A0003 dated June 3 2011.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

PAGE OF PAGES

2. AMENDMENT/MOD NO.

3. EFFECTIVE DATE

June 3, 2011

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE SP0600 7. ADMINISTERED BY (If other than Item 6) CODE JIM CLOUGH/DLA ENERGY - BXA James.Clough@dla.mil

DEFENSE LOGISTICS AGENCY ENERGY

8725 JOHN J KINGMAN RD., SUITE 2945 FAX: 703-767-9338

FORT BELVOIR, VA 22060 PHONE: 703-767-9382

8. NAME AND ADDRESS OF CONTRACTOR (no., street, city, county, State, and ZIP Code)

X

9a. AMENDMENT OF SOLICITATION NO.

SP0600-11-R-0510

9b. DATED (SEE ITEM 11)

May 5, 2011

10a. MODIFICATION OF CONTRACT/ORDER NO.

CAGE CODE: BIDDER CODE:

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ X ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [X] is extended, [] is not extended

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning two (2) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN

ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: MUTUAL AGREEMENT OF THE PARTIES

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [X] is not, [ ] is required to sign this document and return two (2) copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

a. The deadline for proposal submissions has been extended to 5:00 PM on Friday, June 24, 2011. Be advised that no late submissions will be accepted.

b. The offerors are advised that all data and information pertaining to fuel sites are Government property and are prohibited to be used for any other purpose nor released to anyone but offeror personnel for work relating to the task order. Also, all work resulting from task orders is Government property and may not be used or released for any other purpose without the express consent of the Government.

c. Clauses INT-B35, INT-L2.01-1, INT-L201.01.100, and INT-M28.04.100 are updated.

d. Written questions and their answers are posted. See page 9.

e. The pre-proposal conference registration list is posted. See page 17.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

CHRISTINE A. HOPPER

15B. NAME OF CONTRACTOR/OFFEROR

BY ____________________________________________

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

BY ________________________________________

(Signature of Contracting Officer)

16C. DATE SIGNED

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA FAR (48 CFR) 53.243

SP0600-11-R-0510

Amendment 0003

SECTION B – SUPPLIES/SERVICES AND PRICES/COSTS

INT-B35 SERVICES TO BE FURNISHED AND PRICES (ENVIRONMENTAL) (DLA ENERGY MAR 2009) The services to be furnished during the period specified herein and the unit prices are as follows:

FIVE-YEAR BASE CONTRACT PERIOD: October 1, 2011 through September 30, 2016

LEVEL UNIT PRICING IS REQUIRED

(Please list your level unit pricing for the entire five-year period of performance below.)

Five-Year Base Contract Period

CLIN Description Total Estimated

Hours / Units Price per hour / Unit

0001 Project Manager 1500 hours $________________

0002 Senior Environmental Consultant 7500 hours $________________

0003 Professional Engineer 2500 hours $________________

0004 Engineering Technician 400 hours $________________

0005 Environmental Scientist 15000 hours $________________

0006 Environmental Technician 2000 hours $________________

0007 Technical Writer/Editor 3000 hours $________________

0008 Mapping Technician 5000 hours $________________

0009 Office Automation 1250 hours $________________

0010 Document Reproduction 1 1500 units $________________

0011 Markup for Overhead & Profit 2* _______%

0012 Other Direct Costs n/a

NOTES:

1. Each unit of document reproduction assumes white, 3-ring binder with 24 colored tabs, 3-inch spine, 12 color photos, up to six size E large format drawings, and 200 double sided pages and 1 CD. The source file for all electronic files must be included as part of the final deliverable items.

2. Digital cameras to support all projects should be included in G & A.

3. Per clause 52.217-8, the Government has the right to extend services at the same rates for a period of no more than six months at the conclusion of the base contract period.

4. Proposed prices that are unrealistically high or low may be considered an indication of a lack of understanding of the requirement and possibly require elimination from the competitive range.

*State as a percentage, it will be added to the Direct Cost of Work.

INT-L2.01-1 PROPOSAL PREPARATION INSTRUCTIONS AND PAST PERFORMANCE AND SOCIOECONOMIC PLAN

SUBMISSIONS (DLA ENERGY APR 2009)

(a) THE OFFER. The offer (proposal) shall consist of the following items:

(1) Standard Form (SF) 1449, Solicitation/Contract Order for Commercial Items, Blocks 12, 17 through 24, and 30.

(2) Schedule clause. The offeror shall insert its proposed unit prices for each contract line item in the spaces provided in the SUPPLIES TO BE FURNISHED clause or as specified in the solicitation.

(3) Offeror Submission Package. The offeror shall complete the representations and other statements of offerors contained in the Offeror Submission Package enclosed with this solicitation. The clauses/provisions found in the Offeror Submission Package are duplicated in the basic solicitation.

(4) Other Required Documents. The offeror shall submit all other documents required by the terms and conditions of this solicitation.

(5) Exceptions.

(i) Any exceptions the offeror takes to the terms and conditions of the solicitation must be submitted with the offer. Only exceptions detailed in the offer will be treated as exceptions to the terms and conditions of the solicitation. Any exceptions taken by the offeror will be considered by the Government and either accepted or rejected. Exceptions that are accepted by the Government will be incorporated into any resultant contract; exceptions that are rejected by the Government must be withdrawn by the offeror or the offer will be rejected.

(ii) If the offeror does not take any exceptions, completion of Blocks 12, 17 through 24, and 30 of the SF 1449 signifies the offeror’s agreement to the terms and conditions contained in the solicitation.

(b) PAST PERFORMANCE SUBMISSION.

(1) In addition to its offer, each offeror must completethe applicable past performance information and submit a separate description of any past efforts to subcontract with small businesses, veteran-owned small business, HUBZone small businesses, small disadvantaged businesses, and women-owned small businesses identifying highly successful efforts or any regulatory or subcontracting plan noncompliance. The contracts and/or subcontracts submitted on the CPDS should be similar in nature to the solicitation requirements and completed within the last three

(3) years. All contracts/subcontracts submitted should have a minimum of one year’s performance history. The Government reserves the right to consider contracts still in progress and to consider contract and/or subcontract information outside the specified time periods. The contracts may include efforts undertaken on behalf of the Defense Energy Support Center, other Federal agencies (including those performed for non-DoD activities), quasi-government organizations, State or local governments, and/or private industry. By submitting the CPDS, the offeror agrees to permit the Government’s representatives to contact the references listed and inquire as to the past performance of the offeror.

(2) If the offeror determines that it has not performed any contracts or subcontracts for the same or similar work required by the solicitation, the offeror should indicate this on the CPDS by marking the appropriate box.

(c) SOCIOECONOMIC PLAN SUBMISSION (APPLICABLE TO LARGE, SMALL, VETERAN-OWNED SMALL, HUBZONE SMALL, SMALL DISADVANTAGED, AND WOMEN-OWNED SMALL BUSINESSES). If this procurement is for a domestic location, the offeror must provide a description of its efforts to ensure that small business, veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns will have an equal opportunity to compete for subcontracts under any resultant contract. The description should include any partnering arrangements with such companies and include specific names to the extent they are known.

INT-L201.01.100 SPECIFIC INSTRUCTIONS FOR PREPARING OFFERS (ENVIRONMENTAL) (DLA ENERGY JAN 2009)

The proposal shall consist of the completed Standard Form 1449, including certifications and representations, and the following information which is divided into five parts. The offeror shall submit an original and one copy of the technical proposal (see below in section 1) and an original and one copy of the price proposal. The price proposal includes information from sections 2-5 of this clause, for example: the signed and completed SF1449, completed clause INT-B35, certification and representation information, Past Performance, Subcontracting and Socioeconomic plans, Contractor’s Accounting and Purchasing System SOPs, and any other required information included in the solicitation. Some of the required documents are included with the Offeror Submission Package. Please ensure that all items requested by this solicitation are included with your proposal. In addition, the offeror should include a brief introduction of their company in a cover letter. The introduction may include a discussion of corporate background and facilities, office locations, general experience and capabilities, number of employees, etc. Proposals shall be submitted to DLA ENERGY in a bound or loose-leaf format using single-spaced type, and if possible, double-sided pages. Colored tabs may be used to separate various sections in the proposal. A separate table of contents shall be included for the technical portion. Color photographs, charts, and illustrations may be included in the proposal.

1. TECHNICAL PROPOSAL. This procurement is for the preparation of environmental plans, manuals, and other environmental documents. Proposals shall clearly and completely address the appropriate technical elements described in paragraphs (c) below.

Responses to these elements will form the basis of evaluating the technical merits of an offeror’s proposal. Information presented in the technical proposal should clearly demonstrate that the offeror is fully capable and prepared to perform tasks described in the Performance Work Statement and to demonstrate the offeror’s understanding of the requirements and associated problems. A technical proposal will be considered unsatisfactory if inadequate or insufficient information is submitted, which will exclude it from further consideration. Technical proposals should be limited to no more than fifty pages. Proposals should identify any assumptions made with respect to costs, schedule, materials, labor, etc. Proposals become the property of the Government subject to any privacy and copyright restrictions prescribed by the offeror.

(a) Elements of the Technical Proposal. Five technical elements have been established for this procurement. They are: (1) preparation of cost proposals for representative projects to determine the efficiency of the offeror’s technical approach; (2) offeror’s previous experience; (3) project manager’s qualifications; (4) sample SPCC Plan; and (5) in-house technological capability. Offerors shall clearly and completely address all technical elements for each project category included in the submitted proposal.

(b) Cost Proposals for Representative Projects: Offerors shall prepare a cost proposal addressing the representative project. The representative project is described below. The cost proposal shall discuss at a minimum: (1) the purpose, objectives, and scope of the representative project; (2) describe contractor procedures, methods, and the level of effort required to complete the task; and, (3) provide a breakout of labor costs, man-hours, materials, and travel. A fictitious DoD petroleum storage facility will serve as the model for this exercise and is described below. The sample cost proposal shall address this facility. This shall consist of a listing using the Contract Line Item Numbers (CLINs) that will be included in the contract (see Section B, SUPPLIES/SERVICES AND PRICES/COSTS) that the offeror would anticipate using to accomplish the work.

REPRESENTATIVE PROJECT

The facility is a government-owned/contractor-operated (GOCO) Defense Fuel Support Point. The government awarded the terminal operating contract to a new contractor in 2007. This storage facility is one mile from an environmentally sensitive water body (the bay) and is in the west-northwest corner of a military installation. The terminal is situated on flat terrain composed of porous, sandy soil and sits adjacent to a residential area on the north side and a wetlands area on the west side. The site elevations are approximately 3 to 5 feet above mean sea level. A shallow water table aquifer lies about 1 to 3 feet underneath the ground surface. The upper limit of tidal influence is about the location of the facility fuel terminal. It is surrounded by mangroves, which are vital to the ecology of the bay, providing food and shelter for numerous fish and shellfish. The bay also offers prime protection for larvae and juvenile fish species and resting areas and rookeries for coastal birds. The estuarine system supports crustaceans that are commercially important to the bay area economy.

The facilities associated with the fuel terminal facility consist of a fuel pier in local commercial port at the commercial marine transfer dock, four JP-8 bulk fuel field-constructed storage tanks (three in-service), 100 shop fabricated tanks (>55 to ≤ 5000 gallons), two tank truck fuel loading/unloading racks, a pumping station, and two 8-inch, 4,260-foot-long, single-walled steel, mostly underground pipelines leading to the commercial marine transfer manifold near the commercial dock. The marine transfer offloading services are leased from the commercial dock owner, and the only product handled is JP-8. The 8-inch JP-8 pipelines are almost entirely underground from the fuel facility boundary to commercial port and lie within a government right-of-way that runs through mangrove wetlands and across a local recreational area creek.

All other fuel facility bulk fuel piping is aboveground. There is one 10-inch bulk fuel aboveground pipeline that connects the facility with adjacent military installation bulk jet fuel storage and operations. The military installation is responsible for the maintenance and inspection of this one 10-inch aboveground pipeline that originates at the GOCO fuel facility pump house and terminates at military installation bulk jet fuel storage.

Recently Completed Oil-Related Projects The fuel facility has been in operation for over 50 years. Recent improvements were identified and funding and construction were authorized for the updates listed below. The following significant modifications have been completed at the facility in the last 2 to 3 years:

Aboveground storage tanks (ASTs) 5, 6, and 7 were decommissioned and demolished.

AST-4 was rendered out of service.

Geomembrane liner was installed in diked areas of AST-1, AST-2, and AST-3.

AST-1, -2, and -3 have a total storage capacity of 1,732,500 gal each.

Aboveground piping for AST-1, AST-2, and AST-3 was repaired.

AST-106 was replaced with AST-103 and AST-104.

AST-105 was removed (new AST is pending).

AST-PCW2 was installed at the pump house.

8 shop fabricated tanks were moved to a new location 12 shop fabricated tanks were decommissioned and removed.

Repairs to tank truck loading/unloading racks, including aboveground piping improvements, were completed.

Two oil water separators (OWSs) and new facility-wide drainage system were installed/modified.

Aboveground pipelines from the fuel facility to the military installation bulk jet fuel storage were installed; however, as previously stated these pipelines are not the responsibility of the GOCO.

This facility conducts JP-8 transfer operations in the Florida area. All JP-8 is received through two 8-inch pipelines through a nearby commercial fuel terminal. JP-8 is then shipped via pipeline to a local military installation and to other stations via truck.

The normal daily throughput from vessel transfers operations is approximately 4,400 barrels or 184,800 gallons.

The facility operates a tank truck and pipeline transfer operation to a local military installation. This local military installation receives an estimated

1.5 million gallons of JP-8 per month via the trans-facility pipeline. Other government customers purchase a combined total of approximately 1.5 million gallons per month and use tank trucks to transport the fuel from the facility. The estimated annual throughput of JP-8 at this facility is 36.5 million gallons.

For estimating travel costs assume standard CONUS travel rate for lodging and meals and incidentals. The proposal shall indicate units of all travel related costs including materials and resources, length of site visit (i.e., days and nights), number of persons travelling, etc. For pricing not included here use current geographically available rates/prices.

END OF REPRESENTATIVE PROJECT

(c) Preparation of Environmental Plans, Manuals, and Other Regulatory Documents.

(1) Element No. 1, Prepare Sample Cost Proposal for Accomplishing Revision to a Facility Response Plan and Spill Prevention Control and Countermeasures Plan. The offeror shall prepare and submit a sample cost proposal addressing the preparation of a major revision to a five-year-old facility response plan (FRP) and spill prevention, control, and countermeasures plan (SPCCP) covering the fictitious DoD petroleum storage facility described in paragraph (b) above. The FRP and SPCCP have received only pen-and-ink changes since they were last published in 2005. The sample cost proposal shall discuss at a minimum: (1) the purpose, objectives, and scope of the representative project; (2) describe contractor procedures, methods, and the level of effort required to complete the task; and, (3) provide a breakout of labor costs, man-hours, and materials. The sample proposal shall differentiate the costs for developing the FRP and SPCCP. An onsite evaluation of 100% of tanks and equipment subject to 40 CFR 112 is required. GIS data is available for facility diagrams. The facility has an approved FRP (USEPA, USCG, DOT, etc.) and a PE certified SPCCP which has not been updated to meet regulations promulgated since 2005. Identify specific assumptions you make in preparing your submittal for performing FRP and SPCCP updates. Demonstrate use of cost savings ideas where appropriate.

(2) Element No. 2, Offeror’s Previous Experience. Proposals shall clearly demonstrate that the offeror has an established track record of researching, developing, and publishing comprehensive environmental plans, manuals, documents, and studies. The offeror shall list and describe at least twenty recent and relevant environmental compliance documents prepared for clients in the wholesale petroleum industry. At least fifteen of the twenty must have been prepared in the past three years. Five of the twenty may go back five years. No documents prepared more than five years prior will be accepted for this element. The listing shall include the title of the project, date, client point of contact and phone number, project budget, and a brief description. Projects accomplished for retail petroleum facilities or other clients may also be listed but no credit will be given. Table 1 is an example of how this information should be presented.

(i) Twelve of the twenty environmental documents listed shall be directly related to the preparation of oil spill prevention and/or response plans. At least six of these plans shall be facility response plans (FRPs) required by OPA-90. For FRPs, the offeror shall indicate the title of the document, client point of contact and phone number, date of approval, and the Federal or state agency that approved the plan. The offeror shall describe the nature and extent of any deficiencies identified in the facility response plan during the initial and subsequent regulatory agency review(s). If after the initial submission, the facility response plan was approved without further modification, the offeror should state this. The proposal must contain copies of applicable Federal/state agency approval letter(s) for each of the FRPs. USEPA “acceptance” letters for spill prevention, control, and countermeasures (SPCC) plans may also be included but do not count toward the six required for FRPs. The documents identified in the proposal must be representative of work in multiple EPA regions and at overseas locations. A higher number of represented EPA regions and overseas locations is more favorable.

(3) Element No.. 3, Project Manager’s Qualifications. Offerors shall identify one project manager who shall administer and oversee work on all delivery orders. The proposal shall include a resume for the project manager. Additionally, the proposal shall include a list of at least ten relevant environmental documents prepared by or under the direction of the proposed project manager during the past three years. The list shall include the title of the project, date, client point of contact and phone number, project budget, and a brief description. Projects accomplished for retail petroleum facilities or other clients may also be listed but no credit will be given. Table 1 is an example of how the qualifying projects should be listed. The resume and project listing should not exceed three pages.

(4) Element No. 4, Sample SPCC Plan. The offeror shall provide one (1) sample SPCC Plan on a CD. The electronic plan shall be provided in a single Word or .pdf file. Facility diagrams/figures may be provided in separate files if they are clearly labeled with the figure name/number and where the figure(s) fits into the plan (e.g., “Section 4 Figure 4.1”). The SPCC Plan should be a representation of the offeror’s typical or standard SPCC Plan format and will be evaluated for regulatory compliance completeness and ease of use.

(5) Element No. 5, In-House Technology. The offeror shall describe in-house technology and equipment such as computer-aided design (CAD), digital photography, computer graphics, desktop publishing, global positioning system (GPS) equipment, computer modeling, compact disk-recordable (CD-R) drives and media, etc. The offeror shall describe how this equipment can be effectively applied in the performance of projects in this category and discuss any cost savings which can achieved through the use of technology.

TABLE 1

PREVIOUS EXPERIENCE AND PROJECTS

Date Client Project Title, Location, and Description Wholesale

Petroleum Terminal (Y/N)

Budget ($1000’s)

Client POC & Telephone No.

2. CERTIFICATION PACKAGE. Complete all required representations and certifications, and provide proposed prices in the SERVICES TO BE FURNISHED AND PRICES (ENVIRONMENTAL) clause. The SERVICES TO BE FURNISHED AND PRICES clause should be printed out in hard copy as part of the Offeror Submission Package along with the Environmental Assessment. Prices proposed will be evaluated to determine the best value for the Government and must be based on descriptions of tasks as stated in the Performance Work Statement. The proposed prices in the SERVICES TO BE FURNISHED AND PRICES clause for CLINs 0001 through 0010 shall include all project management costs. Note that CLIN 0011 is to be expressed as the percent mark-up for overhead and profit (OH&P) that the Contractor will charge for work ordered by the Government, the cost of which is not provided for under any other contract line item. CLIN 0011 is the only task under which the contract for which the Contractor will be entitled to mark-ups for OH&P to be added to the direct cost of the work since it is required the prices offered on all other tasks include OH&P. CLIN 0011 will not be applied to any travel costs.

3. PAST PERFORMANCE. The offeror must provide the following information for contracts and subcontracts, including all DLA Energy contracts, held within the past three years, to include those in progress, that are most related to the proposed contract.

(i) Name and address of contracting activity;

(ii) Points of contact (names of Contracting Officer, Contracting Officer’s Representative, Administrative Contracting Officer, Program Manager, etc., as applicable) email addresses and phone numbers of activity personnel;

(iii) Contract number;

(iv) Contract type and dollar value;

(v) Brief description of the work;

(vi) Information on any significant problems encountered and corrective actions taken; and

(vii) A listing of subcontractors used for reference contracts/subcontracts with their designation as a large business, small business, small disadvantaged business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, or women-owned small business; or Historically Black Colleges and Universities and Minority Institutions.

4. SOCIOECONOMIC PLAN. The offeror must provide the following:

(i) A description of its efforts to ensure that small, small disadvantaged, veteran-owned small, service-disabled veteran-owned small, HUBZone small, and women-owned small business concerns; and Historically Black Colleges and Universities and Minority Institutions will have an equal opportunity to compete for subcontracts under any resultant contract. The description should include the offeror’s proposed range of services, supplies, and any other support that will be provided to the offeror by small, small disadvantaged, veteran-owned small, service-disabled veteran-owned small, HUBZone small, and women-owned small business concerns; and Historically Black Colleges and Universities and Minority Institutions.

Specific names of any known subcontractors should be included.

(ii) A description of any future plans the offeror has for developing additional subcontracting opportunities for small, small disadvantaged, veteran-owned small, service-disabled veteran-owned small, HUBZone small, and women-owned small business concerns; and Historically Black Colleges and Universities and Minority Institutions during the contract period.

(iii) The proportion of the offeror’s proposal, as a percentage of dollars, that will be subcontracted to small, small disadvantaged, veteran-owned small, service-disabled veteran-owned small, HUBZone small, and women-owned small business concerns; and Historically Black Colleges and Universities and Minority Institutions.

5. CONTRACTOR’S ACCOUNTING AND PURCHASING SYSTEMS. In accordance with clauses INT-G17.01, Contractor's Accounting System, and INT-G50.01, Contractor's Purchasing System, provide written disclosure of the cost accounting and purchasing systems and practices for the contract which shall identify and record site-specific costs on a site-specific basis and by contract task order and line item. Site-specific cost documentation for each contract task order must be readily retrievable and sufficiently identifiable to enable cross-referencing with payment vouchers. The foregoing is in addition to and/or complimentary to other Cost Accounting Standards clauses in the contract.

INT-M28.04.100 BASIS FOR AWARD (ENVIRONMENTAL) (DLA ENERGY JAN 2009)

(a) Award of any contract resulting from this solicitation shall be made using source selection procedures. Proposals submitted in response to the solicitation will be evaluated by a board of one or more Government personnel, with selection made on the basis of each offeror's ability to satisfy the requirements of the solicitation. Final selection will be made by the Source Selection Authority.

(b) Award will be made on the basis of the proposal that conforms to the solicitation and is determined to contain the combination of technical/management, past performance, price, and socioeconomic plan features representing the best overall value to the Government. For this solicitation, the combined technical/management factor is significantly more important than past performance, price or socioeconomic plan. As proposals become more equal in technical/management, the past performance, evaluated price and socioeconomic plan become more important. They are in listed in descending order of importance. Technical/management factor evaluation areas listed in descending order of importance are--

(1) TECHNICAL/MANAGEMENT. Within this factor, the following 2 subfactors are the most important and are weighted equally:

(i) Technical merit and general responsiveness of the proposal, particularly in addressing the sample scenario in clause INT- L201.01.100, SPECIFIC INSTRUCTIONS FOR PREPARING OFFERS (ENVIRONMENTAL) (DLA ENERGY JAN 2009);

and

(ii) Offeror’s previous experience.

The remaining 3 subfactors are listed in descending order of importance:

(iii) Project Manager’s qualifications;

(iv) Offeror’s sample SPCC Plan; and

(v) Corporate technology and innovation.

For the Technical/Management factor, offerors may earn adjectival ratings of Outstanding, Good, Acceptable, Marginal, and Unacceptable.

(2) PAST PERFORMANCE. This factor will be evaluated using information from references provided by the Contractor in the SPECIFIC INSTRUCTIONS FOR PREPARING OFFERS (ENVIRONMENTAL) clause, in addition to any past performance recorded in PPIRS. The Government reserves the right to consider any additional information on the offeror obtained through other means. Two ratings will be given: Past Performance, and Performance Confidence Assessment. Under Past Performance, offerors may earn adjectival ratings of Outstanding, Good, Acceptable, Marginal, Unacceptable, and Neutral. For Performance Confidence Assessment, offerors may earn ratings of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, or Unknown Confidence.

(3) PRICE. This factor will be evaluated by multiplying the proposed prices in the SERVICES TO BE FURNISHED AND PRICES (ENVIRONMENTAL) clause by the estimated units shown in the following schedule for the respective line items. The Government reserves the right to award to other than the lowest evaluated price. Travel costs are not included in the Government’s estimate; however, standard government per diem rates shall be used.

NOTE: The estimates provided below are for evaluation purposes only and do not represent any guarantee on the Government’s part to order the quantities listed. See clause 52.216-19 for minimum and maximum quantities to be ordered over the combined five-year base contract period and total six-month extension period.

ESTIMATED TOTAL QUANTITIES (YEAR 1)

CLIN Description Env. Documents

Hours or Units

0001 Project Manager 300 hours

0002 Senior Environmental Consultant 1500 hours

0003 Professional Engineer 500 hours 0004 Engineering Tech 80 hours

0005 Environmental Scientist 3000 hours

0006 Environmental Technician 400 hours

0007 Technical Writer/Editor 600 hours

0008 Mapping Technician 1000 hours

0009 Office Automation 250 hours

0010 Document Reproduction 1 300 units

0011 Markup for Overhead & Profit2 N/A

NOTES:

1 Each unit of document reproduction assumes white, 3-ring binder with 24 colored tabs, 3-inch spine, 12 color photos, up to

(4) SOCIOECONOMIC PLAN. This factor will be evaluated on a comparative basis among all offerors. An offeror that proposes a higher percentage, complexity level, and variety in participation by small, small disadvantaged, veteran-owned small, HUBZone small, service-disabled veteran-owned small, and women-owned small business, and Historically Black Colleges and Universities and Minority Institutions will also be comparatively evaluated with the proposals of other offerors. Offeror’s proposals for socioeconomic support will be made a part of any resulting contract for use in determining how well the Contractor has adhered to its socioeconomic plan. This plan will be monitored as a means of assisting the Contracting Officer in determining how well the Contractor has in fact performed. This determination will then be used as a consideration prior to future source selection decisions. Past performance on prior contracts in subcontracting and assisting small, small disadvantaged, veteran-owned small, HUBZone small, service-disabled veteran-owned small, and women-owned small businesses, and Historically Black Colleges and Universities and Minority Institutions will also be evaluated as part of this factor. For this factor, offerors may earn adjectival ratings of Outstanding, Good, Acceptable, Marginal, or Unacceptable.

NOTE: As a matter of clarification, offerors will receive a higher rating under the Technical/Management evaluation for the capability to perform required services in-house. The Socioeconomic Plan evaluation will consider that part of the required services that cannot be performed in-house.

(c) Award(s) will be made to the offeror(s) whose proposal conforms to the solicitation and represents the best value to the Government, after consideration of all evaluation factors listed above.

six size E large format drawings, and 200 double sided pages and 1 CD. The source file for all electronic files must be included as part of the final deliverable items.

2 Digital cameras to support all projects should be included in G & A.

Solicitation SP0600-11-R-0510 Environmental Document Updates Submitted questions and answers

We have reviewed the Environmental Documents Solicitation # SP0600‐11‐R‐0510. One issue we could use some clarification on is Item (c) (2) on Page 56 and 57 of the Solicitation and the associated Table 1. Item (c) (2) indicates that the offeror shall list at least twenty relevant environmental compliance documents prepared for clients in the wholesale petroleum industry in the past three years. In this context does the term “wholesale” specifically apply to the NAICS definition of Wholesale Trade (attached for your reference) or could this term be interpreted to apply to DoD related facilities that receive, store and distribute fuel. As a company we have considerable experience preparing environmental documents for DoD fuel related facilities; however, our experience with wholesale providers (Chevron, BP, Exxon‐Mobile, etc.) is limited. As DoD facilities are tax exempt distributors, would they be considered “wholesale” facilities in the context of this solicitation?

ANSWER: Yes, DoD facilities are included, but only bulk storage facilities (e.g., non‐retail storage/gas stations and non‐end user storage). DLA Energy bulk fuel storage facilities would qualify.

For small business consideration, will team experience be considered for the required twenty projects?

ANSWER: We are not sure what is meant by “team experience” in this sense, but in reference to the Technical

Proposal Element 2 “Offeror’s Experience” it would be appropriate to include any projects conducted by teams within your company. Team experience will not be considered as a valid substitute for projects.

We request that the DLA remove the requirement to include agency approval letters for the six Facility Response

Plans (FRPs), as we believe this will create an unfair bias against small business teams. Environmental consultants are often contracted to develop and update FRPs and respond to agency comments; however, we are often not included at the end of the approval process.

ANSWER: This requirement will not be removed.

We request that the DLA revise the requirement for the lists of recent environmental documents for both Element

No. 2, Offeror’s Previous Experience and Element No. 3, Project Manager’s Qualifications from the past three years to the past five years to provide a fair and reasonable criteria for qualified small business teams.

ANSWER: The project list for Element #2 in the technical proposal has been revised to include a total of 20 projects—15 of which must be completed within the past 3 years and up to 5 which can be completed within the past 5 years.

On page 57 of the RFP under (c)(2)(i) it states "The proposal must contain copies of applicable Federal/state agency approval letter(s) for each of the FRPs." Therefore, approval letters from the United States Coast Guard

(USCG) or the Pipeline and Hazardous Materials Safety Administration (PHMSA) would appear to be acceptable for the proposal. Can you confirm this?

ANSWER: Yes, as long as the approval letters are for FRPs required IAW OPA 90.

If an FRP was finalized and submitted to a client as “Final” within the previous 3 years but the plan is still with the

EPA region (in the “review” cycle), would this project meet the RFP requirements listed on page 57 under (c)(2)(i) in regards to having approved letters, okay to submit?

ANSWER: No, actual approval letters from the regulator must be provided as documentation for “approved” plans.

If an FRP was finalized and submitted to an EPA region outside of the previous 3 years and still has not received an

"approval letter" would this project meet the RFP requirements on page 57 under (c)(2)(i) in regards to approved letters, okay to submit?

ANSWER: Actual approval letters from the regulator must be provided as documentation for “approved” plans.

RFP requests that only planning documents completed within the last 3 years should be included in the Offeror’s

Previous Experience. For the (minimum of 6) Facility Response Plans it is stated that the regulatory approval letters should accompany each. However, it is often the case that it can take 2‐3 years for an approval of an FRP, especially from U.S. EPA. Therefore, FRPs written within the 3 year timeframe may not yet have approval or plans submitted to the facility for submittal to the regulators beyond the three year limit may comprise part of the regulatory approval letters. How is this to be rectified? Does the 3 year cut off mean at the time the contractor submitted the final document to the facility or does it mean when the regulatory approval was received?

ANSWER: The 3 year cut off applies to the date of the plan (i.e., the date it was submitted to the facility as a final document).

What is the specific date for the 3 year limit on plans? Can we include all documents from 2008?

ANSWER: The 3 year limit should go back 3 years from the date of this solicitation or June 2008. Additionally, the solicitation has been revised to allow for up to 5 of the 20 documents in the Offeror’s experience to date back 5 years. Accordingly, this date would be June of 2006.

Is the Subcontracting Plan, Form 19‐3, to be included with the Socioeconomic Plan or is it a free‐standing section of the non‐technical portion of the submittal package?

ANSWER: Large businesses must submit both a Subcontracting Plan and a Socioeconomic Plan. Subcontracting Plans MUST be submitted on DLA Energy form 19.3, which can be found on the Federal Business Opportunities website as an attachment to Amendment 0003. Small businesses do not need to submit a Subcontracting Plan, only the Socioeconomic Plan. This must be included in the Price Proposal, not the Technical Proposal.

We were told to list all DLA Energy contracts we have held within the last 3 years as a part of our Past

Performance. Does this include contracts where DLA Energy has sent funds for work through non‐DLA Energy contracting vehicles. Such as DLA Energy providing funds for environmental plan development through a U.S.

Army Corps of Engineers contract vehicle? Are these DLA Energy contracts in addition to 3 contracts or a part of the 3?

ANSWER: DLA Energy contracts in this case are defined as DLA Energy contracting vehicles, contracts coming from the DLA Energy office. Feel free to include the contracts that you are referencing in your question if they relate to this work. Follow the guidelines in updated clauses INT‐L2.01‐1 and INT‐L201.01.100 in Amendment 0003 for past performance submission information.

For spill plans developed for overseas locations, there would be no Federal or state agency approval letters for spill plans. Would the lack of approval documentation in the project history for overseas plans result in any penalty?

ANSWER: Plans for overseas locations may be included as part of the 20 required documents for the Offeror’s Experience; however, regulatory approval letters should be provided for OPA 90 required FRPs that received applicable regulatory approval.

We also developed Spill Prevention and Response Plans (SPRPs) for Air National Guard facilities. They have bulk oil facilities, but the total storage capacity is usually less than a million gallons and there are no over the water transfers to or from vessels; consequently, the FRP rule is not applicable and the SPRP does not require EPA approval. So even though the plans cover bulk oil storage facilities, SPRPs do not require submission and approval;

are SPRPs without Federal or state approval acceptable for the required project history and if so would there be any penalty for submitting these plans without approval in the project history?

ANSWER: SPRPs may be included as part of the 20 required documents in the Offeror’s Experience; however, regulatory approval letters should be provided for OPA 90 required FRPs that received applicable regulatory approval.

We believe that we may have at least one person who will spend more than 20% of their time on this contract if awarded. Pursuant to Section (k) of the Reps and Certs, (1) is a Service Contract Act wage determination needed and (2) if so, then could that be provided in the next amendment?

ANSWER: No, these are professional services. The Service Contract Act does not apply.

In INT‐L2.01‐1 PROPOSAL PREPARATION INSTRUCTIONS AND PAST PERFORMANCE AND SOCIOECONOMIC PLAN

SUBMISSIONS (DLA ENERGY APR 2009), (2) Schedule clause. The offeror shall insert its proposed unit prices for each contract line item in the spaces provided in the SUPPLIES TO BE FURNISHED clause or as specified in the solicitation. Is B35, Supplies/Services and Price/Costs what this is referring to? B35 states “Services to be furnished” and not “Supplies”. Is there another form we should complete for Supplies and if so, can you provide.

ANSWER: No. See the revised B35 clause in Amendment 0003 and the updated Offeror Submission Package submitted with Amendment 0003. Both can be found on the Federal Business Opportunities website.

INT‐L201.01.100 1. page 55 – What is the ‘Environmental Assessment’ requirement mentioned within the

Certification Package?

ANSWER: The term “Environmental Assessment” has been changed to “Technical Proposal”.

INT‐L201.01.100 2. Page 55 – What do they mean by ‘each project category’?

ANSWER: This phrase has been removed.

52.246‐4 (b) page 8 – Is the Contractor Inspection System a deliverable?

ANSWER: No, but all offerors are advised to read the clause thoroughly and completely.

INT‐650.0 (c) page 12 – “Submit SOP of Purchasing Policies & Procedures with initial offer” – what format, level of detail & when?

ANSWER: There is no standard format for either SOP required by clause INT‐G17.01, Contractor’s Accounting System, or clause INT‐G50.01, Contractor’s Purchasing System. The SOPs must cover all information required in the two clauses. If your proposal wins an award, the procedures contained in the SOPs will be used for the entirety of the contract.

INT‐L201.01.100 2(c)(2)I – Will government waive requirement for Federal/State FRP approval letters since it takes up to 5 years to receive.

ANSWER: No, however, we have revised the requirement to allow up to 5 of the projects in the Offeror’s Experience to go back as far as 5 years.

How does the DLA evaluate experience with wholesale fueling facilities for private industry?

ANSWER: Experience with private industry wholesale fueling facilities is allowable as long as the projects submitted are qualified documents.

Is it the intent of the DLA to say that experience with an end user, whether federal or otherwise, is considered less desirable than experience with wholesale fueling operation?

ANSWER: Yes, we are requesting experience related to wholesale (e.g., non‐retail and non‐end user) type bulk fuel storage facilities as opposed to retail operations.

The proposal states that experience should be with wholesale facilities, but states” Projects accomplished for retail petroleum facilities or other clients may also be listed but no extra credit will be given”. Understanding that we do not get extra credit, do we receive credit for retail work at all?

ANSWER: The word “extra” was removed. Credit will not be given for retail petroleum facilities or other clients.

Regarding the statement in the RFP describing the qualifications of the Project Manager, that “Professional certifications and licenses in technical fields are highly desirable.”, will it be a requirement for the Environmental

Documents to be prepared under this contract as it has been for similar plans that we have prepared in the past, to require professional certifications/signatures, for example, by a licensed professional engineer?

ANSWER: A licensed PE certification/signature will be required IAW applicable laws and regulations.

Section M, (4) Socioeconomic Plan Notes that "The Socioeconomic Plan evaluation will consider that part of the required services that cannot be performed in house". If the Bidder can perform all services in house and includes zero subcontracting dollars in their plan would this have a negative impact on their Socioeconomic Plan Factor?

ANSWER: The Government expects all offerors to make every effort to use small, small disadvantaged, veteran‐ owned small, service‐disabled veteran‐owned small, HUBZone small, and women‐owned small business concerns, Historically Black Colleges and Universities and Minority Institutions for any subcontracts under any resultant contract from this solicitation. If a bidder is not planning to include any subcontracting dollars in their plan, please explain why in your Socioeconomic Plan.

Will DLA consider setting aside the small business contract solely to a Service‐Disabled Veteran Owned Small

Business (SDVOSB)?

ANSWER: Not at this time. We reserve the right to change this based on the number of acceptable proposals received.

Will DLA clarify Section B, Int‐B35, whether the unit pricing per CLIN is Level Unit Pricing over the 5 year contract term, or whether we should provide “Year 1” pricing?

ANSWER: Yes, this is the price over the full 5 year contract term. See updated clause B35.

Will DLA provide a listing of sites where work over the previous 5 year contract period has occurred, so that we can evaluate geographic spread or regional concentration (if any)?

ANSWER: No, a list will not be provided. Please note that IAW the performance work statement work under this contract will be required to be performed worldwide and a historic list of projects will not be a prediction of future project locations.

Will DLA consider waiving the 3 year past performance requirement, or increasing it to say 10 years?

ANSWER: No, however, we have revised the requirement to allow up to 5 of the 20 projects in the Offeror’s

Experience element to be within the past 5 years.

One table shows CLIN at a flat feet, and another table shows labor hours. Do you want a flat fee for the binder

(reproduction and labor say of $300), or do you want a labor hours estimate, or both?

ANSWER: Flat fee. See revised clause B35.

SPCC Plans are not submitted to the EPA. Hence, there are no approval letters. In contrast, the FRP is submitted.

Historically, the EPA, DOT, or USCG responded to the FRP submitter with a integrity review checklist letter and then an approval letter. Hence, you are only looking for FRP approval letters, correct?

ANSWER: Yes, we are requesting regulatory approval letters for OPA‐90 FRPs.

I assume any letters are not counted against the 50 page limit. Correct?

ANSWER: No. The technical proposal is to be limited to 50 pages in total. The sample SPCCP should be submitted on a CD in addition to the 50 pages.

In Section L Par INT‐L2001.01.100 SPECIFIC INSTRUCTIONS par. 1. CERTIFICATION PACKAGE (page 55) states “that

CLIN 0011 is ..for overhead and profit (OH&P) that the Contractor will charge for work ordered … which is not to be provided for under any other contract line item.” This is followed by “CLIN 0011 is the only task under which the contract for which the Contractor will be entitled to mark‐ups for OH&P to be added to the direct…