A0009 dated February 29 2012.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

PAGE OF PAGES

2. AMENDMENT/MOD NO.

3. EFFECTIVE DATE

February 29, 2012

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE SP0600 7. ADMINISTERED BY (If other than Item 6) CODE JIM CLOUGH/DLA ENERGY - BXA James.Clough@dla.mil

DEFENSE LOGISTICS AGENCY ENERGY

8725 JOHN J KINGMAN RD., SUITE 2945 FAX: 703-767-9338

FORT BELVOIR, VA 22060 PHONE: 703-767-9382

8. NAME AND ADDRESS OF CONTRACTOR (no., street, city, county, State, and ZIP Code)

X

9a. AMENDMENT OF SOLICITATION NO.

SP0600-11-R-0510

9b. DATED (SEE ITEM 11)

May 5, 2011

10a. MODIFICATION OF CONTRACT/ORDER NO.

CAGE CODE: BIDDER CODE:

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ X ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [] is extended, [X] is not extended

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning two (2) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN

ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: MUTUAL AGREEMENT OF THE PARTIES

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [X] is not, [ ] is required to sign this document and return two (2) copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

a. Several clauses have been retitled to reflect new clause naming conventions. The clauses can be found starting on page 2.

b. Also, additional language is added to clause M-0002 M28.04.100 BASIS FOR AWARD (ENVIRONMENTAL) (DLA ENERGY JAN 2009). Please review. No other clauses are changed at this time.

c. Offerors are not to provide updated documents at this time.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

DAMORIS T. NIBBS

15B. NAME OF CONTRACTOR/OFFEROR

BY ____________________________________________

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

BY ________________________________________

(Signature of Contracting Officer)

16C. DATE SIGNED

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA FAR (48 CFR) 53.243

SP0600-11-R-0510

Amendment 0009

SECTION B – SUPPLIES/SERVICES AND PRICES/COSTS

B-0001 B35 SERVICES TO BE FURNISHED AND PRICES (ENVIRONMENTAL) (DLA ENERGY MAR 2009) The services to be furnished during the period specified herein and the unit prices are as follows:

FIVE-YEAR BASE CONTRACT PERIOD: April 1, 2012 through March 31, 2017

LEVEL UNIT PRICING IS REQUIRED

(Please list your level unit pricing for the entire five-year period of performance below.)

Five-Year Base Contract Period

CLIN Description Total Estimated

Hours / Units Price per hour / Unit

0001 Project Manager 1500 hours $________________

0002 Senior Environmental Consultant 7500 hours $________________

0003 Professional Engineer 2500 hours $________________

0004 Engineering Technician 400 hours $________________

0005 Environmental Scientist 15000 hours $________________

0006 Environmental Technician 2000 hours $________________

0007 Technical Writer/Editor 3000 hours $________________

0008 Mapping Technician 5000 hours $________________

0009 Office Automation 1250 hours $________________

0010 Document Reproduction 1 1500 units $________________

0011 Markup for Overhead & Profit 2* _______%

0012 Other Direct Costs n/a

NOTES:

1. Each unit of document reproduction assumes white, 3-ring binder with 24 colored tabs, 3-inch spine, 12 color photos, up to six size E large format drawings, and 200 double sided pages and 1 CD. The source file for all electronic files must be included as part of the final deliverable items.

2. Digital cameras to support all projects should be included in G & A.

3. Per clause 52.217-8, the Government has the right to extend services at the same rates for a period of no more than six months at the conclusion of the base contract period.

4. Proposed prices that are unrealistically high or low may be considered an indication of a lack of understanding of the requirement and possibly require elimination from the competitive range.

*State as a percentage, it will be added to the Direct Cost of Work.

SECTION E – INSPECTION AND ACCEPTANCE

E-0001 E22.01 QUALITY REPRESENTATIVE (DLA ENERGY JUL 1992)

The Quality Office assigned inspection responsibility under this contract is DLA ENERGY – WE, Enviromental Documents, (703) 767-8308.

SECTION G – CONTRACT ADMINISTRATION DATA

G-0001 G3 INVOICE NUMBERING REQUIREMENTS (DLA ENERGY AUG 1998)

Each invoice submitted for payment under this contract shall be identified by an individual invoice number. The number shall not be duplicated on subsequent invoices. Duplicate invoice numbers or invoices that do not include numbers may be rejected.

G-0002 G9.06 ADDRESS TO WHICH REMITTANCE SHOULD BE MAILED (DLA ENERGY DEC 1999)

Remittances shall be mailed only at the Government’s option or where an exception to payment by Electronic Funds Transfer (EFT) applies. (See the PAYMENT BY ELECTRONIC FUNDS TRANSFER - CENTRAL CONTRACTOR REGISTRATION or the PAYMENT BY ELECTRONIC FUNDS TRANSFER - OTHER THAN CENTRAL CONTRACTOR REGISTRATION clause.)

Offeror shall indicate below the complete mailing address (including the nine-digit zip code) to which remittances should be mailed if such address is other than that shown in Block 15a (Standard Form (SF) 33) for noncommercial items or Block 17a (SF 1449) for commercial items. In addition, if offeror did not incorporate its nine-digit zip code in the address shown in Block 15a of the SF 33 or in Block 17a of the SF 1449, the offeror shall enter it below:

(a) Payee Name (Contractor): | | | | | | | | | | | | | | | | | | | | | | | | | |

(DO NOT EXCEED 25 CHARACTERS)

(b) Check Remittance Address:

(DO NOT EXCEED 30 CHARACTERS PER LINE)

(c) Narrative Information (special instructions).

(DO NOT EXCEED 153 CHARACTERS)

G-0003 G17.01 CONTRACTOR'S ACCOUNTING SYSTEM (DLA ENERGY FEB 1992)

The Contractor shall employ and disclose, in writing, its cost accounting system and practices for this contract which shall identify and record site specific costs on a site specific basis and by contract task order. Site specific cost documentation for each contract task order must be readily retrievable and sufficiently identifiable to enable cross-referencing with payment vouchers. The foregoing is in addition to and/or complementary to other COST ACCOUNTING STANDARDS clauses contained in this contract. The Contractor shall submit the accounting system and practices with the initial offer to the Contracting Officer for approval.

G-0004 G50.01 CONTRACTOR'S PURCHASING SYSTEM (DLA ENERGY FEB 1992)

(a) The Contractor's purchasing system shall ensure that prices paid for materials, equipment, and services are fair and reasonable.

The Contractor shall select subcontractors (including suppliers) on a competitive basis to the maximum practical extent consistent with the objectives and requirements of the contract. As a general purchasing practice, use of any broker, retailer, or other intermediary (which usually causes a price increase in the item being purchased) should be avoided.

(b) The Contractor shall procure materials and services at the most advantageous prices with due regard for prompt delivery of satisfactory services and materials and shall take discounts, rebates, allowances, credits, and other benefits. The Contractor also shall take actions necessary to obtain applicable tax exemptions, reductions, and refunds. Reimbursement costs shall be the net costs after taking discounts, rebates, allowances, credits, and other benefits.

(c) The Contractor shall prepare a Standard Operating Procedure (SOP) on the Contractor's purchasing policies and procedures to include, but not be limited to, maintenance of purchasing records, policies and procedures on emergency purchases, subcontracts, terminations, source selection, and contract administration. The Contractor shall submit the SOP to the Contracting Officer for review and consent. After consent, the Contractor shall adhere to those procedures, unless further reviews of such procedures and policies by the Contracting Officer during the life of the contract reveal deficiencies in the Contractor's purchasing system. Such deficiencies include, but are not limited to, a Contracting Officer's determination that the Contractor's purchasing system does not provide sufficient protection of expenditure of Government funds, and is, therefore, unacceptable. The Contracting Officer shall notify the Contractor, in writing, within 14 calendar days of the Contracting Officer's determination of deficiencies in the Contractor's purchasing system. The Contractor shall revise its purchasing system so that it is acceptable to the Contracting Officer. The Contracting Officer will review the Contractor's purchasing methods when determined necessary by the Contracting Officer during the life of the contract.

NOTE: THE CONTRACTOR’S SOP SHALL BE SUBMITTED TO THE CONTRACTING OFFICER WITH THE INITIAL OFFER.

G-0005 G148.06 SUBMISSION OF INVOICES FOR PAYMENT (ENVIRONMENTAL) (DLA ENERGY MAR 2006)

(a) Separate invoices must be submitted for each task order issued under this contract. Invoices shall be certified as shown below and submitted to the cognizant DLA ENERGY Environmental Protection Specialist or the DLA ENERGY On-Scene Coordinator for certification that supplies or services included on the invoice have been provided.

Each invoice will be certified by an official of the company in the following manner:

"I certify that the services were performed/supplies were received, the amounts reflected hereon are in conformance with the contract, and that the amounts are correct and proper for payment."

(Signature)

(Printed Name and Title)

(b) FIXED PRICE LINE ITEM(S). Invoices for the fixed price line items shall reflect the total for each contract line item number (CLIN) for the invoice period. Breakdown by subCLIN is not required.

(c) COST REIMBURSEMENT LINE ITEM(S). Invoices shall reference appropriate line item and cost as actually incurred by the Contractor. Supporting documentation for these costs shall be included as attachments to the invoice. General and administrative costs and profit for the cost reimbursement CLINs should have been included in the fixed price of these line items and are not allowable additional charges.

(d) Invoices shall be submitted with an original and one copy with supporting documentation (e.g., subcontractor bills or invoices) to--

ATTN DLA ENERGY BXA, ROOM 2945

DEFENSE LOGISTICS AGENCY

8725 JOHN J KINGMAN RD SUITE 4950

FORT BELVOIR VA 22060-6222

G-0006 G148.06-1 REIMBURSEMENT FOR TRAVEL (DLA ENERGY MAR 2006)

(a) Performance under this contract may require travel by Contractor personnel. If travel is required, the Contractor is responsible for making all needed arrangements for their personnel.

(b) The Contractor will be reimbursed for allowable travel costs incurred by the Contractor in performance of the contract and determined to be in accordance with FAR 31.205-46, Travel Costs, subject to the following provisions:

(1) Travel, subsistence, and associated labor charges for travel time are authorized for travel beyond a 50-mile radius of the local office(s) designated by the Contractor whenever a contract task order requires work to be accomplished at a temporary alternate work site. No subsistence for travel time shall be charged for work performed within a 50-mile radius of the Contractor's local office. Travel performed for personal convenience and daily travel to and from work at Contractor's facility will not be reimbursed.

(2) Per diem for travel on work under this contract will be reimbursed to employees consistent with company policy, but not to exceed the amount authorized in the DoD Joint Travel Regulations, Volume II.

(3) To the maximum extent practicable without the impairment of the effectiveness of the mission, transportation shall be tourist class. In the event that only first class travel is available, it will be allowable provided justification is fully documented.

(4) Travel by privately owned conveyance is encouraged when advantageous to the Government. Reimbursement for mileage will be at rates allowed by DoD Joint Travel Regulations, Volume II.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H-0001 H9.01 TECHNICAL DIRECTION (DLA ENERGY FEB 1992)

(a) A DLA ENERGY representative other than the Contracting Officer (CO) may provide technical direction on contract performance.

Technical direction includes--

(1) Direction to the Contractor which assists him in accomplishing the Statement of Work; and

(2) Comments on and approval of reports or other deliverables.

(b) When the individual providing technical direction is not the CO, he does not have the authority to issue technical direction that--

(1) Institutes additional work outside the scope of the contract;

(2) Constitutes a change as defined in the CHANGES clause;

(3) Causes an increase or decrease in the estimated cost of the contract;

(4) Alters the period of performance; or

(5) Changes any of the other express terms or conditions of the contract.

(c) A Contractor following such unauthorized direction may be found in breach of contract and may not be reimbursed for increased costs resulting therefrom. Only a CO may authorize changes to the contract Statement of Work.

H-0002 H9.02 AUTHORITY TO TAKE DIRECTION (DLA ENERGY FEB 1992)

The Contractor agrees to make whatever arrangements are necessary to ensure that there is someone on-scene at all times with the authority to take technical direction from the Government and to manage the activities being performed. If work is being performed solely by subcontractor personnel and there is no on-scene presence of a prime Contractor representative, the Contractor agrees to provide such subcontractor personnel with the authority to take direction and to make decisions on behalf of the prime Contractor.

H-0003 H51.03 INSURANCE REQUIREMENTS FOR CONTRACTORS AND SUBCONTRACTORS (DLA ENERGY MAY 2009)

(a) The General Liability Worker's Compensation and Automobile Liability Insurance to be procured and maintained by the Contractor and any subcontractors pursuant to the provisions of the INSURANCE - WORK ON A GOVERNMENT INSTALLATION clause shall provide at least the following minimum coverage:

GENERAL LIABILITY INSURANCE.

Bodily Injury......................................................................................... AT LEAST $100,000 per person AT LEAST $1,000,000 per occurrence Property Damage...............................................................................… AT LEAST $1,000,000 per occurrence Worker's Compensation..................................................................…... AT LEAST $100,000 except in states with exclusive monopolistic funds which do not permit the writing of workmen's compensation by private carriers (Nevada, North Dakota, Ohio, Oregon, Washington, West Virginia, and Wyoming).

(Longshore and Harbor Workers' Compensation must also be provided when applicable.)

AUTOMOBILE LIABILITY INSURANCE.

Bodily Injury.........................................................................................AT LEAST $200,000 per person AT LEAST $500,000 per occurrence Property Damage..............................................................................….AT LEAST $ 20,000 per occurrence

(b) Prior to the commencement of work hereunder, at the request of the Contracting Officer, the Contractor shall submit the required certificates of insurance to the Contracting Officer.

SECTION I – CONTRACT CLAUSES

I-0001 I102.02 FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT -- PAYROLL TAX ADJUSTMENT

(DLA ENERGY JUL 1988)

(a) The Contractor warrants that the prices set forth in this contract do not include any contingency allowance for increased costs for which adjustment is provided by this clause.

(b) When payroll taxes that are applicable to this contract by law (i.e., Workmen's Compensation, Federal Unemployment Insurance (FUI), State Unemployment Insurance (SUI), and Federal Insurance Compensation (FICA) rates) are revised or imposed after award, increasing or decreasing the Contractor's costs under this contract, the contract price or contract unit price will be adjusted to reflect the changes. This adjustment shall be limited to increases or decreases in payroll taxes and shall not include any amount for general and administrative cost, overhead, or profit.

(c) The Contractor shall notify the Contracting Officer of any increases or decreases claimed under this clause within 30 days after the effective date of the change in payroll taxes, unless this period is extended by the Contracting Officer in writing. In the case of any decrease in payroll taxes, if a Contractor fails to promptly notify the Contracting Officer, the Government retains the right to submit a claim within the period permitted by law. The notice shall contain a statement of the amount claimed and any other relevant data in support thereof that may reasonably be required by the Contracting Officer. Upon agreement of the parties, the contract price shall be modified in writing. Pending agreement on or determination of any such adjustment and its effective date, the Contractor shall continue performance.

(d) The Contracting Officer or his authorized representative shall, until the expiration of 3 years after final payment under the contract, have access to and the right to examine any directly pertinent books, documents, papers, and records of the Contractor.

I-0002 I209.14 EXTENSION PROVISIONS (ENVIRONMENTAL) (DLA ENERGY SEP 1997)

The Government shall have the right to extend this contract upon the same terms and conditions on a month-by-month basis for a total of no more than 6 months. Notice of extensions may be furnished any time prior to the expiration of this contract or any extension thereof. The foregoing extensions may be exercised by the Government only if (a) a decision is made by the Government that the additional time is required to complete work under task orders issued prior to the contract expiration date, (b) a contract for follow-on services is terminated for default by the Government prior to commencement of services, or (c) where the extension is required to sustain performance because of difficulties encountered in award of the follow-on contract.

I-0003 I605.01 DISCLOSURE OF INFORMATION (DLA ENERGY FEB 1992)

The Contractor agrees to notify and obtain the verbal approval of the Contracting Officer prior to releasing any information to any third parties including the news media regarding any work under this contract except as required by law. The Contractor shall immediately notify the Contracting Officer of the receipt of any request by a third party for the disclosure of any information regarding this contract. This requirement shall apply to all subcontractors and project employees. The Contractor is required to include a similar clause in any subcontractor agreement.

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS OR QUOTERS

K-0001 K1.01-7 OFFEROR REPRESENTATIONS AND CERTIFICATIONS – COMMERCIAL ITEMS (CONT’D) (DLA ENERGY

FEB 2009)

SMALL BUSINESS CONCERN REPRESENTATION - OFFEROR’S MANUFACTURING SOURCE.

(a) The representation in (c) below concerning the offeror’s manufacturing source applies to Small Business Set-Aside (SBSA) line items, Small Disadvantaged Business Price Evaluation Adjustment (SDB PEA) line items, and HUBZone Small Business (HSB) line items only.

(1) To be eligible for either the SBSA or SDB PEA, the representation in (c)(1) below must state that all end items will be manufactured or produced by a small business concern in the United States, its territories and possessions, Puerto Rico, or the Trust Territory of the Pacific Islands.

(2) To be eligible for the HSB preference, the representation in (c)(2) below must state that all end items will be manufactured or produced by a HUBZone small business concern in the United States, its territories and possessions, Puerto Rico, or the Trust Territory of the Pacific Islands.

(b) Failure to complete (c) below and failure to submit same with the offer may render the offer ineligible for award in these programs.

(c) (1) SBSA/SDB PEA REPRESENTATION. The small business concern represents as part of its offer that--

[ ] all

[ ] not all end items to be furnished will be manufactured or produced by a small business concern in the United States, its territories or possessions, Puerto Rico, or the Trust Territory of the Pacific Islands.

(2) HSB REPRESENTATIONS. The small business concern represents as part of its offer that—

[ ] all

[ ] not all end items to be furnished will be manufactured or produced by a HUBZone small business concern in the United States, its territories or possessions, Puerto Rico, or the Trust Territory of the Pacific Islands.

K-0002 K1.01-12 SMALL BUSINESS PROGRAM NOTICE (DLA ENERGY MAR 1999)

NOTICE.

(a) If this solicitation is for supplies and has been set aside, in whole or in part, for small business concerns, then the clause in this solicitation providing notice of the set-aside contains restrictions on the source of the end items to be furnished.

(b) Under 15 U.S.C. 645(d), any person who misrepresents a firm's status as a small or small disadvantaged business concern in order to obtain a contract to be awarded under the preference programs established pursuant to sections 8(a), 8(d), 9, or 15 of the Small Business Act or any other provision of Federal law that specifically references section 8(d) for a definition of program eligibility, shall--

(1) Be punished by imposition of a fine, imprisonment, or both;

(2) Be subject to administrative remedies, including suspension and debarment; and

(3) Be ineligible for participation in programs conducted under the authority of the Act.

K-0003 K15 RELEASE OF PRICES (DLA ENERGY MAR 2009)

The Defense Energy Support Center will release prices of successful offerors after contract award pursuant to 10 U.S.C. 2305(g)(2), FAR 15.506(d)(2) and 32 CFR 286h-3. Prices are the bottom-line price and do not include any breakout of costs, such as transportation or overhead, and do not disclose the offeror’s anticipated profit or any pricing factors.

K-0004 K33.01 AUTHORIZED NEGOTIATORS (DLA ENERGY APR 2007)

The offeror or quoter represents that the following persons are authorized to negotiate on its behalf with the Government in connection with this request for proposals or quotations.

NAME TITLE PHONE NUMBER E-MAIL ADDRESS

K-0005 K150 WIDE AREA WORKFLOW (DLA ENERGY OCT 2008)

The Defense Energy Support Center (DLA ENERGY) currently uses a manual contract writing system and is in the process of developing an automated contract writing system. Implementation of this system is estimated to be in the year 2013. It will enable DLA ENERGY to utilize Wide Area Workflow (WAWF) to process invoices and receiving reports. WAWF is described in the ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS clause. By submitting an offer, the offeror agrees to use WAWF when DLA ENERGY changes from a manual contract writing system to an automated writing system for all DLA ENERGY-funded items in contracts.

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR QUOTERS

L-0001 L1.02 PROPOSAL ACCEPTANCE PERIOD (DLA ENERGY NOV 1991)

(a) Acceptance period, as used in this provision, means the number of calendar days available to the Government for awarding a contract from the date specified in this solicitation for receipt of proposals.

(b) This provision supersedes any language pertaining to the acceptance period that may appear elsewhere in this solicitation.

(c) The Government requires a minimum acceptance period of 180 calendar days.

(d) If the offeror specifies an acceptance period which is less than that required by the Government, such offer may be rejected.

(e) The offeror agrees to execute all that it has undertaken to do, in compliance with its offer, if such offer is acceptable to the Government and is accepted within the acceptance period stated in (c) above or within any extension thereof that has been agreed to by the offeror.

L-0002 L2.01-1 PROPOSAL PREPARATION INSTRUCTIONS AND PAST PERFORMANCE AND SOCIOECONOMIC PLAN

SUBMISSIONS (DLA ENERGY APR 2009)

(a) THE OFFER. The offer (proposal) shall consist of the following items:

(1) Standard Form (SF) 1449, Solicitation/Contract Order for Commercial Items, Blocks 12, 17 through 24, and 30.

(2) Schedule clause. The offeror shall insert its proposed unit prices for each contract line item in the spaces provided in the SUPPLIES TO BE FURNISHED clause or as specified in the solicitation.

(3) Offeror Submission Package. The offeror shall complete the representations and other statements of offerors contained in the Offeror Submission Package enclosed with this solicitation. The clauses/provisions found in the Offeror Submission Package are duplicated in the basic solicitation.

(4) Other Required Documents. The offeror shall submit all other documents required by the terms and conditions of this solicitation.

(5) Exceptions.

(i) Any exceptions the offeror takes to the terms and conditions of the solicitation must be submitted with the offer. Only exceptions detailed in the offer will be treated as exceptions to the terms and conditions of the solicitation. Any exceptions taken by the offeror will be considered by the Government and either accepted or rejected. Exceptions that are accepted by the Government will be incorporated into any resultant contract; exceptions that are rejected by the Government must be withdrawn by the offeror or the offer will be rejected.

(ii) If the offeror does not take any exceptions, completion of Blocks 12, 17 through 24, and 30 of the SF 1449 signifies the offeror’s agreement to the terms and conditions contained in the solicitation.

(b) PAST PERFORMANCE SUBMISSION.

(1) In addition to its offer, each offeror must completethe applicable past performance information and submit a separate description of any past efforts to subcontract with small businesses, veteran-owned small business, HUBZone small businesses, small disadvantaged businesses, and women-owned small businesses identifying highly successful efforts or any regulatory or subcontracting plan noncompliance. The contracts and/or subcontracts submitted on the CPDS should be similar in nature to the solicitation requirements and completed within the last three

(3) years. All contracts/subcontracts submitted should have a minimum of one year’s performance history. The Government reserves the right to consider contracts still in progress and to consider contract and/or subcontract information outside the specified time periods. The contracts may include efforts undertaken on behalf of the Defense Energy Support Center, other Federal agencies (including those performed for non-DoD activities), quasi-government organizations, State or local governments, and/or private industry. By submitting the CPDS, the offeror agrees to permit the Government’s representatives to contact the references listed and inquire as to the past performance of the offeror.

(2) If the offeror determines that it has not performed any contracts or subcontracts for the same or similar work required by the solicitation, the offeror should indicate this on the CPDS by marking the appropriate box.

(c) SOCIOECONOMIC PLAN SUBMISSION (APPLICABLE TO LARGE, SMALL, VETERAN-OWNED SMALL, HUBZONE SMALL, SMALL DISADVANTAGED, AND WOMEN-OWNED SMALL BUSINESSES). If this procurement is for a domestic location, the offeror must provide a description of its efforts to ensure that small business, veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns will have an equal opportunity to compete for subcontracts under any resultant contract. The description should include any partnering arrangements with such companies and include specific names to the extent they are known.

L-0003 L198 PREPROPOSAL CONFERENCE (ENVIRONMENTAL) (DLA ENERGY OCT 1992)

Preproposal conferences, in conjunction with the site visits, will be held to provide offerors an opportunity to be briefed on the work covered by the solicitation. Attendance at the conference is strongly encouraged. A security clearance is not required for attendance. Any comments/remarks made by Government representatives at the conference should not be construed as a change. Any changes in terms or conditions must be accomplished by a written amendment to the solicitation. Offerors are requested to notify DLA ENERGY-BXA by letter, telephone, wire, or facsimile of the name(s) of the individual(s) who plan to attend. The conference date and time is as set forth below: May 24, 2011 at 11:30 AM, Room 4419 (Kabeiseman Room), 8725 John J. Kingman Road, Ft. Belvoir, Virginia. Be sure to bring photo identification. Leave enough time to enter through the security gate. Due to room limitations, a maximum of two attendees per firm is allowed.

L-0004 L201.01.100 SPECIFIC INSTRUCTIONS FOR PREPARING OFFERS (ENVIRONMENTAL) (DLA ENERGY JAN 2009) The proposal shall consist of the completed Standard Form 1449, including certifications and representations, and the following information which is divided into five parts. The offeror shall submit an original and one copy of the technical proposal (see below in section 1) and an original and one copy of the price proposal. The price proposal includes information from sections 2-5 of this clause, for example: the signed and completed SF1449, completed clause INT-B35, certification and representation information, Past Performance, Subcontracting and Socioeconomic plans, Contractor’s Accounting and Purchasing System SOPs, and any other required information included in the solicitation. Some of the required documents are included with the Offeror Submission Package. Please ensure that all items requested by this solicitation are included with your proposal. In addition, the offeror should include a brief introduction of their company in a cover letter. The introduction may include a discussion of corporate background and facilities, office locations, general experience and capabilities, number of employees, etc. Proposals shall be submitted to DLA ENERGY in a bound or loose-leaf format using single-spaced type, and if possible, double-sided pages. Colored tabs may be used to separate various sections in the proposal. A separate table of contents shall be included for the technical portion. Color photographs, charts, and illustrations may be included in the proposal.

1. TECHNICAL PROPOSAL. This procurement is for the preparation of environmental plans, manuals, and other environmental documents. Proposals shall clearly and completely address the appropriate technical elements described in paragraphs (c) below.

Responses to these elements will form the basis of evaluating the technical merits of an offeror’s proposal. Information presented in the technical proposal should clearly demonstrate that the offeror is fully capable and prepared to perform tasks described in the Performance Work Statement and to demonstrate the offeror’s understanding of the requirements and associated problems. A technical proposal will be considered unsatisfactory if inadequate or insufficient information is submitted, which will exclude it from further consideration. Technical proposals should be limited to no more than fifty pages. Proposals should identify any assumptions made with respect to costs, schedule, materials, labor, etc. Proposals become the property of the Government subject to any privacy and copyright restrictions prescribed by the offeror.

(a) Elements of the Technical Proposal. Five technical elements have been established for this procurement. They are: (1) preparation of cost proposals for representative projects to determine the efficiency of the offeror’s technical approach; (2) offeror’s previous experience; (3) project manager’s qualifications; (4) sample SPCC Plan; and (5) corporate and in-house technology and innovation. Offerors shall clearly and completely address all technical elements for each project category included in the submitted proposal.

(b) Cost Proposals for Representative Projects: Offerors shall prepare a cost proposal addressing the representative project. The representative project is described below. The cost proposal shall discuss at a minimum: (1) the purpose, objectives, and scope of the representative project; (2) describe contractor procedures, methods, and the level of effort required to complete the task; and, (3) provide a breakout of labor costs, man-hours, materials, and travel. A fictitious DoD petroleum storage facility will serve as the model for this exercise and is described below. The sample cost proposal shall address this facility. This shall consist of a listing using the Contract Line Item Numbers (CLINs) that will be included in the contract (see Section B, SUPPLIES/SERVICES AND PRICES/COSTS) that the offeror would anticipate using to accomplish the work.

REPRESENTATIVE PROJECT

The facility is a government-owned/contractor-operated (GOCO) Defense Fuel Support Point. The government awarded the terminal operating contract to a new contractor in 2007. This storage facility is one mile from an environmentally sensitive water body (the bay) and is in the west-northwest corner of a military installation. The terminal is situated on flat terrain composed of porous, sandy soil and sits adjacent to a residential area on the north side and a wetlands area on the west side. The site elevations are approximately 3 to 5 feet above mean sea level. A shallow water table aquifer lies about 1 to 3 feet underneath the ground surface. The upper limit of tidal influence is about the location of the facility fuel terminal. It is surrounded by mangroves, which are vital to the ecology of the bay, providing food and shelter for numerous fish and shellfish. The bay also offers prime protection for larvae and juvenile fish species and resting areas and rookeries for coastal birds. The estuarine system supports crustaceans that are commercially important to the bay area economy.

The facilities associated with the fuel terminal facility consist of a fuel pier in local commercial port at the commercial marine transfer dock, four JP-8 bulk fuel field-constructed storage tanks (three in-service), 100 shop fabricated tanks (>55 to ≤ 5000 gallons), two tank truck fuel loading/unloading racks, a pumping station, and two 8-inch, 4,260-foot-long, single-walled steel, mostly underground pipelines leading to the commercial marine transfer manifold near the commercial dock. The marine transfer offloading services are leased from the commercial dock owner, and the only product handled is JP-8. The 8-inch JP-8 pipelines are almost entirely underground from the fuel facility boundary to commercial port and lie within a government right-of-way that runs through mangrove wetlands and across a local recreational area creek.

All other fuel facility bulk fuel piping is aboveground. There is one 10-inch bulk fuel aboveground pipeline that connects the facility with adjacent military installation bulk jet fuel storage and operations. The military installation is responsible for the maintenance and inspection of this one 10-inch aboveground pipeline that originates at the GOCO fuel facility pump house and terminates at military installation bulk jet fuel storage.

Recently Completed Oil-Related Projects The fuel facility has been in operation for over 50 years. Recent improvements were identified and funding and construction were authorized for the updates listed below. The following significant modifications have been completed at the facility in the last 2 to 3 years:

Aboveground storage tanks (ASTs) 5, 6, and 7 were decommissioned and demolished.

AST-4 was rendered out of service.

Geomembrane liner was installed in diked areas of AST-1, AST-2, and AST-3.

AST-1, -2, and -3 have a total storage capacity of 1,732,500 gal each.

Aboveground piping for AST-1, AST-2, and AST-3 was repaired.

AST-106 was replaced with AST-103 and AST-104.

AST-105 was removed (new AST is pending).

AST-PCW2 was installed at the pump house.

8 shop fabricated tanks were moved to a new location 12 shop fabricated tanks were decommissioned and removed.

Repairs to tank truck loading/unloading racks, including aboveground piping improvements, were completed.

Two oil water separators (OWSs) and new facility-wide drainage system were installed/modified.

Aboveground pipelines from the fuel facility to the military installation bulk jet fuel storage were installed; however, as previously stated these pipelines are not the responsibility of the GOCO.

This facility conducts JP-8 transfer operations in the Florida area. All JP-8 is received through two 8-inch pipelines through a nearby commercial fuel terminal. JP-8 is then shipped via pipeline to a local military installation and to other stations via truck.

The normal daily throughput from vessel transfers operations is approximately 4,400 barrels or 184,800 gallons.

The facility operates a tank truck and pipeline transfer operation to a local military installation. This local military installation receives an estimated

1.5 million gallons of JP-8 per month via the trans-facility pipeline. Other government customers purchase a combined total of approximately 1.5 million gallons per month and use tank trucks to transport the fuel from the facility. The estimated annual throughput of JP-8 at this facility is 36.5 million gallons.

For estimating travel costs assume standard CONUS travel rate for lodging and meals and incidentals. The proposal shall indicate units of all travel related costs including materials and resources, length of site visit (i.e., days and nights), number of persons travelling, etc. For pricing not included here use current geographically available rates/prices.

END OF REPRESENTATIVE PROJECT

(c) Preparation of Environmental Plans, Manuals, and Other Regulatory Documents.

(1) Element No. 1, Prepare Sample Cost Proposal for Accomplishing Revision to a Facility Response Plan and Spill Prevention Control and Countermeasures Plan. The offeror shall prepare and submit a sample cost proposal addressing the preparation of a major revision to a five-year-old facility response plan (FRP) and spill prevention, control, and countermeasures plan (SPCCP) covering the fictitious DoD petroleum storage facility described in paragraph (b) above. The FRP and SPCCP have received only pen-and-ink changes since they were last published in 2005. The sample cost proposal shall discuss at a minimum: (1) the purpose, objectives, and scope of the representative project; (2) describe contractor procedures, methods, and the level of effort required to complete the task; and, (3) provide a breakout of labor costs, man-hours, and materials. The sample proposal shall differentiate the costs for developing the FRP and SPCCP. An onsite evaluation of 100% of tanks and equipment subject to 40 CFR 112 is required. GIS data is available for facility diagrams. The facility has an approved FRP (USEPA, USCG, DOT, etc.) and a PE certified SPCCP which has not been updated to meet regulations promulgated since 2005. Identify specific assumptions you make in preparing your submittal for performing FRP and SPCCP updates. Demonstrate use of cost savings ideas where appropriate.

(2) Element No. 2, Offeror’s Previous Experience. Proposals shall clearly demonstrate that the offeror has an established track record of researching, developing, and publishing comprehensive environmental plans, manuals, documents, and studies. The offeror shall list and describe at least twenty recent and relevant environmental compliance documents prepared for clients in the wholesale petroleum industry. At least fifteen of the twenty must have been prepared in the past three years. Five of the twenty may go back five years. No documents prepared more than five years prior will be accepted for this element. The listing shall include the title of the project, date, client point of contact and phone number, project budget, and a brief description. Projects accomplished for retail petroleum facilities or other clients may also be listed but no credit will be given. Table 1 is an example of how this information should be presented.

(i) Twelve of the twenty environmental documents listed shall be directly related to the preparation of oil spill prevention and/or response plans. At least six of these plans shall be facility response plans (FRPs) required by OPA-90. For FRPs, the offeror shall indicate the title of the document, client point of contact and phone number, date of approval (if applicable), and the Federal or state agency that approved the plan (if known). The offeror shall describe the nature and extent of any and all comments regarding the facility response plan during the initial and subsequent regulatory agency and/or client review(s), if applicable. If after the initial submission, the facility response plan was approved by either the regulatory agency or the client without further modification, the offeror should state this and who approved the plan. If no response has been received from the federal/state regulator(s), the offeror shall state this. The documents identified in the proposal must be representative of work in multiple EPA regions and at overseas locations. A higher number of represented EPA regions and overseas locations is more favorable. No adverse inference will be drawn from a failure of a regulatory agency to take action.

(3) Element No.. 3, Project Manager’s Qualifications. Offerors shall identify one project manager who shall administer and oversee work on all delivery orders. The proposal shall include a resume for the project manager. Additionally, the proposal shall include a list of at least ten relevant environmental documents prepared by or under the direction of the proposed project manager during the past three years. The list shall include the title of the project, date, client point of contact and phone number, project budget, and a brief description. Projects accomplished for retail petroleum facilities or other clients may also be listed but no credit will be given. Table 1 is an example of how the qualifying projects should be listed. The resume and project listing should not exceed three pages.

(4) Element No. 4, Sample SPCC Plan. The offeror shall provide one (1) sample SPCC Plan on a CD. The electronic plan shall be provided in a single Word or .pdf file. Facility diagrams/figures may be provided in separate files if they are clearly labeled with the figure name/number and where the figure(s) fits into the plan (e.g., “Section 4 Figure 4.1”). The SPCC Plan should be a representation of the offeror’s typical or standard SPCC Plan format and will be evaluated for regulatory compliance completeness and ease of use.

(5) Element No. 5, Corporate and In-House Technology and Innovation. The offeror shall describe in-house technology and equipment such as computer-aided design (CAD), digital photography, computer graphics, desktop publishing, global positioning system (GPS) equipment, computer modeling, compact disk-recordable (CD-R) drives and media, etc. The offeror shall describe how this equipment can be effectively applied in the performance of projects in this category and discuss any cost savings which can achieved through the use of technology.

TABLE 1

PREVIOUS EXPERIENCE AND PROJECTS

Date Client Project Title, Location, and Description Wholesale Petroleum Terminal (Y/N)

Budget ($1000’s)

Client POC & Telephone No.

2. CERTIFICATION PACKAGE. Complete all required representations and certifications, and provide proposed prices in the SERVICES TO BE FURNISHED AND PRICES (ENVIRONMENTAL) clause. The SERVICES TO BE FURNISHED AND PRICES clause should be printed out in hard copy as part of the Offeror Submission Package along with the Environmental Assessment. Prices proposed will be evaluated to determine the best value for the Government and must be based on descriptions of tasks as stated in the Performance Work Statement. The proposed prices in the SERVICES TO BE FURNISHED AND PRICES clause for CLINs 0001 through 0010 shall include all project management costs. Note that CLIN 0011 is to be expressed as the percent mark-up for overhead and profit (OH&P) that the Contractor will charge for work ordered by the Government, the cost of which is not provided for under any other contract line item. CLIN 0011 is the only task under which the contract for which the Contractor will be entitled to mark-ups for OH&P to be added to the direct cost of the work since it is required the prices offered on all other tasks include OH&P. CLIN 0011 will not be applied to any travel costs.

3. PAST PERFORMANCE. The offeror must provide the following information for contracts and subcontracts, including all DLA Energy contracts, held within the past three years, to include those in progress, that are most related to the proposed contract.

(i) Name and address of contracting activity;

(ii) Points of contact (names of Contracting Officer, Contracting Officer’s Representative, Administrative Contracting Officer, Program Manager, etc., as applicable) email addresses and phone numbers of activity personnel;

(iii) Contract number;

(iv) Contract type and dollar value;

(v) Brief description of the work;

(vi) Information on any significant problems encountered and corrective actions taken; and

(vii) A listing of subcontractors used for reference contracts/subcontracts with their designation as a large business, small business, small disadvantaged business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, or women-owned small business; or Historically Black Colleges and Universities and Minority Institutions.

4. SOCIOECONOMIC PLAN. The offeror must provide the following:

(i) A description of its efforts to ensure that small, small disadvantaged, veteran-owned small, service-disabled veteran-owned small, HUBZone small, and women-owned small business concerns; and Historically Black Colleges and Universities and Minority Institutions will have an equal opportunity to compete for subcontracts under any resultant contract. The description should include the offeror’s proposed range of services, supplies, and any other support that will be provided to the offeror by small, small disadvantaged, veteran-owned small, service-disabled veteran-owned small, HUBZone small, and women-owned small business concerns; and Historically Black Colleges and Universities and Minority Institutions.

Specific names of any known subcontractors should be included.

(ii) A description of any future plans the offeror has for developing additional subcontracting opportunities for small, small disadvantaged, veteran-owned small, service-disabled veteran-owned small, HUBZone small, and women-owned small business concerns; and Historically Black Colleges and Universities and Minority Institutions during the contract period.

(iii) The proportion of the offeror’s proposal, as a percentage of dollars, that will be subcontracted to small, small disadvantaged, veteran-owned small, service-disabled veteran-owned small, HUBZone small, and women-owned small business concerns; and Historically Black Colleges and Universities and Minority Institutions.

5. CONTRACTOR’S ACCOUNTING AND PURCHASING SYSTEMS. In accordance with clauses G-0003 G17.01, Contractor's Accounting System, and G-0004 G50.01, Contractor's Purchasing System, provide written disclosure of the cost accounting and purchasing systems and practices for the contract which shall identify and record site-specific costs on a site-specific basis and by contract task order and line item. Site-specific cost documentation for each contract task order must be readily retrievable and sufficiently identifiable to enable cross-referencing with payment vouchers. The foregoing is in addition to and/or complimentary to other Cost Accounting Standards clauses in the contract.

SECTION M – EVALUATION CRITERIA

M-0001 M7 SOCIOECONOMIC EVALUATION (DLA ENERGY APR 2003)

The relative merits of the Socioeconomic Proposal will be evaluated based on the degree to which an offeror’s proposal demonstrates the commitment to use, in performance of the offered requirements, small businesses and/or Historically Black Colleges/Universities or Minority Institutions (HBCUs/MIs).

NOTE: The…