdf. The

Contractor shall also ensure that all regulated waste is disposed of at a “Qualified Facility” listed and qualified by DLA Disposition Services. A listing of “Qualified Facilities” may be viewed online at http://www.dispositionservices.dla.mil/newenv/Documents/qualfac.pdf.

The Contractor shall provide a copy of all documents related to the transfer and disposal of potentially regulated waste to the COR, including waste handler licenses and disposal facility certifications.

HAZCOM: Contractors shall maintain a hazardous material inventory list, ensure materials are appropriately labeled, have copies of the SDSs readily available at the site for each hazardous material, and ensure appropriate training for their employees.

Safety

Safety and Occupational Health Management System: The Contractor shall have an established written safety and occupational health management system. The Contractor’s safety and occupational health management system shall specify how the Contractor will ensure and document compliance with all applicable Occupational Safety and Health

Administration (OSHA) and their company’s safety and occupational health rules and regulations. The Contractor shall provide a written copy of their safety and occupational health management system to the Government for review within ten (10) business days if requested. All Contractor and subcontractor employees shall satisfy the requirements of the

Contractor’s safety and occupational health management system at all times. The

Contractor’s safety and occupational health management system shall be independent of

DLA Strategic Materials’ Environmental, Safety and Occupational Health Management

System (ESOHMS) referenced in the Performance Work Statement (PWS) or Statement of

Work (SOW). The Contractor shall ensure that all Contractor and subcontractor employees comply with the requirements of DLA Strategic Materials’ Environmental, Safety and

Occupational Health Management System (ESOHMS) referenced in the Performance Work

Statement (PWS) or Statement of Work (SOW) at all times in addition to ensuring compliance with the Contractor’s established safety and occupational health management system.

Safety and Occupational Health Management System Requirements for Specific Hazards:

The Contractor shall establish safety and occupational health management requirements that address specific on‐site hazards as they arise to ensure and document compliance with all applicable Occupational Safety and Health Administration (OSHA) and their company’s safety and occupational health rules and regulations (e.g. fall protection, work in confined spaces controls, hot work protection, trenching operations controls, working on energized equipment protection etc.) The Contractor shall provide a written copy of these safety and occupational health management requirements to the Government for review within five

(5) business days if requested.

Site Safety Plan: The Contractor shall develop a written Site Safety Plan that describes potential hazards at each site where activities will be performed. This Site Safety Plan shall identify the policies, controls and practices the Contractor will employ to minimize hazards.

The submitted plan is subject to review by the Government and requires pre‐approval by the Government prior to the performance of any activity on‐site. Only Contractor and subcontractor employees who have received training on all aspects of this Site Safety Plan shall be permitted to perform any activity on‐site. The Contractor shall provide a written list to the Government that identifies (by name) each Contractor and subcontractor employee that has received this training in advance of them performing any activity on‐site. This list shall be signed and dated by the Contractor and certifies that this training has been completed by the Contractor.

Mishap Reporting: The Contractor shall report in writing to the Government all injuries, property damage, equipment damage or vehicle mishap that occurs during the performance of activities on‐site within two (2) hours of occurrence. The Contractor shall complete and submit any documentation determined to be appropriate by the

Government to document the mishap and identify the corrective action(s) to be performed by the Contractor.

Withholding of Invoice Processing: In the event the Contractor fails to satisfy all of the requirements listed in the Contractor’s and/or the Governments Safety and Occupational

Health Plans, the Government may withhold the processing of invoices for payment until such time as actions are completed by the Contractor to correct and/or institute procedures to bring the Contractor back into full compliance with the Contractor’s and the

Governments Safety and Occupational Health Plans.

Annual Reporting: The contractor shall provide a written document to the Government on an annual basis that discloses the contractor’s injury and illness rates and lists their industries average injury and illness rates for the dates covered by the document. This written document shall describe the contractor’s procedures that ensure all contractor and subcontractor employees are provided with effective protection on the worksite. This document shall be signed, dated and contain a statement of the document’s accuracy. The contractor shall submit this written document to the Government three (3) months prior to the end of each contract period of performance (POP).