Attachment_3_SOW.pdf

Attachment 3

Statement of Work

Equipment Preventive and Remedial Maintenance for

Defense Logistics Agency (DLA) Distribution Corpus Christi, Texas

SCOPE OF WORK

The term “equipment” as used herein includes, but is not limited to, material handling equipment (MHE), motor vehicles (wheeled or tracked), off highway utility vehicles, welders, scissor lifts, warehouse sweepers, generators, and other miscellaneous type vehicles. The maintenance service shall include three types of service: Preventive Maintenance (PM) scheduled, on call Remedial Maintenance (RM) unscheduled, and monthly Battery Maintenance. The DLA Distribution Corpus Christi, Texas Equipment Inventory List is provided to identify each piece of equipment that requires maintenance services (Attachment 4). The equipment quantity for the entire inventory may vary as much as +/- 2% without requiring a contract modification to adjust the contract price applicable to Preventive Maintenance Services CLINS. The Maintenance Task Charts are provided to define the preventive maintenance requirements (Attachment 9). The DLA Distribution Corpus Christi, Texas Equipment Inventory List and the Maintenance Task Lists are subject to change by the Government when equipment addition(s) and/or deletion(s) are required due to equipment disposal or replacement. DLA Distribution Corpus Christi is a tenant activity at the Naval Air Station, Corpus Christi, Texas.

This is a non-personal services contract to provide Preventive and Remedial Maintenance Support Services on Material Handling Equipment at DLA Distribution Corpus Christi, Texas.

The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Government and the Contractor understand that the services to be provided under this contract by the Contractor are non-personal services and that no employer-employee relationship exists between the Government and the Contractor. The Government may provide technical direction which will assist the Contractor in accomplishing the SOW;

however, the Government will not control the methods used by the Contractor to perform the service requirements set forth in the SOW.

GENERAL

The Contractor shall provide all labor, equipment, tools, materials, replacement parts, transportation, transportation permits, and supervision necessary to perform PM and RM on Government owned equipment located at DLA Distribution Corpus Christi, Texas complete and in accordance with (IAW) the terms and conditions specified herein. All references in this SOW to “Contractor personnel” include both Contractor employees and subcontractors.

CONTRACTOR MANPOWER REPORTING

The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, Source selection information See far 2.101and 3.104 http://www.ecmra.mil/ beginning with 2014. Contractors may direct questions to the help desk at help desk at:

http://www.ecmra.mil. (Reference DLAD 37.103-90)

1.0 PREVENTIVE MAINTENANCE (PM) (Scheduled)

1.1 This maintenance service includes the care and servicing by Contractor personnel for the purpose of maintaining equipment in satisfactory operating condition by providing for systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects. The Contractor shall provide PM Service on a semi-annual and annual basis for the equipment listed in the Schedule of Supplies/Services and as specified in the attached maintenance task charts. All replacement parts, materials, environmental compliance and Contractor personnel transportation used for preventive maintenance services shall be included in the contract unit price for preventive maintenance service.

1.2 The Contractor shall wipe down and clean all MHE of accumulated grease, oils, grime and dirt, paying attention to areas where greases, oils and fluids could leak and adhere onto the equipment and components after the performance of any preventive maintenance activity.

1.3 PM scheduling will be accomplished by the Government utilizing an automated equipment management control system. Based on previous maintenance services and recommended maintenance intervals, the automated equipment management control system will automatically generate a PM Work Order on the day each maintenance service is due. The Government will provide the PM schedule (Planned PM Report) due dates to the contractor within 15 days of the scheduled PM services. The Contractor shall accept or propose an alternate schedule within 5 days. The Government will accept or reject any or all Contractor proposed changes within 5 days of receipt of the Contractor’s proposed schedule. Acceptance or rejection of any or all proposed changes will not result in any cost adjustments.

1.4 Daily, the Contracting Officer’s Representative (COR) will provide the Contractor, the work orders for all equipment due PM that day. Work orders will identify the Equipment Job Order Number (EJON) and each PM to be completed. Upon completion of the PM, the Contractor shall annotate on each work order the time utilized to perform each task identified, the parts used (by part number, part name, quantity and the cost per unit), and the name of the Contractor personnel performing the PM. Within one working day of work completion, the performing contract technician will submit the work order to the DLA area supervisor or his team lead person. The DLA area supervisor or his team lead person will test and confirm successful completion of the requested work. If work is accepted, the DLA area supervisor or his team lead person will sign and date the work order as acceptance of the equipment by DLA. Within four working days of acceptance of the work by DLA, the contractor will provide the signed work order and invoice to the DLA COR for entry into the automated equipment management control system.

1.5 All repairs required as a result of preventive maintenance inspection, except as noted below, shall be accomplished under Remedial Maintenance, with the approval of the COR.

2.0 REMEDIAL MAINTENANCE (RM) (Unscheduled)

2.1 This maintenance service includes all actions to diagnose equipment malfunctions and restore the equipment to normal operating condition. The COR will advise the Contractor of the suspected problem and request an evaluation. The Government will generate a work order for repair requirements. Travel time for RM will not be paid. Time for parts research and/or http://www.ecmra.mil/ necessary repair time must be approved in advance by the COR. The EJON will be the primary means of identifying the piece of equipment. The Contractor will inspect the equipment, advise the COR of the problem and provide a cost estimate within 3 days when major repairs exceed $1,500.00 (dollars). If the Contractor determines that repairs need to be performed off-site, the Contractor shall notify the COR in writing providing the EJON, serial number and estimated date for return of the equipment. The Contractor will begin repairs only after approval by the COR. If repairs are more extensive, or cost more than originally estimated, or are determined to exceed seventy (70) percent of the value of a new and identical item of equipment, the Contractor shall obtain the approval of the COR before continuing work. Tire repairs and replacement of tires will be authorized by the COR. Tire repairs shall be completed within two hours of notification unless otherwise approved by the COR. Tire installation and disposal fees shall be billed under parts for remedial maintenance. The Contractor shall be responsible to provide battery replacement for the equipment under this contract. If major repairs need to be performed off-site, the Contractor shall be reimbursed for actual transportation costs. COR approval is required before equipment is removed from site. The Contractor shall comply with all applicable laws, regulations and requirements regarding over-the-road permits. The Contractor shall be responsible for obtaining all necessary permits required to transport Government owned equipment to and/or from the repair facility. In the event of damage/wreckage to Government owned equipment during transportation, the Contractor shall be liable for the total cost of repairs and/or replacement.

2.2 The Contractor shall wipe down and clean all MHE of accumulated grease, oils, grime and dirt, paying attention to areas where greases, oils and fluids could leak and adhere onto the equipment and components after the performance of any remedial maintenance activity.

2.3 For repair actions estimated to cost $1,500 or less, the Contractor is authorized to make any repairs when the total to be invoiced to the Government for all repairs of a piece of equipment is $1,500 or less.

2.4 Upon completion of the RM, the Contractor shall annotate on each work order the time utilized to perform each task identified, the parts used (by part number, part name, quantity and the cost per unit), and the name of the Contractor personnel performing the RM. Within one working day of work completion, the performing contract technician will submit the work order to the DLA area supervisor or his team lead person. The DLA area supervisor or his team lead person will test and confirm successful completion of the requested work. If work is accepted, the DLA area supervisor or his team lead person will sign and date the work order as acceptance of the equipment by DLA. Within four working days of acceptance of the work by DLA, the contractor will provide the signed work order and invoice to the DLA COR for entry into the automated equipment management system.

2.5 The Contractor shall submit a weekly report on a Microsoft Excel Spreadsheet detailing the status of each open work order on the first day of the week. The report will contain EJON number, equipment short description, issue reported, date taken out of service, location of equipment, status (repair in progress, waiting for parts, waiting to transport or any other delay status) estimated date of completion and days elapsed since taken out of service, current estimated labor hours consumed and current estimated total costs.

3.0 BATTERY MAINTENANCE

3.1 The Contractor shall perform monthly battery maintenance for the electric powered MHE identified in DLA Distribution Corpus Christi, Texas’s Equipment Inventory List (Attachment 4).

3.2 The Contractor shall complete a visual inspection of the battery tray, battery hold down clamps, battery casement, battery connectors, posts and electrolyte levels. The Contractor shall clean salt deposits from posts, connectors, cables; apply an approved lubricant or a device to prevent salt buildup on the posts; wipe down; pH neutralize corrosive particles on the battery casing and battery tray; and refill electrolyte to appropriate levels on each cell.

The removal of the battery may be required for a thorough inspection and cleaning.

3.3 The Contractor shall maintain a battery maintenance checklist log which identifies the following: the equipment by EJON number; the battery maintenance services provided; the date maintenance service was performed; and the technician’s initials or signature. The Contractor shall make the checklist available at any time for inspection by the COR. If the Contractor identifies a faulty battery or component during the monthly battery maintenance service, the Contractor shall notify the COR who will determine the need for a remedial maintenance work order.

4.0 TECHNICAL INSPECTIONS

4.1 The Contractor shall perform a Technical Inspection (TI) using DLA Form 1730 Vehicle Technical Inspection for Equipment (Attachment 10) as requested by the COR to facilitate equipment redistribution and/or disposal decisions.

4.2 The technical inspection shall consist of the inspection and diagnosis of items and/or components on equipment identified in the Equipment Inventory List. Results will be prepared on DLA Form 1730 and submitted to the COR.

4.3 The Contractor shall identify, on DLA Form 1730, the results of the inspection (diagnosis), condition of items and/or components inspected (satisfactory, repair, or replace), estimate of labor hours and parts cost for each item requiring repair or replacement, and estimated cumulative repair cost (labor and parts) of the equipment being inspected.

5.0 PERFORMANCE SCHEDULE

5.1 Preventive maintenance services shall be completed within 5 days of scheduled service, unless otherwise approved by the COR.

5.2 Remedial maintenance services shall be responded to on site by Contractor personnel within 8 hours after verbal notification by the COR. Remedial maintenance services shall normally be completed within 3 days after initial verbal notification by the COR, unless otherwise approved by the COR. If, however, the Government notifies the Contractor that the piece of equipment requiring remedial maintenance service is considered mission critical, the Contractor shall respond on site within 2 hours and shall continue the remedial maintenance service until such time as the piece of equipment is returned to full operational capability or as otherwise instructed by the COR. The Contractor shall make every effort to complete all major (i.e. engine, transmission and major component rebuild/replacement) remedial maintenance services within 7 days. If the Contractor determines the major remedial maintenance service, whether for labor or parts, will exceed 7 days, the Contractor shall at no additional cost to the Government provide a similar piece of equipment for Government use until the major remedial maintenance service has been completed.

5.3 Technical inspection services, to include submission of completed DLA Form 1730, shall be completed within 48 hours of COR request.

6.0 REPLACEMENT PARTS/PRODUCTS

6.1 The Contractor shall use only new parts, or parts which have been refurbished to “like new” condition which enable the part to function or operate at a level equal to the specification of the original equipment. The invoice and work order shall indicate if a “like new” part has been installed or used in the repair of the equipment.

6.2 Parts used for PM shall not be invoiced separately but shall be included as part of the PM price.

6.3 Replacement parts required in the performance of RM shall be invoiced to the Government IAW the terms and conditions of this contract (FAR 52.212-4 Alternate I). Cost of parts will be reimbursed at the ACTUAL cost of the part with no additional handling charges.

Tire installation fees shall be billed under parts when the Contractor is performing RM only.

6.4 Replacement tires shall be new unless otherwise specified by the COR. All replacement tires shall meet the same size and function as the original tire and shall be of equal quality. Tires shall be removed and repaired when items such as glass, nails, and other sharp metal objects are found.

6.5 The Contractor shall maintain an inventory of patch repair kits on hand, in order to expedite the necessary tire repairs.

6.6 Equipment lubricants and oils used in the performance of this contract shall be the same or equal to those recommended by the manufacturer’s technical manuals or specifications.

6.7 The Contractor is responsible for obtaining equipment maintenance service manuals that are not available from the Government.

7.0 WARRANTY

The Contractor shall take advantage of every manufacturer warranty provision on equipment to include labor and parts. The automated equipment management control system generated work order indicates the warranty expiration date. Warranty items shall be furnished by the manufacturer and labor for warranty work performed by the Contractor shall be reimbursed by the manufacturer. Warranty disputes shall be directed to the COR. The Contractor shall indicate the date the manufacturer was called on the work order with a follow-up call if the manufacturer does not respond in a timely manner. The Contractor shall inspect each piece of equipment after warranty work is performed to ensure that equipment has been repaired and is safe to operate.

8.0 DAMAGED EQUIPMENT

Occasionally MHE is damaged by the operator. The COR shall be notified of all damages that are not due to normal wear and tear to include warranty items. The automated equipment management control system generated work order shall be returned as “Damaged” and an estimate to repair (parts and labor) shall be included on the work order. The Contractor shall not repair equipment until approval has been obtained from the COR.

9.0 WORK ORDERS

The COR will provide the Contractor a work order form (Attachment 11) for all PM and RM services provided. All work orders shall contain the information listed below, as applicable to PM or RM services, and shall be submitted with invoices as support documentation within 4 working days after DLA area Supervisor or lead person has accepted the completion of the maintenance services.

1. DLA Registration Number (five digit number)

2. Equipment Job Order Number (EJON)

3. Date and time of service call notification and arrival at Government location

4. Model, serial number and location of the equipment involved

5. For PM, the labor hours spent to perform each task identified

6. For RM, labor hours and associated labor rates worked

7. For PM and RM, all replacement parts used by part number, part name, quantity, and cost per unit which shall be supported by actual supplier invoices, published price lists and/or proof of payment

8. Description of malfunction and work/service performed, and corrective action taken if action is a repair

9. Equipment hour meter reading and odometer reading

10. Legibly printed name of Contractor personnel who accomplished work

11. DLA area supervisor or his team lead signature and date certifying acceptance of work

10.0 LOAD TEST AND CERTIFICATION

For all lift capable equipment, a selective inspection and either a load test or other appropriate proof test and certification shall be made after adjustment, repair, replacement, or alteration/modification of a load bearing or load controlling part or component. The load test or other appropriate proof test need only be performed where the adjustment, repair, replacement or alteration/modification if not performed correctly, could result in dropping, uncontrolled shifting, or movement of the load. If holding strength is a function of the parts or components affected by the maintenance work, a load test and certification shall be performed. The Contractor shall maintain records on completed load testing and certifications and shall make available to the KO or COR for review on request.

11.0 PERSONNEL

11.1 Contract Manager

11.1.1 The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work under this contract. The name of this person and an alternate who shall act for the Contractor when the manager is unavailable shall be designated in writing to the Contracting Officer (KO) and COR.

11.1.2 The Contract Manager or alternate shall have full authority to act for the Contactor on all contract matters relating to the daily performance of work under this contract.

11.1.3 The Contract Manager or alternate shall be available Monday through Friday, excluding federal holidays, between the hours of 0700 and 1530 to meet on the installation as required by the COR to discuss problem areas. The Contractor shall provide telephone numbers of the Contract Manager and alternate(s) who shall be available by telephone during the times stated above.

11.2. Contractor Personnel

11.2.1 Contractor personnel shall wear required Government furnished badge, and be easily recognized. This may be accomplished by Contractor personnel wearing distinctive clothing bearing the name of the company and/or by wearing appropriate badges which contain the company name and employee’s name. During performance of the service requirements set forth in this SOW, all Contractor personnel shall introduce themselves or shall ensure they are introduced as Contractor employees. Contractor personnel shall also appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

11.2.2 Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on Naval Air Station Corpus Christi and the Corpus Christi Army Depot.

11.2.3 The Contractor shall assure that Contractor personnel completely understand the requirements of this Statement of Work. All Contractor service technicians must have sound mechanical aptitude and ability; must have basic understanding of machinery, both mechanical and electrical; must have the ability to understand and comprehend technical manuals, drawings, diagrams and any other technical data supplied by various manufacturers. All Contractor service technicians must have working knowledge of diagnosis and repair for the types of equipment included in this SOW and be capable of diagnosis and repair of all the following systems:

INTERNAL COMBUSTION EQUIP ELECTRONIC POWERED EQUIP

Transmission All Electric Motors Engine Electric Control Panels Hydraulic System Hydraulic System Upright Wire Guide Systems Drive Axle and Brakes Drive Axle and Brakes Steering Axle and Brakes Steering Axle and Brakes Electrical System Charging Equipment System Electronic Control Panels/Computer boards Electronic Control Panels/Computer boards

All Contractor service technicians must have the ability to diagnose and repair the Crown and Raymond Turret Trucks to reduce the amount of downtime on the equipment. All Contractor service technicians must also have the ability to diagnose and repair various attachments that may be applied to industrial lift trucks and other equipment (i.e. scales, safety chains, etc).

12.0 QUALITY CONTROL PLAN

12.1 The Contractor shall establish and maintain a complete Quality Control Plan to ensure the requirements of the contract are provided as specified. One copy of the Contractor’s Quality Control Plan shall be provided to the KO on the contract start date and as changes occur. The Plan shall be subject to the KO’s approval.

12.2 The plan shall include, as a minimum, items listed below:

12.2.1 The plan shall include an inspection system covering all the maintenance and repair services required by this contract and any other areas deemed necessary by the Contractor.

The plan must specify the services and equipment to be inspected on either a scheduled or unscheduled basis, how often inspections will be accomplished, and the Contractor personnel who will perform the inspections including their title and qualifications.

12.2.2 The plan shall include the method for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

12.2.3 The plan shall include on-site records of all inspections conducted by the Contractor and any necessary corrective action taken. This documentation and all records and schedules, as described in the SOW, that are the responsibility of the Contractor, are the property of the Government and shall be made available to the Government during the term of the contract.

13.0 QUALITY ASSURANCE

13.1 The COR is responsible for performing Government quality assurance functions for all services and supplies furnished under this contract. Contractor performance is subject to review by the COR and KO. Additional Government personnel may observe or inspect Contractor operations during the performance of this contract. Upon contract award, the identity of the COR, his duties and authority will be promptly furnished to the Contractor.

13.2 The Contract Manager may be required to meet at least weekly with the COR during the first month of the contract and thereafter as often as necessary as determined by the COR. The Government will be responsible for preparation of written meeting minutes which shall be signed by the contract manager and the COR, with a copy provided to the contracting officer. Should the Contractor not concur with the minutes, the Contractor shall so state any areas of non-concurrence in writing to the COR within five (5) calendar days of receipt of signed minutes.

13.3 The COR will advise the contract manager in person when discrepancies occur, and will request corrective action. The COR will make annotation of the discrepancy; the date and time the deficiency was noted, and will request the contract manager (or authorized representative) initial the entry.

14.0 HOURS OF OPERATION

The Principal Period of Maintenance (PPM) for Preventative Maintenance (PM) and Remedial Maintenance (RM) is Monday through Friday, 0700 – 1530 hours, excluding federal holidays:

The Government observes the following federal holidays:

New Years Day 1 January Martin Luther King Jr. Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Fourth Thursday in November Christmas 25 December

If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday. The Contractor shall not be required to perform services on these days. Also, in the event an Executive Order issued by the President of the United States declares Agencies of the Federal Government closed on a Contractor-scheduled service date, the COR will advise the Contractor on whether services should be performed for that day or services should be rescheduled.

15.0 SECURITY REQUIREMENTS

15.1 The Contractor or authorized representative shall submit to the COR a roster identifying all Contractor personnel who will be performing under this contract and require access to DLA Distribution Corpus Christi, Texas’ equipment. The roster shall contain the following information about each individual. An updated roster and individual information shall be provided to the COR when any Contractor personnel changes occur.

(1) Name (last, first, middle initial), aliases

(2) Status (type of employment)

(3) Name of company

(4) Office Phone

(5) Home address

(6) Date of birth

(7) Weight, height, color hair and eyes

(8) Length of anticipated employment

15.2 The roster shall be furnished to the COR within 5 days from the date of award. When any Contractor personnel changes occur, the Contractor shall provide an updated roster and individual information to the COR within two (2) working days. The prompt submission of this information will keep to a minimum any delay and inconvenience to the contractor and employees in performance of the contract. The information will be used for accomplishment of a site badge to be completed by the DLA Distribution Site Security Officer, Building 1846, Telephone (361) 961-2085.

15.3 Contractor personnel must bring personal identification and all completed forms to the Site Security Officer, Bldg1846, for badge photograph and identification when notified by the COR.

15.4 The Contractor and Contractor employees shall comply with all security requirements imposed by the installation commander (Naval Air Station), and the DLA Distribution Corpus Christi, Texas Commander at all times while on the installation. Contractor personnel involved in civil crimes and/or other incidents of misconduct may be restricted entry to the base. The Contractor is responsible for insuring any issued badges and installation access decals/placards are returned within three days of employee termination or contract completion.

15.5 The Contractor shall prohibit the use of Government issued keys or Electronic Access Cards by any persons other than Contractor personnel. The Contractor shall prohibit the opening of locked areas by Contractor personnel to permit entrance of persons other than Contractor personnel engaged in the performance of assigned work in those areas.

15.6 PERSONAL CLEARANCE

15.6.1 The Homeland Security Presidential Directive 12 (HSPD-12) dated 27 September 2004 has established criteria for Contractors who require a Common Access Card (CAC) for either physical access to an Installation or access to government information technology (IT).

The Government requires Personal Security Investigations (PSI) to establish that applicants or incumbents either employed by the Government or working for the Government under contract are suitable for the job and are eligible for a public trust or sensitive position. Upon favorable review and initiation of the PSI, Contractor personnel may be granted temporary access pending final adjudication of the PSI. The Contractor shall request personnel clearances IAW instructions found in TE 1.1 Contractor Personnel Security (Attachment 12).

15.6.2 A Contractor Investigative Request (CIR) form annotating the appropriate designation shall be submitted for each contract employee.

15.6.3 No later than 15 calendar days prior to contract full performance start date, the Contractor shall provide the KO or COR access rosters of all personnel requiring access to restricted or controlled access areas. The roster shall include each employee’s full name, identification card number (if assigned), branch or section (if applicable), and security clearance (level of clearance and last investigation date (if applicable). The Contractor shall update the roster and provide the KO or COR NLT five (5) working days prior to the date of required access.

The Contractor shall make all modifications to the rosters and provide an update to the KO or COR within 12 hours for employees whose employment has been terminated and for employees who no longer require access to restricted or controlled access areas.

15.7 DoD Common Access Card (CAC)/Access Identification Badge (ID Badge)

15.7.1 Every Contractor employee shall obtain and possess a DoD Common Access Card (CAC) and a Site Access ID Badge, as required by HSPD-12 and Directed-Type Memorandums (DTM) 08-003.

15.7.2 The Contractor shall safeguard CAC and ID Badges furnished to them. Contractor employees shall not share CAC and ID Badges. Each Contractor employee shall wear the ID Badge conspicuously on his or her outer clothing above the waist at all times while working on the installation. Personnel may be challenged and removed from the work area or denied access to the host installation if the ID Badge is not worn. The Contractor shall not display or use any badge as a means of personal identification outside the installation.

15.7.3 In the event that a Contractor employee damages his or her CAC and/or ID Badge, the Contractor shall report the damaged CAC and/or ID Badge within two (2) working hours after discover of damage to the KO or designee. The Contractor shall arrange for a replacement CAC and/or ID Badge. The Contractor shall return all government-furnished CAC and/or ID Badges to the Government IAW TE 1.2 Common Access Card (CAC) Procedures. Contractor personnel failing to return their Government CAC or ID Badge are subject to criminal charges under USC Title 18, Chapter 1, Section 499 and 701.

15.7.4 Reference TE 1.2 Common Access Card (CAC) Procedures (Attachment 13) for the Standard Operating Procedures (SOP) – Attachment 14, for Contractor CAC issuance and accountability.

15.7.5 The Contractor shall submit a Contractor employee CAC report (Attachment 12), electronically to the COR no later than the fifth (5) working day of each month covering the previous month, IAW TE 1.2. Common Access Card Procedures reporting requirements.

15.8 Vehicle Registration

Contractor provided vehicles used in performance of the contract will be appropriately registered with the installation’s pass and security office. Contractor will ensure that employee vehicles to be driven on the host installation, to include motorcycles, are in conformance with state, city and local transportation regulations. The Government will not permit access to the host installation without proper vehicle identification and registration. Evidence of a valid driver’s license, vehicle registration card, and insurance are required for registration.

Contractor employees shall maintain current registration and proof of insurance on all privately-owned vehicles (POVs) brought on host installation property; the Contractor shall maintain current registration and proof of insurance on all Contractor-owned vehicles brought on host installation property.

15.9 Parking and Traffic Control

The Contractor and its employees shall abide by host installation parking and traffic regulations.

All vehicles shall be parked in designated parking areas only. The Contractor and its employees shall conform to Federal, State and host installation driving regulations.

16.0 ENVIRONMENTAL COMPLIANCE

16.1 The Contractor shall comply with all Federal, State and Local regulations as well as DLA and Host installation rules and policies regarding the use, storage, transport and disposal of hazardous materials and wastes.

16.2 Hazardous work processes and hazardous materials utilized or generated in the performance of this contract shall be controlled and disposed of by the Contractor in a manner that is safe IAW the appropriate local, state and US Government laws and directives established for the control of those processes and materials.

16.3 The Contractor shall provide for clean-up of all hazardous and non-hazardous spills when they may occur in, around, or as a result of the Contractor’s operation. The Contractor shall also provide for transportation and disposal off the facility of all hazardous and non-hazardous waste products generated in the performance of this contract. The Contractor shall immediately notify the COR of any hazardous waste spills.

17.0 SAFETY REQUIREMENTS

17.1 The Contractor shall conform to all applicable safety standards published in the Federal Register or any other national OSHA Public Laws 91.596.

17.2 The Contractor shall ensure employees observe all safety, traffic control, and fire prevention requirements in effect at the site.

17.3 Government safety personnel may observe Contractor operations/processes at any time on Government premises. Imminent danger situations shall be corrected on the spot; other safety issues shall be processed through the COR.

18.0 GOVERNMENT-FURNISHED PROPERTY (GFP) AND SUPPORT SERVICES

18.1 DLA Distribution Corpus Christi Work Area

18.1.1 The DLA Distribution Corpus Christi work area available during performance of this contract includes a secure, fenced in, covered, but open sided maintenance structure approximately 30’X40’ with no access to utilities or lighting. The Contractor shall be responsible for the orderliness and cleanliness of all areas utilized in the performance of this contract. These areas will be neat and clean, free from fire and safety hazards and unsanitary conditions. The government will not provide any equipment for the service provider to use in the performance of the work.

18.2 Utilities

18.2.1 The Government will make available at no cost to the Contractor water and electricity for Contractor connection at Government provided work areas, except at the DLA Distribution Corpus Christi maintenance structure where those utilities are not available. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities and shall include the following:

18.2.2 Lights shall be used only in areas where and when work is actually being performed.

18.2.3 Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the Contractor or by Contractor personnel in Government areas unless authorized.

18.2.4 Water faucets or valves shall be turned off after use.

18.2.5 Government telephones shall not be used for personal reasons, nor for any toll or long distance calls unless authorized by the COR. Telephone access will be made available for the Contractor’s use for local calls only. Long distance and toll calls require prior authorization by the COR, and will be limited to credit cards only. Telephone billing will be monitored by the COR on a monthly basis. Unauthorized calls by the Contractor will be reported to the KO for resolution.

18.3 Emergency Medical Services

18.3.1 The Government will provide emergency medical treatment and emergency patient transportation service for Contractor personnel. The Contractor shall reimburse the Government the cost of medical treatment and patient transportation service at the current impatient or outpatient treatment rate as appropriate. Telephone number for Urgent Care is: 911.

19.0 GOVERNMENT OBSERVATIONS

Government personnel, other than the COR may from time to time, with Contractor/Government coordination, observe or inspect Contractor operations. However, these personnel may not interfere with Contractor performance.

20.0 DOCUMENTATION AND RECORDS

All documentation, records, and schedules, as described in this SOW, which are the responsibility of the Contractor, are the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current.

Documentation, records, and schedules shall be turned over to the Government upon termination or completion of the contract. All documentation, records, and schedules are subject to the Freedom of Information Act and Privacy Act.

21.0 MANDATORY REPORT

Report Number 001

Title: Contractor Manpower Reporting

Description: The Contractor shall report all Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at: http://www.ecmra.mil.

Due Date: October 31 each calendar year

Report Number 002

Title: Contractor Employee Common Access Card (CAC) Report

Description:

(Tailored to permit contractor’s format. Submit electronically).

The report shall be prepared IAW TE 1.2 and shall include:

1.) Employee's name 2.) Date of CAC issuance 3.) Date of CAC expiration 4.) Verification of whether each listed employee still requires a

CAC

5.) Changes that have occurred (additions or deletions) since the previous month 6.) Contractor employees who already have a CAC related to another DLA or DoD contract shall be included, noting the issuing organization and the CAC expiration date

Inspection and acceptance requirements:

The COR will review and accept report.

Distribution - Contractor to submit original to COR and copy to the Contract Specialist.

Due Date: NLT the fifth (5th) working day of each month covering the previous month.

END OF STATEMENT OF WORK

Source selection information See far 2.101and 3.104 http://www.ecmra.mil/ http://www.ecmra.mil/