SP060012R0517 Amendment 0007.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

PAGE OF PAGES

2. AMENDMENT/MOD NO.

3. EFFECTIVE DATE

August 24, 2012

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE SP0600 7. ADMINISTERED BY (If other than Item 6) CODE JUDETTE ROBBINS/DLA ENERGY - BXA Judette.Robbins@dla.mil

DEFENSE LOGISTICS AGENCY ENERGY

8725 JOHN J KINGMAN RD., SUITE 2945 FAX: 703-767-9338

FORT BELVOIR, VA 22060 PHONE: 703-767-9382

8. NAME AND ADDRESS OF CONTRACTOR (no., street, city, county, State, and ZIP Code)

X

9a. AMENDMENT OF SOLICITATION NO.

SP0600-12-R-0517

9b. DATED (SEE ITEM 11) October 20, 2011

10a. MODIFICATION OF CONTRACT/ORDER NO.

CAGE CODE: BIDDER CODE:

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ X ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

[] is extended, [X] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning two (2) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN

ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: MUTUAL AGREEMENT OF THE PARTIES

D. OTHER (Specify type of modification and authority) E. IMPORTANT: Contractor [ ] is not, [ X ] is required to sign this document and return one (1) copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

Negotiations are hereby open starting August 24, 2012. The final date of negotiations is September 12, 2012, 3:00 pm local time. Final Revision Proposals are to be submitted by September 18, 2012, 3:00 pm local time.

The following changes to the solicitation are provided below:

a. Clause B-0001 B34.01 SERVICES TO BE FURNISHED AND PRICES (DLA ENERGY FEB 1991) is updated.

b. See attachment 1 for the latest version of the PWS. Sections C-1.9.3.3, C-1.9.4.5, C-1.9.4.6, C-1.9.4.7, C-1.9.4.8, and C-3.22 are updated. Please review.

c. Clause L-0004 L201 INSTRUCTIONS TO OFFERORS (GOCO) (DLA ENERGY NOV 2010) is updated.

d. Clause M-0002 M100 EVALUATION OF OFFERS (GOVERNMENT-OWNED CONTRACTOR-OPERATED TERMINALS) (DLA ENERGY APR 2009) is updated.

e. No further changes are made at this time.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

YUNYOUNG CHO

15B. NAME OF CONTRACTOR/OFFEROR

BY ____________________________________________

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

BY ________________________________________

(Signature of Contracting Officer)

16C. DATE SIGNED

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA FAR (48 CFR) 53.243

Solicitation SP0600-12-R-0517 Amendment 0007 DFSP San Pedro, CA

B-0001 B34.01 SERVICES TO BE FURNISHED AND PRICES (DLA ENERGY FEB 1991)

(a) The services to be furnished during the period specified herein and the unit prices are as follows:

NONPERSONAL SERVICES: (FIRM-FIXED PRICE)

The Contractor shall operate and maintain the Government-owned bulk fuel facilities at the Defense Fuel Support Point DFSP San Pedro, CA, in accordance with the Performance Work Statement (PWS), Section C, and all other terms and conditions set forth herein, for the period December 1, 2012 through November 30, 2017 (Base Performance Period), including the December 1, 2017 through May 31, 2017 (Extension Option Period).

LINE ITEM 0001: DFSP SAN PEDRO, CA. For performing the services in accordance with the Performance Work Statement and all other terms and conditions set forth herein, the offered price per month is $________________(FIXED PRICE)**

**The prices shall be pro-rated for partial month services.

(b) The following line items are cost reimbursable line items under which the Contractor shall furnish nonpersonal services and/or supplies and materials. The Contractor will be reimbursed under these line items for services actually performed as approved in advance by the Contracting Officer. The "NOT TO EXCEED" amounts shown below represent the Government's estimate of the annual costs of reimbursable supplies, services, and overtime for each contract year for at all locations. All general and administrative (G&A) and profit for the following line items must be included in Line Item 0001as appropriate.

LINE ITEM 0002: PARTS, SUPPLIES, MATERIALS, NOT TO EXCEED $200,000.00

MAINTENANCE AND REPAIR (TASK ORDER REQUIRED)

LINE ITEM 0002AA: PARTS, SUPPLIES, MATERIALS, NOT TO EXCEED $50,000.00

MAINTENANCE AND REPAIR (TASK ORDER NOT REQUIRED)

LINE ITEM 0002AB: UTILITIES NOT TO EXCEED $15,000.00

(TASK ORDER NOT REQUIRED)

LINE ITEM 0002AC: FILTRATION NOT TO EXCEED $15,000.00

(TASK ORDER NOT REQUIRED)

LINE ITEM 0003: SECURITY EQUIPMENT NOT TO EXCEED $10,000.00

(TASK ORDER REQUIRED)

LINE ITEM 0004: OVERTIME NOT TO EXCEED $2,000.00

(TASK ORDER REQUIRED)

LINE ITEM 0005: EMERGENCY SPILL NOT TO EXCEED $20,000.00

RESPONSE SERVICES (TASK ORDER REQUIRED)

(c) OVERTIME RATES. The following fully-loaded overtime rates will apply to work ordered under CLIN 1004. No additional G&A or profit will be allowed.

FDSO at ________ $ ____________ per hour FDSM at ________ $ _____________ per hour

(d) The following rates have been applied to the offered price in CLIN 0001 and shall apply to any negotiated price changes in CLIN 0001 during the contract. (FOR GOVERNMENT USE ONLY-NOT DISCLOSED.)

General and Administrative (G&A) Rate: __________________ Profit Rate: ___________________

L-0004 L201 INSTRUCTIONS TO OFFERORS (GOCO) (DLA ENERGY NOV 2010)

Offerors shall submit one original copy of the Offeror Submission Package and an original and two copies, of their Technical/Management submissions.

(a) OFFEROR SUBMISSION PACKAGE. Complete all required REPRESENTATIONS and CERTIFICATIONS, listed in Section K, at the Online Representations and Certifications Application website, https://orca.bpn.gov/ and provide a copy in this portion of the offer. In addition, provide a proposed PRICE in the clause B-0001 B34.01 SERVICES TO BE FURNISHED AND PRICES (DLA ENERGY FEB 1991). All G&A and profit for providing services under Contract Line Items (CLINs) 0002 through 0005 must be included in the monthly price for Line Item 0001, as appropriate, for the base period at each location. Offerors are reminded that they must submit a price for the entire performance period.

(b) TECHNICAL/MANAGEMENT. The technical management plan should address the Contractor’s concept of operations and procedures, i.e. “how” to provide continuous support capabilities for the following areas designated as subfactors:

Operations Management, Maintenance Management, Inventory and Accounting, and Safety and Environmental. Included in each area should be any quality control measures to be taken, applicable regulations, training requirements, documentation, etc. Each area above shall be a separate section of this plan. An index or table of contents outlining each area, with major subtasks and corresponding page numbers, shall also be provided. The technical approach shall not exceed 50 pages, excluding résumés and index/table of contents. Each page shall be numbered, including chart inserts. Page size shall not exceed 8.5” x 11.” Any exceptions/deviations to a PWS section and the corresponding rationale shall be highlighted in a cover letter, included in this section, and signed by an authorized representative.

1. Operations Management: Technical, managerial, and operational details of managing fuels and security operations to meet normal and contingency operations requirements. Staffing approach/matrix will be assessed in this subfactor.

2. Maintenance Management: Technical, managerial, and operational details of preventative maintenance and minor repair procedures of government-owned fuel facilities and equipment.

3. Inventory and Accounting: Technical, managerial, and operational details to ensure inventory and accounting functions are performed in accordance with DLA Energy requirements.

4. Safety and Environmental: Technical, managerial, and operational details to ensure a safe working environment in addition to conducting operations in compliance with environmental laws and regulations.

(c) PAST PERFORMANCE. The offeror shall provide the following information for the three most recent contracts and subcontracts held for work similar in nature to the services to be provided under this requirement, including those in progress that have at least six months of performance as of the solicitation’s closing date. The relevant experience of key personnel (corporate or Terminal Superintendent) may also be presented and considered for this factor. If offering under a Joint Venture or prime/subcontract arrangement, each partner shall submit the information described below, as well as a copy of the signed Joint Venture or prime/subcontract arrangement agreement, describing the roles and responsibilities for each firm under this solicitation.

1. Name and address of contracting activity;

2. Points of contact (names of Contracting Officer, Contracting Officer’s Representative, Administrative Contracting

Officer. program manager, etc., as applicable), email addresses, and phone numbers of activity personnel;

3. Contract number;

4. Contract type and dollar value;

5. Brief description of the work; and

6. Information on any significant problems encountered (e.g. Contract Deficiency Reports, etc.) and corrective actions taken.

https://orca.bpn.gov/

M-0002 M100 EVALUATION OF OFFERS (GOVERNMENT-OWNED CONTRACTOR-OPERATED TERMINALS)

(DLA ENERGY APR 2009)

(a) All offers will first be evaluated to determine if they meet the Government’s minimum qualifications as specified in the Performance Work Statement. Award will be made on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for the non-cost factors of Technical/Management and Past Performance. Under the technical/management factor the following criteria will be evaluated as Acceptable or Unacceptable: Operations Management, Maintenance Management, Inventory and Accounting, and Safety and Environmental.

Any offeror who receives a rating of Unacceptable in any subfactor will be rated as Unacceptable for the overall Technical/Management factor.

(b) The past performance will be rated as Acceptable or Unacceptable. Past performance will be evaluated using reference data provided by the Contractor under paragraph (c) of Clause L-0004 L201 INSTRUCTIONS TO OFFERORS (GOCO) (DLA ENERGY NOV 2010) provision. The evaluation may include past performance surveys and reports from the Contractor Performance Assessment Report System (CPARS) and the Past Performance Information Retrieval System (PPIRS). The Government reserves the right to consider any additional information on the offeror obtained through other means.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.” However, failure to disclose Past Performance may result in a rejection of the offeror’s proposal.

(c) The price will be evaluated by multiplying each offeror’s price in CLIN 1001 by 60 for the base period. Since the Government has the unilateral right to extend this contract upon the same terms and conditions on a month-by-month basis for a total of no more than six months, this additional period will also be evaluated, creating a total evaluation period of sixty-six months.

The offeror’s price may be evaluated for price realism to determine whether the offeror understands the requirements and to determine the firm’s responsibility IAW FAR 9.104-1(b).

(d) A best value award will be made to the offeror with the technically acceptable proposal with the lowest evaluated price.

PERFORMANCE WORK STATEMENT (PWS)

OPERATION AND MAINTENANCE

OF

DEFENSE FUEL SUPPORT POINT SAN PEDRO, CA

ATTACHMENT 1

TABLE OF CONTENTS

SECTION C-1.0 GENERAL

C-1.1 General Description C.1.2 DFSP Mission C-1.3 Contract Turnover C-1.4 Contract Performance C-1.5 Contractor Detailed Plans C-1.6 Contractor Furnished Equipment and Services C-1.7 Government-Furnished Facilities and Property Equipment C-1.8 Planning Information C-1.9 Personnel Staffing Objectives C-1.10 Normal Operating Hours C-1.11 Notification of Correspondence and Visits C-1.12 Defense Logistics Agency Energy Americas West (DLA Energy-AMW) Office C-1.13 Information and Records Management C-1.14 Unauthorized Use of Terminal Property

SECTION C-2.0 SPECIFIC TASKS (CLIN 0001 – FIRM FIXED PRICE)

C-2.1 DFSP Product Receipts C-2.2 DFSP Product Issues C-2.3 DFSP Product Storage C-2.4 DFSP Product Quality Surveillance C-2.5 DFSP Product Inventory Management and Reporting C-2.6 DFSP Environmental Protection C-2.7 DFSP Unarmed Watch/Guard C-2.8 DFSP Operational and Pipeline Surveillance C-2.9 DFSP Mission Support

SECTION C-3.0 REQUIREMENTS AND MINIMUM PERFORMANCE

STANDARDS FOR PREVENTIVE MAINTENANCE AND MINOR REPAIR (CLIN

0001 – FIRM FIXED PRICE)

C-3.1 Property Management and Maintenance C-3.2 Maintenance - General C-3.3 Buildings C-3.4 Minor Painting and Spot Painting C-3.5 Pumps C-3.6 Valves C-3.7 Pits

C-3.8 Pier Facilities C-3.9 Truck Fill Stand C-3.10 Fuel Meters C-3.11 Filters and Filter Separators C-3.12 Oil/Water Separator System C-3.13 Strainers/Basket Strainers C-3.14 Hoses C-3.15 Cathodic Protection System C-3.16 Manifolds C-3.17 Electrical Bonding, Static Grounds and Insulators C-3.18 Emergency Generator/Diesel Engine C-3.19 Fire Protection System C-3.20 Trash Collection C-3.21 Pressure Testing C-3.22 Grounds Maintenance C- 3.23 Fencing C-3.24 Security Equipment C-3.25 Facilities Identification Sign

SECTION C-4.0 CONTRACTOR PERSONNEL TRAINING AND RECORD

KEEPING

C-4.1 Requirements C-4.2 Minimum Performance Standard C-4.3 Contractor Safety Program

SECTION C-5.0 LOGISTICS SUPPORT – CLIN 0002, 0003, 0004, and 0005, – COST

REIMBURSABLE

C-5.1 GENERAL

C-5.2 CLIN 0002 – Services and Equipment/Supplies/Materials Requiring a Task Order C-5.3 CLIN 0003 – Security Equipment C-5.4 CLIN 0004 – Overtime C-5.5 CLIN 0005 – Emergency Spill Response Services C-5.6 The following applies to CLINs 0002 through 0005

FIGURES AND TABLES

FIGURE 1: PROJECTED THROUGHPUT

FIGURE 2: GOVERNMENT PROVIDED ENVIRONMENTAL DOCUMENTS

FIGURE 3: REQUIRED CONTRACTOR TRAINING ELEMENTS

FIGURE 4: REQUIRED CONTRACTOR SAFETY ELEMENTS

TABLE 1: OPERATING HOURS

APPENDICES

APPENDIX A: GOVERNMENT-FURNISHED FACILITIES

APPENDIX B: GOVERNMENT-FURNISHED EQUIPMENT

APPENDIX C: ABBREVIATIONS AND ACRONYMS

APPENDIX D: DEFINITIONS

APPENDIX E: REGULATIONS

SECTION C-1.0 GENERAL

C-1.1 General Description

This performance work statement (PWS) is established to identify Contractor responsibilities for the operation, maintenance, product quality surveillance, inventory control and accounting, unarmed watch, and safety of the Defense Fuel Support Point (DFSP) San Pedro, CA.

DFSP San Pedro is a gathering and distribution terminal on the West Coast. The terminal is located at 3171 North Gaffey Street on the eastern slope of Palos Verdes Hills, between Gaffey Street and Western Avenue, in the City of San Pedro, County of Los Angeles.

The facility is comprised of approximately 300 acres surrounded by both residential and commercial property and includes a pier facility at the Long Beach harbor complex.

C-1.2 DFSP Mission

DFSP San Pedro is responsible for receiving, storing, distributing and accounting for DLA-owned products (JP5, JP8, and F76) in support of authorized Department of Defense (DoD) activities.

C-1.3 Contract Turnover

The Contractor will receive, during the ten working days prior to the start of contract performance, assistance from current personnel, representatives from DLA Energy and the Contracting Officer’s Representative (COR) to accomplish a joint facilities turnover inspection, product testing, and inventory. During the last ten working days of this contract, the incoming Contractor’s personnel shall be permitted access to the terminal to observe its operation. The outgoing Contractor shall assist DLA Energy, the COR and the incoming Contractor to accomplish the facility turnover inspection, product testing, and inventory accounting.

C-1.4 Contract Performance

The Contractor shall monitor performance and ensure contract compliance in accordance with the Contract Compliance Plan submitted. The Contractor shall perform tasks listed in Section C-2.0 Specific Tasks and achieve performance standards for each task. The Contractor shall, for certain tasks, submit performance based plans to provide assurance that the Contractor will meet the performance standards while complying with applicable regulations. The Contractor shall ensure compliance with all applicable federal, state, and local laws and regulations. The Contractor is responsible for obtaining copies of all applicable laws and regulations, including future changes, if needed.

• Drug Free Workplace The Contractor shall establish and maintain a Workplace Drug Testing Program that is in compliance with the “Mandatory Guidelines for Federal Workplace Drug Testing Programs” Executive Order No. 12565 of September 15, 1986 and section 503 of Pub.

100-71, 5 USC section 7301 note, the Supplemental Appropriations Act for fiscal year 1987 dated Jul 11, 1987.

C-1.5 Contractor Detailed Plans

Following contract award, the Contractor shall have 60 days, unless otherwise indicated, to submit the detailed plans listed below to the COR and Contracting Officer for review and acceptance. The plans are considered dynamic documents and shall be reviewed/ updated annually or as required, throughout the contract period by the Contractor and

COR.

Maintenance Plan: The plan shall clearly outline the detailed procedures for planning, programming, accomplishing and documenting maintenance and repair of equipment and facilities.

• A maintenance program includes recurrent scheduled work and testing designed to preserve or maintain equipment or facilities in such condition that they may be effectively used for their intended purpose. It is performed on a regular cyclical schedule. Preventive maintenance encompasses all operator maintenance, shop work, component replacements, and diagnosing. (Chapter 10 Operations and Maintenance Manual)

• A computer software program capable of maintaining, tracking, and documenting the preventive maintenance program with a daily save backup shall be maintained by the Contractor. All reports, listings, and records generated/compiled shall become Government Property and maintained as historical records. Records are subject to inspection as required.

Operations Plan: The Operations Plan is a comprehensive and detailed set of procedures systematically outlining all aspects and requirements, including emergency operating and shutdown procedures and staffing plans, for the tasks specified in Section C-2.0, Specific Tasks. The Operations Plan shall be submitted by the contracted activity within 60 days after contract award.

Product Inventory Control and Accountability Plan: The Inventory Control and Accountability Plan is a comprehensive and detailed plan to ensure Contractor compliance with the inventory and reporting requirements of DOD 4140.25M, DOD Management of Bulk Petroleum Products, Natural Gas, and Coal. Contractor performance with regard to the Fuels Automated System (FAS) and other fuel accounting issues as outlined in Section C-2.3 DFSP Product Inventory Management and Reporting, shall also be covered. The Inventory Control and Accountability Plan shall be submitted by the contracted activity within 60 days after contract award.

Safety Plan: The detailed plan shall outline procedures necessary to maintain safety in accordance with applicable federal, state and local laws and regulations. The Safety Plan shall be submitted by the contracted activity within 60 days after contract award.

Unarmed Watch Plan: A detailed plan as summarized in Section C-2.7 DFSP Unarmed Watch/Patrol, shall clearly identify Contractor responsibility for maintaining the unarmed watch of Government terminals, equipment, and materials, as well as any Contractor furnished equipment, tools, and materials. The Unarmed Watch/Patrol Plan shall be submitted by the contracted activity within 60 days after contract award.

Training Plan: The detailed plan shall identify pertinent course titles, length, training source, a brief description of the course, the employees to be trained (by job classification), and the frequency of training and method of monitoring plan compliance.

This plan shall include all elements of the concept plan. The Training Plan shall be submitted by the contracted activity within 60 days after contract award.

Product Quality Control Plan (PQCP): The Contractor shall prepare a PQCP on the Contractor's policies and procedures for establishing and maintaining product quality and quantity control. In addition to meeting the criteria in paragraphs (b) and (c) of clause E1.11 QUALITY CONTROL PLAN (DESC MAR 2000), the PQCP will include, but not be limited to, tank to tank transferring, additive injection, and inventorying as required under the provisions of this contract. The Contractor shall submit the PQCP to the Quality Assurance Representative (QAR) in duplicate for review no later than 30 days after contract award. After consent, the Contractor shall adhere to those procedures, unless further reviews of such procedures and policies by the QAR reveal deficiencies in the Contractor's PQCP. Such deficiencies include, but are not limited to, a determination that the Contractor's PQCP does not provide sufficient protection to maintain the product quality and accountability, and is, therefore, unacceptable. The Contractor shall revise his PQCP so that it is acceptable to the QAR. The Government representative will review the Contractor's PQCP as necessary during the life of the contract.

Contract Compliance Plan: Refer to C-1.4 Contract Performance above.

C-1.6 Contractor – Furnished Equipment and Services The Contractor shall provide all supplies, tools, equipment and vehicles not otherwise specified as Government-furnished and necessary by the Contractor to complete tasks outlined in Section C-2.0 or as required by all federal, state and local laws and regulations. In addition, the following shall be provided by the Contractor:

• Petroleum Products Measurement and Sampling Equipment

• Contractor is responsible to establishing a calibration system for hydrometers and thermometers.

• Storage tank gauging tape similar to the type in general use in the petroleum industry will be used. The tape will be of steel, graduated in feet and inches

(1/16" divisions), equipped with a standard plumb bob of brass or other non-spark striking metal. The bob shall be graduated to at least 1/16" divisions with its zero at the bottom of the bob. The tape and bob require weekly visual inspection for kinks and other damage and require a verification of accuracy every six months.

• First Aid Equipment

• Administrative supplies/Computer Supplies (Note: The Contractor-furnished administrative supplies and computer supplies shall be in sufficient quantities as necessary to support the administrative requirements of the COR/QAR.

• Paper shredder (The Contractor shall make available for use by the COR/QAR).

• Telecopy fax machine(available for use by the COR/QAR)

• Scanner (available for use by COR/QAR and to be utilized to scan environmental documents and send to the Regulatory Authorities.)

• Detex Patrol Manager’s, software and swipe strips (Swipe strips shall be placed at strategic positions throughout the facilities and pier to ensure complete unarmed watch/guard coverage)

• Photocopier (available for use by the COR/QAR)

• Janitorial and Housekeeping Supplies and Equipment

• Tank Truck Seals

• Tank Truck Placards

• Oxygen gas tester/monitor ( Mulitrae Gas Monitor, Mdl LLHS – 10A – K with

VOC Detector, or better)

• Incidental fuel cleanup supplies for Contractor’s own use.

• Contractor shall obtain Membership in the Underground Service Alert to include a private telephone and teleprinter.

Communication Service Requirement:

The Contractor shall provide sufficient intrinsically safe communication equipment to be used by the Contractor’s personnel and the terminal QAR while loading/offloading tankers and barges, pipeline operations, pipeline patrols, and other activities as deemed necessary to ensure compliance with 33CFR, Part 154.560. The Contractor shall include a detailed description (i.e., number of instruments, base station, number of batteries, number of battery chargers, etc) of the intrinsically safe communication equipment to be provided with his proposal.

• A minimum of one outside commercial trunk line shall be provided at the main terminal office.

• The Contractor’s communication services shall consist of a minimum of one outside commercial trunk line provided at each of the following locations: (1) the terminal gate house; (2) the main terminal office; (3) the main terminal operations area and include dial-up access to the Government’s inventory accounting system utilizing Government-furnished computer and software; (4) the terminal fuel pier operations area. The Contractor, at his option, may fulfill the phone requirement at the gatehouse by providing a separate telephone number, or an extension from the telephone at the main terminal office.

• A computer system and software capable of maintaining, tracking, and documenting the Contractor’s preventive maintenance program and performing administrative functions. Preventive maintenance program and software shall remain property of the Government.

• A minimum of ten portable transceivers (Handie-Talkie or equivalent) capable of transmitting and receiving at any point between the DFSP terminal and Pier 12.

These transceivers will be used during transfer/receipt operations and by the personnel patrolling the receiving and transfer pipelines. The transceivers shall be intrinsically safe.

• Cellular phone with service to be utilized by the unarmed watch personnel in order to maintain communication while conducting their watch duties, as well as providing the capability to call for assistance in the event of an emergency. The Contractor shall provide the cellular phone number and any change to DLA Energy, DLA Energy AMW and terminal QAR.

• Must be signed onto PowerTrack for electronic bill processing.

Contractor-furnished Internet Connection and Computer System for Fuels Manager Defense (FMD)

• The Contractor shall input inventory and sales data of Government-owned product directly into the Government’s Fuels Manager Defense (FMD) utilizing the Contractor-furnished computer system via the Contractor furnished internet access. Additional data and requirements can be found in Clause I119.04.

Vehicles Requirement:

• The Contractor shall provide all vehicles required to operate and maintain the terminal to include the transportation of the terminal personnel to their specific work sites during the course of their daily functions, in addition to one terminal watch patrol vehicle, will be used for patrolling the DFSP. The Contractor shall meet all DFSP vehicle requirements in order to drive vehicles on the installations.

• In addition to the vehicles that are required, by the Contractor, to operate and maintain the terminal, the Contractor shall provide one Heavy-Duty Four- Wheel Drive Vehicle (minimum 3/4 ton rating) with trailer hitch, wiring, licensing, and needed accessories to provide the capability for transporting terminal equipment in support of daily operations and emergencies. The vehicle shall be stationed at the terminal and used to provide an immediate response to terminal emergencies and to prevent and/or contain any petroleum spill, leak, or seepage.

Heavy-Duty Forklift

• Contractor shall provide heavy-duty forklift with minimum 4,000-pound capacity for transporting heavy items within the terminal area.

Vacuum Truck

• The Contractor shall provide a vacuum truck with minimum 3,500 gallon capacity for maintenance, and transport of fuel or water when necessary. Vacuum truck will only be utilized in the main terminal and not Pier 12.

Vehicle Fuel and Maintenance

• The Contractor shall provide all fuel (gasoline, diesel, etc.) oil, and maintenance for all Contractor-furnished vehicles and equipment.

C-1.6.1 Indentification and Appearances

Each Contractor vehicle shall be marked with a permanently affixed company name or logo in a manner and size that is clearly visible. The name or logo shall be applied in a professional manner, reflective of company pride and professionalism. Stenciled or spray painted logos or magnetic placards shall not be used. All vehicles shall display a valid license plate and safety inspection sticker and shall be maintained in a safe and operable condition. All vehicles shall present a clean, professional appearance.

C-1.7 Government – Furnished Facilities and Property/Equipment

C-1.7.1 General:

• Refer to Appendix A & B for more detailed information.

C-1.7.2 Main Terminal Tank Farm:

Tanks:

• Eleven (11), 50,000 barrel concrete underground storage tanks holding JP8 with a shell capacity of approximately 530,000 bbls.

• Nine (9), 50,000 barrel concrete underground storage tanks holding JP5 with a shell capacity of approximately 430,000 bbls.

• Six (6), 50,000 barrel concrete underground storage tanks which are out-of-service.

• Three (3), 55,000 barrel above ground floating roof tanks holding F76 with a shell capacity of 150,000 barrels.

• One (1), 14,000 barrel concrete underground storage tank used for transmix collection.

Pipelines:

• Approximately nine (9) miles of on-terminal pipeline systems.

• Approximately 20 miles of off-terminal pipeline and associated manifold systems.

o Approximately 70 valve pits and 625 assorted size valves for product transfer into and out of the terminal.

o Government-owned “G’ pipeline, 8 inch, from various refineries. The line is currently out of service and purged in nitrogen.

o Government-owned “R” pipeline, 12 inch, from Wilmington area. The line is currently out of service and purged in nitrogen.

o 10-inch San Pedro multi-product pipeline approximately 15 miles from

San Pedro to Watson, CA.

Truck Fill Stand:

• Bottom loading facility capable of loading two tank trucks simultaneously, one at each side.

• Product is moved by gravity feed from bulk storage to the fill stand.

• Additive injection capability (FSII and ASA).

o FSII storage 10,000 gal above ground tank.

o ASA, 100 gal mix tank.

C-1.7.3 Pier Facility – Port of Long Beach Pier 12:

• The DFSP pier facility is located at the Port of Long Beach commercial complex.

There are two, 18 inch pipelines, approximately five (5) miles long which transfers product between the pier facility and the San Pedro Main Terminal.

• The pier is constructed of concrete and is 65 feet wide by 1,065 feel long with a draft pier side of approximately 43 feet at mean low tide.

o Receipt Capability: 6,800 bph, 100 psi at dock riser.

o Shipping Capability: 6,500 bph, 100 psi at dock riser.

o Injection Capability: Hammond Injection System capable of injection

FSII and SDA by proportionate flow meter.

C-1.7.4 Automated Fuels Handling Equipment (AFHE) System:

DFSP San Pedro is equipped with a computerized Supervisory Control and Data Acquisition (SCADA) system called the Pollution Control Equipment (PCE) System which allows for remote monitoring and operation of valves and pumps. Additionally, the system provides data management capability. The central processing unit (CPU) located in the Control Room at Building 113 can be used by the operator to control the movement of fuel through the operation of motorized valves and can provide the operator with essential information such as tank gauging. The integrated system provides continuous on-line monitoring of all product storage and movement. Tank levels, fuel operations (flow), motor-operated valve (MOV) positions, pump status, meters and certain security aspects of terminal operations are also monitored.

The tanks are configured with VAREC type float level gauges. These gauges have electrical transmitters that communicate continuously with the PCE CPU. All changes in tank levels are automatically reported to the control house operator through computer terminals. Tanks are configured with high and low operating alarms, which alert the operator when level set points have been reached. Alarms are both audible and visual.

The tanks have high limit alarms, which are set in software to warn the operator that maximum safe fill levels are being approached. Each tank has a mechanical high level switch, which is preset to automatically close the tank’s primary valve when maximum safe fill is reached.

Using the PCE CPU, the operator prescribes “authorized” and “unauthorized” product movement. For each receipt, issue or transfer evolution, the operator must preset the PCE system to notify the CPU that product movement is “authorized.” The computer automatically sets a high and low limit of 1/16-inch either side of the liquid level in a closed tank and alarms will occur if the fuel moves to either limit if prior notification of product movement is not given. Additionally, during an authorized evolution, product quantity leaving a source (tank or meter) is automatically compared to product quantity reaching a destination (another tank or meter). If the quantities are out of balance, an alarm is displayed so that the operator can investigate the discrepancy.

All motor-operated valves are controlled by the operator at the PCE CPU. The PCE system will sound an alarm and alert the operator if a MOV should become stuck during operations.

In addition to tank, flow, valve and meter alarms, the PCE is programmed with numerous informational alarms that alert the operator to system tampering or equipment malfunctions. Remote control valves and pumps have switch alarms to indicate when control is taken from the operator at a local control panel. Field equipment cabinets have door alarms that sound when opened. Pumps have vibration, pressure and temperature alarms that sound and shut down pumps when tolerances are exceeded. Built-in test equipment is included in the computer equipment for self-diagnostics, and the microprocessors are backed up with non-interruptible power supplies.

The data management function involves the generation of inventory, transfer and other reports from the data collected and compiled by the Control Room Computer.

The Contractor is responsible for all preventive maintenance of the PCE except for those areas outlined below. The maintenance of the PCE is not a part of this contract and is covered under a separate contract which provides:

• On-call services 24 hours, 365 days per year;

• Repair and/or replacement maintenance of all systems-related computer equipment and peripherals;

• Repair and/or replacement maintenance of all Remote Interface Unit (RIU) equipment;

• Repair and/or replacement maintenance of all PCE system instrumentation;

• Software maintenance of all PCE systems software;

• Annual on-site calibration of PCE system instrumentation;

• Annual master prover calibration certification;

• Life Cycle Costing (LCC) report;

• Maintenance and updating of all systems-related documentation and technical drawings;

• PCE operational support for fuel facility staff (to include, but not limited to call-in support, training and minor systems modifications and upgrades).

C-1.8 Planning Information

For the purposes of estimating workload, the Contractor shall use a projected 4,500,000 barrels of combined throughput annually. Throughput is defined as receipts plus shipments plus sales divided by two. Projected workload information for specific fuel operations is found in Section C-2.0, Specific Tasks of the PWS.

Figure 1: Projected Throughput

Receipts/Issues Quantity in BBLS Receipts 5,500,000 Issues 3,500,000 Total Receipts and Issues 9,000,000 Throughput 4,500,000

C-1.9 Personnel Staffing Objectives

The Contractor shall provide sufficient personnel staffing to accomplish all functions and tasks identified in Section C-2.0, Specific Tasks. The Contractor’s staffing and personnel objectives shall be flexible and capable of meeting the demands of simultaneous operations. The most frequent simultaneous operations involve tank truck shipments, pipeline receipts and issues, and pier operations. The Contractor shall schedule personnel so that no individual works more than 12 hours in one shift, followed by an 8 hour break, except in emergency situations as approved by the COR.

C-1.9.1 General Personnel Qualifications

The Contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance standards and comply with all applicable local laws and regulations. They shall be able to speak, read and comprehend English (be literate) to the extent of reading and understanding printed regulations, detailed written orders and operating procedures, training instructions and materials and be able to compose reports which convey complete information.

C-1.9.2 Uniforms

All contract personnel shall wear a distinctive company uniform in performance of their duties. The Contractor shall provide all personnel safety equipment including safety shoes, safety glasses, sound suppression devices, cranial protection, gloves, and other identifiable special safety equipment for specific operation and maintenance procedures for Contractor personnel.

C-1.9.3 Key Personnel

The Contractor must submit resumes with their offer for the Key personnel. Key personnel are the Corporate Fuel Officer, the Terminal Superintendent, and Assistant Superintendent.

C-1.9.3.1 Corporate Fuel Officer

To assure continuity between the terminal and the Contractor’s home office, the Contractor shall employ during the life of this contract an executive who can make decisions concerning this contract; who has a complete understanding of the terms and conditions of this contract; and who has experience in the operation and maintenance of bulk petroleum storage terminals.

C-1.9.3.2 Terminal Superintendent

The Terminal Superintendent shall have a minimum of six years of specialized experience in fuel terminal operations including receiving, storing and shipping petroleum products via tank truck, pipeline and tanker/barge. This experience shall include operation and maintenance of a bulk petroleum storage terminal; receiving and shipping of petroleum products via pipeline, barges, tankers and tank trucks; and maintenance and repair of bulk petroleum storage terminals.

C-1.9.3.2.1 The terminal superintendent shall have a minimum of three years of supervisory experience gained within five years just prior to the contract start date. Of these three years, two years of experience shall be specialized supervisory experience in fuel terminal operations with emphasis in terminal maintenance, operations and environmental compliance. One year may be general supervisory experience.

C-1.9.3.2.2

Education may be substituted for all specialized experience. In order to substitute education for specialized experience the minimum requirement is a Masters Degree in Petroleum, industrial or business-related fields.

• The Superintendent must be locally available for terminal oversight at all times.

The Terminal Superintendent position cannot be designated as a collateral duty job.

C-1.9.3.3 Assistant Terminal Superintendents (2)

• Assistant Terminal Superintendent for Operations

• Assistant Terminal Superintendent for Maintenance

The Assistant Terminal Superintendents shall have a minimum of three years experience in fuel terminal operations engaged in receiving, storing and shipping petroleum products via tank truck, pipeline and tanker/barge. This experience shall include operation and maintenance of a bulk petroleum storage terminal; receiving and shipping of petroleum products via pipeline, barges, tankers, and tank trucks; and maintenance and repair of bulk petroleum storage terminals.

The Assistant Terminal Superintendents (ATS) positions cannot be designated as a collateral duty job. ATS for Operations may only be assigned additional duty as alternate for inventory and accounting data entry as necessary.

C-1.9.4 Additional Personnel Requirements

• General The following positions are required for the operations of the ground fuel terminals.

The number of personnel filling the positions will be in accordance with the Contractor’s manning plan. Replacements for any vacancies should be aggressively pursued. The Contractor shall report vacant positions in writing to the Contracting Officer as they occur. The Contractor shall include in the report the plans for and estimated time to fill the vacancy.

C-1.9.4.1 Computer Operator

The Computer Operator shall be fully knowledgeable of manual and automated fuel management and accounting systems, specifically Fuels Manager Defense (FMD). The Computer Operator shall also be knowledgeable and capable of work within all systems as they relate to fuel management accounting. The Computer Operator shall possess sufficient computer skills to use client/server applications in a Microsoft Windows environment. Those skills shall include the ability to logon; shutdown; initiate modems;

manipulate files; send and receive email; and to use web browsers to send and receive information. The use of Microsoft standard office products and other commercial off the shelf applications, utilities; and custom software in such a manner that daily fuel operations are effectively and efficiently conducted may also be required. Those skills shall include the use of the real time information systems, the manipulation data within the Fuel Manager system and the related fuel management modules and status systems.

The Operator shall have a minimum of one year of experience. Administrative functions include, but are not limited to, the following:

• Telephone answering of incoming telephone calls.

• Input daily and monthly inventory data of Government-owned product directly into FMD.

• Preparation of general office administrative reports, functions and documentation required in section C.

The Computer Operator shall not perform or be assigned collateral duties.

Note: The Computer Operator must be capable of completing a security background check and meet the ADP Level III non-critical/sensitive classification requirements necessary to obtain a log-on identification and password to accomplish FMD data entry.

C-1.9.4.2 Fuel Distribution System Operator

The Fuel Distribution System Operator (as defined in the Service Contract Act Directory of Operations) shall have a minimum of one year experience in storage and distribution of bulk petroleum. The Lead Operators shall have a minimum of two years experience.

C-1.9.4.3 Operations Control Center Operators

The Operations Control Center Operators shall have a minimum of three years experience with the operation of automated control systems.

C-1.9.4.4 Pipeline Rider

The Pipeline Rider shall have a minimum of one year experience. This may be collateral duty.

C-1.9.4.5 Fuel Distribution System Mechanic

The Fuel Distribution Systems Mechanic shall have a minimum of three years experience in maintaining fuel bulk storage and distribution systems and equipment. The fuel distribution system mechanic shall be capable of performing all maintenance on systems as specified in the contract provisions. The fuel distribution system mechanic cannot be designated as a collateral duty job or perform the maintenance and repair of Contractor–owned vehicles/equipment.

C-1.9.4.6 Electrician, Maintenance

The Electrician shall have a minimum of three years experience to perform a variety of electrical trade functions as specified in the contract provisions. The electrician can be designated as the fuel distribution system mechanic helper and perform other general maintenance including the maintenance and repair of Contractor–owned vehicles/equipment.

C-1.9.4.7 Laborer, Grounds/Maintenance

The Laborers shall have a minimum of one year experience to perform a variety of grounds and general maintenance functions as specified in the contract provisions.

C-1.9.4.8 Unarmed Watch (Guard II)

The Unarmed Watch shall have a minimum of one year experience to perform a variety of unarmed watch/guard functions as specified in the contract provisions.

C-1.9.5 Other Personnel Needs

The tasks outlined in sections C-2.0 and C-3.0 may require other special licenses, skills, training or certifications. The Contractor shall evaluate task requirements and provide qualified personnel to complete tasks in accordance with all applicable Federal, State, and Local laws and regulations.

C-1.9.6 Assignments

The Contractor agrees that during the first 60 days of the contract performance period no key personnel substitutions will be permitted unless such substitutions are necessitated by an individual’s sudden illness, death or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting Officer and provide the information required below.

C-1.9.6.1 Replacement of Key Personnel

Should it become necessary to replace a key person, the Contractor shall, to the extent possible, provide the Government advance notice and a resume of the proposed candidate that supports the experience requirements listed above. In an emergency, the installation of new key personnel shall be followed by a resume of the proposed candidate within 10 working days. Key personnel positions vacated for more than 30 consecutive calendar days shall result in reduced payment to the Contractor equal to the wages and benefits applicable to the position for the period exceeding the 30-day grace period.

C-1.9.6.2 Substitutions

If key personnel for whatever reason become unavailable for work under this contract for a continuous period exceeding 30 work days, or is expected to devote substantially less effort to the work than indicated in the Contractor’s proposal, the Contractor shall propose a substitution of such personnel in accordance with the following:

C-1.9.6.3 Substitution Requests

All proposed substitutions shall be submitted, in writing, to the Contracting Officer at least 15 days (30 days if a security clearance must be obtained) prior to the proposed substitution. Each request shall provide a detailed explanation of the circumstances necessitating the proposed substitution, a complete resume for the proposed substitute and any other information required by the Contracting Officer to approve or disapprove the proposed substitution. All proposed substitutes (no matter when they are proposed during the performance period) shall have qualifications that are equal to or higher than the qualifications of the person being replaced.

• In the event a requirement to increase the specified level of effort for a designated labor category, but no change to the overall level of effort of the contract occurs, the Contractor shall submit to the Contracting Officer a written request for approval to add personnel to the designated labor category. The information required is the same that is required above. The additional personnel shall have qualifications greater than or equal to at least one (1) of the individuals proposed for the designated labor category.

C-1.9.6.4 Responses to Requests

The Contracting Officer shall evaluate requests for substitution and addition of personnel and promptly notify the Contractor, in writing, whether the request is approved or disapproved.

C-1.9.6.5 Contract Termination

If the Contracting Officer determines that suitable and timely replacement of personnel who have been reassigned, terminated or are unavailable to perform under the contract is not reasonably forthcoming or that the resultant reduction of productive effort would impair the successful completion of the contract, the contract may be terminated by the Contracting Officer for default or for the convenience of the Government, as appropriate.

Alternatively, at the Contracting Officer's discretion, if the Contracting Officer finds the Contractor to be at fault for the condition, she/he may equitably adjust (downward) the contract price or fixed fee to compensate the Government for any delay, loss or damage as a result of the Contractor's action.

C-1.10 Normal Operating Hours Operating hours are outlined in Table 1.