SP0600-12-R-0517 - Attachment 1 - PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

OPERATION AND MAINTENANCE

OF

DEFENSE FUEL SUPPORT POINT SAN PEDRO, CA

TABLE OF CONTENTS

SECTION C-1.0 GENERAL

C-1.1 General Description C.1.2 DFSP Mission C-1.3 Contract Turnover C-1.4 Contract Performance C-1.5 Contractor Detailed Plans C-1.6 Contractor Furnished Equipment and Services C-1.7 Government-Furnished Facilities and Property Equipment C-1.8 Planning Information C-1.9 Personnel Staffing Objectives C-1.10 Normal Operating Hours C-1.11 Notification of Correspondence and Visits C-1.12 Defense Logistics Agency Energy Americas West (DLA Energy-AMW) Office C-1.13 Information and Records Management C-1.14 Unauthorized Use of Terminal Property

SECTION C-2.0 SPECIFIC TASKS (CLIN 0001 – FIRM FIXED PRICE)

C-2.1 DFSP Product Receipts C-2.2 DFSP Product Issues C-2.3 DFSP Product Storage C-2.4 DFSP Product Quality Surveillance C-2.5 DFSP Product Inventory Management and Reporting C-2.6 DFSP Environmental Protection C-2.7 DFSP Security C-2.8 DFSP Operational and Pipeline Surveillance C-2.9 DFSP Mission Support

SECTION C-3.0 REQUIREMENTS AND MINIMUM PERFORMANCE

STANDARDS FOR PREVENTIVE MAINTENANCE AND MINOR REPAIR (CLIN

0001 – FIRM FIXED PRICE)

C-3.1 Property Management and Maintenance C-3.2 Maintenance - General C-3.3 Buildings C-3.4 Minor Painting and Spot Painting C-3.5 Pumps C-3.6 Valves C-3.7 Pits C-3.8 Pier Facilities

C-3.9 Truck Fill Stand C-3.10 Fuel Meters C-3.11 Filters and Filter Separators C-3.12 Oil/Water Separator System C-3.13 Strainers/Basket Strainers C-3.14 Hoses C-3.15 Cathodic Protection System C-3.16 Manifolds C-3.17 Electrical Bonding, Static Grounds and Insulators C-3.18 Emergency Generator/Diesel Engine C-3.19 Fire Protection System C-3.20 Trash Collection C-3.21 Pressure Testing C-3.22 Grounds Maintenance C- 3.23 Fencing C-3.24 Security Equipment C-3.25 Facilities Identification Sign

SECTION C-4.0 CONTRACTOR PERSONNEL TRAINING AND RECORD

KEEPING

C-4.1 Requirements C-4.2 Minimum Performance Standard C-4.3 Contractor Safety Program

SECTION C-5.0 LOGISTICS SUPPORT – CLIN 0002, 0003, 0004, and 0005, – COST

REIMBURSABLE

C-5.1 GENERAL

C-5.2 CLIN 0002 – Services and Equipment/Supplies/Materials Requiring a Task Order C-5.3 CLIN 0003 – Security Equipment C-5.4 CLIN 0004 – Overtime C-5.5 CLIN 0005 – Emergency Spill Response Services C-5.6 The following applies to CLINs 0002 through 0005

FIGURES AND TABLES

FIGURE 1: PROJECTED THROUGHPUT

FIGURE 2: GOVERNMENT PROVIDED ENVIRONMENTAL DOCUMENTS

FIGURE 3: REQUIRED CONTRACTOR TRAINING ELEMENTS

FIGURE 4: REQUIRED CONTRACTOR SAFETY ELEMENTS

TABLE 1: OPERATING HOURS

APPENDICES

APPENDIX A: GOVERNMENT-FURNISHED FACILITIES

APPENDIX B: GOVERNMENT-FURNISHED EQUIPMENT

APPENDIX C: ABBREVIATIONS AND ACRONYMS

APPENDIX D: DEFINITIONS

APPENDIX E: REGULATIONS

SECTION C-1.0 GENERAL

C-1.1 General Description

This performance work statement (PWS) is established to identify Contractor responsibilities for the operation, maintenance, product quality surveillance, inventory control and accounting, security, and safety of the Defense Fuel Support Point (DFSP) San Pedro, CA.

DFSP San Pedro is a gathering and distribution terminal on the West Coast. The terminal is located at 3171 North Gaffey Street on the eastern slope of Palos Verdes Hills, between Gaffey Street and Western Avenue, in the City of San Pedro, County of Los Angeles.

The facility is comprised of approximately 300 acres surrounded by both residential and commercial property and includes a pier facility at the Long Beach harbor complex.

C-1.2 DFSP Mission

DFSP San Pedro is responsible for receiving, storing, distributing and accounting for DLA-owned products (JP5, JP8, and F76) in support of authorized Department of Defense (DoD) activities.

C-1.3 Contract Turnover

The Contractor will receive, during the ten working days prior to the start of contract performance, assistance from current personnel, representatives from DLA Energy and the Contracting Officer’s Representative (COR) to accomplish a joint facilities turnover inspection, product testing, and inventory. During the last ten working days of this contract, the incoming Contractor’s personnel shall be permitted access to the terminal to observe its operation. The outgoing Contractor shall assist DLA Energy, the COR and the incoming Contractor to accomplish the facility turnover inspection, product testing, and inventory accounting.

C-1.4 Contract Performance

The Contractor shall monitor performance and ensure contract compliance in accordance with the Contract Compliance Plan submitted under Clause L201. The Contractor shall perform tasks listed in Section C-2.0 Specific Tasks and achieve performance standards for each task. The Contractor shall, for certain tasks, submit performance based plans to provide assurance that the Contractor will meet the performance standards while complying with applicable regulations. The Contractor shall ensure compliance with all applicable federal, state, and local laws and regulations. The Contractor is responsible for obtaining copies of all applicable laws and regulations, including future changes, if needed.

Drug Free Workplace The Contractor shall establish and maintain a Workplace Drug Testing Program that is in compliance with the “Mandatory Guidelines for Federal Workplace Drug Testing Programs” Executive Order No. 12565 of September 15, 1986 and section 503 of Pub.

100-71, 5 USC section 7301 note, the Supplemental Appropriations Act for fiscal year 1987 dated Jul 11, 1987.

C-1.5 Contractor Detailed Plans

Following contract award, the Contractor shall have 60 days, unless otherwise indicated, to submit the detailed plans listed below to the COR and Contracting Officer for review and acceptance. The plans are considered dynamic documents and shall be reviewed/ updated annually or as required, throughout the contract period by the Contractor and

COR.

Maintenance Plan: The plan shall clearly outline the detailed procedures for planning, programming, accomplishing and documenting maintenance and repair of equipment and facilities.

A maintenance program includes recurrent scheduled work and testing designed to preserve or maintain equipment or facilities in such condition that they may be effectively used for their intended purpose. It is performed on a regular cyclical schedule. Preventive maintenance encompasses all operator maintenance, shop work, component replacements, and diagnosing. (Chapter 10 Operations and Maintenance Manual)

A computer software program capable of maintaining, tracking, and documenting the preventive maintenance program with a daily save backup shall be maintained by the Contractor. All reports, listings, and records generated/compiled shall become Government Property and maintained as historical records. Records are subject to inspection as required.

Operations Plan: The Operations Plan is a comprehensive and detailed set of procedures systematically outlining all aspects and requirements, including emergency operating and shutdown procedures and staffing plans, for the tasks specified in Section C-2.0, Specific Tasks. The Operations Plan shall be submitted to the contracted activity within 60 days after contract award.

Product Inventory Control and Accountability Plan: The Inventory Control and Accountability Plan is a comprehensive and detailed plan to ensure Contractor compliance with the inventory and reporting requirements of DOD 4140.25M, DOD Management of Bulk Petroleum Products, Natural Gas, and Coal. Contractor performance with regard to the Fuels Automated System (FAS) and other fuel accounting issues as outlined in Section C-2.3 DFSP Product Inventory Management and Reporting, shall also be covered. The Inventory Control and Accountability Plan shall be submitted to the contracted activity within 60 days after contract award.

Safety Plan: The detailed plan shall outline procedures necessary to maintain safety in accordance with applicable federal, state and local laws and regulations. The Safety Plan shall be submitted to the contracted activity within 60 days after contract award.

Security Plan: A detailed plan as summarized in Section C-2.7 DFSP Security, shall clearly identify Contractor responsibility for maintaining the security of Government terminals, equipment, and materials, as well as any Contractor furnished equipment, tools, and materials. The Security Plan shall be submitted to the contracted activity within 60 days after contract award.

Training Plan: The detailed plan shall identify pertinent course titles, length, training source, a brief description of the course, the employees to be trained (by job classification), and the frequency of training and method of monitoring plan compliance.

This plan shall include all elements of the concept plan. The Training Plan shall be submitted to the contracted activity within 60 days after contract award.

Product Quality Control Plan (PQCP): The Contractor shall prepare a PQCP on the Contractor's policies and procedures for establishing and maintaining product quality and quantity control. In addition to meeting the criteria in paragraphs (b) and (c) of clause E1.11 QUALITY CONTROL PLAN (DESC MAR 2000), the PQCP will include, but not be limited to, tank to tank transferring, additive injection, and inventorying as required under the provisions of this contract. The Contractor shall submit the PQCP to the Quality Assurance Representative (QAR) in duplicate for review no later than 30 days after contract award. After consent, the Contractor shall adhere to those procedures, unless further reviews of such procedures and policies by the QAR reveal deficiencies in the Contractor's PQCP. Such deficiencies include, but are not limited to, a determination that the Contractor's PQCP does not provide sufficient protection to maintain the product quality and accountability, and is, therefore, unacceptable. The Contractor shall revise his PQCP so that it is acceptable to the QAR. The Government representative will review the Contractor's PQCP as necessary during the life of the contract.

Contract Compliance Plan: Refer to C-1.4 Contract Performance above.

C-1.6 Contractor – Furnished Equipment and Services The Contractor shall provide all supplies, tools, equipment and vehicles not otherwise specified as Government-furnished and necessary by the Contractor to complete tasks outlined in Section C-2.0 or as required by all federal, state and local laws and regulations. In addition, the following shall be provided by the Contractor:

Petroleum Products Measurement and Sampling Equipment

Contractor is responsible to establishing a calibration system for hydrometers and thermometers.

Storage tank gauging tape similar to the type in general use in the petroleum industry will be used. The tape will be of steel, graduated in feet and inches

(1/16" divisions), equipped with a standard plumb bob of brass or other non-spark striking metal. The bob shall be graduated to at least 1/16" divisions with its zero at the bottom of the bob. The tape and bob require weekly visual inspection for kinks and other damage and require a verification of accuracy every six months.

First Aid Equipment

Administrative supplies/Computer Supplies (Note: The Contractor-furnished administrative supplies and computer supplies shall be in sufficient quantities as necessary to support the administrative requirements of the COR/QAR.

Paper shredder (The Contractor shall make available for use by the COR/QAR).

Telecopy fax machine(available for use by the COR/QAR)

Scanner (available for use by COR/QAR and to be utilized to scan environmental documents and send to the Regulatory Authorities.)

Detex Patrol Manager’s, software and swipe strips (Swipe strips shall be placed at strategic positions throughout the facilities and pier to ensure complete guard and security coverage)

Photocopier (available for use by the COR/QAR)

Janitorial and Housekeeping Supplies and Equipment

Tank Truck Seals

Tank Truck Placards

Oxygen gas tester/monitor ( Mulitrae Gas Monitor, Mdl LLHS – 10A – K with

VOC Detector, or better)

Incidental fuel cleanup supplies for Contractor’s own use.

Contractor shall obtain Membership in the Underground Service Alert to include a private telephone and teleprinter.

Communication Service Requirement:

The Contractor shall provide sufficient intrinsically safe communication equipment to be used by the Contractor’s personnel and the terminal QAR while loading/offloading tankers and barges, pipeline operations, pipeline patrols, and other activities as deemed necessary to ensure compliance with 33CFR, Part 154.500. The Contractor shall include a detailed description (i.e., number of instruments, base station, number of batteries, number of battery chargers, etc) of the intrinsically safe communication equipment to be provided with his proposal.

A minimum of one outside commercial trunk line shall be provided at the main terminal office.

The Contractor’s communication services shall consist of a minimum of one outside commercial trunk line provided at each of the following locations: (1) the terminal gate house; (2) the main terminal office; (3) the main terminal operations area and include dial-up access to the Government’s inventory accounting system utilizing Government-furnished computer and software; (4) the terminal fuel pier operations area. The Contractor, at his option, may fulfill the phone requirement at the gatehouse by providing a separate telephone number, or an extension from the telephone at the main terminal office.

A computer system and software capable of maintaining, tracking, and documenting the Contractor’s preventive maintenance program and performing administrative functions. Preventive maintenance program and software shall remain property of the Government.

A minimum of ten portable transceivers (Handie-Talkie or equivalent) capable of transmitting and receiving at any point between the DFSP terminal and Pier 12.

These transceivers will be used during transfer/receipt operations and by the personnel patrolling the receiving and transfer pipelines. The transceivers shall be intrinsically safe.

Cellular phone with service to be utilized by the guard personnel in order to maintain communication while conducting their guard duties, as well as providing the capability to call for assistance in the event of an emergency. The Contractor shall provide the cellular phone number and any change to DLA Energy, DLA Energy AMW and terminal QAR.

Must be signed onto PowerTrack for electronic bill processing.

Contractor-furnished Internet Connection and Computer System for Fuels Manager Defense (FMD)

The Contractor shall input inventory and sales data of Government-owned product directly into the Government’s Fuels Manager Defense (FMD) utilizing the Contractor-furnished computer system via the Contractor furnished internet access. Additional data and requirements can be found in Clause I119.04.

Vehicles Requirement:

The Contractor shall provide all vehicles required to operate and maintain the terminal to include the transportation of the terminal personnel to their specific work sites during the course of their daily functions, in addition to one terminal guard patrol vehicle, will be used for patrolling the DFSP. The Contractor shall meet all DFSP vehicle requirements in order to drive vehicles on the installations.

In addition to the vehicles that are required, by the Contractor, to operate and maintain the terminal, the Contractor shall provide one Heavy-Duty Four- Wheel Drive Vehicle (minimum 3/4 ton rating) with trailer hitch, wiring, licensing, and needed accessories to provide the capability for transporting terminal equipment in support of daily operations and emergencies. The vehicle shall be stationed at the terminal and used to provide an immediate response to terminal emergencies and to prevent and/or contain any petroleum spill, leak, or seepage.

Heavy-Duty Forklift

Contractor shall provide heavy-duty forklift with minimum 4,000-pound capacity for transporting heavy items within the terminal area.

Vacuum Truck

The Contractor shall provide a vacuum truck with minimum 3,500 gallon capacity for maintenance, and transport of fuel or water when necessary. Vacuum truck will only be utilized in the main terminal and not Pier 12.

Vehicle Fuel and Maintenance The Contractor shall provide all fuel (gasoline, diesel, etc.) oil, and maintenance for all Contractor-furnished vehicles and equipment.

C-1.6.1 Indentification and Appearances

Each Contractor vehicle shall be marked with a permanently affixed company name or logo in a manner and size that is clearly visible. The name or logo shall be applied in a professional manner, reflective of company pride and professionalism. Stenciled or spray painted logos or magnetic placards shall not be used. All vehicles shall display a valid license plate and safety inspection sticker and shall be maintained in a safe and operable condition. All vehicles shall present a clean, professional appearance.

C-1.7 Government – Furnished Facilities and Property/Equipment

C-1.7.1 General:

Refer to Appendix A & B for more detailed information.

C-1.7.2 Main Terminal Tank Farm:

Tanks:

Eleven (11), 50,000 barrel concrete underground storage tanks holding JP8 with a shell capacity of approximately 530,000 bbls.

Nine (9), 50,000 barrel concrete underground storage tanks holding JP5 with a shell capacity of approximately 430,000 bbls.

Six (6), 50,000 barrel concrete underground storage tanks which are out-of-service.

Three (3), 55,000 barrel above ground floating roof tanks holding F76 with a shell capacity of 150,000 barrels.

One (1), 14,000 barrel concrete underground storage tank used for transmix collection.

Pipelines:

Approximately nine (9) miles of on-terminal pipeline systems.

Approximately 20 miles of off-terminal pipeline and associated manifold systems.

o Approximately 70 valve pits and 625 assorted size valves for product transfer into and out of the terminal.

o Government-owned “G’ pipeline, 8 inch, from various refineries. The line is currently out of service and purged in nitrogen.

o Government-owned “R” pipeline, 12 inch, from Wilmington area. The line is currently out of service and purged in nitrogen.

o 10-inch San Pedro multi-product pipeline approximately 15 miles from

San Pedro to Watson, CA.

Truck Fill Stand:

Bottom loading facility capable of loading two tank trucks simultaneously, one at each side.

Product is moved by gravity feed from bulk storage to the fill stand.

Additive injection capability (FSII and ASA).

o FSII storage 10,000 gal above ground tank.

o ASA, 100 gal mix tank.

C-1.7.3 Pier Facility – Port of Long Beach Pier 12:

The DFSP pier facility is located at the Port of Long Beach commercial complex.

There are two, 18 inch pipelines, approximately five (5) miles long which transfers product between the pier facility and the San Pedro Main Terminal.

The pier is constructed of concrete and is 65 feet wide by 1,065 feel long with a draft pier side of approximately 43 feet at mean low tide.

o Receipt Capability: 6,800 bph, 100 psi at dock riser.

o Shipping Capability: 6,500 bph, 100 psi at dock riser.

o Injection Capability: Hammond Injection System capable of injection

FSII and SDA by proportionate flow meter.

C-1.7.4 Automated Fuels Handling Equipment (AFHE) System:

DFSP San Pedro is equipped with a computerized Supervisory Control and Data Acquisition (SCADA) system called the Pollution Control Equipment (PCE) System which allows for remote monitoring and operation of valves and pumps. Additionally, the system provides data management capability. The central processing unit (CPU) located in the Control Room at Building 113 can be used by the operator to control the movement of fuel through the operation of motorized valves and can provide the operator with essential information such as tank gauging. The integrated system provides continuous on-line monitoring of all product storage and movement. Tank levels, fuel operations (flow), motor-operated valve (MOV) positions, pump status, meters and certain security aspects of terminal operations are also monitored.

The tanks are configured with VAREC type float level gauges. These gauges have electrical transmitters that communicate continuously with the PCE CPU. All changes in tank levels are automatically reported to the control house operator through computer terminals. Tanks are configured with high and low operating alarms, which alert the operator when level set points have been reached. Alarms are both audible and visual.

The tanks have high limit alarms, which are set in software to warn the operator that maximum safe fill levels are being approached. Each tank has a mechanical high level switch, which is preset to automatically close the tank’s primary valve when maximum safe fill is reached.

Using the PCE CPU, the operator prescribes “authorized” and “unauthorized” product movement. For each receipt, issue or transfer evolution, the operator must preset the PCE system to notify the CPU that product movement is “authorized.” The computer automatically sets a high and low limit of 1/16-inch either side of the liquid level in a closed tank and alarms will occur if the fuel moves to either limit if prior notification of product movement is not given. Additionally, during an authorized evolution, product quantity leaving a source (tank or meter) is automatically compared to product quantity reaching a destination (another tank or meter). If the quantities are out of balance, an alarm is displayed so that the operator can investigate the discrepancy.

All motor-operated valves are controlled by the operator at the PCE CPU. The PCE system will sound an alarm and alert the operator if a MOV should become stuck during operations.

In addition to tank, flow, valve and meter alarms, the PCE is programmed with numerous informational alarms that alert the operator to system tampering or equipment malfunctions. Remote control valves and pumps have switch alarms to indicate when control is taken from the operator at a local control panel. Field equipment cabinets have door alarms that sound when opened. Pumps have vibration, pressure and temperature alarms that sound and shut down pumps when tolerances are exceeded. Built-in test equipment is included in the computer equipment for self-diagnostics, and the microprocessors are backed up with non-interruptible power supplies.

The data management function involves the generation of inventory, transfer and other reports from the data collected and compiled by the Control Room Computer.

The Contractor is responsible for all preventive maintenance of the PCE except for those areas outlined below. The maintenance of the PCE is not a part of this contract and is covered under a separate contract which provides:

On-call services 24 hours, 365 days per year;

Repair and/or replacement maintenance of all systems-related computer equipment and peripherals;

Repair and/or replacement maintenance of all Remote Interface Unit (RIU) equipment;

Repair and/or replacement maintenance of all PCE system instrumentation;

Software maintenance of all PCE systems software;

Annual on-site calibration of PCE system instrumentation;

Annual master prover calibration certification;

Life Cycle Costing (LCC) report;

Maintenance and updating of all systems-related documentation and technical drawings;

PCE operational support for fuel facility staff (to include, but not limited to call-in support, training and minor systems modifications and upgrades).

C-1.8 Planning Information

For the purposes of estimating workload, the Contractor shall use a projected 4,500,000 barrels of combined throughput annually. Throughput is defined as receipts plus shipments plus sales divided by two. Projected workload information for specific fuel operations is found in Section C-2.0, Specific Tasks of the PWS.

Figure 1: Projected Throughput

Receipts/Issues Quantity in BBLS

Receipts 5,500,000 Issues 3,500,000 Total Receipts and Issues 9,000,000 Throughput 4,500,000

C-1.9 Personnel Staffing Objectives

The Contractor shall provide sufficient personnel staffing to accomplish all functions and tasks identified in Section C-2.0, Specific Tasks. The Contractor’s staffing and personnel objectives shall be flexible and capable of meeting the demands of simultaneous operations. The most frequent simultaneous operations involve tank truck shipments, pipeline receipts and issues, and pier operations. The Contractor shall schedule personnel so that no individual works more than 12 hours in one shift, followed by an 8 hour break, except in emergency situations as approved by the COR.

C-1.9.1 General Personnel Qualifications

The Contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance standards and comply with all applicable local laws and regulations. They shall be able to speak, read and comprehend English (be literate) to the extent of reading and understanding printed regulations, detailed written orders and operating procedures, training instructions and materials and be able to compose reports which convey complete information.

C-1.9.2 Uniforms

All contract personnel shall wear a distinctive company uniform in performance of their duties. The Contractor shall provide all personnel safety equipment including safety shoes, safety glasses, sound suppression devices, cranial protection, gloves, and other identifiable special safety equipment for specific operation and maintenance procedures for Contractor personnel.

C-1.9.3 Key Personnel

The Contractor must submit resumes with their offer for the Key personnel. Key personnel are the Corporate Fuel Officer, the Terminal Superintendent, and Assistant Superintendent.

C-1.9.3.1 Corporate Fuel Officer

To assure continuity between the terminal and the Contractor’s home office, the Contractor shall employ during the life of this contract an executive who can make decisions concerning this contract; who has a complete understanding of the terms and conditions of this contract; and who has experience in the operation and maintenance of bulk petroleum storage terminals.

C-1.9.3.2 Terminal Superintendent

The Terminal Superintendent shall have a minimum of six years of specialized experience in fuel terminal operations including receiving, storing and shipping petroleum products via tank truck, pipeline and tanker/barge. This experience shall include operation and maintenance of a bulk petroleum storage terminal; receiving and shipping of petroleum products via pipeline, barges, tankers and tank trucks; and maintenance and repair of bulk petroleum storage terminals.

C-1.9.3.2.1 The terminal superintendent shall have a minimum of three years of supervisory experience gained within five years just prior to the contract start date. Of these three years, two years of experience shall be specialized supervisory experience in fuel terminal operations with emphasis in terminal maintenance, operations and environmental compliance. One year may be general supervisory experience.

C-1.9.3.2.2

Education may be substituted for all specialized experience. In order to substitute education for specialized experience the minimum requirement is a Masters Degree in Petroleum, industrial or business-related fields.

The Superintendent must be locally available for terminal oversight at all times.

The Terminal Superintendent position cannot be designated as a collateral duty job.

C-1.9.3.3 Assistant Terminal Superintendents (2)

Assistant Terminal Superintendent for Operations Assistant Terminal Superintendent for Maintenance

The Assistant Terminal Superintendents shall have a minimum of three years experience in fuel terminal operations engaged in receiving, storing and shipping petroleum products via tank truck, pipeline and tanker/barge. This experience shall include operation and maintenance of a bulk petroleum storage terminal; receiving and shipping of petroleum products via pipeline, barges, tankers, and tank trucks; and maintenance and repair of bulk petroleum storage terminals.

The Assistant Terminal Superintendent positions may be a collateral duty job.

C-1.9.4 Additional Personnel Requirements

General The following positions are required for the operations of the ground fuel terminals.

The number of personnel filling the positions will be in accordance with the Contractor’s manning plan. Replacements for any vacancies should be aggressively pursued. The Contractor shall report vacant positions in writing to the Contracting Officer as they occur. The Contractor shall include in the report the plans for and estimated time to fill the vacancy.

C-1.9.4.1 Computer Operator

The Computer Operator shall be fully knowledgeable of manual and automated fuel management and accounting systems, specifically Fuels Manager Defense (FMD). The Computer Operator shall also be knowledgeable and capable of work within all systems as they relate to fuel management accounting. The Computer Operator shall possess sufficient computer skills to use client/server applications in a Microsoft Windows environment. Those skills shall include the ability to logon; shutdown; initiate modems;

manipulate files; send and receive email; and to use web browsers to send and receive information. The use of Microsoft standard office products and other commercial off the shelf applications, utilities; and custom software in such a manner that daily fuel operations are effectively and efficiently conducted may also be required. Those skills shall include the use of the real time information systems, the manipulation data within the Fuel Manager system and the related fuel management modules and status systems.

The Operator shall have a minimum of one year of experience. Administrative functions include, but are not limited to, the following:

Telephone answering of incoming telephone calls.

Input daily and monthly inventory data of Government-owned product directly into FMD.

Preparation of general office administrative reports, functions and documentation required in section C.

Monitor and operate the automate fuels handling equipment (AFHE).

The Computer Operator shall not perform or be assigned collateral duties.

Note: The Computer Operator must be capable of completing a security background check and meet the ADP Level III non-critical/sensitive classification requirements necessary to obtain a log-on identification and password to accomplish FMD data entry.

C-1.9.4.2 Fuel Distribution System Operator

The Fuel Distribution System Operator (as defined in the Service Contract Act Directory of Operations) shall have a minimum of one year experience in storage and distribution of bulk petroleum. The Lead Operators shall have a minimum of two years experience.

C-1.9.4.3 Operations Control Center Operators

The Operations Control Center Operators shall have a minimum of three years experience with the operation of automated control systems.

C-1.9.4.4 Pipeline Rider

The Pipeline Rider shall have a minimum of one year experience. This may be collateral duty.

C-1.9.4.5 Fuel Distribution System Mechanic

(as defined in the Service Contract Act, Directory of Occupations): The Contractor shall provide a full time qualified liquid fuels system maintenance mechanic to perform periodic preventive type inspections. Shall have a minimum of three years experience.

The liquid fuels system maintenance mechanic shall be capable of performing all maintenance on systems as specified in the contract provisions. Mechanic(s) shall have a minimum of two years experience as a mechanic. The Fuel Distribution System

Mechanic shall not perform or be assigned collateral duties or perform the maintenance and repair of Contractor–owned vehicles/equipment.

C-1.9.5 Other Personnel Needs

The tasks outlined in sections C-2.0 and C-3.0 may require other special licenses, skills, training or certifications. The Contractor shall evaluate task requirements and provide qualified personnel to complete tasks in accordance with all applicable Federal, State, and Local laws and regulations.

C-1.9.6 Assignments

The Contractor agrees that during the first 60 days of the contract performance period no key personnel substitutions will be permitted unless such substitutions are necessitated by an individual’s sudden illness, death or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting Officer and provide the information required below.

C-1.9.6.1 Replacement of Key Personnel

Should it become necessary to replace a key person, the Contractor shall, to the extent possible, provide the Government advance notice and a resume of the proposed candidate that supports the experience requirements listed above. In an emergency, the installation of new key personnel shall be followed by a resume of the proposed candidate within 10 working days. Key personnel positions vacated for more than 30 consecutive calendar days shall result in reduced payment to the Contractor equal to the wages and benefits applicable to the position for the period exceeding the 30-day grace period.

C-1.9.6.2 Substitutions

If key personnel for whatever reason become unavailable for work under this contract for a continuous period exceeding 30 work days, or is expected to devote substantially less effort to the work than indicated in the Contractor’s proposal, the Contractor shall propose a substitution of such personnel in accordance with the following:

C-1.9.6.3 Substitution Requests

All proposed substitutions shall be submitted, in writing, to the Contracting Officer at least 15 days (30 days if a security clearance must be obtained) prior to the proposed substitution. Each request shall provide a detailed explanation of the circumstances necessitating the proposed substitution, a complete resume for the proposed substitute and any other information required by the Contracting Officer to approve or disapprove the proposed substitution. All proposed substitutes (no matter when they are proposed during the performance period) shall have qualifications that are equal to or higher than the qualifications of the person being replaced.

In the event a requirement to increase the specified level of effort for a designated labor category, but no change to the overall level of effort of the contract occurs, the Contractor shall submit to the Contracting Officer a written request for approval to add personnel to the designated labor category. The information required is the same that is required above. The additional personnel shall have qualifications greater than or equal to at least one (1) of the individuals proposed for the designated labor category.

C-1.9.6.4 Responses to Requests

The Contracting Officer shall evaluate requests for substitution and addition of personnel and promptly notify the Contractor, in writing, whether the request is approved or disapproved.

C-1.9.6.5 Contract Termination

If the Contracting Officer determines that suitable and timely replacement of personnel who have been reassigned, terminated or are unavailable to perform under the contract is not reasonably forthcoming or that the resultant reduction of productive effort would impair the successful completion of the contract, the contract may be terminated by the Contracting Officer for default or for the convenience of the Government, as appropriate.

Alternatively, at the Contracting Officer's discretion, if the Contracting Officer finds the Contractor to be at fault for the condition, she/he may equitably adjust (downward) the contract price or fixed fee to compensate the Government for any delay, loss or damage as a result of the Contractor's action.

C-1.10 Normal Operating Hours Operating hours are outlined in Table 1. Normal workday operations include product receipts, shipments, transfers, product blending, quality surveillance, security, preventive maintenance, and supporting functions as described in Section C-2.0, Specific Tasks. All costs that may be associated with these operations shall be included in the price for CLIN 0001, Firm Fixed Price.

TABLE 1: Operating Hours

DFSP San Pedro Main Terminal Operations Control Center (Bldg 113) 24 hours per day, 365 days per year Routine Fuel Pier Ops/ Quality Surveillance

0800-1600, 365 days per year

During tanker/barge or Navy ship Ops 24 hours per day until operations are completed

Pipeline Ops/Quality Surveillance 24 hours per day, 365 days per year Truck Fill Stand/Quality Surveillance 2400-1200, 5 days per week* Tank to Tank Transfers 0700-1600, 5 days per week* Security 24 hours per day, 365 days per year All Other Terminal Functions 0600-1500, 5 days per week*

*5 days per week is Monday through Friday, excluding weekends and holidays as stipulated in the wage determination.

C-1.10.1 Contractor management shall be present during normal working hours 0800-1630, Monday through Friday.

The Contractor shall provide sufficient personnel staffing to accomplish terminal functions and tasks identified in Section C-2.0. The Contractor’s staffing and personnel objectives shall be flexible and capable of meeting the demands of simultaneous operations. The most frequent simultaneous operations involve tank truck shipments, pipeline receipts and issues and pier operations. The Contractor shall schedule personnel so that no individual works more than 12 hours in one shift, followed by an 8 hour break, except in emergency situations as approved by the COR.

C-1.11 Notification of Correspondence and Visits

The Contractor shall immediately provide the Contracting Officer, DLA Energy AMW and COR with copies of all correspondence and notification of any visits relating to Federal, State and Local officials/agencies.

C-1.12 Defense Logistics Agency Energy Americas West (DLA Energy-AMW) Office

DLA Energy-AMW is responsible for defining authorized DoD customers within the region. DLA Energy-AMW has complete jurisdiction over the movement of fuel. DLA Energy-AMW will define the customers and quantities of fuel to be moved. Daily coordination of fuel movement shall be left to the Contractor, as long as customers and quantities match the Source Identification and Ordering Authorization (SIOATH). The Contractor shall refer all problems pertaining to transportation (such as demurrage, routing and loss of product while in transit, furnishing tank trucks, etc.) to DLA Energy- AMW and notify the COR. The Contractor shall schedule tank trucks and barges to be loaded with carrier(s) designated by DLA Energy-AMW. DLA Energy-AMW will notify all activities to be supported and a copy of this notification will be furnished to the Contractor. This notification will also serve as a release document for the Contractor and may be in SIOATH or other format.

C-1.13 Information and Records Management

Documents held or generated by the Contractor may take the form of personnel files, i.e., individual training records, company records and reports such as internal monthly management reports, and Government information and accounting files such as inventory reports or transaction documents generated in response to this contract. With the exception of that correspondence considered internal company records, all correspondence, records, including the Contractor’s owned equipment history records, files, reports, and documents, manual or automated, generated by or provided to and maintained by the Contractor shall be open and readily available to Government inspection, review, and audit for the duration of the contract and any subsequent and contiguous contract periods. On termination of the contract, all of the aforementioned records, except personnel training records, the Contractor’s owned equipment history records, and internal company management records, shall be turned over to the Government.

C-1.14 Unauthorized Use of Terminal Property

The Contractor shall not permit or authorize terminal personnel to store or repair any personal property within the terminal property. In addition, the Contractor shall not utilize terminal property for storage or repair of Contractor-owned vehicles and equipment not specifically required by the contract provisions. Disposal of such items shall be at the Contractors expense. Parking of personal vehicles used for transportation to and from work will be permitted in designated vehicle parking areas during working hours.

SECTION C-2.0 SPECIFIC TASKS (CLIN 0001 – FIRM FIXED PRICE)

Unless otherwise specified within Section C-2.0, all functions described herein shall be included in the firm fixed price for CLIN 0001. Please note that the firm fixed price shall include all effort required to recognize and initiate response actions for those supplies/services that are reimbursable under CLINs 0002-0005.

C-2.1 DFSP Product Receipts

C-2.1.1 General

Fuel is received by pipeline and/or tanker/barge. All fuels shall be sampled and tested in accordance with Section C-2.4 DFSP Product Quality Surveillance. Pipeline receipts are from commercial refineries via the Government-owned 10-inch multi-products pipeline.

Pipeline receipts are made in approximately 40,000 – 110,000 BBL batches. Product arrives by pipeline neat. Additives are received by tanker truck, intermodal container, totes, drums or cans.

C-2.1.2 Requirements

The Contractor shall provide qualified individuals to receive bulk deliveries of DLA Energy owned products at the San Pedro terminal. All receipts shall be conducted in accordance with Chapter 10 and 11 of the Operations, Maintenance, Environmental, and Safety Plan (OMES). The Contractor shall sign for all receipts and ensure that all receipts are correctly accounted for in FAS. Appendix E provides historical receipt data for each terminal.

The Contractor shall immediately notify the COR of any operational discrepancies. All individual bulk deliveries of petroleum products in excess of 3,500 gallons shall be corrected to standard temperature of 60 degrees Fahrenheit in accordance with the appropriate API tables.

The Contractor shall inject fuel additives (e.g. FSII, ASA, and corrosion inhibitor) as required to the levels specified in the product specification, unless otherwise directed by DLA Energy AMW or COR.

The Contractor shall prepare all documents required for product receipt IAW Clause I119.04.

The Contractor shall allow each vessel to unload safely at a maximum rate commensurate with terminal capability and shall load safely at the maximum rate commensurate within the terminals/vessel capability.

C-2.1.3 Minimum Performance Standards

No fuel or additive spills due to Contractor fault, negligence or misconduct.

No Contractor caused demurrage charges during tanker, barge, or tank truck receipt operations.

No quantity variations outside the tolerance defined in Appendix C.

C-2.2 DFSP Product Issues

C-2.2.1 General

Fuel is issued via pipeline, tank truck, barge and tanker. Pipeline issues are primarily by the Government-owned 10” multi-product pipeline for distribution through the Kinder- Morgan Pipeline System. Pipeline issues are generally made in batches of approximately 69,000 barrels. Flow rate: 3,300 bph. Tanker/Barge issues are made from Pier 12 at the Port of Long Beach Commercial Terminal utilizing any of the two Government-owned 18-inch pipeline systems that connect the terminal to the pier terminal. Tank Truck issues are to a variety of authorized DOD customers. The tank truck distribution changes annually depending on the DLA Energy bulk product purchases which usually occur in September.

C-2.2.2 Requirements

The Contractor shall issue all authorized products.

The Contractor shall immediately notify the COR of any operational discrepancies. All individual bulk deliveries of petroleum products in excess of 3,500 gallons shall be corrected to standards temperature of 60 degrees Fahrenheit in accordance with the appropriate API tables.

The Contractor shall coordinate Commercial Carrier delivery 24 hours in advance to avoid emergency transportation charges. The only exception shall be customer initiated requests for transportation of fuel within a 24-hour period.

The Contractor shall prepare all documents required for product issues.

C-2.2.3 Minimum Performance Standards

All petroleum products shall be issued on-specification, unless authorized by the QAR. This includes a prohibition of issuing fuel that contains free water.

No fuel spills due to Contractor fault, negligence or misconduct.

No quantity variations outside the tolerance as defined in Appendix C.

No Contractor caused demurrage charges during tanker, barge or tank truck issue operations.

No operational delays in excess of one hour; time commences once the tanker/barge/truck is ready to receive.

C-2.3 DFSP Product Storage

C-2.3.1 General

Chapter 9 in the Operations, Maintenance, Environmental, and Safety Plan (OMES) provides information in regards to storage tanks, their locations and capacities for each product. Tank to tank transfers may be necessary to accommodate operational requirements. Examples include: emptying a tank for maintenance, increasing the volume of a tank scheduled as an issue tank, blending off non-specification fuels, or transfers associated with additive concentration levels. With the exception of COR directed transfers, decisions on tank to tank transfers are left to the discretion of the Contractor, but will be coordinated with the QAR. Water bottoms found shall be drained or removed in coordination with the QAR. Issues shall not occur until water bottoms are removed unless authorized in writing by the QAR.

C-2.3.2 Requirements

The Contractor shall perform daily gauging/temperature and API specific gravity readings for all fuel tanks.

All measurements shall be recorded on a Daily Inventory Worksheet and communicate measurements to the main fuel office.

The COR shall review reports and compare with dispenser meters weekly (minimum) to determine accuracy of reports and detection of any unexplained loss or gain.

Water bottoms removed from tanks prior to issuing product.

All storage requirements shall be conducted in accordance with Chapters 9, 10 and 11 OMES plan.

C-2.3.3 Minimum Performance Standards

No fuel spills due to Contractor fault, negligence or misconduct.

No Contractor caused demurrage charges during tanker, barge, or tank truck receipt operations.

No quantity variations outside the tolerance defined in Appendix C.

C-2.4 DFSP Product Quality Surveillance

C-2.4.1 General

No petroleum products shall be received or issued without first determining and confirming conformance with product quality requirements. No conveyance/container shall be loaded until it is inspected by a qualified person and deemed suitable to carry the intended product. Conveyance loaded will be inspected IAW applicable table of MIL- STD-3004). Products shall be issued on a first-in/first-out basis unless otherwise approved or directed by the COR. Non-conforming product shall be reported to the COR immediately. Anytime product is received into a tank, the tank’s contents shall be suspended from issue pending quality conformance sampling and testing. All Quality Surveillance shall be in accordance with Chapter 12 of the OMES plan.

C-2.4.2 Sampling

The Contractor shall take all samples IAW Chapter 12 of OMES plan and deliver samples requiring Type A or B testing to the commercial laboratory designated by the COR (the Contractor shall prepare product samples for shipping IAW DOT HM 126 procedures). The Contractor shall test all Type C samples on site. Procedures for sampling storage tanks, additives, blend tanks, lines and conveyances/containers shall be in accordance with API Manual or Petroleum Measurements Standards (MPMS), Chapter 8, Section 1, “Manual Sampling of Petroleum and Petroleum Products” and/or Section 2, “Automatic Sampling of Petroleum and Petroleum Products.” Procedures include location of sample taken, frequency, quantity, minimum tests required on sample and sample retention procedures.

C-2.4.3 Requirements

Quality of all petroleum products received, stored and issued meets specification requirements.

Quality of all petroleum products shall be verified as suitable for their intended use.

Records and petroleum samples shall be maintained to resolve quality concerns.

The COR shall be notified immediately of any fuel sample failure prior to fuel receipt, shipment or custodial transfer.

Samples representing incoming and outgoing shipments of Government-Owned products at the terminal shall be properly marked by the Contractor as to product, source, and date taken and shall be stored by the Contractor in the designated sample storage area. The Contractor shall retain such samples as required above.

C-2.4.4 Minimum Performance Standards

100% sampling and testing prior to, during and after all receipts, issues and transfers.

No tanker discharges are to begin prior to initial sampling and testing to verify product quality conformance.

No delays in sampling and testing which result in demurrage charges.

C-2.4.5 Record Keeping and Reports

The Contractor shall be responsible for maintaining detailed sampling and testing logs.

Each storage tank shall have a current analysis test report on file. Customers shall be provided copies of tank test reports upon issuance of product. Historical product quality records shall be maintained. All laboratory reports shall be reviewed and kept on file for the duration of the contract to ensure compliance with specification requirements. These reports shall be turned over to the Government at the end of the contract.

C-2.5 DFSP Product Inventory Management and Reporting

C-2.5.1 General

DLA Energy-AMW is responsible for establishing authorized customers and quantity of fuel to be supplied by SIOATH. The Contractor is responsible for daily planning and scheduling of issues and receipts. The Contractor shall monitor the movement of fuels continuously and report as required. This shall include tracking customer requests for fuel issues by tank truck, pipeline and monitoring tanker arrivals as scheduled by DESC.

The Contractor shall be responsible for updating the automated accounting system to provide information to DLA Energy…