A0008 dated July 14 2011.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

PAGE OF PAGES

2. AMENDMENT/MOD NO.

3. EFFECTIVE DATE

July 14, 2011

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE SP0600 7. ADMINISTERED BY (If other than Item 6) CODE JIM CLOUGH/DLA ENERGY - BXA James.Clough@dla.mil

DEFENSE LOGISTICS AGENCY ENERGY

8725 JOHN J KINGMAN RD., SUITE 2945 FAX: 703-767-9338

FORT BELVOIR, VA 22060 PHONE: 703-767-9382

8. NAME AND ADDRESS OF CONTRACTOR (no., street, city, county, State, and ZIP Code)

X

9a. AMENDMENT OF SOLICITATION NO.

SP0600-11-R-0510

9b. DATED (SEE ITEM 11)

May 5, 2011

10a. MODIFICATION OF CONTRACT/ORDER NO.

CAGE CODE: BIDDER CODE:

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ X ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [] is extended, [X] is not extended

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning two (2) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN

ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: MUTUAL AGREEMENT OF THE PARTIES

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [X] is not, [ ] is required to sign this document and return two (2) copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

Clause INT-L201.01.100 is updated.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

CHRISTINE A. HOPPER

15B. NAME OF CONTRACTOR/OFFEROR

BY ____________________________________________

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

BY ________________________________________

(Signature of Contracting Officer)

16C. DATE SIGNED

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA FAR (48 CFR) 53.243

SP0600-11-R-0510

Amendment 0008

INT-L201.01.100 SPECIFIC INSTRUCTIONS FOR PREPARING OFFERS (ENVIRONMENTAL) (DLA ENERGY JAN 2009)

The proposal shall consist of the completed Standard Form 1449, including certifications and representations, and the following information which is divided into five parts. The offeror shall submit an original and one copy of the technical proposal (see below in section 1) and an original and one copy of the price proposal. The price proposal includes information from sections 2-5 of this clause, for example: the signed and completed SF1449, completed clause INT-B35, certification and representation information, Past Performance, Subcontracting and Socioeconomic plans, Contractor’s Accounting and Purchasing System SOPs, and any other required information included in the solicitation. Some of the required documents are included with the Offeror Submission Package. Please ensure that all items requested by this solicitation are included with your proposal. In addition, the offeror should include a brief introduction of their company in a cover letter. The introduction may include a discussion of corporate background and facilities, office locations, general experience and capabilities, number of employees, etc. Proposals shall be submitted to DLA ENERGY in a bound or loose-leaf format using single-spaced type, and if possible, double-sided pages. Colored tabs may be used to separate various sections in the proposal. A separate table of contents shall be included for the technical portion. Color photographs, charts, and illustrations may be included in the proposal.

1. TECHNICAL PROPOSAL. This procurement is for the preparation of environmental plans, manuals, and other environmental documents. Proposals shall clearly and completely address the appropriate technical elements described in paragraphs (c) below.

Responses to these elements will form the basis of evaluating the technical merits of an offeror’s proposal. Information presented in the technical proposal should clearly demonstrate that the offeror is fully capable and prepared to perform tasks described in the Performance Work Statement and to demonstrate the offeror’s understanding of the requirements and associated problems. A technical proposal will be considered unsatisfactory if inadequate or insufficient information is submitted, which will exclude it from further consideration. Technical proposals should be limited to no more than fifty pages. Proposals should identify any assumptions made with respect to costs, schedule, materials, labor, etc. Proposals become the property of the Government subject to any privacy and copyright restrictions prescribed by the offeror.

(a) Elements of the Technical Proposal. Five technical elements have been established for this procurement. They are: (1) preparation of cost proposals for representative projects to determine the efficiency of the offeror’s technical approach; (2) offeror’s previous experience; (3) project manager’s qualifications; (4) sample SPCC Plan; and (5) corporate and in-house technology and innovation. Offerors shall clearly and completely address all technical elements for each project category included in the submitted proposal.

(b) Cost Proposals for Representative Projects: Offerors shall prepare a cost proposal addressing the representative project. The representative project is described below. The cost proposal shall discuss at a minimum: (1) the purpose, objectives, and scope of the representative project; (2) describe contractor procedures, methods, and the level of effort required to complete the task; and, (3) provide a breakout of labor costs, man-hours, materials, and travel. A fictitious DoD petroleum storage facility will serve as the model for this exercise and is described below. The sample cost proposal shall address this facility. This shall consist of a listing using the Contract Line Item Numbers (CLINs) that will be included in the contract (see Section B, SUPPLIES/SERVICES AND PRICES/COSTS) that the offeror would anticipate using to accomplish the work.

REPRESENTATIVE PROJECT

The facility is a government-owned/contractor-operated (GOCO) Defense Fuel Support Point. The government awarded the terminal operating contract to a new contractor in 2007. This storage facility is one mile from an environmentally sensitive water body (the bay) and is in the west-northwest corner of a military installation. The terminal is situated on flat terrain composed of porous, sandy soil and sits adjacent to a residential area on the north side and a wetlands area on the west side. The site elevations are approximately 3 to 5 feet above mean sea level. A shallow water table aquifer lies about 1 to 3 feet underneath the ground surface. The upper limit of tidal influence is about the location of the facility fuel terminal. It is surrounded by mangroves, which are vital to the ecology of the bay, providing food and shelter for numerous fish and shellfish. The bay also offers prime protection for larvae and juvenile fish species and resting areas and rookeries for coastal birds. The estuarine system supports crustaceans that are commercially important to the bay area economy.

The facilities associated with the fuel terminal facility consist of a fuel pier in local commercial port at the commercial marine transfer dock, four JP-8 bulk fuel field-constructed storage tanks (three in-service), 100 shop fabricated tanks (>55 to ≤ 5000 gallons), two tank truck fuel loading/unloading racks, a pumping station, and two 8-inch, 4,260-foot-long, single-walled steel, mostly underground pipelines leading to the commercial marine transfer manifold near the commercial dock. The marine transfer offloading services are leased from the commercial dock owner, and the only product handled is JP-8. The 8-inch JP-8 pipelines are almost entirely underground from the fuel facility boundary to commercial port and lie within a government right-of-way that runs through mangrove wetlands and across a local recreational area creek.

All other fuel facility bulk fuel piping is aboveground. There is one 10-inch bulk fuel aboveground pipeline that connects the facility with adjacent military installation bulk jet fuel storage and operations. The military installation is responsible for the maintenance and inspection of this one 10-inch aboveground pipeline that originates at the GOCO fuel facility pump house and terminates at military installation bulk jet fuel storage.

Recently Completed Oil-Related Projects The fuel facility has been in operation for over 50 years. Recent improvements were identified and funding and construction were authorized for the updates listed below. The following significant modifications have been completed at the facility in the last 2 to 3 years:

Aboveground storage tanks (ASTs) 5, 6, and 7 were decommissioned and demolished.

AST-4 was rendered out of service.

Geomembrane liner was installed in diked areas of AST-1, AST-2, and AST-3.

AST-1, -2, and -3 have a total storage capacity of 1,732,500 gal each.

Aboveground piping for AST-1, AST-2, and AST-3 was repaired.

AST-106 was replaced with AST-103 and AST-104.

AST-105 was removed (new AST is pending).

AST-PCW2 was installed at the pump house.

8 shop fabricated tanks were moved to a new location 12 shop fabricated tanks were decommissioned and removed.

Repairs to tank truck loading/unloading racks, including aboveground piping improvements, were completed.

Two oil water separators (OWSs) and new facility-wide drainage system were installed/modified.

Aboveground pipelines from the fuel facility to the military installation bulk jet fuel storage were installed; however, as previously stated these pipelines are not the responsibility of the GOCO.

This facility conducts JP-8 transfer operations in the Florida area. All JP-8 is received through two 8-inch pipelines through a nearby commercial fuel terminal. JP-8 is then shipped via pipeline to a local military installation and to other stations via truck.

The normal daily throughput from vessel transfers operations is approximately 4,400 barrels or 184,800 gallons.

The facility operates a tank truck and pipeline transfer operation to a local military installation. This local military installation receives an estimated

1.5 million gallons of JP-8 per month via the trans-facility pipeline. Other government customers purchase a combined total of approximately 1.5 million gallons per month and use tank trucks to transport the fuel from the facility. The estimated annual throughput of JP-8 at this facility is 36.5 million gallons.

For estimating travel costs assume standard CONUS travel rate for lodging and meals and incidentals. The proposal shall indicate units of all travel related costs including materials and resources, length of site visit (i.e., days and nights), number of persons travelling, etc. For pricing not included here use current geographically available rates/prices.

END OF REPRESENTATIVE PROJECT

(c) Preparation of Environmental Plans, Manuals, and Other Regulatory Documents.

(1) Element No. 1, Prepare Sample Cost Proposal for Accomplishing Revision to a Facility Response Plan and Spill Prevention Control and Countermeasures Plan. The offeror shall prepare and submit a sample cost proposal addressing the preparation of a major revision to a five-year-old facility response plan (FRP) and spill prevention, control, and countermeasures plan (SPCCP) covering the fictitious DoD petroleum storage facility described in paragraph (b) above. The FRP and SPCCP have received only pen-and-ink changes since they were last published in 2005. The sample cost proposal shall discuss at a minimum: (1) the purpose, objectives, and scope of the representative project; (2) describe contractor procedures, methods, and the level of effort required to complete the task; and, (3) provide a breakout of labor costs, man-hours, and materials. The sample proposal shall differentiate the costs for developing the FRP and SPCCP. An onsite evaluation of 100% of tanks and equipment subject to 40 CFR 112 is required. GIS data is available for facility diagrams. The facility has an approved FRP (USEPA, USCG, DOT, etc.) and a PE certified SPCCP which has not been updated to meet regulations promulgated since 2005. Identify specific assumptions you make in preparing your submittal for performing FRP and SPCCP updates. Demonstrate use of cost savings ideas where appropriate.

(2) Element No. 2, Offeror’s Previous Experience. Proposals shall clearly demonstrate that the offeror has an established track record of researching, developing, and publishing comprehensive environmental plans, manuals, documents, and studies. The offeror shall list and describe at least twenty recent and relevant environmental compliance documents prepared for clients in the wholesale petroleum industry. At least fifteen of the twenty must have been prepared in the past three years. Five of the twenty may go back five years. No documents prepared more than five years prior will be accepted for this element. The listing shall include the title of the project, date, client point of contact and phone number, project budget, and a brief description. Projects accomplished for retail petroleum facilities or other clients may also be listed but no credit will be given. Table 1 is an example of how this information should be presented.

(i) Twelve of the twenty environmental documents listed shall be directly related to the preparation of oil spill prevention and/or response plans. At least six of these plans shall be facility response plans (FRPs) required by OPA-90. For FRPs, the offeror shall indicate the title of the document, client point of contact and phone number, date of approval (if applicable), and the Federal or state agency that approved the plan (if known). The offeror shall describe the nature and extent of any and all comments regarding the facility response plan during the initial and subsequent regulatory agency and/or client review(s), if applicable. If after the initial submission, the facility response plan was approved by either the regulatory agency or the client without further modification, the offeror should state this and who approved the plan. If no response has been received from the federal/state regulator(s), the offeror shall state this. The documents identified in the proposal must be representative of work in multiple EPA regions and at overseas locations. A higher number of represented EPA regions and overseas locations is more favorable. No adverse inference will be drawn from a failure of a regulatory agency to take action.

(3) Element No.. 3, Project Manager’s Qualifications. Offerors shall identify one project manager who shall administer and oversee work on all delivery orders. The proposal shall include a resume for the project manager. Additionally, the proposal shall include a list of at least ten relevant environmental documents prepared by or under the direction of the proposed project manager during the past three years. The list shall include the title of the project, date, client point of contact and phone number, project budget, and a brief description. Projects accomplished for retail petroleum facilities or other clients may also be listed but no credit will be given. Table 1 is an example of how the qualifying projects should be listed. The resume and project listing should not exceed three pages.

(4) Element No. 4, Sample SPCC Plan. The offeror shall provide one (1) sample SPCC Plan on a CD. The electronic plan shall be provided in a single Word or .pdf file. Facility diagrams/figures may be provided in separate files if they are clearly labeled with the figure name/number and where the figure(s) fits into the plan (e.g., “Section 4 Figure 4.1”). The SPCC Plan should be a representation of the offeror’s typical or standard SPCC Plan format and will be evaluated for regulatory compliance completeness and ease of use.

(5) Element No. 5, Corporate and In-House Technology and Innovation. The offeror shall describe in-house technology and equipment such as computer-aided design (CAD), digital photography, computer graphics, desktop publishing, global positioning system (GPS) equipment, computer modeling, compact disk-recordable (CD-R) drives and media, etc. The offeror shall describe how this equipment can be effectively applied in the performance of projects in this category and discuss any cost savings which can achieved through the use of technology.

TABLE 1

PREVIOUS EXPERIENCE AND PROJECTS

Date Client Project Title, Location, and Description Wholesale Petroleum Terminal (Y/N)

Budget ($1000’s)

Client POC & Telephone No.

2. CERTIFICATION PACKAGE. Complete all required representations and certifications, and provide proposed prices in the SERVICES TO BE FURNISHED AND PRICES (ENVIRONMENTAL) clause. The SERVICES TO BE FURNISHED AND PRICES clause should be printed out in hard copy as part of the Offeror Submission Package along with the Environmental Assessment. Prices proposed will be evaluated to determine the best value for the Government and must be based on descriptions of tasks as stated in the Performance Work Statement. The proposed prices in the SERVICES TO BE FURNISHED AND PRICES clause for CLINs 0001 through 0010 shall include all project management costs. Note that CLIN 0011 is to be expressed as the percent mark-up for overhead and profit (OH&P) that the Contractor will charge for work ordered by the Government, the cost of which is not provided for under any other contract line item. CLIN 0011 is the only task under which the contract for which the Contractor will be entitled to mark-ups for OH&P to be added to the direct cost of the work since it is required the prices offered on all other tasks include OH&P. CLIN 0011 will not be applied to any travel costs.

3. PAST PERFORMANCE. The offeror must provide the following information for contracts and subcontracts, including all DLA Energy contracts, held within the past three years, to include those in progress, that are most related to the proposed contract.

(i) Name and address of contracting activity;

(ii) Points of contact (names of Contracting Officer, Contracting Officer’s Representative, Administrative Contracting Officer, Program Manager, etc., as applicable) email addresses and phone numbers of activity personnel;

(iii) Contract number;

(iv) Contract type and dollar value;

(v) Brief description of the work;

(vi) Information on any significant problems encountered and corrective actions taken; and

(vii) A listing of subcontractors used for reference contracts/subcontracts with their designation as a large business, small business, small disadvantaged business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, or women-owned small business; or Historically Black Colleges and Universities and Minority Institutions.

4. SOCIOECONOMIC PLAN. The offeror must provide the following:

(i) A description of its efforts to ensure that small, small disadvantaged, veteran-owned small, service-disabled veteran-owned small, HUBZone small, and women-owned small business concerns; and Historically Black Colleges and Universities and Minority Institutions will have an equal opportunity to compete for subcontracts under any resultant contract. The description should include the offeror’s proposed range of services, supplies, and any other support that will be provided to the offeror by small, small disadvantaged, veteran-owned small, service-disabled veteran-owned small, HUBZone small, and women-owned small business concerns; and Historically Black Colleges and Universities and Minority Institutions.

Specific names of any known subcontractors should be included.

(ii) A description of any future plans the offeror has for developing additional subcontracting opportunities for small, small disadvantaged, veteran-owned small, service-disabled veteran-owned small, HUBZone small, and women-owned small business concerns; and Historically Black Colleges and Universities and Minority Institutions during the contract period.

(iii) The proportion of the offeror’s proposal, as a percentage of dollars, that will be subcontracted to small, small disadvantaged, veteran-owned small, service-disabled veteran-owned small, HUBZone small, and women-owned small business concerns; and Historically Black Colleges and Universities and Minority Institutions.

5. CONTRACTOR’S ACCOUNTING AND PURCHASING SYSTEMS. In accordance with clauses INT-G17.01, Contractor's Accounting System, and INT-G50.01, Contractor's Purchasing System, provide written disclosure of the cost accounting and purchasing systems and practices for the contract which shall identify and record site-specific costs on a site-specific basis and by contract task order and line item. Site-specific cost documentation for each contract task order must be readily retrievable and sufficiently identifiable to enable cross-referencing with payment vouchers. The foregoing is in addition to and/or complimentary to other Cost Accounting Standards clauses in the contract.