Site_Visit_Notes.docx

· This acquisition is 100% set-aside for small businesses in accordance with FAR 52.219-6. The resulting contract will be a firm fixed-price contract.

· Electronic Solicitation: Contractors were reminded that the solicitation, including all attachments, and any amendments, are only available electronically at the Federal Business Opportunities website www.fbo.gov. Bidders were cautioned that it is their responsibility to access the website for any amendments that may be issued under the solicitation. There will be no advance notification of amendment issuance. Bidders are advised to consult the website frequently to check for any amendments since an amendment may be issued up until the bid opening date and time. Failure to acknowledge amendments may render your bid non-responsive and ineligible for award.

· SAM Registration:

Contractors were reminded that to receive awards resulting from solicitations, their company must be registered in the System for Award Management (SAM) Database. Reference FAR clause 52.204-7. SAM website is https://www.sam.gov.

· Bid Opening:

Bid Opening will be held on August 5, 2015 at 2:00PM local time.

Bid Opening will be held at DLA Distribution, J Avenue, Building 404, New Cumberland, PA 17070

Due to security measures in place on this installation, anyone planning to hand carry their bid to the bid opening must abide by the same procedures as set forth to gain access for the site visit.

· The applicable NAICS code for this acquisition is 237130. To be considered a small business under this code Revenue cannot exceed $36.5M.

· The estimated magnitude of construction based on the FAR price ranges for this acquisition is between $1,000,000.00 and $5,000,000.00.

· Hours of Work:

The majority of the work to be performed shall be during the regular working hours which consist of a 8 ½ hour period established by the Contracting Officer, Monday through Friday, normally 0730 to 1630, excluding Government holidays.

· Davis Bacon Wage Determination Number PA150131 Modification Number 7 Dated 06/05/2015 applies.

· Through this solicitation, the Government seeks to procure the labor, material, equipment and supervision necessary for performance of the following work.

1. Demolition of existing equipment is to include, but not be limited to, the removal of multiple existing power utility poles and all associated hardware; the removal of existing 15KV feeder conductors and 600V neutral/ground conductors as indicated; and the removal of existing underground conduits/duct bank as indicated.

1. New installation is to include, but not be limited to, (2) new power utility poles and all associated hardware, re-routing of existing aerial 15KV conductors to the new utility poles, new pad mounted switchgear, new concrete encased duct bank, new electrical manholes, and new precast concrete utility trench.

1. Project is to be coordinated so as to minimize power disruptions associated with the existing and/or new 15KV “Blue” and “Red” feeders.

All work shall be performed complete and in accordance with the specifications and drawings.

· Performance of this contract: The Contractor shall be required to commence work under this contract upon receipt of the notice to proceed (NTP) and shall complete the entire work ready for use within 270 calendar days after receipt of Notice to Proceed.

· Contract Award: Award will be based on the lowest priced responsive, responsible bid submitted for Contract Line Item Numbers (CLINs) 0001 through 0002. Contractors were reminded that they must provide a price for each CLIN.

· Submission of bids:

Bidders must complete Blocks 14 through 20c on the Standard Form (SF) 1442. Bidders must provide all information requested in Section K Representations, Certifications, and Other Statements of Offerors.

Section B: Supplies and Services Pricing should be submitted as a lump sum for each CLIN.

Contractors were requested to provide a total price for the two CLINs below the CLIN 0002 price.

NOTE: The period of performance listed on the Item Schedule Pages is an estimate only. The actual period of performance will be determined at award time.

· Bid Bond:

A bid bond is required. Failure to provide a bid bond for an adequate amount shall result in rejection of bid. Required amount for bid bond is twenty percent (20%). Reference Section L, FAR Provision 52.228-1.

· Performance and Payment Bonds:

The successful bidder shall be required to furnish performance and payment bonds to the Contracting Officer as follows: (Reference Section I, FAR Clause 52.228-15)

(1) Performance Bonds (Standard Form 25). The penal amount of performance bonds at the time of contract award shall be 100 percent of the original contract price.

(2) Payment Bonds (Standard Form 25-A). The penal amount of payment bonds at the time of contract award shall be 100 percent of the original contract price.

· INSURANCE

Reference FAR Clause 52.228-5 Insurance-Work on a Government Installation located in this solicitation.

SARAA – Susquehanna Area Regional Airport Authority

The minimum amount/kind of insurance required is shown below:

1. Workers Compensation and Employers Liability: in the State in Which the work is to be performed and elsewhere as may be required and shall include, where applicable, U.S. Longshoremen's and Harbor Workers Coverage.

a) Workers Compensation Coverage: Statutory Requirements

b) Employers Liability Limits not less than:

c) Including Waiver of Right to Recover from Others Endorsement(WC 00 0313) where permitted by state law, naming SARAA.

2. Commercial General Liability: (including Premises - Operations, Independent Contractors, Products/Completed Operations, Personal Injury, Broad Form Property Damage, and Explosion, Collapse and Underground Coverages).

a) Occurrence Form with the following limits:

(b)Products/Completed Operations Coverage must be maintained for a period of at least two (2) years after final payment.

(c)The General Aggregate Limit must apply on a Per Location basis.

(d) Contractual Liability (including Liability for Employee Injury assumed under a Contract) provided by the Standard ISO Policy Form CG 00 01.Policy does NOT include the restrictive Endorsement CG 24 26 (Amendment of Insured Contract Definition) or any other provision excluding coverage for SARAA's Sole Negligence assumed by Contract.

3. Automobile Liability:

(a) Coverage to include:

(1) All Owned, Hired and Non-Owned Vehicles (Any Auto)

(2) Contractual Liability Coverage (including Liability for Employee Injury assumed under a Contract), (b)Per Accident Combined Single Limit: $1,000,000

4. Commercial Umbrella Liability:

a) Occurrence Limit: $2,000,000

b) Aggregate Limit (where applicable): $2,000,000

c) Policy to apply excess of the Commercial General Liability(following form Per Location Aggregate Limit), Commercial Automobile Liability and Employers Liability Coverages.

5. To the fullest extent permitted by law, SARAA and any other Party whom (including its agents, employees, representatives, officers, directors, stockholders, members and managers), shall be added/included as Additional Insureds even for claims regarding their sole negligence on the above General Liability coverage (by the use of ISO Additional Insured Endorsements CG 2010 10 01 and CG 2037 10 01) and the Umbrella Liability described above. In the event the above ISO Additional Insured Endorsements are not available from Contractor's insurance carrier, Contractor may substitute other endorsements which achieve the same effective result and attach a copy of the endorsement with Contractor's Certificate of Insurance. The coverage offered to the ADDITIONAL INSUREDS on Contractor's liability policies shall be primary coverage to any other coverage maintained by the ADDITIONAL INSUREDS and shall not permit or require such other coverage to contribute to the payment of any loss. In addition, the ADDITIONAL INSUREDS shall also be provided the same Completed Operations Coverage detailed under the Commercial General Liability Coverage Requirements.

When requested by the Contracting Officer, the Contractor shall provide a copy of all subcontractors’ proofs of required insurance no later than five (5) days before each subcontractor commences work on the Government installation.

· Progress Payments: Progress payments will be authorized once monthly, based on the percentage of work completed. Reference FAR 52.232-5 Payments under Fixed-Price Construction Contracts located in this solicitation.

· Limitations on Subcontracting, Reference FAR 52.219-14 (4) Construction by special trade contractors. The concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.