Attachment_6_Evaluation_Factors_for_Award.pdf

EVALUATION FACTORS FOR AWARD

FAR 52.212-2 EVALUATION - COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factor shall be used to evaluate offers:

Factor 1: Past Performance

BASIS FOR AWARD. One award will be made as a result of this solicitation. Award will be made based on the lowest priced technically responsive, responsible quote submitted for all quote items. The Offerors must be determined responsible according to the standards of FAR Subpart 9 to be eligible for award. Although the Government intends to award one requirements contract as a result of this solicitation, the Government reserves the right to reject any and all quotes received and not award any item or items from this solicitation.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

BASIS FOR AWARD AND EVALUATION FACTORS FOR AWARD

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation using the lowest price technically acceptable source selection procedures. Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability. Award will be made to the acceptable offeror with the lowest evaluated price, inclusive of options, which is deemed responsible in accordance with the Federal Acquisition Regulations (FAR), and which has submitted a quote conforming to the solicitation requirements. The requirements include all stated terms, conditions, completion of representations and certifications, and all other requirements of this solicitation. The Government intends to award without discussions;

therefore, the initial offer should contain the offeror’s best terms from a cost and technical standpoint. However, the Government reserves the right to conduct discussions if determined necessary by the Contracting Officer.

Offerors are advised that unrealistically low price, initially or subsequently, may be grounds for eliminating a quote from competition on the basis that the offeror does not understand this requirement.

Attachment 6

Source selection information See far 2.101and 3.104

Quotes shall be evaluated for acceptability or unacceptability only and shall not be rated. Award will be based on the lowest evaluated price of quotes meeting or exceeding the acceptability standards for the non-price factors. Any offeror who has submitted a technically acceptable quote and who has been found to have an acceptable past performance will then have the quote evaluated for lowest price.

The following non-price factors shall be used to determine acceptability of a quote:

Factor 1: Past Performance

Factors 1 shall be evaluated on an Acceptable/Unacceptable basis. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “unacceptable.”.

A quote is considered acceptable if it (i) addresses itself to all the essential requirements of the RFQ, (ii) shows the offeror understands all essential requirements of the RFQ, and has demonstrated a full capability to perform the prospective requirements, (iii) offers a feasible technical approach, (iv) is determined to have an adequate accounting system, and (v) although some discussion of the quote may be desirable, the quote is complete to the extent that an award could be made on its present terms.

A quote will be considered unacceptable if award cannot be made on the present terms of the quote, and corrective action would require essentially rewriting the quote or require the submission of an approach which would be new or almost entirely different from that previously proposed.

It is the intention of the Government to award without discussions. However, if it is determined that discussions are required, then the determination of the acceptable quotes will include all quotes which are considered to be technically acceptable and may include those that are considered to have a reasonable chance of being selected for award. Those offerors whose quotes not determined to be acceptable will be notified via email.

Those offerors’ whose quotes are determined by the Contracting Officer to be acceptable may be contacted by the Contract Specialist for discussions. Discussions will be conducted in accordance with FAR 13.106-2 (B) (3). If verbal discussions are held they will be followed by a written reiteration of the discussion. Written discussions may also be held, whereby the Government will provide a written list of discussion questions to each offeror, as appropriate. In the case of both verbal and written discussions, the offeror will provide a written response to the discussion question and revision to the quote as required. This response and revision (if required) will be marked accordingly to distinguish it as a supplement to their original quote.

More than one round of discussions may be held. At the conclusion of final discussions, the Government will request each offeror whose quote was determined acceptable to submit a Final quote Revision (FQR). The FQR will be evaluated as to its revised technical, past performance, and/or pricing approach in response to the issues identified during discussions. The Government then intends, in accordance with the evaluation factors for award set forth below, to award a contract to the offeror who has submitted the lowest price technically acceptable quote.

A quote will be determined ineligible for award if Factor 1 is/ evaluated as “Unacceptable”.

FACTOR 1 - PAST PERFORMANCE

The Government may utilize the Federal Past Performance Information Retrieval System (PPIRS), the Contractor Performance Assessment Reporting System (CPARS), data submitted by the offeror in Volume III, and any other information available to determine the quality and relevance of the offeror’s past performance.

Each quote will be evaluated to the extent to which the offeror has demonstrated an ability and willingness to perform: 1) A quality product or service (i.e. the conformance to contract requirements, specifications, and standards of good workmanship); 2) Timeliness of the contract with regard to completion of contract, task orders, milestones, delivery schedules and administrative requirements (e.g. effort that contributes to or affects the schedule variance); 3) Acceptable cost control with regard to the offeror’s effectiveness in forecasting, managing, and controlling contract cost; 4) Good business relationships with regard to the timeliness completeness and quality of problem identification and resolution, offeror’s history of reasonable and cooperative behavior, customer satisfaction, timely award and management of subcontracts, and whether the contractor met their small/small disadvantaged and women owned business participation goals; and 5) Management of key personnel with regard to demonstration of a commitment to the management of key personnel with regard to the offeror’s performance in selecting, retaining, supporting, and replacing, when necessary, key personnel.

The Government will only consider relevant past performance data of the offeror and its major subcontractors. A major subcontractor is defined as those providing twenty percent (20%) of the total threshold AND/OR twenty-five percent (25%) of total man-hour effort. Subcontractors not meeting the definition of a “major subcontractor” will not be evaluated. To be considered relevant, the offeror must demonstrate past execution of similar contracts in terms of complexity, technology, magnitude of effort, schedule, and scope. Additionally, the performance must have occurred during the last five (5) years. Offerors shall be evaluated on an Acceptable/Unacceptable basis.