Amendment 02 BAA SP4701-23-B-0002 Final.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICAITON NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicble)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICIATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPIRATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION ( Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

1 5

02 Aug 29, 2023

SP4701

DLA Contracting Services Office Philadelphia Site 700 Robbins Ave.

Philadelphia, PA 19111 (Mark.Sullivan@dla.mil)

SP4701-23-B-0002

Aug 4, 2023

See pages 2 through 5 for details.

Amendment 02 – BAA SP4701-23-B-0002

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This amendment contains revisions (adds/changes/deletions) to the BAA requirements as well as answers to offeror questions.

Broad Agency Announcement (BAA) SP4701-23-B-0002 is amended as follows:

1) It has been noted that multiple offerors have used the email address Michelle.Harrison@navy.mil. Please note the correct email address is Michelle.Harrison@dla.mil as listed on the bottom of page 3 of the BAA.

2) The date for offerors to submit questions is hereby extended from 8/22/2023 to 8/29/2023

@ 6:00PM EDT.

3) Page 15, under section I, Cover Page, #2. “Technical Area” is hereby changed to read as “Area of Interest (See Attachment B).”

4) Page 18, under E. Management Plan, second sentence:

DELETE:

A PI for the project must be identified, along with a description of the team’s organization, including the breakdown by Technical Area.

REPLACE WITH:

A PI for the project must be identified, along with a description of the team’s organization.

5) Page 18, under Statement of Work (SOW) NOT INCLUDED IN PAGE COUNT, first sentence:

DELETE:

The SOW should provide a detailed task breakdown, citing specific tasks for each TA, and their connection to the milestones and program metrics.

REPLACE WITH:

The SOW should provide a detailed task breakdown, and their connection to the milestones and program metrics.

6) Page 18, under Statement of Work (SOW) NOT INCLUDED IN PAGE COUNT, last sentence:

DELETE:

It is recommended the SOW be developed so that each TA and Phase of the program is separately defined.

REPLACE WITH:

It is recommended the SOW be developed so that each Phase of the program is separately defined.

mailto:Michelle.Harrison@navy.mil mailto:Michelle.Harrison@dla.mil

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7) Page 18, the title of section “F. Metrics” is changed to read as “F. Government Furnished

Materials/Information, and other Information.”

8) Page 19, after the section “I. Technology Transfer Plan”, the following section is added as follows:

J. Metrics

The Government will assess individual performer effort in terms of the viability of their technical approaches, the trend in the performance of their systems over time, and their overall progress. Proposers are encouraged to provide additional metrics, as appropriate for their technical approach and methodology.

9) OFFEROR QUESTIONS AND ANSWERS:

Question #1: Can you confirm that three page abstracts are acceptable to submit for the 9/7/2023 deadline?

Government Response: Yes, the maximum page count of 3 does exclude the cover page and the Rough Order of Magnitude. The Government will not review pages beyond 3;

and any abstract submitted that exceeds 3 pages (not including cover page and Rough Order of Magnitude) will only be reviewed at the Government’s discretion.

Question #2: Will funding decisions be made on an abstract?

Government Response: Funding decisions will not be made based on the abstract and no award can result from an abstract.

Question #3: Can you clarify the timeline for reviewing the abstract and the determination of inviting a full proposal? Is the next deadline for full proposal review and funding decision already scheduled? If so, when will it be?

Government Response: The abstract is typically reviewed within 24 to 48 hours and then a determination of whether a full proposal is requested is made at that time. The proposal and abstract due date are September 07, 2023, and funding decisions will not be scheduled until after that date.

Question #4: Is the first-round submission (due 9/7) only an abstract in which you will invite full proposals or does ARPA-H want us to submit a full proposal for the 9/7/2023 deadline?

Government Response: The due date for both the abstract and proposal is September 7th

@ 12:00pm EDT. The abstract is “optional”, and Contractors are not required to but are welcome to and encouraged to submit an abstract in advance of a full proposal submission to minimize effort and reduce the potential expense of preparing an out-of-

4 | P a g e scope proposal. The abstracts are typically reviewed within 24 to 48 hours and then a determination is made on whether a full proposal will be requested. If a full proposal is requested, the offeror will have additional time to submit its full proposal.

Question #5: Is an in place DCAA system a hardline requirement to respond to win award to this proposal or can the process of attaining such an accounting system be in-progress?

Government Response: Please see amendment 01 #37, posted on SAM.gov.

Question #6: Is there any specific timeline during which we might receive feedback to a proposed abstract for this RFP?

Government Response: Typically, the Government will respond to the abstract within 24 to 48 hours.

Question #7: Is there an identified timeline or phases during which real-world results are expected to be seen from the proposed solution?

Government Response: The Government’s target is approximately 24 months.

Question #8: Please provide any information on the anticipated budget for the proposed services outlined in this RFP.

Government Response: Funding/budget is based on the availability of funding and proposals submitted.

Question #9: Please provide budget details, if possible, for any relevant previous projects.

Government Response: This information is not available.

Question #10: Must the solution automatically become Government-off-the-shelf software and must it be based on Government-off-the-shelf software?

Government Response: No.

Question #11: Our team was planning to submit our white paper by 9/7/2023. Based upon your explanation that would not be a successful strategy, is that accurate?

Government Response: If an abstract is received prior to the closing date it will be reviewed by the Government. If the topic is of interest to the Government a full proposal may be requested.

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Question #12: How much funding will be awarded under this BAA?

Government Response: Please see question #8.

Question #13: Are these funds expiring at the end of the fiscal year in September 2023 and if not, when do they expire?

Government Response: Funds are not expiring at the end of the fiscal year under this BAA, future openings for abstract and proposal submissions will be determined at a later date and an amendment to this BAA will be posted on SAM.gov

Question #14: ******* is considering submitting a white paper in response to this BAA. Are there any guidelines on the suggested award sizes and time duration of the project. We look forward to hearing from you in the near future to help with building out the team, timeline and ROM for the abstract deadline.

Government Response: For funding/budget, please see question #8. For time duration please see questions #7 and 17 for time duration.

Question #15: The BAA contains references to “Technical Areas.” Are these to be defined by our team? Or are these defined by ARPA-H? Are they related to ARPA-H’s four thrust areas or are these different?

Government Response: Please see amendment #’s 3, 4, 5, and 6 above.

Question #16: The BAA describes the proposal format, and we noticed Section III.F is titled “Metrics”, but the description of that section seems to indicate it should describe previous organizational experience and related research projects and accomplishments. Can you clarify if the title of that section is correctly named Metrics?

Government Response: Please see amendment #’s 7 and 8 above.

Question #17: Is there a limit on the proposed period of performance? I know the open BAA does not have one, but I wanted to double-check if DIGIHEALS BAA was different. I could not find any information on PoP in the BAA or the amendment.

Government Response: The base period of performance shall not exceed 24 months and the total duration of the contract shall not exceed 48 months including any options.