Attachment_4_-_DLA_Responses_to_Solicitation_Questions.pdf

SP7000-16-R-1004 Attachment 4 - Responses to Solicitation Questions

Document Description Page # Section/ Paragraph Question/ Comment Proposed Action/ Change DLA Responses

Attachment_4_- _Procurex_Reverse_Auct ion_Instructions 2 Live Bidding

During live bidding on ProcureX, the lowest price is visible to all offerors and based on our experience using this tool for bidding purposes, an offeror participating in live bid for this competition will have to modify the price of 80+ CLINs which takes too much time. The larger the # of CLINs, the more time it takes to update the bid.

A) Can you please elaborate how the CLINs will be set up in ProcureX?

C) If one offeror lowers the price of a CLIN (hence lowering overall price) in the specified timeframe (scheduled End Time) provided (say one hour), the other offeror(s) get(s) 90sec automatic extension, in addition to one hour and this goes on. How will this be handled?

C) Will Government allow offerors to participate in a practice bid before the live bid is conducted?

D) Will Government set up one variable to control the price of all CLINs during live bid?

E) Will the Government definitely conduct Reverse auction for this solicitation?

F) When does automatic extension kick in?

G) What will be the automatic extension time? For example 2 min?

H) Will the Government allow bids greater than starting price? Please elaborate

We are allowing vendors to submit their total price, all CLINs included, during the procurex session. Vendors will need to provide their complete CLIN structure detailing their pricing 24 hours after the procurex session.

We will be hosting a mock procurex session as well. The procurex sessions will begin after the technical evaluations are complete. Dates will be provided to vendors at a later date.

Attachment_2_-

_SOW_1_-

_Non_Certified_Large_ Format_Plotters NA NA

The Government has set up CLINs for plotters and printers separately, but while looking ast the SOW, (a) it is not clear what requirements apply to plotters? (b) It is unclear what requirements apply to printers? Please elaborate

The term "plotter" has been deleted or changed to "printer" in the SOWs and the CLIN descriptions. Also, the former "plotter" device descriptions have been updated in the CLINs to refect the device functionality. The SOWs have also been updated to reflect all required device requirements based on device functionality.

Attachment_2_

_SOW_1_-

_Non_Certified_Large_ Format_Plotters NA NA Will non-certified devices be tested for Please elaborate Question is incomplete.

Attachment_3_-

_SOW_2_-

_Certified_Large_Forma t_Plotters NA NA

The Government has set up CLINs for plotters and printers separately, but while looking ast the SOW, (a) it is not clear what requirements apply to plotters? (b) It is unclear what requirements apply to printers? Please elaborate

The term "plotter" has been deleted or changed to "printer" in the SOWs and the CLIN descriptions. Also, the former "plotter" device descriptions have been updated in the CLINs to reflect the device functionality. The SOWs have also been updated to reflect all required device requirements based on device functionality.

Attachments 2 & 3 NA NA

1) What is the difference between certified and non-certified plotters?

2) 1) What is the difference between certified and non-certified printers? Please elaborate

1-2) Non-certified devices will be tested by DLA Document Services only. However, certified devices will be tested by DLA Document Services, in addition to, SPAWAR/PMW 205 for NGEN/NMCI certification.

SP7000-16-R-1004 2 Important Dates Can the Government please consider an extension to the proposal due date? Please confirm

The solicitation close date has been extended.

SP7000-16-R-1004 2 Important Dates

Can the Government please consider allowing a second round of vendor questions after releasing answers to first set of questions? Please confirm

Yes, the Government will allow for a second set of questions and answers.

Attachments 2 & 3 1

1. Large (Wide) Format Printers

For certified printer/plotter, the requirement is "This device must accept and output multiple formats including all major formats up to 2400 dpi": and for non-certified printer/plotter, the requirement is "This device must accept and output multiple formats including all major raster and vector formats up to 600 dpi", please confirm if this difference is correct? Please confirm

SOW 1, intro section before section 1.1, has been updated to reflect the same verbiage as SOW 2 section 1.

Attachment 1 Attachments 2 & 3 1

AK/HI CLINS

Header

The headers for Attachments 2 & 3 state ". . . For DLA Document Services in All US Territories including Alaska and Hawaii." There are extra CLINs on Attachment 1 for pricing including shipment to Alaska and Hawaii. Will shipment to other US Territories including, but not limited to Puerto Rico, Guam, Virgin Islands, etc. also be required?

1. Clarify if shipment to OCONUS US Territories other than Alaska and Hawaii will be included in the contract.

2. If so, request the addition of CLINs for pricing to other US territories.

Both SOWs have been updated to reflect Continental U.S., Alaska and Hawaii.

SP7000-16-R-1004 13-14

DFARS 252.232-

This clause states payment will be made by WAWF - Will any credit card orders be issued under this contract? If yes, what percentage of the orders?

There is an associated cost to vendors of 3% for credit card processing fees.

Requesting that credit card orders not be accepted or credit card fee allowed to be added.

Credit Cards orders will not be allowed.

Attachment 1

CLIN 0037-

0040BF

For the 2x Toner Purchase for each machine does the DLA require BRAND NEW Original Equipment Manufacturer Branded Toner – No Remanufactured, Refurbished, Compatible, or Gray Market Toner will be accepted?

Request that DLA add the following requirement for toner: "BRAND NEW Original Equipment Manufacturer Branded Toner Only – No Remanufactured, Refurbished, Compatible, or Gray Market Toner will be accepted."

DLA requires brand new toner that does not violate the original equipment manufacturer (OEM) warranty. New generic substitutes equivalent to OEM toner are acceptable. No Remanufactured, Refurbished, or Gray Market Toner will be accepted.

Attachment 1

CLIN 0037-

0040BF

The CLINS for ink include the Cyan, Magenta, Yellow, Gray, and Matte Black colors. Some plotters also offer a photo black cartridge. Is the photo black cartridge needed?

Please add CLINS for the photo black cartridges. No.

SP7000-16-R-1004 None None

Printers and scanners frequently go end-of-life (EOL) within the term of a 5-year contract. What is the DLA's plan for when products go end of life (EOL)?

Will DLA consider the replacement model for the EOL product? If so, what is the process for testing and certification, if any?

The testing and certification process will be exactly the same as the initial process. Coordination will be made with our test lab to evaluate new devices.

SP7000-16-R-1004 None None

Are the items quoted required to be TAA Compliant? Some of the printers, scanners or toner cartridges requested may not be made in TAA Compliant countries and no TAA version is available.

Please clarify - are the items requested required to be TAA Compliant? If so, will any non-TAA items be accepted to allow for items where there is no TAA compliant option available?

The items on this solicitation are not required to be TAA compliant. This acquisition is a small business set-aside and in-accordance-with (IAW) FAR 25.401(a)(1) small business set-asides are exempt from trade agreements.

SP7000-16-R-1004 None None Are there any requirements for MIL-STD-129 labels? If so, please provide the details.

Request clarification and details on any applicable MIL-STD-129 labeling requirements. MIL-STD-129 labels are not required.

SP7000-16-R-1004 None None Are there any additional marking or labeling requirements? If so, please provide the details.

Request clarification and details on any applicable marking or labeling requirements.

There are no additional marking or label requirements.

SP7000-16-R-1004 None None Are there any packaging requirements? If so, please provide the details.

Request clarification and details on any applicable packaging requirements. Commercial packaging is accepted.

SP7000-16-R-1004 2 General

The RFQ states that inspection will be at FOB Destination.

Please clarify that inspection will only occur at the delivery location and whether there are there any special or different inspection requirements? If so, please provide the details.

Request clarification and details on any applicable inspection requirements. Inspection will be at FOB Destination.

Attachments 2 & 3 3

Testing & Certification Process

The attachments state, "The contractor shall deliver the proposed devices for each VB series . . . For testing at no cost to the government." If a contractor proposes the same model for all CLINS within a VB Series, such as proposing an identical machine for all of CLINs 0001-0006 under VB- WF1. Will only one machine be required for testing?

Please clarify how many units will need to be provided for testing.

Yes, only one device will be required for testing if a contractor proposes the same model for all CLINS.

Attachment 1 CLIN 0041-0046

Different models will have different warranties. There is not one warranty that goes to all plotters or all wide-format printers.

Request that DLA add CLIN lines for warranties per plotter and wide-format printer CLIN. The minimum warranty is one year.

Attachment 1 all

CLIN 0001-

0040BF

In attachment one, each on CLINS 0001-0036 list "laser device." The ink that goes to each of these machines (CLINS 0037-0040BF) is all listed as "ink." These two conflict because a laser device would accept toner cartridges, not ink cartridges. Only one manufacturer currently offers a laser wide format printer or plotter. To increase competition, we request DLA to change "laser device" in CLINS 0001-0036 to "laser or ink device."

To increase competition, we request DLA to change "laser device" in CLINS 0001-0036 to "laser or ink device."

The term "laser" has been deleted from the CLIN descriptions.

Attachment 1 vs.

Attachments 2 & 3

CLINS 0001-

pages 1-2

In Attachments 2 & 3, the 36" plotter is the only one that lists scan and copy requirements (making it a multi-function device. The 42" and 44" machines only list print capabilities (making them single function devices). In Attachment 1, all CLINS are listed at requiring print/copy/scan capabilities.

Please clarify if single function (print only) or multifunction (print/copy/scan) are required for each of the 36", 42" and 44" machines requested. Please adjust the requirements (either attachment 1 CLIN descriptions or the Specs listed in Attachments 2 &

3) accordingly.

The SOWs have been updated to include the Scan & Copy specifications for the 42" and 44" devices.

Attachment 3 3

NGEN/NMCI

Testing and Certification Process - 3 documents

Attachment 3 includes images of 3 documents relating to the NGEN testing - NGEN Checklist, DLA DS Testing Checklist and PMW205 HW Certification. We are unable to open these documents from the pdf. Will you please provide these documents as separate attachments?

Please provide the testing documents referenced as separate attachments.

Testing documents have been uploaded as separate files.

Attachment 3 5

ISO/IEC 15408

(Common Criteria)

ISO/IEC common criteria, do they need that for all quoted plotters or just the multifunction plotter? Will the DLA pay for the certification?

ISO/IEC common criteria is required for devices that have multifunction capability.

Is the SIPR Net token requirement for future approval? At this point in time we do not know of any wide format SIPR token approved devices by any OEM. Yes.

Since this is a Small Business set aside will NON-TAA compliant devices be acceptable?

The items on this solicitation are not required to be TAA compliant. This acquisition is a small business set-aside and in-accordance-with (IAW) FAR 25.401(a)(1) small business set-asides are exempt from trade agreements.

The one year warranty is not the best value to the government.

Some models come standard with the 1 year warranty and some come standard with 3 year warranties. Extended warranty packages are typically 3 or 5 year options. Can we price the 3 and 5 year standard extended warranties? The minimum warranty is one year.

The solicitation documents indicate that pricing will be in a second round reverse auction. Can you confirm you are only requesting all sections except for pricing in the proposal submittal?

We are requesting all sections, including pricing, be submitted by the solicitation close date. After technical evaluations are complete, we will be hosting a reverse auction via the procurex system.

We would like to confirm that the customer will install and configure the CAC equipment. This is the current SOP for this type of equipment.

The contractor must provide, install, and setup the CAC equipment. The customer's IT department will have all of the IP and login server information for CAC setup. If the device is connected to a networked PC authentication occurs on the PC.