SP0600-12-R-0517 A0005 dated Dec 12 2011.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

PAGE OF PAGES

2. AMENDMENT/MOD NO.

3. EFFECTIVE DATE

December 12, 2011

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE SP0600 7. ADMINISTERED BY (If other than Item 6) CODE JIM CLOUGH/DLA ENERGY - BXA James.Clough@dla.mil

DEFENSE LOGISTICS AGENCY ENERGY

8725 JOHN J KINGMAN RD., SUITE 2945 FAX: 703-767-9338

FORT BELVOIR, VA 22060 PHONE: 703-767-9382

8. NAME AND ADDRESS OF CONTRACTOR (no., street, city, county, State, and ZIP Code)

X

9a. AMENDMENT OF SOLICITATION NO.

SP0600-12-R-0517

9b. DATED (SEE ITEM 11)

October 20, 2011

10a. MODIFICATION OF CONTRACT/ORDER NO.

CAGE CODE: BIDDER CODE:

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ X ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [X] is extended, [] is not extended

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning two (2) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN

ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: MUTUAL AGREEMENT OF THE PARTIES

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [X] is not, [ ] is required to sign this document and return two (2) copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

See page 2.

The period to send in written questions ended on November 15th, 2011.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

DAMORIS T. NIBBS

15B. NAME OF CONTRACTOR/OFFEROR

BY ____________________________________________

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

BY ________________________________________

(Signature of Contracting Officer)

16C. DATE SIGNED

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA FAR (48 CFR) 53.243

SP0600-12-R-0517

Amendment 0005

a. Answers to some additional submitted questions are provided. Please review below.

b. All offerors are expected to follow Executive Order 13423, "Strengthening Federal Environmental, Energy, and Transportation Management." Please review.

c. No other changes are made at this time.

The response to the questions concerning Attachment 3 SOP – (where to put the Past Performance…info) says the Accounting and Purchasing systems SOPs go in the Price Proposal. The new PWS page 48 - says the Purchasing SOP is due within 30-days of contract award. Do you want the Accounting and Purchasing SOPS with the proposal?

ANSWER: The term SOP was inadvertently used. No, you are not required to send an SOP, but you must send in enough information to satisfy the terms of the requirement for evaluation purposes. See clause L-0004, L201 Instructions to Offerors (GOCO) (DLA ENERGY NOV 2010).

The comment below has two questions in it – which question does the “Yes” answer apply to?

PWS paragraph C-1.10 lists operating hours for the various functions. Are those facilities marked as "24-hours, 365 days per year" actually manned continuously, or are they only manned when operations are actually taking place and on-call for other periods?

A: Yes, but for tanker receipts and pipeline shipment/receipts until the operation is complete.

ANSWER: Yes, facilities marked as "24-hours, 365 days per year" are manned continuously, but there are additional details about staffing noted in PWS. For example, unarmed watch/guard at front gate is 24x365. Roving watch is 24 hrs on weekends and holidays, but only 4:00PM-8:00AM Mon-Fri. Pier is FDSO manned at the control room 24x365, but during a tanker receipt/barge issue, an additional FDSO is necessary out on the pier at the vessel manifold. The additional FDSO stays until vessel operations are complete. Vessels operations require two FDSOs until complete.

Is Longshoremen and Harbors Insurance (LS&H Insurance) a requirement of this contract?

ANSWER: DLA Energy will not specify what insurance you purchase. Each offeror must ensure they are meeting all state and local guidelines and regulations. Please review all applicable guidance when determining the level of insurance to provide.

Can you please clarify a question we have in regards to the requirement to supply a Small Business and/or socioeconomic Plan(s) since this procurement is a total small business set-aside and we are a small business. What information are we to provide?

ANSWER: Small businesses do not need to provide a Small Business Plan, however they must provide a Socioeconomic Plan.

SP0600-12-R-0517

Amendment 0005

Section L instructs we can submit key personnel resumes for the Corporate OR Terminal Superintendent (TS). The PWS also instructs to submit key personnel resumes, but includes the Assistant TS. Should we follow Section L's instructions?

ANSWER: We will evaluate resumes based on the requirements in the PWS.

C-1.9.3.3 provides a list of qualifications for the assistant superintendents. In regards to the Asst. Superintendent of Maintenance the requirements to have experience in the maintenance of bulk fuels systems is expected, however the requirement for shipping and receiving experience for the maintenance superintendent seems excessive as maintenance personnel usually do not perform receiving or issuing duties. Please clarify.

ANSWER: ATS for Maintenance personnel should have three years combined experience in operations and maintenance. DLA Energy will consider operational experience as working knowledge/familiarity with operations gained while employed in a petroleum bulk storage terminal or similar environment, not necessarily performing the duties. ATS for Maintenance needs to be familiar with operations as they may be called on to perform collateral duties, but most importantly, performing duties of the TS in their absence.